Bee Branch Railroad Culvert Trail Project: ClP #3401654_InitiateCity of Dubuque
City Council Meeting
Copyrighted
May 17, 2021
Items to be set for Public Hearing # 1.
ITEM TITLE: Bee Branch Railroad Culvert Trail Project: Cl P #3401654, Project
#4X0039 and CI P #7201654, Project #8X0144
SUMMARY: City Manager recommending initiation of the public bidding procedure for
the Bee Branch Railroad Culvert Trail Project, and further recommends
that a public hearing be set for June 7, 2021.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
RESOLUTION Bee Branch Railroad Culvert Trail Project: Preliminary
approval of plans, specifications, form of contract, and estimated cost;
setting date of public hearing on plans, specifications, form of contract,
and estimated cost; and ordering the advertisement for bids
Receive and File; Adopt Resolution(s), Set Public Hearing for June 7,
2021 Suggested Disposition:
Bee Branch Railroad Culvert Trail Project-MVM Memo
Staff Memo
Resolution
Type
City Manager Memo
Staff Memo
Resolutions
Notice of Hearing Supporting Documentation
THE C
DUUB-.-*.-TE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch Railroad Culvert Trail Project
CIP #3401654, PROJECT #4X0039
CIP #7201654, PROJECT #8X0144
DATE: May 12, 2021
Dubuque
*Amrin Cia
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the Bee Branch Railroad Culvert Trail Project, and further recommends that a public
hearing be set for June 7, 2021.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
THE CITY OF
D B FE All-Amarisa City
iece on the Mississippi 11111.1,
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2-2013
Masterpiece pp zoi7*2019oi9
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Bee Branch Railroad Culvert Trail Project
CIP# 3401654, PROJECT# 4XO039
CIP# 7201654, PROJECT# 8XO144
DATE: May 10, 2021
INTRODUCTION
The attached resolutions authorize the initiation of the public bidding procedure for the
Bee Branch Railroad Culvert Trail Project.
BACKGROUND
In November of 2013, the City Council passed Resolution 335-13 adopting the 2013
Drainage Basin Master Plan Amendment. The amended Drainage Basin Master Plan
outlined several improvements throughout the Bee Branch watershed to mitigate the
effects of future flooding and disasters. Collectively, the improvements form the basis of
the Bee Branch Watershed Flood Mitigation Project outlined in Table 1 below.
Table 1. Twelve phases of the Bee Branch Watershed Flood Mitigation Project
Phase
Description
Status
1
Carter Road Detention Basin
Complete
2
West 32nd Street Detention Basin
Complete
3
Historic Millwork District
Complete
4
Lower Bee Branch Creek Restoration
Complete
5
Flood Mitigation Gate Replacement
Under Design
6
Impervious Surface Reduction (Green Alleys)
Under Construction
7
Upper Bee Branch Creek Restoration
Under Construction*
8
2211 Street Storm Sewer Improvements
Under Construction
9
Flood Mitigation Maintenance Facility
Site Cleanup
10
North End Storm Sewer Improvements
11
Water Plant Flood Protection
12
171" Street Storm Sewer Improvements
Under Construction
* The Upper Bee Branch Creek Restoration Project includes the improvements associated with
the Upper Bee Branch Railroad Culverts Project currently under construction.
In December of 2013, the Iowa Flood Mitigation Board voted to approve the City's use of
$98,494,178 in state sales tax increment funding for the Bee Branch Watershed Flood
Mitigation Project.
In February of 2019, the City Council awarded the construction contract for the Upper
Bee Branch Creek Railroad Culverts Project in the amount of 25,900,000.00.
Improvements to convert the existing box culverts under the railroad tracks into a
pedestrian trail was bid as one of four bid alternates. Because the bid was 1.24% more
than the engineer's estimate, none of the bid alternates were included in the construction
contract at award.
In March of 2019, the City Council adopted Resolution 70-19, authorizing an application
for Land and Water Conservation Fund (LCWF) grant funding for the Bee Branch Creek
Trail Connector, the same improvements that were bid as an alternate on the Upper Bee
Branch Creek Railroad Culverts Project.
In April of 2019, the Iowa Department of Natural Resources (IDNR), who administers the
grant on behalf of the National Parks Service, notified the City that the City's application
for $175,000 in LCWF grant funding had been approved.
In December of 2019, the IDNR began working through the requirements outlined in
Section 106 of the National Historic Preservation Act. This process was subsequently
delayed for multiple reasons, but primarily due to the COVID-19 pandemic.
In late March of 2021, the City was notified by the IDNR that Tribal consultation had taken
place, Section 106 of the National Historic Preservation Act was complete, and National
Environmental Protection Act (NEPA) requirements have been met. The start date of the
grant was established as March 25, 2021. Grant -related expenses that occur after the
start date are eligible for grant reimbursement.
DISCUSSION
Plans and specifications for the Bee Branch Railroad Culvert Trail Project (Project) have
been developed and are ready for bidding. The Project improvements consist of the
construction of approximately 5,853 square feet of concrete trail, trail lighting and security
camera system, concrete repair and staining of 173 lineal feet of existing 11'x10' double
concrete box culvert, and miscellaneous electrical components, pavement marking and
signage, and restoration.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
May 17, 2021
Publish Notice to Bidders, Advertise for Bids
May 18, 2021
Publish Public Hearing Notice on Plans & Specs
May 21, 2021
Public Hearing on Plans & Specifications
June 7, 2021
Receipt of Bids (Bid Letting)
June 24, 2021
Award Construction Contract
July 6, 2021*
Final Project Completion Date
October 31, 2021
1►
*Award or the contract could be delayed until August 2, 2021 to coincide with execution
of the Land and Water Conservation Fund grant agreement with the State.
RECOMMENDATION
recommend preliminary approval of the proposed plans, specifications, form of
contract, and construction estimate for the Bee Branch Railroad Culvert Trail Project. I
further recommend establishing the date of a public hearing and to advertise for bids for
the Project.
BUDGETIMPACT
The estimate of probable costs for the Bee Branch Railroad Culvert Trail Project is as
follows:
Construction Contract
Pre -Ordered Construction Materials
Contingency (5%)
Engineering
Total Project Cost
The funding summary is as follows:
CIP No. Fund Description
3401654 Bee Branch Creek Restoration Project
7201654 Bee Branch Creek Restoration Project
Fundina Source
State Sales Tax Increment Proceeds
Land and Water Conservation Fund Grant
$448,096.00
54,400.00
25,125.00
26.380.00
$554,001.00
Fund Amount
$379,001.00
$175,000.00
$379,001.00
$175,000.00
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolution preliminarily approving the
proposed plans, specifications, form of contract, and construction estimate; establishing
the date of the public hearing; and authorizing to advertise for bids for the Bee Branch
Railroad Culvert Trail Project.
Prepared by Deron Muehring
cc: Crenna Brumwell, City Attorney
Jenny Larson, Director of Finance and Budget
Deron Muehring, Civil Engineer
3
Prepared by: Steve Sampson Brown City of Dubuque Engineering 50 W, 13" St. Dubuque, IA 52001 (563)589-4270
Return to: Adrienne N. Breitfelder City Clerk of City of Dubuque 50 W. 1311, St. Dubuque, IA 52001 (563)589-4270
1 A ^ 1
NOW THEREFORE, BE IT RESOLVED BY COUNCIL
OF DUBUQUE, A
The proposed plans, specifications, form of contract and estimated cost for the
Bee Branch Railroad Culvert Trail Project in the estimated amount of $448,096.00 are
hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 7th day of June 2021, at 6:30 p.m. in the Historic
Federal Building Council Chambers (and/or by virtual means), 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
The Bee Branch Railroad Culvert Trail Project is hereby ordered to be advertised
for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the attached Notice to Bidders to be
published in on a contractor plan room service with statewide circulation and posted on
the City of Dubuque website at www.cityofdubuque.org/bids and which notice shall be
published not less than thirteen but not more than forty-five days before the date for filing
bids before 2:00 p.m. on the 24th day of June, 2021. Bids shall be opened and read by
the City Clerk at said time and will be submitted to the City Council for final action at 6:30
p.m. on the 6th day of July 2021, in the Historic Federal Building Council Chambers
(second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted, and approved this 17th day of May 2021.
Roy D. Buol, Mayor
Attest:
Trish L. Gleason, Assistant City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE BEE BRANCH RAILROAD
CULVERT TRAIL PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Bee Branch Railroad Culvert Trail Project, in
accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the
71h day of June 2021, in the Historic Federal Building Council Chambers (and/or by
virtual means), 350 West 6th Street, Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimated cost are now on file in the office of
the City Clerk. At said hearing any interested person may appear and file
objections thereto.
The scope of the project is as follows:
The project improvements consist of the construction of approximately
5,853 square feet of concrete trail, trail lighting and security camera system,
concrete repair and staining of 173 lineal feet of existing 11'x10' double
concrete box culvert, and miscellaneous electrical components, pavement
marking and signage, and restoration.
Copies of supporting documents for the public hearing are on file in the City Clerk's
Office, City Hall, 50 W. 13th St., Dubuque, Iowa. To comply with social distancing
mandates, documents can be viewed at https://www.cityofdubugue.org/Agendas
or by contacting the City Clerk's Office at 563-589-4100.
Written comments regarding the above public hearing should be submitted to the
City Clerk's Office, 50 W. 13th St., Dubuque, IA 52001,
ctyclerk cityofdubugue.org, on or before said time of public hearing. At said time
of public hearing all interested citizens and parties will be given an opportunity to
submit online written comments for or against said proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments
or requiring special assistance should contact the City Clerk's Office at (563) 589-
4100, TDD/TTY (563) 690-6678, ctyclerk(a--)cityofdubugue.org as soon as feasible.
Deaf or hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800)
735-2942.
In the event that a meeting at the Historic Federal Building location is not
possible as a result of the COVID-19 pandemic, instructions for a virtual
meeting, and listening, viewing and public input options will be posted on
the meeting agenda on Friday, June 4, 2021 at
https://www.cityofdubugue.org/agendas.
Published by order of the City Council given on the 17th day of May 2021.
Adrienne N. Breitfelder, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
06/01/2021
and for which the charge is 42.96
Subscribed to before me, a Notary b c in and for
Dubuque County, Iowa,
this 1 st day of June, 2021
+ '-2 P"
Not tlub
lic in and for Dubuque County, Iowa.
RIME
9659, 2022
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE BEE BRANCH RAILROAD
CULVERT TRAIL PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the Bee Branch Railroad Culvert Trail Project, in accordance
with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m.,
on the 7th day of June 2021, in the Historic Federal Building
Council Chambers (and/or by virtual means), 350 West 6th
Street, Dubuque, Iowa. Said proposed plans, specifications,
form of contract and estimated cost are now on file in the
office of the City Clerk. At said hearing any interested
person may appear and file objections thereto.
The scope of the project is as follows:
The project improvements consist of the construction of
approximately 5,853 square feet of concrete trail, trail
lighting and security camera system, concrete repair and
staining of 173 lineal feet of existing I lx10 double concrete
box culvert, and miscellaneous electrical components, pavement
marking and signage, and restoration.
Due to the ongoing COVID-19 pandemic, the City Council will
meet virtually through GoToMeeting. The official agenda will
be posted the Friday before the meeting and will contain
listening, viewing, and public input options. The City Council
agenda can be accessed at
https://cityofdubuque.novusagenda.conVAgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Copies of supporting documents for the public hearing are on
file in the City Clerk's Office, City Hall, 50 W. 13th St.,
Dubuque, Iowa. To comply with social distancing mandates,
documents can be viewed at
https://www.cityofdubuque.org/Agendas or by contacting the
City Clerk's Office at 563-589-4100.
Written comments regarding the above public hearing should
be submitted to the City Clerk's Office, 50 W. 13th St.,
Dubuque, IA 52001, ctyclerk@cityofdubuque.org, on or before
said time of public hearing. At said time of public hearing
all interested citizens and parties will be given an
opportunity to submit online written comments for or against
said proposal.
Individuals with limited English proficiency, vision,
hearing or speech impairments or requiring special assistance
should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk@cityofdubuque.org as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay
Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 17th day
of May 2021.
Adrienne N. Breitfelder
City Clerk
It 6/1