Minutes_Library Board of Trustees 3 25 21Carneg
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Board of Trustees
Meeting Minutes March 25, 2021
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met by
teleconferencing based in the Lacy Board Room at 4:02 p.m. on Thursday, March
25, 2021.
Present in Person: President Christy Monk, Vice President Pam Mullin, Secretary
Rosemary Kramer, Trustee Robert Armstrong, Trustee Greg Gorton, Trustee Victor
Lieberman, Trustee Patty Poggemiller, Director Susan Henricks, and Administrative
Assistant Denette Kellogg.
1. President Monk called the meeting to order at 4:02 p.m.
"Moved to adopt the meeting agenda of March 25, 2021. "
Motion; Poggemiller
Second: Kramer
Vote: Aye — 7; Nay — 0
2. Approval of Library Board of Trustees' Meeting Minutes of Thursday, February 25,
2021.
"Moved to approve the Board Minutes of Thursday, February 25,
2021.11
Motion: Mullin
Second: Armstrong
Vote: Aye — 7; Nay — 0
3. Board President's Report:
- The Board reviewed the Communication with the Dubuque City Council for
February, 2021
"Moved to receive and file the Communication with the Dubuque City
Council from February, 2021. "
Motion:
Poggemiller
Second:
Lieberman
Vote:
Aye — 7; Nay — 0
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update:
1) Library Financial Report Fiscal Year (FY) 2021 - Henricks reported that
February marks 67% of the fiscal year lapsing. Expenditures were at 56%.
The city is looking forward to some financial relief from the federal
government and when this comes through many of the frozen line items are
expected to be thawed and purchasing resumed. Revenue is at 105% of
projections.
2) Library Use Report — Henricks reported that overall library use during
February represented the lowest numbers in at least 20 years. Extremely
cold weather coupled with several large snowfalls this winter likely
influenced the decrease in what was already low use due to the pandemic.
Curbside visits numbered 191. Use of downloadable materials showed an
increase of 3%. Poggemiller inquired as to whether the use of
downloadable materials by children could be reported to the Board.
Henricks reported that these statistics are difficult to pull out of the entire
use number, but will check on a bi-monthly or quarterly report for the Board.
3) Marketing Report — Henricks reported that the Home Improvement
Reference Center was promoted during the month of February and was a
successful campaign. Use reached 153, a record exceeded by only a few
the last time it was advertised (March, 2019), and in February of last year
when use was 168.
Henricks reported the self -guided art tour is moving forward with
components of the tour being submitted to the vendor. One feature will be
photos of the art work in the application as an additional guide.
B. Comment Cards — The Board reported that one comment card was received
about exceptional library customer service.
"Moved to receive and file the informational update from the
Library Director including the Library Expenditure, Revenue and Budget
Financial Reports, Library Use Report, Marketing Report, and Comment
Card. "
Motion: Kramer
Second .• Mullin
Vote; Aye — 7; Nay— 0
5. Action Items:
A. FY 2021 Library Expenditures - Henricks provided an itemized report of March
2021, period eight expenditures, that includes both purchase orders and
purchase cards expenditures for review. The Gifts Trusts period eight financial
report includes both receipts and expenditures for the Board review.
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"Moved to approve expenditures for FY21 period eight and the FY 21
period nine Library Gifts Trusts expenditures "
Motion: Poggemiller
Second: Gorton
Vote: Aye -7; Nay - 0
B. Recommendation for Hire — Monk reported the completion of its interviews with
candidates William Carroll, Nicholas Rossman, and Hollie Trenary for the Library
Director position.
"Moved to go into closed session accordance with Professional
Evaluation(s), Hiring, and Appointment - Chapter 21.5(1)(i) Code of Iowa. "
Motion:
Gorton
Second:
Mullin
Vote:
Aye - 7; Nay - 0
Time:
4: 22 p. m.
The Board moved into open session at 5:28 p.m.
"Moved to recommend candidate Nicholas Rossman for the position of
Library Director. "
Motion: Lieberman
Second Poggemiller
Vote: A roll -call vote was conducted as follows:
Aye - 7 (Monk, Lieberman, Gorton, Poggemiller, Kramer,
Armstrong, and Mullin)
Nay - 0
The Board directed Henricks to move forward with the steps for the hiring
process which includes submitting the required documents and the candidate
recommendation by the Library Board to the City Human Resources
Department, with City Manager approval; then, the offer of the position to
Rossman.
6. Library Board Adjournment — The Board adjourned at 5:32 p.m.
'Motion to adjourn. "
Motion: Mullin
Second.Kramer
Vote: Aye -7; Nay - 0
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y -a
Rosemary KraMer, Board Secretary Date