Contracted Services Agreement - Dubuque Main StreetCity of Dubuque
City Council Meeting
Consent Items # 15.
Copyrighted
June 21, 2021
ITEM TITLE: Contracted Services Agreement- Dubuque Main Street
SUMMARY: City Manager recommending approval of the Contracted Services
Agreement with Dubuque Main Street for the City's financial support for
Fiscal Year 2022.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
Type
Dubuque Main Street Contracted Services Agreement- City Manager Memo
MVM Memo
Staff Memo
Contracted Service Agreement
Staff Memo
Supporting Documentation
THE C
DUUB-.-*.-TE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Contracted Services Agreement - Dubuque Main Street
DATE: June 15, 2021
Dubuque
*Awrin Cia
2007-2012.2013
2017*2019
Economic Development Director Jill Connors recommends City Council approval of the
Contracted Services Agreement with Dubuque Main Street for the City's financial
support for Fiscal Year 2022.
The adopted Fiscal Year 2022 operating budget provides for the payment of $83,300 to
Dubuque Main Street. City funding enables the agency to coordinate a downtown
revitalization program aimed at the creation and retention of jobs, prevention and
elimination of slum and blight, enhancement of the local tax base and the capturing of
private investment; manage Farmer's Market and Town Clock Festival area; develop
and conduct ongoing public awareness and education programs designed to enhance
appreciation of the district's architecture and other assets; work with public agencies at
the local, state and federal levels to obtain necessary funding for downtown
revitalization projects; utilize the National Trust's Main Street project format, develop
and maintain data systems to track the process and progress of projects including, but
not limited to, economic data monitoring, individual building files, thorough photographic
documentation of all physical changes and information on job creation and business
retention; and jointly coordinate the electronic reader board at the Grand Opera House
for advertising public events.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jill M. Connors, Economic Development Director
THE CITY OF
E
Masterpiece on the Mississippi
Dubuque
AII•Amerin City
NniK���i rnz: u;v�ur
2007-2012.2013
2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: Jill M. Connors, Economic Development Director
SUBJECT: Contracted Services Agreement— Dubuque Main Street
DATE: June 15, 2021
INTRODUCTION
Economic Development
Department
1300 Main Street
Dubuque, Iowa 52001-4763
Office (563) 589-4393
TTY (563) 690-6678
http://www.cityofdubuque.org
Attached for City Council approval is the Contracted Services Agreement with Dubuque
Main Street for the City's financial support for Fiscal Year 2022. Dubuque Main Street
furthers the City of Dubuque Goal: Partnership for a Better Dubuque: Building our
Community that is Viable, Livable and Equitable.
DISCUSSION
The adopted Fiscal Year 2022 operating budget provides for the payment of $83,300 to
Dubuque Main Street. City funding enables the agency to coordinate a downtown
revitalization program aimed at the creation and retention of jobs, prevention and
elimination of slum and blight, enhancement of the local tax base and the capturing of
private investment; manage Farmer's Market and Town Clock Festival area; develop and
conduct ongoing public awareness and education programs designed to enhance
appreciation of the district's architecture and other assets; work with public agencies at
the local, state and federal levels to obtain necessary funding for downtown revitalization
projects; utilize the National Trust's Main Street project format, develop and maintain data
systems to track the process and progress of projects including, but not limited to,
economic data monitoring, individual building files, thorough photographic documentation
of all physical changes and information on job creation and business retention; and jointly
coordinate the electronic reader board at the Grand Opera House for advertising public
events.
The reporting requirements are as follows:
1. Progress reports will be submitted quarterly.
2. Quarterly reports will be submitted using a form on the City's website.
3. Quarterly reports will include equity and inclusion reporting.
4. Audit reports are due within 60 days of audit completion.
RECOMMENDATION/ ACTION STEP
It is my recommendation that the City Council approves the attached Contracted Services
Agreement with Dubuque Main Street and authorizes the Mayor to execute the contract
on behalf of the City.
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AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA
AND
DUBUQUE MAIN STREET
THIS AGREEMENT, dated for reference purposes the 1st day of July, 2021, is
made and entered into by and between the City of Dubuque, (City) and Dubuque Main
Street, a nonprofit corporation (Agency).
WHEREAS, City desires to engage the services of Agency to provide and
implement a downtown revitalization program and to provide a part time development
position; and
WHEREAS, Agency has indicated its willingness to provide such services to City;
NOW THEREFORE, in consideration of their mutual promises hereinafter set forth,
the parties hereto agree as follows:
SECTION 1. SCOPE OF SERVICES Agency shall:
(A) Further the City of Dubuque Goal: Partnership for a Better Dubuque:
Building our community that is viable, livable and equitable;
(B) Coordinate a downtown revitalization program aimed at the creation and
retention of jobs, prevention and elimination of slum and blight,
enhancement of the local tax base and the capturing of private investment;
(C) Manage Farmer's Market and Town Clock Festival area;
(D) Develop and conduct ongoing public awareness and education programs
designed to enhance appreciation of the district's architecture and other
assets;
(E) Work with appropriate public agencies at the local, state and federal levels
to obtain necessary funding for downtown revitalization projects. These
may include but not be limited to design assistance, promotional
publications, building rehabilitation, parking and public improvements;
(F) Utilize the National Trust's Main Street project format, develop and maintain
data systems to track the process and progress of the project. These
include, but are not limited to, economic data monitoring, individual building
files, thorough photographic documentation of all physical changes and
information on job creation and business retention;
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(G)Support City's efforts to be a viable, livable, and equitable community, and
to advance equity and inclusion; and
(H)Comply with City Council goals and priorities set forth in Exhibit A.
a. The City of Dubuque, Grand Opera House and Dubuque Main Street
have collaborated on the installation and management of a sign on
8t" Street. As agreed, the sign will be a public sign with an electronic
reader board for advertising public events and will include permanent
signage for the Grand Opera House. The message control center
for the reader board shall be located in the offices of the Grand, and
the design may also include a remote center at City Hall. Control
and responsibility of the message center will be jointly coordinated
between the Grand, the City of Dubuque and Dubuque Main Street.
On -going maintenance will be the joint responsibility of the Grand
and the City of Dubuque. The Grand will be responsible only for
those elements of the sign that identify the Grand on the structure.
Insurance coverage for the sign will be included in the City of
Dubuque's existing policy.
SECTION 2. CITY RESPONSIBILITIES
2.1 City designates the Economic Development Director to act as its representative
with respect to the work to be performed under this Agreement, and such person shall
have authority to transmit instructions, receive information, interpret and define City's
policies and provide decisions in a timely manner pertinent to the work covered by this
Agreement until Agency has been advised in writing by City that such authority has been
revoked.
2.2 City will provide opportunities to demonstrate this support by inviting the
Executive Director of Agency and any employees working on services covered by this
agreement to participate in the following professional development opportunities and
supporting activities:
(A) The opportunity to be active and engaged participants in Inclusive
Dubuque peer learning opportunities and strategic efforts, as described in
Exhibit C;
(B) The opportunity to attend intercultural and equity workshops offered by
City, including workshops that focus on developing an intercultural team
with a strategic plan for advancing equity and inclusion within Agency and
through Agency's work;
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(C)Assistance in creating semi-annual status reports that demonstrate the
ways in which Agency's efforts are advancing equity and inclusion; and
(D)Access to City's equity toolkit.
SECTION 3. TIME OF PERFORMANCE
July 1, 2021, through June 30, 2022.
SECTION 4. COMPENSATION
The term of this agreement shall be from
4.1 City shall pay Agency Eighty -Three Thousand Three Hundred Dollars 00/100
($83,300) as compensation for the services provided by Agency, which payment shall
constitute full and complete compensation for such services.
4.2 The compensation shall be paid by City to Agency on a quarterly basis, payable
September 30, 2021, December 31, 2021, March 31, 2022, and June 30, 2022, within ten
(10) days after receipt by City of a requisition of such sum from Agency.
SECTION 5. AUDIT AND EVALUATION Inasmuch the funds to be provided to
Agency by City are public funds, Agency agrees that it will maintain books of account in
accordance with Generally Accepted Accounting Standards together with necessary
documentation to support all expenditures. The records of Agency, including payroll
accounts and other records of disbursements and receipts, and other records relating to
the performance of the activities herein specified, shall be made available for inspection
by City or any Certified Public Accountant acting on its behalf, to ascertain performance
of Agency under this Agreement. Agency agrees to retain such records for not less than
three (3) years.
SECTION 6. REPORTING AND MONITORING
6.1 Agency shall comply with City's Reporting and Monitoring requirements by using
the following link to submit quarterly online reports detailing Agency activities related to
the use of City funds provided to Agency:
https://www.cityofdubugue.org/FormCenter/Budget-15/Contracted-Services-
Performance-Report-208
6.2 In alignment with the City Council's priority of racial equity, Agency must
demonstrate how their efforts advance equity and inclusion. This should include
program -level data disaggregated, at a minimum, by race, and also by any other
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demographic Agency has prioritized. Agency should also identify community -level
outcomes in which they are actively working to advance the racial disparity.
6.3 The online quarterly reports shall be due on October 15t", 2021, January 15tn
2022, April 15t", 2022, and July 15t", 2022. Such reports shall include a performance
report on the program(s) supported by City funds and a financial report on the use of
City funds.
6.4 If Agency has an annual audit performed, Agency shall provide City a copy of the
annual audit report within sixty (60) days of audit completion. The Audit shall be submitted
as either an electronic or paper document to the Economic Development Director.
SECTION 7. DISCRIMINATION
7.1 In carrying the services under this Agreement, Agency shall not discriminate
against any employee or applicant for employment because of age, color, familial status,
gender identity, marital status, mental/physical disability, national origin, race,
religion/creed, sex, or sexual orientation.
Agency shall take affirmative action to ensure that applicants for employment are
employed, and that employees are treated during employment without regard to age,
color, familial status, gender identity, marital status, mental/physical disability, national
origin, race, religion/creed, sex, or sexual orientation.
Such action shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of
pay or other forms of compensation; and selection for training, including apprenticeship.
7.2 Agency agrees and will undertake whatever affirmative measures are necessary
so that no person shall be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activities funded in whole or in part with
any of the funds made available to Agency under the terms of this Agreement because
of age, color, familial status, gender identity, marital status, mental/physical disability,
national origin, race, religion/creed, sex, or sexual orientation.
SECTION 8. TERMINATION OF AGREEMENT If, through any cause, Agency
shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if
Agency shall violate any of the covenants, agreements or stipulations of this Agreement,
City shall thereupon have the right to terminate this Agreement by giving written notice to
Agency of such and specifying the effective date thereof not less than thirty (30) days
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before the effective date of such termination. If Agency shall fail to cure its default to the
satisfaction of City in City's sole discretion within such thirty (30) day period, this
Agreement shall be deemed terminated at the end of such thirty (30) day period without
further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
SECTION 9. ASSIGNABILITY Agency shall not assign any interest in this Agreement
without the prior written approval of City.
SECTION 10. INSURANCE At the time of execution of this Agreement by Agency,
Agency shall provide City copies of Agency's insurance certificates showing compliance
with the insurance requirements of Insurance Schedule G, included as Exhibit B.
CITY OF DUBUQUE, IOWA DUBUQUE MAIN STREET
�I-U.11� �"vtw�
anny C. ran , Mayor Pro Tern
WITNESS
, //�, _
Adrienne N. Breitfelder, City Clerk
Dan LoBianco, Executive Director
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EXHIBIT A
CITY COUNCIL GOALS & PRIORITIES
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: f- uu
Oals & F
The Dubuque City Council completed its annual goal -setting
sessions in August when City Council members adopted a 15-yeas
vision statement and mission statement and identified eight five -
yea rgoals for the city_ They also identified top and high priorities
for a 2020-2022 policy agenda as well es a management agenda
for projects and initiatives planned for 2020-2022.
Policy Agenda
Fottcy agenda Eterms are issues ttrat need direukn. nr
a policy dfci� M by the City C unCilr gr need a major
funding decision by the City Ooaneil ar issues dot
need City Council kadership in the community or
with other governmimtal bodies. The pithcy agenda
is divided intio top priorities and high priorities_
2020-2422Top PTlolitles ))
(in alphabetical order):
■ Chaplaur Sd nnitt lAand Nastew fie: ImpEnmermion g Passim
■ Dream Center FaiDties and Prograrm: Se€ Suf idency 5dditio-nel
Funding
■ Equitable Fine and FeeRefxrn:ReponDiredionandAttions
■ Equitable ParertyPrevention Ku ImplemenlaODii
■ rvumin ofYoardr Additionai Funding
■ Qualit Affordable#lousing[rvatim:0imchor.and City Acftw
20M -2022 High Priorities }}
(in alphabetical order):
■ AftsandC4fturekkmlerPImIy Aerrrerstatimn:UpdateRepart
Diremo-n,and Actions
■ AnsOperating Grarns and Art onthe R mr.UpdataR•part,
Funding,Direman,and Cityrk6on
■ Childcare Inivatrre: Outs mes, City RBIe, 9vtrhars. DirQrtio-n and
City Amon.
• Cade of Eth modal Wdia for Mayor and Crtp CDOdl:
Development and Adoption
■ Faod Inserarl7: Poaport with Findings and Options, Diredti . Cdy
Auhm€,and Funding (includingFoodDesertsandG*cwyStore
Altrarben)
• bur Unt ndsWEARf Program: Funding
Maiwagememl Agenda
Management agenda items are issues fDr which
the City Co=d has set the overall direction and
provided initial fttmding, may require further City
Council actiom or funding. or are major mauagEment
prE�ects that may take multiple years toimpleuiient
The management agenda is divided into wpoci iities
and high priorities.
2020 - 2022 Top Prionde s ) )
(tn alphabetical Order)-
• Ree 6randh Creek Proyert Nerd Steps
• City Racial Equity roolktt:Implementation
■ Coammunily {arn as Program
■C4VI1�79Respunse_Update RapanandNet taps
• DubuqueRime-logMasterPlan (US ,4entyCorps fEngineers)
■ TrAkSignsI!yndrmniutiordTMEEISProgram=UpdateRepork
Diremon
• 4longCruise DestimtionRvWTadon:direiftn,Actions, emj
Funding
2020-2022 High Priorities }}
(in alphabetical order)-
• D*bm P'aii*Agreemeat Nam Steps
■ Emmgeney5wicesTm1JhCamp: Nod Stap
• Grand NWr {eater RnFe Opmdon€: RFP, airedon, and
5g resmant
• HumaaNesoauoePolidesandiiandhaokRaOisian
• 5dm iFrft rwaffiroea:0bectivr,andFunding
■ SmaAMnd bAt:PkrkFn9 krudareImproremerstK-,Iedmology
Purdhases, and Ot wktions
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City of Dubuque Goals
2025
Management m Progress .
• Federal Oppartunity Torras: Diretion and Nmrt Steps; M-vmEy
■ 9rowddd Grarrts
• 9usinmOerselopmantatthaAirpod:Llniversg9Dbbuqu9
■ Opportwhi DuhuqueJntrioirNg Program
• Industrial NrkOevEHWrnant.NWSteps
■ AirSarAmExpansion_ C"dyArrtara and Funding FarGuaranwe
• Fapole Loan Program: FutureFurading
Mamgement in Progress ■
*WatesandRspArcoReavoJCentsr(WNRCYCerGrie6onafEn4inxrmental
Lablon mrp forAnalysi: of Radani s
• Cornputo-r-Aided designI(AD){onnectinnIDCity Cameras Network
■ Comrnilnication National auafq Asnaanie: FY 22 &tdget Funding
* HumarvSxiayContract Ronewal
■ Palios Department ICE-AuvaditAon- Direction and Funding
• CresnentCommunitk Health Center_ Expansion far6elurioral Health
■ FM Radio S}stonn ImplerrantedDm
■ Fire DeW--tmant Pw-kaaditatian: Comploian
* Traffir:Carmen Iniiallation
■ Dis zHwriraining Program
• FimRation 5tioildigSArtyConawm:Direction
■ 91-1 StiAngchange•s
■ teed Gran1Appikation:SuhmktaF
■ CrimaPraverrtionPtogrim:EvaluationF4eport,BestProd,Eirertirrnand
Oy d mu
■ 4IOL"Co-mimnilyPaiumPlan: Ommer,Repartwi6Opttans,Diric
endAltion
major Projects T
* Fire Head quarl,ecs and Sutions ADA Contiptance
* Crinw-lCommurityHealdr CerrterCIWK
■ Fire !twian H'AC and Lighting Impmmvarnenn: RFP and Funding
■ MultioulmrarFamily Center mConnrwtian$Equi�ping
Management r a Prog7e ss T
* Cade EnforrementA iela Program: FY'22 BudgetFundirrg
■ Dowmwn Cnmrnerdal Buildings Prnlea
* CHANGE Program: Implementation
+ Imaging DubualualrngSerrentatimn
Major Projects 7
* Lowell' ReteiniogWa6Repair. FurSdeng&{orestrurfion
■ kistoricMillworkDishict Parking tat and Signaga
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Management in Progress T
• Camigrqb Asm Manegem-m.,5ystem Epension
■ InternelPrcumfcrLiquor License Appmwl
■ CertMedFinandalhpimlSafmarsCamrehion
■ Inifiredt AmaforGram: Ff'22 9udgat Request
■ Financial Ilaneg9emwA3chwasa: Study and Oraft RFP
■ ALDACompliancvTrawsFtian Report
■ InVisionFadlityMenegementSa&rraialmplementkon
■ MayiwRCity CourdtAppointmiantofNow CityCkrk
+ agMEl Sigrramm Policy and Dired5on
* City FEorlurrarenaMeasures:lmplamentatian
+ City DAWkrkfrem Home{lptiaras: Dirsdlion ardaVd:lon€
■ SDaate PerfumerimEuG beard Implen€ermetion_ Next Steps
■ 9-1-1 Commtirreurtiorts Center. RE-Hegotia5onwith Elubugoe
Cour%iV
■ Citywide Oepa:trr*MaIWorROrdarSysmm Imp:ementation
+ Centralized FacilityMainterunceaMManagement' Depertrneni':
Report GHBcdem end Actions
+ City €egisleive LbUyinglAdvocacy: 21)21 Legisladw Rrior�ies
Mampment in ProWs s T
+ Sasrdary5ewerSystamConditionAssesamentFY22Budget
+ SEaerrn4&=duce&setManagenwnt!'Ian:Carsultao
+ Lead and {apperRule CornprranoB1WatarSamtrtingarsd;esting
(Annalarr
+ GmrmrgSm�irratileCommunitiesConf.Bmr�-Frpansinn
+ PuWit Eiduoetiun on Bikeable,'Nalkable Dubuque: Funding R U
+ Flood Control System: Corp of&rgineer€PmjectApprowl
■ Fats, Oas,Greases (FOG)Progrsrr.AcIorrs
a. WRRC Environmental Coordinator. Hired
b- Program Revision:AFign Enforcement and Ordinance
L Marketing Strategy
+ Pollinator Habitat in Park ysbam: Research a nd Funding FY22
■ %%by20M Community 41matedakmIkResiliencyF$an:
DiRe nsmdCity Action
■ EmaretdA&kBorer Program
+ Water ind F6mmree Recovery Center: M utrientTrading and
Funding
+ Landfrlft4thaneGas: !mplemertudDn
Major Projects V
■ Crty Hall Annex Windows Replacement Funding Pfi22
Majol Projects •
+ 171hhYeaLmJ&tHUD ReMiery-yStorm Sewer lmprwamentProject
r Fire F-l"FarmJroiallation[forrurArnon%r Ier SyAgmj
wl
11
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Managemelmt in Progress T
Major Projects T
* F- B. Lyons Center Partnersh;p Development Agreement
Eagle Paint Park ErnrFronrnental Restorarten YrnJect
* �brary MarkmingCarnpaign:Daision
■
Bunker Hill Goff CwmeInigatan
■ AP.HHCarps Potential Er pansior.5rea
+
{omiAgPark Renoyation
* Changing Lives Tbrough Literature Program
■
Engkish Ridge SubdMzio-n Park: Funding, Ptanning, andConmdian
* Leisure Service Registration System: PerEhassand
+
Veterans Hanno"I Plaza dedication
trnplemerMUdDn
■
Grand kiwrr{enAer. Upgrade Projects
+
Eagle VaNgSdbd-ivisianPak Funding,Pknning,andConshudhon
EqkII LBbleii olop Irdrastrucluie,
and Mobi
ManagemeDt in Progress T
Major Projects T
■ VTR in Fcoed Route: Exploration and Fending Ff'22
+
Hghway52 Repaying
+ SmartTodfar Integrated NrkingPletro-nn_Pilot Program an&
a. Phasel-CantralAve {2lstin32ndjPayvrraentRehah
FundingFY'22
b. Phase2.KhiteStnaet(llthta2loPmrrpontR@Iuh
■ Parking9arnpsStu turalAnelksc
c Phase3.WhN(9thtol'1thlllthfh'RotoElrn)hmmvd
+ComprosrensrwaPevemecrtPreservatian
d. Phaw4-CenMIAtie(ftIo2lst�PavernentRehab
+ WrFi en int-omwmal and lnt-ernyodal Lohby: I rrsgrlgmerrtatio-n
'
Washingmn Street tnVrowrnerrts (7th m 9ffi = Cornpletio-n, Fuming FY 21-
* PubiKlears�parhetionCustamerA�p:lrnpletneniatpn
Waidog o•n iuhlre dewtlopmentef buildings. Fmlin nary design camplete.
■ QoxntownParking Ordinance: Major RsOi ion
+
Faer-Leniry S VftwstktarW: Comple•,io-n
• StrMklaintemrAmProgram- tnaaasedFunding
+
Uha4emeleRoad Rehabilitataon
* Gamplese Streets Pinky Implementation: Data C.allectionand
`
ClwmeBa Road HiUBikeTrail
Update?apart
+
Nortls>.os AmmrialiUKrade
* Communitp BroadbandSmims Enhanoemantr: Implemerh
+
North{aa®de biwistrUction
■
Raundabci= Funding
For Cite Council contact mformation, visit www.cityafdubutlut,.ergfcitgcounc3l or c&H 563-589.4100. CUUM o"WM
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EXHIBIT B
INSURANCE SCHEDULE
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INSURANCE SCHEDULE G
1. Agency shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the
coverage required in Exhibit I prior to the contract commencement. Each certificate shall be
prepared on the most current ACORD form approved by the Iowa Insurance Division or an
equivalent. Each certificate shall include a statement under Description of Operations as to why
the certificate was issued. Agreement dated
2. All policies of insurance required hereunder shall be with an insurer authorized to do business in
Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each certificate shall be furnished to the Finance Department of the City of Dubuque.
4. The service provider shall be required to carry the minimum coverage/limits, or greater if required
by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage
shall not be deemed a waiver of such requirements by the City of Dubuque.
5. Failure to obtain or maintain the required insurance shall be considered a material breach of this
agreement.
6. All required endorsements shall be attached to certificate.
7. Whenever a specific ISO form is referenced the current edition of the form must be used unless
an equivalent form is approved by the Director of Finance and Budget. The service provider must
identify or list in writing all deviations and exclusions from the ISO form.
8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits
shall be this agreement's required limits.
9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the
performance of work insurance for the coverages described in this Insurance Schedule and shall
obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor
agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and
maintain such coverage. The City may request a copy of such certificates from the Vendor.
10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy
premiums and other costs associated with the insurance policies required below.
11. All certificates of insurance must include agents name, phone number, and email address.
12. The City of Dubuque reserves the right to require complete, certified copies of all required
insurance policies, including endorsements, required by this Schedule at any time.
13. The City of Dubuque reserves the right to modify these requirements, including limits, based on
changes in the risk or other special circumstances during the term of the agreement, subject to
mutual agreement of the parties.
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INSURANCE SCHEDULE G (continued)
EXHIBIT I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products -Completed Operations Aggregate Limit$1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence)$50,000
Medical Payments $5,000
1) Coverage shall be written on an occurrence, not claims made, form. The general
liability coverage shall be written in accord with ISO form CG 00 01 or business
owners form BP 00 02. All deviations from the standard ISO commercial general
liability form CG 00 01, or Business owners form BP 00 02, shall be clearly
identified.
2) Include ISO endorsement form CG 25 04 "Designated Location(s) General
Aggregate Limit."
3) Include endorsement indicating that coverage is primary and non-contributory.
4) Include Preservation of Governmental Immunities Endorsement (Sample
attached).
5) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and
their board members, employees and volunteers. Use ISO form CG 20 10
(Ongoing operations) or its equivalent.
6) Policy shall include Waiver of Right to Recover from Others endorsement.
B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Statutory Benefits covering all employees injured on the job by accident or disease as
prescribed by Iowa Code Chapter 85.
Coverage A Statutory —State of Iowa
Coverage B Employers Liability
Each Accident $100,000
Each Employee -Disease $100,000
Policy Limit -Disease $500,000
Policy shall include Waiver of Right to Recover from Others endorsement.
Coverage B limits shall be greater if required by the umbrella/excess insurer
OR
If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers'
Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of
Workers' Compensation or Employers' Liability Coverage form on file with the Iowa
Workers' Compensation Insurance Commissioner, as required by Iowa Code Section
87.22. Completed form must be attached.
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INSURANCE SCHEDULE G (continued)
C) POLLUTION LIABILITY
Coverage required: _ Yes _*_ No
Pollution liability coverage shall be required if the lessee, contracting party, or permittee
has any pollution exposure for abatement of hazardous or contaminated materials
including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs.
Pollution product and completed operations coverage shall also be covered.
Each Occurrence $2,000,000
Policy Aggregate $4,000,000
1) Policy to include job site and transportation coverage.
2) Include additional insured for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and
their board members, employees and volunteers. Use ISO form CG 20 10.
(Ongoing operations) or its equivalent and CG 20 37(competed operations).
3) Include Preservation of Governmental Immunities Endorsement.
4) Provide evidence of coverage for 5 years after completion of project.
D) PROFESSIONAL LIABILITY $1,000,000
Coverage required: _ Yes _*_ No
If the required policy provides claims -made coverage:
1) The Retroactive Date must be shown and must be before the date of the
agreement.
2) Insurance must be maintained and evidence of insurance must be provided for at
least five (5) years after completion of the work or services.
3) If coverage is canceled or non -renewed and not replaced with another claims -
made policy form with a Retroactive Date prior to the date of the agreement, the
contractor must provide "extended reporting" coverage for a minimum of five (5)
years after completion of the work or services.
E) CYBER LIABILITY/BREACH $1,000,000
Coverage required: Yes _*_ No
Coverage for First and Third Party liability including but not limited to lost data and
restoration, loss of income and cyber breach of information.
F) UMBRELLA/EXCESS $1,000,000
Coverage required: —Yes —*—No
The General Liability, Automobile Liability and Workers Compensation Insurance
requirements may be satisfied with a combination of primary and Umbrella or Excess
Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of
the primary policies, it shall include the same endorsements as required of the primary
policies including Waiver of Subrogation and Primary and Non-contributory in favor of the
City.
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Please be aware that naming the City of Dubuque as an additional insured as is required by this
Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code
sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent
form.
PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase
of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any
of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa
Section 670.4 as it is now exists and as it may be amended from time to time.
2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those
claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it
now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa
Section 670.4 shall be covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting
any defense of governmental immunity, and may do so at any time and shall do so upon the timely written
request of the insurer.
4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer
shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for
reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of
the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall not otherwise
change or alter the coverage available under the policy.
SPECIMEN
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EXHIBIT C
INCLUSIVE DUBUQUE
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CONNECTING
PEOPLE.
STRENGTHENING
THEI IN
COMMUNITY,
Inclusive Dubuque
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Everyone deserves to lire in a place
where they acre respected, valued
and engaged in civic life. That's the
philosophy that guides the Inclusive
Dubuque network. Since 2012, our
diverse group of partners has worked
together to drive transformational
change in Dubuque by reimagining
systems, fostering a culture of inclusion,
and advancing justice and social equity
in all areas of community life.
Why It Matters
Our region is growing more diverse, However, many
minority comm unities in DubuqLie have historiralty
Ia€ked access to resour€esthat enable them to thrive.
Furthermore, residents of diverse backgrounds have
experienced hostilities that make them feel unwelcome.
To drive economicgrowth retain residents and affirm
the humanity of all people, everyone must feel welcome
and hwethe ability to arhi eve thei r full potential.
Our Unique Role
We are conveners and collaborators, facilitating
important conversations and developing systemic
solut ions to equity i ss ues, s uch as.
• Preparing minority and first-generationcollege
students for careers_
• Improving access to health and wellness resources like
brain health services.
• Bridging languwge and cultural barriers so immigrants
can fully participate in the comm unity.
• Preparing, attracting and retaining a diverse workforce.
Hosted by the Community Foundation of Greater
Dubuque, Inclusive Dubuque leverages re6tianships
with nonprofits, government entities, businesses and
generous community members to realize ashared
vision for Dubuque- A vibrant and indusive region with
resources and opportunities for all.
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How It Works
Relationships and community knowledge are at the
rant of our work. Our partners are local residents
and leaders who, through meetings, teaming
opportunities and workshops, identify ways to drive
equitable opportunities for all people.
Our Accomplishments
• Engaged more than ZSOO community members to
conduct aCommunity Equity Profile that identifies
residents' diverse experien€es and needs.
* Convened sector groups with more than 90
community members to address systemic
challenges related to health, education,
transportation. neighborhoods, economicwell-being.
and arts and culture_
• Convene a Business Leader Equity Cohort for tocat
executives to builda diverse and inclusiweworkforce_
• Offer diversity, equity and indusionworkshops for
nonprofit, civic and business profes si onats.
• Spans or and organize public events focused on
fostering a communit}-wide culture of inclusion.
* Publi sh the D ubuq ue Culturat Resource Guide so
residents can find businesses and services catering
to unique racial, cultural and ethni r needs_