Fire Station 6 External Stairwell Addition Project Request to Initiate Construction Bidding - CIP: 350-2706_InitiateCity of Dubuque
City Council Meeting
Copyrighted
May 17, 2021
Items to be set for Public Hearing # 2.
ITEM TITLE: Fire Station 6 External Stairwell Addition Project Request to Initiate
Construction Bidding - Cl P: 350-2706
SUMMARY: City Manager recommending initiation of the public bidding procedure for
the Fire Station 6 External Stairwell Addition Project, and further
recommends that a public hearing be set for June 7, 2021.
RESOLUTION Fire Station 6 External Stairwell Addition Project:
preliminary approval of plans, specifications, form of contract, and
estimated cost; setting date of public hearing on plans, specifications,
form of contract, and estimated cost; and ordering the advertisement for
bids
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for June 7,
DISPOSITION: 2021 Suggested Disposition:
ATTACHMENTS:
Description Type
Fire Station 6 External Stairwell Addition Project-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Resolution Resolutions
Notice of Hearing Supporting Documentation
THE C
DUUB-.-*.-TE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fire Station 6 External Stairwell Addition Project
Request to Initiate Construction Bidding
CIP: 350-2706
DATE: May 12, 2021
Dubuque
*Amrin Cia
2007-2012.2013
2017*2019
Project Manager Steve Sampson Brown recommends initiation of the public bidding
procedure for the Fire Station 6 External Stairwell Addition Project, and further
recommends that a public hearing be set for June 7, 2021.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Rick Steines, Fire Chief
Steve Sampson Brown, Project Manager
THE CITYF
DUiYB_ E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Steve Sampson Brown, Project Manager
SUBJECT: Fire Station 6 External Stairwell Addition Project
Request to Initiate Construction Bidding
CI P: 350-2706
DATE: May 11, 2021
INTRODUCTION
Dubuque
ffAmerica City
I�
2007-2012.2013
2017*2019
The enclosed resolutions authorize the initiation of the public bidding procedure for the
Fire Station 6 External Stairwell Addition Project.
BACKGROUND
Fire Station 6 is a three-story structure that comprises of an apparatus truck bay and
kitchen on the ground floor, living quarters and office space on the second floor, and a
restricted height basement. The only access between the ground floor and the second
floor is a wooden internal staircase that is original to the building which was built in 1906.
The original staircase has begun to separate at the second -floor level and is becoming
structurally unstable.
DISCUSSION
In 2017 the Fire Department contracted with IIW Engineers, Architects, Surveyors P.C.
of Dubuque, IA (I IW) to conduct a facility needs assessment for Fire Station 6. The results
of that assessment were completed in 2018 which indicated the internal stairwell was in
need of replacement. Based on the results of the assessment, IN was hired to design
the replacement of the staircase. After consideration of several alternatives and the
current and future needs of the fire station, a design option was selected to remove the
internal staircase and replace it with an enclosed set of external stairs on northeast side
of the station. This alternative has several benefits:
• By removing the internal staircase, critically needed additional equipment
storage space is created on the first floor.
• The current hose drying tower which can only be accessed via the kitchen
area will be relocated to the new external stair tower.
• Direct access to the basement from the exterior of the building will be
created.
Page 1 of 3
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding May 17, 2021
Publish Notice to Bidders, Advertisement for Bids May 21, 2021
Notice of Hearing on Plans & Specifications May 21, 2021
Public Hearing June 7, 2021
Receipt of Bids June 9, 2021
Award of Contract June 21, 2021
Substantial Completion Date December 17, 2021
Final Completion Date December 31, 2021
RECOMMENDATION
It is recommended that the City Council establish a date for the public hearing and
authorize the City Clerk to advertise for proposals for the Fire Station 6 External Stairwell
Addition Project.
BUDGETIMPACT
The estimate of probable cost for this project is summarized as follows:
PROJECT COSTS
ESTIMATE
Construction Hard Costs
Construction Contract — Base Bid
$346,000.00
Contingency (10%)
$34,600.00
Total - Bid Project Cost
$380,600.00
Project Soft Costs
Engineering/Architect Design & Construction Admin. Fees
$10,000.00
Reimbursable Expenses
$2,000.00
City Staff Administration & Contt. Inspection Fees
$2,500.00
Total — Project Soft Costs
$14,500.00
TOTAL PROJECT COST
$395,100.00
The funding summary for the Fire Station 6 External Stairwell Addition Project is as
follows:
CIP
Funding Source
Amount
102/350-2706
Structural Repairs at Stations 5 & 6
$462,662.00
Total Available Project Funding
$462,662.00
Page 2of3
ACTION TO BE TAKEN
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish June 7, 2021 as the date of the public hearing;
and hereby authorize advertising for bid proposals for the Fire Station 6 External Stairwell
Addition Project through the adoption of the attached resolutions.
SSB\ssb
Attachments
cc: Gus Psihoyos, City Engineer
Rick Steines, Fire Chief
F:\PROJECTS\Fire Station No. 6 - Existing Building Evaluation - Stair Tower\City Council Documentation\1_Initiate\FS6 External
Stairwell Addition - Initiate Bid Memo2021.docx
Page 3 of 3
Prepared by: Steve Sampson Brown City of Dubuque Engineering 50 W, 13 1h St. Dubuque, 1A 52001 (563)589-4270
Return to: Adrienne N. Breitfelder City Clerk of City of Dubuque 50 W. 13 th St. Dubuque, 1A 52001 (563)589-4270
MMUN291MM-Wel 2;1 W_'1 0 RA&MM41 112 M-A MW L A
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
*F DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the Fire
Station 6 External Stairwell Addition Project in the estimated amount $346,000.00, are
hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 7 th day of June 2021, at 6:30 p.m. in the Historic
Federal Building Council Chambers (and/or by virtual means), 350 W. 6 th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
The Fire Station 6 External Stairwell Addition Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the attached Notice to Bidders to be
published in contractor plan room service with statewide circulation and posted on the
City of Dubuque website at www.cityofdubuque.org/bids and which notice shall be
published not less than thirteen but not more than forty-five days before the date for filing
bids before 2:00 p.m. on the 9th day of June 2021. Bids shall be opened and read by the
City Clerk at said time and will be submitted to the City Council for final action at 6:30
p.m. on the 21st day of June 2021, in the Historic Federal Building Council Chambers
(and/or by virtual means), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this the 17 th day of May 2021.
Roy D. Buol, Mayor
Attest:
Trish L. Gleason, Assistant City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR FIRE STATION 6 EXTERNAL
STAIRWELL ADDITION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and estimated
cost for the Fire Station 6 External Stairwell Addition Project, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 7t1 day of June 2021, in the
Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6th
Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any interested
person may appear and file objections thereto.
The scope of the Project is as follows:
This Project involves the removal of the internal stairwell and installation of an
exterior brick clad stairwell, along with miscellaneous tuck pointing, interior wall
and mechanical system modifications.
Copies of supporting documents for the public hearing are on file in the City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, Iowa. To comply with social distancing mandates,
documents can be viewed at https://www.citVofdubugue.org/Agendas or by contacting the
City Clerk's Office at 563-589-4100.
Written comments regarding the above public hearing should be submitted to the City
Clerk's Office, 50 W. 13th St., Dubuque, IA 52001, ctyclerk(a-)_cityofdubuque.org, on or
before said time of public hearing. At said time of public hearing all interested citizens and
parties will be given an opportunity to submit online written comments for or against said
proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments or
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerkC@.cityofdubuque.org as soon as feasible. Deaf or hard -
of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
In the event that a meeting at the Historic Federal Building location is not possible
as a result of the COVID-19 pandemic, instructions for a virtual meeting, and
listening, viewing and public input options will be posted on the meeting agenda
on Friday, June 4, 2021 at https://www.cityofdubugue.org/agendas.
Published by order of the City Council given on the 17th day of May 2021.
Adrienne N. Breitfelder, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
06/01/2021
and for which the charge is 39.70
Subscribed to before me, a Notary Pu c in and for
Dubuque County, Iowa,
this 1st day of June, 2021
(::)., " - - K, � P.'. ' - -
Nota blic in and for Dubuque Obunty, Iowa.
M
PAPEmber 19-9869DEC 11, 292;2
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR FIRE STATION 6 EXTERNAL
STAIRWELL ADDITION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the Fire Station 6 External Stairwell Addition Project, in
accordance with the provisions of Chapter 26, Code of Iowa, at
6:30 p.m., on the 7th day of June 2021, by virtual means.
Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City
Clerk. At said hearing any interested person may appear and
file objections thereto.
The scope of the Project is as follows:
This Project involves the removal of the internal stairwell
and installation of an exterior brick clad stairwell, along
with miscellaneous tuck pointing, interior wall and mechanical
system modifications.
Due to the ongoing COVID-19 pandemic, the City Council will
meet virtually through GoToMeeting. The official agenda will
be posted the Friday before the meeting and will contain
listening, viewing, and public input options. The City Council
agenda can be accessed at
https://cityofdubuque.novusagenda.com/AgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Copies of supporting documents for the public hearing are on
file in the City Clerk's Office, City Hall, 50 W. 13th St.,
Dubuque, Iowa. To comply with social distancing mandates,
documents can be viewed at
https://www.cityofdubuque.org/Agendas or by contacting the
City Clerk's Office at 563-589-4100.
Written comments regarding the above public hearing should
be submitted to the City Clerk's Office, 50 W. 13th St.,
Dubuque, IA 52001, ctyclerk@cityofdubuque.org, on or before
said time of public hearing. At said time of public hearing
all interested citizens and parties will be given an
opportunity to submit online written comments for or against
said proposal.
Individuals with limited English proficiency, vision,
hearing or speech impairments or requiring special assistance
should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk@cityofdubuque.org as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay
Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 17th day
of May 2021.
Adrienne N. Breitfelder
City Clerk
It 6/1