Contracted Services Agreement - Greater Dubuque DevelopmentCity of Dubuque
City Council Meeting
Consent Items # 17.
Copyrighted
June 21, 2021
ITEM TITLE: Contracted Services Agreement- Greater Dubuque Development
Corporation
SUMMARY: City Manager recommending approval of the Contracted Services
Agreement with the Greater Dubuque Development Corporation for the
City's financial support for Fiscal Year 2022.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
Type
Greater Dubuque Development Corporation Contracted City Manager Memo
Services Agreement
Staff Memo
Contracted Service Agreement
Staff Memo
Supporting Documentation
THE C
Dubuque
DUUB-.-*.-TE
*AMU M
'
iece on the Mississippi
Masterpiece PP
zoo�•zoi 2-2013
zoi7*2019oi9
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Contracted Services Agreement - Greater Dubuque Development
Corporation
DATE: June 15, 2021
Economic Development Director Jill Connors recommends City Council approval of the
Contracted Services Agreement with the Greater Dubuque Development Corporation
for the City's financial support for Fiscal Year 2022.
During the Fiscal Year 2022 budget process, the Mayor and City Council provided
$713,748 for the Contracted Services Agreement with the Greater Dubuque
Development Corporation including $95,613 for economic development services,
$35,000 to be used to assist in funding for Dubuque area retail expansion services,
$185,000 for Greater Dubuque: 2022 Campaign (fifth of five committed years),
$100,000 for Dubuque Works, $125,000 for Workforce Solutions Initiative, $100,000 for
Director of Sustainable Innovation, $25,000 for True North, $8,135 to provide the City
unlimited job postings to AccessDubuqueJobs.com, and $40,000 for marketing
commercial and industrial parks owned by the City.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
1�,L4� �� 64�-�
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jill M. Connors, Economic Development Director
THE CITY OF
E
Masterpiece on the Mississippi
Dubuque
AII•Amerin City
NniK���i rnz: u;v�ur
2007-2012.2013
2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: Jill M. Connors, Economic Development Director
Economic Development
Department
1300 Main Street
Dubuque, Iowa 52001-4763
Office (563) 589-4393
TTY (563) 690-6678
http://www.cityofdubuque.org
SUBJECT: Contracted Services Agreement— Greater Dubuque Development
Corporation
DATE: June 15, 2021
INTRODUCTION
Attached for City Council approval is the Contracted Services Agreement with the Greater
Dubuque Development Corporation for the City's financial support during Fiscal Year
2022. Greater Dubuque Development Corporation furthers the City of Dubuque Goal of
Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity.
DISCUSSION
During the Fiscal Year 2022 budget process, the Mayor and City Council provided
$713,748 for the Contracted Services Agreement with the Greater Dubuque Development
Corporation including $95,613 for economic development services, $35,000 to be used
to assist in funding for Dubuque area retail expansion services, $185,000 for Greater
Dubuque: 2022 Campaign (fifth of five committed years), $100,000 for Dubuque Works,
$125,000 for Workforce Solutions Initiative, $100,000 for Director of Sustainable
Innovation, $25,000 for True North, $8,135 to provide the City unlimited job postings to
AccessDubuqueJobs.com, and $40,000 for marketing commercial and industrial parks
owned by the City.
The reporting requirements are as follows:
1. Progress reports will be submitted quarterly.
2. Quarterly reports will be submitted using a form on the City's website.
3. Quarterly reports will include equity and inclusion reporting.
4. Audit reports are due within 60 days of audit completion.
RECOMMENDATION/ ACTION STEP
It is my recommendation that the City Council approves the attached Contracted Services
Agreement with the Greater Dubuque Development Corporation and authorizes the
Mayor to execute the contract on behalf of the City.
2
AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
GREATER DUBUQUE DEVELOPMENT AGENCY
THIS AGREEMENT, dated for reference purposes the 1 st day of July, 2021, is
made and entered into by and between the City of Dubuque, Iowa (City) and the Greater
Dubuque Development Agency (Agency), a nonprofit Agency, for economic development
services.
WHEREAS, Agency has retained professional staff for the formulation and
implementation of programs for the enhancement of economic conditions and
employment generating opportunities in the City of Dubuque and its environs;
WHEREAS, the County of Dubuque, Iowa, and private contributors have allocated
funds or other resources for the support of Agency; and
WHEREAS, Agency represents itself as technically and professionally qualified to
provide economic development services.
NOW THEREFORE, in consideration of their mutual promises hereinafter set forth,
the parties hereto agree as follows:
SECTION 1. SCOPE OF SERVICE
1.1 It is an expressed purpose of City to maintain an economically viable community
by encouraging private sector development, which produces jobs and expands the local
tax base. City seeks the assistance of Agency in being part of a program of coordinated
economic development activities which will assure: (a) that local firms having potential to
expand shall have sites and other resources available to facilitate such expansion; (b)
that other resources shall be developed to aid in the recruitment of business and industry,
especially those that offer employment opportunities; and that such other activities as
may stimulate private sector employment expansion shall be undertaken.
1.2 Agency shall:
(A) Further City's Goal of Robust Local Economy: Diverse Businesses and Jobs
with Economic Prosperity;
(B) Commence work upon execution of this Agreement by both parties, and
fully perform the services described in the Scope of the Work in Exhibit A
06152021bal
and comply with City Council goals and priorities set forth in Exhibit B.
(C)Support City's efforts to be a viable, livable, and equitable community, and
to advance equity and inclusion.
SECTION 2. CITY RESPONSIBILITIES
2.1 City designates the Economic Development Director, to act as its representative
with respect to the work to be performed under this Agreement, and such person shall
have authority to transmit instructions, receive information, interpret and define City's
policies and provide decisions in a timely manner pertinent to the work covered by this
Agreement until Agency has been advised in writing by City that such authority has
been revoked.
2.2 In the event that any reports, records and maps are existing and available and
are useful to carry out the work in the Scope of the Work, City shall promptly furnish
such material to Agency.
2.3 City will provide opportunities to demonstrate this support by inviting the
Executive Director of Agency and any employees working on services covered by this
agreement to participate in the following professional development opportunities and
supporting activities:
(A) The opportunity to be active and engaged participants in Inclusive Dubuque
peer learning opportunities and strategic efforts, as described in Exhibit C;
(B) The opportunity to attend intercultural and equity workshops offered by City,
including workshops that focus on developing an intercultural team with a
strategic plan for advancing equity and inclusion within Agency and through
Agency's work;
(C)Assistance in creating semi-annual status reports that demonstrate the
ways in which Agency's efforts are advancing equity and inclusion; and
(D)Access to City's equity toolkit.
SECTION 3. TIME OF PERFORMANCE
July 1, 2021, through June 30, 2022.
SECTION 4. COMPENSATION
The term of this Agreement shall be from
City shall pay Agency for Fiscal Year 2022 an amount not to exceed Seven Hundred
Thirteen Thousand, Seven Hundred Forty -Eight Dollars and 00/100 ($713,748) as
compensation for the services provided by Agency (described in Appendix A), which
K
payment shall constitute complete compensation for all services to be rendered, as
follows:
(1) General Economic Development Services: Ninety -Five Thousand, Six
Hundred Thirteen Dollars and 00/100 ($95,613) paid quarterly in the amount
of Twenty -Three Thousand, Nine Hundred and Three Dollars and 25/100
($23,903.25) payable September 30, 2021, December 31, 2021, March 31,
2022, and June 30, 2022.
(2) Dubuque Area Retail Expansion: Thirty -Five Thousand Dollars and 00/100
($35,000) paid quarterly in the amount of Eight Thousand Seven Hundred
Fifty Dollars and 25/100 ($8,750) payable September 30, 2021, December
31, 2021, March 31, 2022, and June 30, 2022.
(3) Greater Dubuque: 2022 Campaign: One Hundred Eighty -Five Thousand
Dollars and 00/100 ($185,000), which payment shall constitute the fifth of
five annual payments for the Greater Dubuque: 2022 Campaign. Such
compensation shall be paid by City to Agency within ten (10) days after
receipt by City of a requisition for such sum from Agency.
(4) Dubuque Works: One Hundred Thousand Dollars and 00/100 ($100,000).
Such compensation shall be paid by City to Agency within ten (10) days
after receipt by City of a requisition for such sum from Agency.
(5) Workforce Solutions Initiative: One Hundred Twenty -Five Thousand
Dollars and 00/100 ($125,000). Such compensation shall be paid by City
to Agency within ten (10) days after receipt by City of a requisition for such
sum from Agency.
(6) Director of Sustainable Innovation position: One Hundred Thousand
Dollars and 00/100 ($100,000) which shall support the Smarter Sustainable
Dubuque Initiative, which payment shall constitute full and complete
compensation for such services. Such compensation shall be paid by City
to Agency within ten (10) days after receipt by City of a requisition for such
sum from Agency.
(7) Dubuque's
True
North:
Twenty -Five
Thousand Dollars and
00/100
($25,000)
shall
be paid
separately in
four equal installments
of Six
Thousand,
Two
Hundred
Fifty Dollars
and 00/100 ($6,250)
payable
9
September 30, 2021, December 31, 2021, March 31, 2022, and June 30,
2022.
(8) www.AccessDubuqueJobs.com: Eight Thousand, One Hundred Thirty -Five
Dollars and 00/100 ($8,135) which payment shall constitute full and
complete compensation for such services. Such compensation shall be
paid by City to Agency within ten (10) days after receipt by City of a
requisition for such sum from Agency.
(9) The Dubuque Area Economic Development Promotion, Marketing and
Recruitment: Forty Thousand Dollars and 00/100 ($40,000) shall be paid
as follows: City agrees to reimburse Agency for expenses incurred by
Agency, either directly or indirectly, related to sales and marketing of City -
owned commercial and industrial property. Expenses eligible for
reimbursement include but are not limited to; design and production of
marketing materials, distribution of marketing materials, sales and
marketing consultant services, client contacts and training and staff
development related to marketing and sales. Travel expenses will be
reimbursed in accordance with City's travel policy attached hereto as Exhibit
E. Agency shall provide invoices to the City Economic Development
Department, which includes documentation of the expenses incurred and a
short description of the specific services provided through the invoiced
expenditures. City shall provide reimbursement of qualified expenditures
within thirty (30) days of receipt of invoice.
SECTION 5. AUDIT AND EVALUATION Inasmuch as the funds are provided to
Agency by City, and are subject to audit and performance evaluation to ensure that
activities and the expenditures are carried out according to requirements of the
Agreement, Agency shall maintain books of account conforming to Generally Accepted
Accounting Standards, together with necessary documentation to support all
expenditures. The records of Agency, including payroll accounts and other records of
disbursements and receipts, and other records relating to the performance of the activities
herein specified, including records of contracts and solicitations of businesses and
industries which may otherwise be subject to rules of confidentiality, shall be made
available for inspection by City or any Certified Public Accountant acting on its behalf, in
order to ascertain performance of Agency under this Agreement. Agency agrees to retain
such records for not less than three (3) years.
SECTION 6. REPORTING AND MONITORING
51
6.1 Agency shall provide City quarterly reports at a regularly scheduled City Council
meeting detailing its activities beginning with the quarter ending September 30, 2021.
6.2 Agency shall comply with the City of Dubuque's Reporting and Monitoring
requirements by using the following link to submit quarterly online reports detailing
Agency activities related to the use of City funds provided to Agency:
https://www.citvofdubugue.org/FormCenter/Budget-15/Contracted-Services-
Performance-Report-208
6.3 In alignment with the City Council's priority of racial equity, Agency must
demonstrate how their efforts advance equity and inclusion. This should include program -
level data disaggregated, at a minimum, by race, and also by any other demographic
Agency has prioritized. Agency should also identify community -level outcomes in which
they are actively working to advance the racial disparity.
6.4 The online quarterly reports shall be due on October 15t", 2021, January 15tn
2022, April 15t", 2022, and July 15t", 2022. Such reports shall include a performance
report on the program(s) supported by City funds and a financial report on the use of City
funds.
6.5 If Agency has an annual audit performed, Agency shall provide City a copy of the
annual audit report within 60 days of audit completion. The Audit shall be submitted as
either an electronic or paper document to the Economic Development Director.
6.6 In addition, Agency shall provide to City a copy of any studies, documents, or
reports which may be produced under the activities described in Appendix A, which may
be evidence of work performed and which do not otherwise violate the confidentiality of
any business or industry contacts that may be developed during the course of this
Agreement.
6.7 Agency and City agree that the coordination of efforts, particularly at the staff level,
is essential to the success of the scope of activities noted above. Therefore, the City
Manager and such other of the City Manager's staff may direct to meet with Agency's
Executive Director or other Agency representatives at least once each month to review
progress under each of the activities noted above.
SECTION 7. DISCRIMINATION
7.1 In carrying out the services under this Agreement, Agency shall not discriminate
5
against any employee or applicant for employment because of age, color, familial status,
gender identity, marital status, mental/physical disability, national origin, race,
religion/creed, sex, or sexual orientation.
Agency shall take affirmative action to ensure that applicants for employment are
employed and that employees are treated during employment without regard to age,
color, familial status, gender identity, marital status, mental/physical disability, national
origin, race, religion/creed, sex, or sexual orientation.
Such action shall include but not be limited to the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of
pay or other forms of compensation; and selection for training, including apprenticeship.
7.2 Agency agrees and will undertake whatever affirmative measures are necessary
so that no person shall be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activities funded in whole or in part with
any of the funds made available to Agency under the terms of this Agreement because
of age, color, familial status, gender identity, marital status, mental/physical disability,
national origin, race, religion/creed, sex, or sexual orientation.
SECTION 8. CONFLICT OF INTEREST No member, officer or employee of City,
or their designees or agents, no member of the Dubuque City Council and no other public
official of City who exercises any function or responsibilities with respect to the program
during his such person's tenure, or one year thereafter, shall have any financial interest,
direct or indirect, in this Agreement or the proceeds thereof, for work to be performed in
connection with the program assisted under this Agreement.
SECTION 9. TERMINATION OF AGREEMENT
9.1 If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if Agency shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall thereupon have the right to
terminate this Agreement by giving written notice to Agency of such and specifying the
effective date thereof not less than thirty (30) days before the effective date of such
termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole
discretion within such thirty (30) day period, this Agreement shall be deemed terminated
at the end of such thirty (30) day period without further action of either party.
9.2 Upon termination of this Agreement, Agency shall return to City all unexpended
funds and/or any funds utilized for purposes other than stated in the Agreement.
n
SECTION 10. ASSIGNABILITY Agency shall not assign any interest in this Agreement
without the prior written approval of City.
SECTION 11. INSURANCE At the time of execution of this Agreement by Agency,
Agency shall provide City copies of Agency's insurance certificates showing compliance
with the insurance requirements of Insurance Schedule G, included as Exhibit B.
7
CITY OF DUBUQUE
U: t'- � fa "..t k
Danny C. Spra k, Mayor Pro Tem
WITNESS
aid� /�' &&Jk
Adrienne N. Breitfelder, City Clerk
GREATER DUBUQUE
DEVELOPMENT AGENCY
Rick Dickinson, Executive Director
EXHIBIT A
SCOPE OF WORK
1. GENERAL ECONOMIC DEVELOPMENT SERVICES
Agency Responsibilities
Agency shall respond to inquiries from the public and provide general information
regarding available commercial and industrial development. It shall prepare a
monthly newsletter for general circulation. Agency shall assemble and publish an
annual Dubuque Area Industrial Directory which will be web -based.
City Responsibilities
City shall provide Agency with current information on City financial assistance
programs, and proposed terms, and on other matters relating to City's policies and
capacity to support business development. City will collaborate with Agency staff
on response to business inquiries and related matters. City shall be fully
responsible for establishing and negotiating all terms and conditions for City
economic development programs in collaboration with Agency.
2. DUBUQUE AREA RETAIL EXPANSION
Agency Responsibilities
Agency will direct the process of identifying, expanding and attracting retail
opportunities for the Greater Dubuque area. Agency's responsibilities include:
implementing and maintaining a database of retail decision -makers in targeted
businesses; locating and/or employing tools to retrieve demographic and household
data for the Greater Dubuque area; meeting with local realtors and developers to
build and maintain a listing of local property available for development; developing
custom proposals that include data that positively reflects the Greater Dubuque
area's retail potential; coordination of meetings with local officials and facilitate site
visits; and tracking the status of all leads and projects for report to the Board of
Directors and City.
3. GREATER DUBUQUE: 2022 CAMPAIGN
Agency Responsibilities
9
Agency will secure the financial resources necessary to fund an organization and
activities that will achieve measurable outcomes regarding workforce, population,
wages, and commercial construction within a five-year period. Agency's
responsibilities include: build -on proven ability to be the "go to" resource for private
sector businesses; serve as the liaison between existing employers and public
officials to resolve any barriers to growth and/or the creation of jobs; conduct over
300 I nfoAction interviews per year with regional employers and maintain a
confidential data base to work with individual companies to track business trends
and intelligence; facilitate and assist private -sector employers with converting
principles of sustainability into decisions that improve the bottom line and create
possible deal flow; continue partnership with the Telegraph Herald and Woodward
Communications in the promotion of AccessDubuqueJobs.com, continue to grow
partnerships at all regional institutions of higher learning, act as an advocate for
both K-12 and higher education, which is critical for economic success; continue to
spearhead the nationally -recognized Dubuque Works program, which eliminates
duplication and enhances the performance of regional workforce partners and
programs; expand Distinctively Dubuque as a powerful tool for newcomers to
experience Dubuque; over 100 new employees and top recruits (per year) will be
welcomed to our area; expand welcoming program to serve all area employers by
providing concierge services to company recruits and newcomers; identify and
recruit emerging industries with the highest growth potential; enhance national
marketing and public relations through the implementation of newly enhanced
website and social media opportunities; and remember that technology is no
substitute for shoe leather and personal contact.
4. DUBUQUE WORKS
Agency Responsibilities
Agency will secure the financial resources necessary to develop, manage and sell
a model workforce program, leverage key competencies to promote and market
one unified workforce initiative, and lead and support efforts to attract and retain a
high qualified workforce.
5. WORKFORCE SOLUTIONS INITIATIVE
Agency Responsibilities
Agency will hire staff who shall be dedicated exclusively to assist with workforce
development and such other activities as may be required by area businesses.
10
6. SMARTER SUSTAINABLE DUBUQUE
Agency Responsibilities
Agency will hire a Director of Sustainable Innovation who shall be dedicated
exclusively to assist with Smarter Sustainable Dubuque.
7. AccessDubuqueJobs.com
Agency Responsibilities
Agency will provide City unlimited job postings to www.AccessDubuqueJobs.com
8. DUBUQUE AREA ECONOMIC DEVELOPMENT PROMOTION, MARKETING
AND RECRUITMENT
Agency Responsibilities
Agency will provide sales and marketing of commercial and industrial properties
owned by City. Services will be provided on a best effort basis, with no specific
requirements for markets reached, sales leads, or sales closed. Agency will
prepare promotion and marketing materials illustrating Dubuque and Dubuque area
industrial development opportunities, including acquisition of print materials to
provide information on employment development opportunities. Agency shall
assemble an industrial development information base, including but not limited to
labor force availability, wage rates, industrial site availability and cost, utility
capacities, transportation services, medical care, and other information that may be
useful in the industrial location process. Agency shall promulgate such materials in
response to inquiries and to other opportunities.
The City travels to different locations around the state and county to advance a
strategic influence, to build relationships at the legislative and philanthropic arenas
and to share the Dubuque story to continue to create a positive brand. When
requested by the City, Agency staff will travel with City representatives using funds
from the Dubuque Area Economic Development Promotion, Marketing and
Recruitment compensation.
City Responsibilities
11
City, in collaboration with Dubuque Initiatives, will furnish Agency with appropriate
graphic materials describing the Dubuque Industrial Center and other projects of
special interest to City. City will advise on information to be incorporated in the
marketing program, and provide ongoing guidance and input to Agency. City will
be fully responsible for establishing and negotiating all terms and conditions for City
economic development programs.
9. CHILDCARE PROGRAM PILOT
Agency Responsibilities
Agency will provide a program pilot program to provide free childcare to Opportunity
Dubuque students and graduates. The pilot program will provide free childcare to
any Opportunity Dubuque student during their certificate studies and continuing one
year after graduation from the program.
Specifically, the program pilot shall:
a. Implement child development associate certificate as part of Opportunity
Dubuque offerings;
b. Offer childcare to up to 50 parents enrolled in Opportunity Dubuque at no
cost; and
c. Support Opportunity Dubuque graduates who take full-time employment
after graduation with sliding scale childcare support for twelve months after
employment (a funder of last resort).
Citv Responsibilities
City contributed $80,000 to Agency during Fiscal Year 2019.The City will work with
National League of Cities' "Cities of Opportunity" program to develop a community -
wide approach to improving childcare access. City will also commit available CDBG
microenterprise funds to support the creation of in -home childcare centers.
fif►
EXHIBIT B
CITY COUNCIL GOALS & PRIORITIES
13
: f- uu
Oals & F
The Dubuque City Council completed its annual goal -setting
sessions in August when City Council members adopted a 15-yeas
vision statement and mission statement and identified eight five -
yea rgoals for the city_ They also identified top and high priorities
for a 2020-2022 policy agenda as well es a management agenda
for projects and initiatives planned for 2020-2022.
Policy Agenda
Fottcy agenda Eterms are issues ttrat need direukn. nr
a policy dfci� M by the City C unCilr gr need a major
funding decision by the City Ooaneil ar issues dot
need City Council kadership in the community or
with other governmimtal bodies. The pithcy agenda
is divided intio top priorities and high priorities_
2020-2422Top PTlolitles ))
(in alphabetical order):
■ Chaplaur Sd nnitt lAand Nastew fie: ImpEnmermion g Passim
■ Dream Center FaiDties and Prograrm: Se€ Suf idency 5dditio-nel
Funding
■ Equitable Fine and FeeRefxrn:ReponDiredionandAttions
■ Equitable ParertyPrevention Ku ImplemenlaODii
■ rvumin ofYoardr Additionai Funding
■ Qualit Affordable#lousing[rvatim:0imchor.and City Acftw
20M-2022 High Priorities }}
(in alphabetical order):
■ AftsandC4fturekkmlerPImIy Aerrrerstatimn:UpdateRepart
Diremo-n,and Actions
■ AnsOperating Grarns and Art onthe R mr.UpdataR•part,
Funding,Direman,and Cityrk6on
■ Childcare Inivatrre: Outs mes, City RBIe, 9vtrhars. DirQrtio-n and
City Amon.
• Cade of Eth modal Wdia for Mayor and Crtp CDOdl:
Development and Adoption
■ Faod Inserarl7: Poaport with Findings and Options, Diredti . Cdy
Auhm€,and Funding (includingFoodDesertsandG*cwyStore
Altrarben)
• bur Unt ndsWEARf Program: Funding
`11
Maiwagememl Agenda
Management agenda items are issues fDr which
the City Co=d has set the overall direction and
provided initial fttmding, may require further City
Council actiom or funding. or are major mauagEment
prE�ects that may take multiple years toimpleuiient
The management agenda is divided into wpoci iities
and high priorities.
2020 - 2022 Top Prionde s ) )
(tn alphabetical Order)-
• Ree 6randh Creek Proyert Nerd Steps
• City Racial Equity roolktt:Implementation
■ Coammunily {arn as Program
■C4VI1�79Respunse_Update RapanandNet taps
• DubuqueRime-logMasterPlan (US ,4entyCorps fEngineers)
■ TrAkSignsI!yndrmniutiordTMEEISProgram=UpdateRepork
Diremon
• 4longCruise DestimtionRvWTadon:direiftn,Actions, emj
Funding
2020-2022 High Priorities }}
(in alphabetical order)-
• D*bm P'aii*Agreemeat Nam Steps
■ Emmgeney5wicesTm1JhCamp: Nod Stap
• Grand NWr {eater RnFe Opmdon€: RFP, airedon, and
5g resmant
• HumaaNesoauoePolidesandiiandhaokRaOisian
• 5dm iFrft rwaffiroea:0bectivr,andFunding
■ SmaAMnd bAt:PkrkFn9 krudareImproremerstK-,Iedmology
Purdhases, and Ot wktions
City of Dubuque Goals
2025
Management m Progress .
• Federal Oppartunity Torras: Diretion and Nmrt Steps; M-vmEy
■ 9rowddd Grarrts
• 9usinmOerselopmantatthaAirpod:Llniversg9Dbbuqu9
■ Opportwhi DubugdeJntrioirNg Program
• Industrial NrkOevEHWrnant.NWSteps
■ AirSarAmExpansion_ CilyAttiara and Funding FarGuaranwe
• Fapole Loan Program: FutureFurading
Management in Progress ■
*WatesandRspArcoReavoJCentsr(WNRCYCerGrie6onafEn4inxrmental
Labaramrp forAnalysi: of Radani s
• Cornputo-r-Aided designI(AD){onnectinnIDCity Cameras Network
■ Comrnilnication National auafq Asnaanie: FY 22 &tdget Funding
* HamarvSxiayContract Ronewal
■ Palios Department ICE-AuvaditAon- Direction and Funding
• CresnentCommunitk Health Center_ Expansion far6elurioral Health
■ FM Radio S}stonn ImplerrantedDm
■ Fire DeW--tmant Pw-kaaditatian: Comploian
* Traffir:Carmen Iniiallation
■ Dispatcheriraining Program
• FimRation 8SLOINNSArtyConawm:Direction
■ 91-1 Starfing',hanges
■ leedGren1Appikation:fiuhmktaF
■ CrimaPraverrtionPtogrim:EvaluationF4eport,BestProd,Eirertirrnand
Oy dirrns
■ 4IOL"Co-mmUnilyPainnsPlan: Ommer,Repartwi6Opttans,Diric
endAltion
major Projects T
* Fire Head quarl,ecs and Sutions ADA Contiptance
* Crinw-lCommurityHealdr CerrterCIWK
■ Fire !twian H'AC and Lighting Impmmvarnenn: RFP and Funding
■ MultioulmrarFamily Center mConnrwtian$Equi�ping
15
Management in Prcg7ess T
* Cade EnforoomeotAimla Program: FY'22 OudgetFurrd-erg
■ DnwmwnCmmnwrrial Buildings PrDea
* CHANGE Program: Implementation
+ ImaginaNILLqualmpkerrar atkm
Major Projects T
* Lewell Snm Retaining Wa6Repair. FurSdeng&{orestrurf3on
■ kistoricMillworkDishict Parking tat and Signaga
Management in Progress T
• Camigrqb Asm Manegem-m.,5ystem Epension
■ InternelPrcumfcrLiquor License Appmwl
■ CertMedFinandalhpimlSafmarsCamrehion
■ Inifiredt AmaforGram: Ff'22 9udgat Request
■ Financial Ilaneg9emwA3chwasa: Study and Oraft RFP
■ ALDACompliancvTrawsFtian Report
■ InVisionFadlityMenegementSa&rraialmplementkon
■ MayiwRCity CourdtAppointmiantofNow CityCkrk
+ agMEl Sigrramm Policy and Dired5on
* City FEorlurrarenaMeasures:lmplamentatian
+ City DAWkrkfrem Home{lptiaras: Dirsdlion ardaVd:lon€
■ SDaate PerfumerimEuG beard Implen€ermetion_ Next Steps
■ 9-1-1 Commtirreurtiorts Center. RE-Hegotia5onwith Elubugoe
Cour%iV
■ Citywide Oepa:trr*MaIWorROrdarSysmm Imp:ementation
+ Centralized FacilityMainterunceaMManagement' Depertrneni':
Report GHBcdem end Actions
+ City €egisleive LbUyinglAdvocacy: 21)21 Legisladw Rrior�ies
Mampment in ProWs s T
+ Sasrdary5ewerSystamConditionAssesamentFY22Budget
+ SEaerrn4&=duce&setManagenwnt!'Ian:Carsultao
+ Lead and {apperRule CornprranoB1WatarSamtrtingarsd;esting
(Annalarr
+ GmrmrgSm�irratileCommunitiesConf.Bmr�-Frpansinn
+ PuWit Eiduoetiun on Bikeable,'Nalkable Dubuque: Funding R U
+ Flood Control System: Corp of&rgineer€PmjectApprowl
■ Fats, Oas,Greases (FOG)Progrsrr.AcIorrs
a. WRRC Environmental Coordinator. Hired
b- Program Revision:AFign Enforcement and Ordinance
L Marketing Strategy
+ Pollinator Habitat in Park ysbam: Research a nd Funding FY22
■ %%by20M Community 41matedakmIkResiliencyF$an:
DiRe nsmdCity Action
■ EmaretdA&kBorer Program
+ Water ind F6mmree Recovery Center: M utrientTrading and
Funding
+ Landfrlft4thaneGas: !mplemertudDn
Major Projects V
■ Crty Hall Annex Windows Replacement Funding Pfi22
Majol Projects •
+ 171hhYeaLmJ&tHUD ReMiery-yStorm Sewer lmprwamentProject
r Fire F-l"FarmJr*bllation[forrurArnon%r Ier SyAgmj
16
'",
11
A
* -W.14,091
Management in Progress T
Major Projects T
* E B. Lyon&Center Partnersh'.p Dw4jprnom-Agreement
r
Eagla Point Park Ervrironmen:al Renration Praject
* JbralyMarhFfingCampaign:Dw-ision
■
Bunke -Hill Golf Coursiairrigafron
* AmeriCarpsImenualErsperuionArm
+
ComiAgPark Renevation
* Changing Eiveslirrwo 1-dwahrre Program
*
EN sh Rbdge Subd'nraion Park: Funding, Ptanning, end CDnmctian
* leisure Service Registration System: PVrihass and
*
Yeierans Marmoreal Pima dedication
Irrylementahon
+
Grand Rhmr{enmr.ltpgradePToJers
*
Eagle VaRgS driivisianPark=Fundirag,Planring,and{onsracdan
Comiected Comn=ity
EqUill-Bble TranspartadorkologyoF
Management in Progress T
M*r Prajecte T
■ MR Vn Fcwd Route: bplowio-n and Funding R r22
*
Highway 52 RWying
■ Smar4ToDtFar lratagratedParkingPlatfo-rm=PMPrognrnand
a. Phase l-CeittralAve {2lstta32nijPawmentRshah
FundingFY'72
t. Phase2.WhiMUTevt(111irta2loPamrrsentReharti
■ Park ingRampFSmaualAnelysis
c Pfnese3 White(9tht;lI15�11thykiiat9Elm) Pavemerrt
* CamprvrensrwPavementPrawva6an
d. Phasa4-Cemtfw"b)21s%IPevemonlPAeb
* W-?Fiin lrrtemNxW and Intennodal Loft Insgsfannonwio-n
r
Washinginn Streetfmprmrr nits (7thtaFHr� Corn pletio-n, Narog FV'2T-
* PubiK'<ransparhationCuEbmerApp:Implementation
Waionganfuture developmentofbuildings.Preliminarydesign oompleie.
■ DoxniownParUng 6rdinarrs€a_ Ma)or WO:ion
'
Four-Lening South re Arterial: Cemplorkm
* StestMaintenaomPmgrarn:InmasedFund ing
`
ChavenoBeRoadRehabiliraiion
* ComplowSheeP4Gcy Implementation: Data {.olleckrtand
`
CwvenelleRoad HiUBikeTrail
llpdateRelaw
*
NorthTteAArtarisiUpgrade
* Communrly Rmadtrand So -vim Enhancement: Implement
`
Nordi(axede bewshvcon
■
RaundaMuts: Funding
For City Council contact mforruatim� vmtwww.cityofdubuqut,.orglcitycouncil or calf 563-589.4100. CUUN06[49UN
17
EXHIBIT C
INSURANCE SCHEDULE
INSURANCE SCHEDULE G
1. Agency shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the
coverage required in Exhibit I prior to the contract commencement. Each certificate shall be
prepared on the most current ACORD form approved by the Iowa Insurance Division or an
equivalent. Each certificate shall include a statement under Description of Operations as to why
the certificate was issued. Eg: FY2022 CONTRACTED SERVICE AGREEMENT.
2. All policies of insurance required hereunder shall be with an insurer authorized to do business in
Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each certificate shall be furnished to the Finance Department of the City of Dubuque.
4. The service provider shall be required to carry the minimum coverage/limits, or greater if required
by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage
shall not be deemed a waiver of such requirements by the City of Dubuque.
5. Failure to obtain or maintain the required insurance shall be considered a material breach of this
agreement.
6. All required endorsements shall be attached to certificate.
7. Whenever a specific ISO form is referenced the current edition of the form must be used unless
an equivalent form is approved by the Director of Finance and Budget. The service provider must
identify or list in writing all deviations and exclusions from the ISO form.
8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits
shall be this agreement's required limits.
9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the
performance of work insurance for the coverages described in this Insurance Schedule and shall
obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor
agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and
maintain such coverage. The City may request a copy of such certificates from the Vendor.
10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy
premiums and other costs associated with the insurance policies required below.
11. All certificates of insurance must include agents name, phone number, and email address.
12. The City of Dubuque reserves the right to require complete, certified copies of all required
insurance policies, including endorsements, required by this Schedule at any time.
13. The City of Dubuque reserves the right to modify these requirements, including limits, based on
changes in the risk or other special circumstances during the term of the agreement, subject to
mutual agreement of the parties.
19
INSURANCE SCHEDULE G (continued)
EXHIBIT I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products -Completed Operations Aggregate Limit$1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence)$50,000
Medical Payments $5,000
1) Coverage shall be written on an occurrence, not claims made, form. The general
liability coverage shall be written in accord with ISO form CG 00 01 or business
owners form BP 00 02. All deviations from the standard ISO commercial general
liability form CG 00 01, or Business owners form BP 00 02, shall be clearly
identified.
2) Include ISO endorsement form CG 25 04 "Designated Location(s) General
Aggregate Limit."
3) Include endorsement indicating that coverage is primary and non-contributory.
4) Include Preservation of Governmental Immunities Endorsement (Sample
attached).
5) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and
their board members, employees and volunteers. Use ISO form CG 20 10
(Ongoing operations) or its equivalent.
6) Policy shall include Waiver of Right to Recover from Others endorsement.
B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Statutory Benefits covering all employees injured on the job by accident or disease as
prescribed by Iowa Code Chapter 85.
Coverage A Statutory —State of Iowa
Coverage B Employers Liability
Each Accident $100,000
Each Employee -Disease $100,000
Policy Limit -Disease $500,000
Policy shall include Waiver of Right to Recover from Others endorsement.
Coverage B limits shall be greater if required by the umbrella/excess insurer
OR
If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers'
Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of
Workers' Compensation or Employers' Liability Coverage form on file with the Iowa
Workers' Compensation Insurance Commissioner, as required by Iowa Code Section
87.22. Completed form must be attached.
20
INSURANCE SCHEDULE G (continued)
C) POLLUTION LIABILITY
Coverage required: _ Yes _X_ No
Pollution liability coverage shall be required if the lessee, contracting party, or permittee
has any pollution exposure for abatement of hazardous or contaminated materials
including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs.
Pollution product and completed operations coverage shall also be covered.
Each Occurrence $2,000,000
Policy Aggregate $4,000,000
1) Policy to include job site and transportation coverage.
2) Include additional insured for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and
their board members, employees and volunteers. Use ISO form CG 20 10.
(Ongoing operations) or its equivalent and CG 20 37(competed operations).
3) Include Preservation of Governmental Immunities Endorsement.
4) Provide evidence of coverage for 5 years after completion of project.
D) PROFESSIONAL LIABILITY $1,000,000
Coverage required: _ Yes _X_ No
If the required policy provides claims -made coverage:
1) The Retroactive Date must be shown and must be before the date of the
agreement.
2) Insurance must be maintained and evidence of insurance must be provided for at
least five (5) years after completion of the work or services.
3) If coverage is canceled or non -renewed and not replaced with another claims -
made policy form with a Retroactive Date prior to the date of the agreement, the
contractor must provide "extended reporting" coverage for a minimum of five (5)
years after completion of the work or services.
E) CYBER LIABILITY/BREACH $1,000,000
Coverage required: Yes x No
Coverage for First and Third Party liability including but not limited to lost data and
restoration, loss of income and cyber breach of information.
F) UMBRELLA/EXCESS $1,000,000
Coverage required: —Yes _X_ No
The General Liability, Automobile Liability and Workers Compensation Insurance
requirements may be satisfied with a combination of primary and Umbrella or Excess
Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of
the primary policies, it shall include the same endorsements as required of the primary
policies including Waiver of Subrogation and Primary and Non-contributory in favor of the
City.
21
Please be aware that naming the City of Dubuque as an additional insured as is required by this
Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code
sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent
form.
PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase
of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any
of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa
Section 670.4 as it is now exists and as it may be amended from time to time.
2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those
claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it
now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa
Section 670.4 shall be covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting
any defense of governmental immunity, and may do so at any time and shall do so upon the timely written
request of the insurer.
4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer
shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for
reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of
the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall not otherwise
change or alter the coverage available under the policy.
SPECIMEN
0),
EXHIBIT D
INCLUSIVE DUBUQUE
23
CONNECTING
PEOPLE.
STRENGTHENING
THEE Il
COMMUNITY.
Inclusive Dubuque
Iz!
Everyone deserves to live in a place
where they are respected, valued
and engaged In civic life. That's the
philosophy that guides the Inclusive
Dubuque network. Since 2012, our
diverse group of partners has worked
together to drive transformational
change in Dubuque by reimagining
systems, fostering a culture of inclusion,
and advancing justice and social equity
in all areas of community life.
Why It Matters
Our region is growing more diverse, However, many
minoritycomm unities in Dubuqueha>we historically
lacked access to resour€esthat enable them to thrive.
Furthermore, residents of diverse backgrounds have
experienced hostilities that make them heel urwreloame.
To drive economicgro%wOi retain residents and affirm
the humanity of all people, everyone must feel welcome
and hwe the ability to achievetheirfull potential.
Our Unique Role
We are conveners and colleboratars, facilitating
important conversations and developing systemic
sotut ions to equity i ss LLes, 5 u€h as:
• Preparing m incrity and fi rst-generation college
students for careers_
• Improving access to health and wellness resources like
brain health services.
• Bridging tangue and cultural barriers so immigrants
can fully participate in the comm unity.
• Preparing, attracting and retaining a diverse workforce.
Hosted by the Community Foundation of Greater
Dubuque, Inclusive Dubuque leverages relationships
with n o n prafits, government entities, businesses and
generous community members to realize a:shared
vision for Dubuque- A vibrant and inclusioe region with
resources and opportunities for all_
25
How It Works
Relationships and community knowledge are at the
root of our work. Our partners are local residents
and leaders who, through meetings, teaming
opportunities and workshops, identify ways to drive
equitable opportunities for all people_
Our Accomplishments
• Engaged more than Z500 community members to
conduct aCommunity Equity Profile that identifies
residents' diverse experiences and needs.
* Convened sector groups with more than 90
community members to address systemic
challenges related to health, education,
tiansportation. neighborhoods, economicwell-being.
and arts and Gulture_
• Convene a Business Leader Equity Cohort for toEd
executives to builds diverse and inclusivework#orce_
• Offer diversity, equity and indusionworks hops for
nonprofit, civic and business professionats.
• Sponsor and organize public evenha focused on
fostering a communitpwide culture of inclusion.
* Pubti sh the O ubuq ue Cutturat Resource Guide so
residents can find businesses and services catering
to unique racial, cultural and ethnic needs_
EXHIBIT E
CITY OF DUBQUE TRAVEL POLICY
**updated forms and rates located at
https://www.citVofdubuque.org/2210/Administrative-Policies-APs
26
CITY OF DUBUQUE
ADMINISTRATIVE POLICY
POLICY NUMBER., 3.20A
SUBJECT: TRAVEL RE,iULATIDNS FOR OUT OF CITY TRAVEL
PER DIEM .AND MILEAGE RATES
APPROVED BY: CITY MANAGER
EFFECTIVE DATE: JUNE 1, 1994
JANUARY 1, 2021 (Revised)
PURPOSE
The purpose of this Administrative Policy (AP) Addendum is to set forth the City s
reirnbumernent rates for per diem and mileage.
Mileage reimbursement for use of personal vehicle for City authorized travel:
U-56 per mile
Per diem rate for City authorized travel:
F $55.O0 per day standard rate
F $56.0D, $61.00, $66.00, $71.00 or $76.00 per day based on the attached listing of
per diem meals and incidental expenses (column marked M&IE Fate)_ If the city or
oaunty where you are traveling is not listed, use the standard rate of $55.00 per day.
Z2�f pl"'
Michftel C_ Van Milligen
City Manager
27