Contracted Services Agreement - Inclusive DubuqueCity of Dubuque
City Council Meeting
Consent Items # 18.
Copyrighted
June 21, 2021
ITEM TITLE: Contracted Services Agreement— Inclusive Dubuque
SUMMARY: City Attorney recommending approval of the Contracted Services
Agreement with Inclusive Dubuque for the City's financial support for
Fiscal Year 2022.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
Inclusive Dubuque Contracted Services Agreement-
Crenna Memo
Staff Memo
Contracted Service Agreement
Type
Staff Memo
Staff Memo
Supporting Documentation
THE CITY OF
DUB E
Masterpiece on the Mississippi
CRENNA M. BRUMWELL, ESQ.
CITY ATTORNEY
MEMO
To: Mayor Roy D. Buol and
Members of the City Council
DATE: JUNE 16, 2021
RE: Contracted Services Agreement - Inclusive Dubuque
Dubuque
AII•Ameriea City
2007-2012.2013
2017*2019
Economic Development Director Jill Connors recommends City Council approval of the
Contracted Services Agreement with Inclusive Dubuque or the City's financial support
for Fiscal Year 2022.
The adopted Fiscal Year 2022 operating budget reflects a payment of $75,000 to
Inclusive Dubuque, for financial assistance to engage and coordinate a network of
leadership from diverse communities within Dubuque to provide a coordinated,
collaborative approach to supporting a more inclusive community. This will be
accomplished through the convening and facilitation of conversation with sector groups
to explore ways to further equity and inclusion in their sector. This work includes the
Inclusive Dubuque Network; Peer -Learning Council; Business Leader Equity Cohort;
Community Racial Equity Profile; Immigration Assessment; AIIofUS Campaign;
Restorative Strategies; Julien Dubuque International Film Festival (JDIFF) Sponsorship;
and Equity Speakers, Communications, and other Equity Training Opportunities.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
OFFICE OF THE CITY ATTORNEY DUBUQUE, IOWA
SUITE 330, HARBOR VIEW PLACE, 300 MAIN STREET DUBUQUE, IA 52001-6944
TELEPHONE (563) 589-4381 / FAX (563) 583-1040 / EMAIL cbrumwel@cityofdubuque.org
THE CITY OF
E
Masterpiece on the Mississippi
Dubuque
AII•Amerin City
NniK���i rnz: u;v�ur
2007-2012.2013
2017*2019
TO: Crenna M. Brumwell, City Attorney
FROM: Jill M. Connors, Economic Development Director
SUBJECT: Contracted Services Agreement— Inclusive Dubuque
DATE: June 15, 2021
INTRODUCTION
Economic Development
Department
1300 Main Street
Dubuque, Iowa 52001-4763
Office (563) 589-4393
TTY (563) 690-6678
http://www.cityofdubuque.org
Attached for City Council approval is the Contracted Services Agreement with Inclusive
Dubuque for Fiscal Year 2022. Inclusive Dubuque furthers the City of Dubuque Goal:
Partnership for a Better Dubuque: Building our community that is viable, livable and
equitable.
DISCUSSION
The adopted Fiscal Year 2022 operating budget reflects a payment of $75,000 to
Inclusive Dubuque, for financial assistance to engage and coordinate a network of
leadership from diverse communities within Dubuque to provide a coordinated,
collaborative approach to supporting a more inclusive community. This will be
accomplished through the convening and facilitation of conversation with sector groups
to explore ways to further equity and inclusion in their sector. This work includes the
Inclusive Dubuque Network; Peer -Learning Council; Business Leader Equity Cohort;
Community Racial Equity Profile; Immigration Assessment; AIIofUS Campaign;
Restorative Strategies; Julien Dubuque International Film Festival (JDIFF) Sponsorship;
and Equity Speakers, Communications, and other Equity Training Opportunities.
The reporting requirements are as follows:
1. Progress reports will be submitted quarterly.
2. Quarterly reports will be submitted using a form on the City's website.
3. Quarterly reports will include equity and inclusion reporting.
4. Audit reports are due within 60 days of audit completion.
RECOMMENDATION/ ACTION STEP
It is my recommendation that the City Council approves the attached Contracted Services
Agreement with Inclusive Dubuque, and authorizes the Mayor to execute the contract on
behalf of the City.
2
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA
AND
COMMUNITY FOUNDATION OF GREATER DUBUQUE
THIS AGREEMENT, dated for reference purposes the 1st day of July, 2021, is
made and entered into by and between City of Dubuque, Iowa (City) and the Community
Foundation of Greater Dubuque (Agency).
WHEREAS, City desires to engage the services of Agency to furnish professional
and technical assistance in connection with Inclusive Dubuque as described in Exhibit A
(Scope of Work); and
WHEREAS, Agency has signified its willingness to furnish such services to City
upon the terms and conditions set forth herein.
NOW THEREFORE, in consideration of their mutual promises hereinafter set forth,
the parties hereto agree as follows:
SECTION 1. SCOPE OF SERVICE Agency shall provide within City following
services:
(A) Further City's Goal of Partnership for a Better Dubuque: Building Our Community
that is Viable, Livable, and Equitable;
(B) Commence work upon execution of this Agreement by both parties, and fully
perform the services described in Scope of Work in Exhibit A and comply with City
Council goals and priorities set forth in Exhibit B.
(C)Support City's efforts to be a viable, livable, and equitable community, and to
advance equity and inclusion.
SECTION 2. CITY RESPONSIBILITIES
2.1 City designates the Human Rights Director, to act as its representative with respect
to the work to be performed under this Agreement, and such person shall have authority
to transmit instructions, receive information, interpret and define City's policies and
provide decisions in a timely manner pertinent to the work covered by this Agreement
until Agency has been advised in writing by City that such authority has been revoked.
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2.2 In the event that any reports, records and maps are existing and available and are
useful to carry out the work on the Scope of the Work, City shall promptly furnish such
material to Agency.
2.3 City will provide opportunities to demonstrate this support by inviting the President
of the Agency and any employees working on services covered by this agreement to
participate in the following professional development opportunities and supporting
activities:
(A) The opportunity to be active and engaged participants in Inclusive Dubuque peer
learning opportunities and strategic efforts;
(B) The opportunity to attend intercultural and equity workshops offered by City,
including workshops that focus on developing an intercultural team with a strategic
plan for advancing equity and inclusion within Agency and through Agency's work;
(C)Assistance in creating semi-annual status reports that demonstrate the ways in
which Agency's efforts are advancing equity and inclusion; and
(D)Access to City's equity toolkit.
SECTION 3. TIME OF PERFORMANCE The term of this Agreement shall be from
July 1, 2021 through June 30, 2022.
SECTION 4. COMPENSATION
4.1 City shall pay Agency Seventy -Five Thousand Dollars and 00/100 ($75,000) as
compensation for the services provided by Agency, which payment shall constitute full
and complete compensation for such services.
4.2 The compensation shall be paid by City to Agency on a quarterly basis, payable
September 30, 2021, December 31, 2021, March 31, 2022, and June 30, 2022, within ten
(10) days after receipt by City of a requisition for such sum from Agency.
SECTION 5. AUDIT AND EVALUATION Inasmuch as the funds to be provided to
Agency by City are public funds, the Agency agrees that it will maintain books of account
in accordance with Generally Accepted Accounting Standards together with necessary
documentation to support all expenditures. The records of Agency, including payroll
accounts and other records of disbursements and receipts, and other records relating to
the performance of the activities herein specified, shall be made available for inspection
by City or any Certified Public Accountant acting on its behalf, in order to ascertain
performance of Agency under this Agreement. Agency agrees to retain such records for
not less than three (3) years.
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SECTION 6. REPORTING AND MONITORING
6.1 Agency shall comply with the City of Dubuque's Reporting and Monitoring
requirements by using the following link to submit quarterly online reports detailing
Agency activities related to the use of City funds provided to Agency:
https://www.citVofdubugue.org/FormCenter/Budget-15/Contracted-
Services-Performance-Report-208
6.2 In alignment with the City Council's priority of racial equity, Agency must
demonstrate how their efforts advance equity and inclusion. This should include program -
level data disaggregated, at a minimum, by race, and also by any other demographic the
Agency has prioritized. Agency should also identify community -level outcomes in which
they are actively working to advance the racial disparity.
6.3 The online quarterly reports shall be due on October 15t", January 15t", April 15t"
and June 30t". Such reports shall include a performance report on the program(s)
supported by City funds and a financial report on the use of City funds.
6.4 If Agency has an annual audit performed, Agency shall provide City a copy of the
annual audit report within sixty (60) days of audit completion. The Audit shall be submitted
as either an electronic or paper document to the Economic Development Director.
SECTION 7. DISCRIMINATION
7.1 In carrying out the services under this Agreement, Agency shall not discriminate
against any employee or applicant for employment because of age, color, familial status,
gender identity, marital status, mental/physical disability, national origin, race,
religion/creed, sex, or sexual orientation.
Agency shall take affirmative action to ensure that applicants for employment are
employed and that employees are treated during employment without regard to age,
color, familial status, gender identity, marital status, mental/physical disability, national
origin, race, religion/creed, sex, or sexual orientation.
Such action shall include but not be limited to the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of
pay or other forms of compensation; and selection for training, including apprenticeship.
7.2 Agency agrees and will undertake whatever affirmative measures are necessary
so that no person shall be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activities funded in whole or in part with
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any of the funds made available to Agency under the terms of this Agreement because
of age, color, familial status, gender identity, marital status, mental/physical disability,
national origin, race, religion/creed, sex, or sexual orientation.
SECTION 8. TERMINATION OF AGREEMENT If, through any cause, Agency
shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if
Agency shall violate any of the covenants, agreements or stipulations of this Agreement,
City shall thereupon have the right to terminate this Agreement by giving written notice to
Agency of such and specifying the effective date thereof not less than thirty (30) days
before the effective date of such termination. If Agency shall fail to cure its default to the
satisfaction of City in City's sole discretion within such thirty (30) day period, this
Agreement shall be deemed terminated at the end of such thirty (30) day period without
further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
SECTION 9. ASSIGNABILITY Agency shall not assign any interest in this Agreement
without the prior written approval of City.
SECTION 10. INSURANCE At the time of execution of this Agreement by Agency,
Agency shall provide City copies of Agency's insurance certificates showing compliance
with the insurance requirements of Insurance Schedule G, included as Exhibit C.
CITY OF DUBUQUE, IOWA COMMUNITY FOUNDATION OF
GREATER DUBUQUE
By:
Dan S rank, Mayor Pro Tern
ATTEST:
By:W 2,c
Adrienne Breitfelder, City Clerk
By:
Paul Duster,
Director of Community Initiatives
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EXHIBIT A
SCOPE OF WORK
Best Practices in Diversity, Equity and Inclusion
Sponsor this popular eight session peer -learning workshop. This training series
empowers individuals, businesses, non -profits, and organizations to create
pathways to lead to increased self-awareness, recruitment, retention, and
workplace culture around DEI concepts. These workshop sessions are led by local
diversity and inclusion educators and practitioners, and include local testimonials
of DEI practices shared by both presenters and program participants.
Inclusive Dubuque Network
The Inclusive Dubuque Network stakeholders continue to gather on a quarterly
basis, providing an opportunity for network partners to share updates on DEI
training opportunities, discuss recent local and national DEI issues, and share
personal or organizational stories of their DEI challenges and successes. Each
quarter 30-50 partners attend these network meetings.
Peer -Learning Council
The PLC has representation from higher education, human resources, faith,
nonprofit, and government sectors, all with DEI expertise and practice. This group
meets on a quarterly basis, or more frequently as needed to prepare for the Best
Practices sessions.
Continue to run and develop the Best Practices in DEI Training Series
• Guide the support for past and future Best Practices participants
• Any other equity educational opportunities, including responses to the
community regarding hate/bias incidents, community conversations, etc.
Business Leader Equity Cohort
This group of executive level leaders (Presidents, C-Level executives, and business
owners) continue to gather on a bi-monthly basis to discuss the impact that the
changing demographics have in recruiting and retaining minority employees for
their organizations and to our community.
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Community Racial Equity Profile
Initiate a second iteration of this Equity Profile, leveraging recently completed
2020 census data and community surveys.
Immigration Assessment
In partnership with the Dubuque Religious Sister's Collaborative, GDDC and NICC,
we are conducting an Immigration Needs Assessment for our community. The
work is focusing on identify our immigrant population in our region, mapping the
support services currently available and identifying any gaps in support.
AIIofUS Campaign
Continue to promote and build community endorsement of the AIIofUs Dubuque
communication campaign which highlights that the best and perhaps only way to
conquer the coronavirus is for All of Us to work together, united as one
community.
Restorative Strategies
Develop and establish this restorative justice program as an alternative to the
juvenile justice system by helping set Dubuque County teens on a path to
becoming productive citizens and finding future success. With a focus on middle
and high school -age youth, the Restorative Strategies program is a collaboration
among civic institutions, service providers and volunteers that addresses
accountability for rule -breaking, reparation, reconciliation and, ultimately,
reintegration with the community.
Julien Dubuque International Film Festival (JDIFF) Sponsorship
We've continued to be a supporter of the JDIFF, sponsoring films that highlight
equity and diversity issues in our community. Use of this new medium (film), in a
new venue, sparked conversation with an expanded audience about the
relevance of inclusion and equity in our local community.
Equity Speakers, Communications, and other Equity Training Opportunities
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Continue to promote the "I'm a Dubuquer" campaign, including a
partnership with Travel Dubuque to incorporate an updated version of the
campaign in their promotional materials.
• Identify opportunities to coordinate with partners in the community to
bring DEI speakers to Dubuque (for example, Faces and Voices speaker for
the MLK breakfast)
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k
OIL -
CONNECTING
PEOPLE.
STRENGTHENING
THEE II
rnmM"I I Tl. Everyone deserves to live in a place
Indusive Dubuque where they are res pected, va lued
and engaged in civic life. Thats the
philosopher that guides the Inclusive
Dubuque network. Since 2012, our
diverse group of partners has worked
together to drive transformationat
change in Dubuque by reimagining
systems, fostering a culture of inclusion,
and advancing justice and social equity
in all areas of community life.
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Why It Matters
Our region is growing more diverse, However, many
min oritycommunities in Dubuque havehistorica.11y
lacked access to resources that enable them to thrive.
Furthermore, residents of diverse backgraunds have
experienced hostilities that make them feel urw elrome.
To drive economi€growth retain residents and affirm
the h umanity of all peop le, everyone m ust feel welcome
and have the ability to achieve their RA potential.
Our Unique Role
WE are conveners and oallaboratars,fa€ilitating
impartant conversatians and developinig systemic
54lUtions to equity issu 5,5u€h as:
• Preparing minority and first -generation college
students for careers_
• Improving access to health and wellness resources like
brain health services.
• Bridging language and cultural barriers so immigrants
can fully participate in the community.
• Preparing, attracting and retaining a diverse workforce.
H osted by the Community Foundation of G reater
Dubuque, Inclusive Dubuque leverages retati or* hi ps
with nonprofits, government entities, businesses and
genera us community members to realize as hared
visionfarDubuque- Avibrant and inclu3ive region with
resources and opportunities for all-
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How It Works
Relationships and community knowledge are at the
root of our work. Our partners are local residents
and leaders who, through meetings, teaming
opportunities and workshops, identify ways to drive
equitable opportunities for all people-
0 ur Accomplishments
• Engaged more than ZSOO community members to
conduct a Community Equity Profile that identifies
residents' diverse experiences and needs.
Convened sector groups with more than90
community members to addness systemic
challenges related to health, education,
transportation. neighborhoods, economic well-being.
and arts and culture_
• Convene a Eusi n es s Leader Eq uity Cohort for [cod
executives to bui Id a divers a and inclus ive workforce.
• Offer diversity, equity and inclusion workshops for
nonprofit, civic and business prafessionats.
• Spans or and organize public events focused on
fostering a eammunitFwide culture of inclusion.
• Publi sh the D ubuq ue Cultural. Resource Guide so
residents can find businesses and services catering
to unique racial, cultural and ethnic needs_
EXHIBIT B
CITY COUNCIL GOALS & PRIORITIES
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The Dubuque City Counr~iI completed its annual goal -setting
sessions in August when City Council members adapted a 15-year
vision statement and mission statement -and identified eight five
year goals for the city_ They also identified tap and high priorities
for a 2020-2022 policy agenda as well as a management agenda
for projects and initiatives planned for 2020-202-2.
Policy Agenda
Policy agenda items are issues that need direction ar
a policy decision by the City CvLmril, cu need a major
funding decision by the City COMCfl, or issues that
need City Council leadership in the community or
with othErgovernmenialbodies Thepolicyagenda
is divided into top priorities and high pdaQitiErL
2020-2022 Top Priorities
(in alphabetical order):
• Chaplaio- Sdrmin Island Master Plan: Inepaemenlation 2 Phasing
• dream CenterFadli4es and Ftcyrams: Sei Suff9d9n[y 5ddgio-net
Funding
• Eq&AleFine and Feeitefwrn:ReporkEQiredionandActiors
• EquhahleImityPreMen4onPdnlmplemEntatio-n
• FsumainofYaurk:Additionak9inding
• OnalitlA$adable#IousitgCrsaitim:Oirsctior.and Citykftns
2020-2022 High Priorities }?
(in alphabetical order):
•Afftsand {viRlreklasterPlanlnomwnbtion:Update Rapart
Diremon,and Actbons
•,4rts4peradngrarartsanofArt onthe Wwr..Update Raport
Funding, diremon, and CttyAdfon
* Chkcarel*d3tim. Uutrnrnas, City Role,'afters.airertion and
Ci y A6M,
* Cade of Edr modal Phediia for Mayor and sty CDO II:
6eueloprnent and Adoption
• Food Ipimm t7_ RWrLV6 Endings and Options, Diredim, Crry
Alions,and Funding(indvding Fond Deserts andGromyStore
Attrackn)
* Foortill,msndsMEMrPtagram:Funding
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Management Agenda
Management algendaitems are issues for which
the City Co=d has set the overult direction and
provided initial landing, may require further City
Ciouncilactiert or funding, arare majarmanagemeut
projects that moy take multiple years to implement
The management agenda isdh ided into top priaritiEs
and high prioriities.
2020 - 2022 Top PTjaritie 9 } }
(in alphabetical order)-
■ Bee BrandrCntkftnject.NextStops
■ Ck Racial Equiq Toolkit ImV1en3ent3don
• Community CamerasPnagram
■ COVIa79Respomr-Updat-RepwandHej!Staps
■ DabdqueReerfmnlMaster Mn�USA. CorgsafEngineers]
• TrafAr Signal Sydd rDniuUon ME€TS Program: Update Report.
Diremon
• YriongCruisLDes mtionReparabon:Dired5on,Attians<end
Funding
2020-2022 High Priorities }}
(in alphabetical order)-
* dupam Parfthgrmmeat Reg Steps
• EmetgencySmvirinTmt Camp: Next9taps
■ Grand RererCarrtefRt FeOpmtionKRFP,air don, and
Agreement
* HumaitNEwum PolidesandHandhoot Wsion
* Sd ool Besodfco CrI ivem: Dire don end Funding
■ Smad MohlitX:P3rking Strum¢reIrrmprmmrnentr,Tecbnotagy
Flurchaw, 3r;d Othv dons
City of Dubuque Goals
22
Mauagement in Progress T
+ Federal6pprorhrnttyZonas: direction and Next Sups; AdmcaCj
• 9rawnfetd GTanft
• 9usinessDenlopmentatttwXpoet:Uninomitgofdlehugde
• OppartunhV DubuqueJorhiraining Program
+ tndustrieINrkDeYEHWmanrNeut54s
• Air SerAmEKparaion_CrtyAcdarsend FundingFarGuaranwe
• FarradeLoanftgrenr:FutureFunding
Management ha Progress T
• 'Matgrrand Resourca bawoq C Iur (WRRC� CNfifka bon of Environmental
Laboratory forAnaty'sis of RuWants
• Cornput*r-Aided Design {(AQ]{annecliontnC#CamerasNetwork
• Communication Nateorul Oua. tyAssuasnce: FY 22 Budget Funding
• Hnmarse DderyContradRenewal
• Palloe Department ResAmeditation- Direction and: funding
• Crescent Community Health Cenler Expansion for h6vioral Haalth
• PM Radio Systrrm Implementedw
• Fire DagrertmentR&Arasdiub-on: CarnplWion
• Traffic Cammh-tallation
• €?ispatchar7raining Program
+ Fire Sratian h Bnildireg Saf$ty Canoerm_ Direction
• 9-1-1 itaifingaaoges
• Lead Grant Apptimtion::nrhmihaG
• Crime Preyerrtion Rogram: EMaluatian bpcut Best Pradks,Oireciorrand
City Actions
• EquitAteComrnunikyAorionsPlan: Orstoomes.ICaportwith00ors.DMKCP�n
and Adtion
major Pro�eets T
+ FiireHaedquarmsandStations5DAComptence
•CrincemCamrnunilrHealth Centar.{linic
.a * Fire 'Linen H'AA.0 and Lighting Improvements= RFP and Funding
r' • MuldoulwratFamily Carrter-{onshwrWri&L-quipping
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UBIlSpment in Progrie ss V
■ CGda EnioroamerrtAcoala Pragrarn: FY'22 BudgetFun&ng
Dmvrulhn Cnmmarda4Buildings Profad
+ CHANGE "rem: Implementation
+ ImagineDvbuquelmplernewadon
Major Projects T
• Lowell StmertRetaining NORepair Fundinggf_onstruEfion
• HiVMcMillwo4District Parking tocand Signage
Management in Progress T
+Car•.egraphAssetWnagementS"mEgmnsron
* Ir"marProcess foTL4uor€ioerLeApproval
+CanifiedFinancial Poeper#SafhraeeCamr@mion
+ Ind 'iredRate for Grarrt IFY-29udgaJl*qum
+ Firaandal ManagementSuftware: Study and Draft RFP
* GDA€mrnpliancekansitionReWrt
+ InVisionFacilit'jManagemertkh-wueInnplemeerWtion
• MayorRCity CoundrAppo merrtofRawCivClerk
Dgital Signatures: Paliry and Qiremon
CityNdmmrema Measures: Implementation
C#5l%WrkfremHoenaOp&m-Dimaienand Adions
a SaaatePerfomommlashkaerdlmplemerAs6Dn_HextStaps
9-1-1 Comm[miratemra Center. REFNNDtie5on rrdh Dutwque
Caursty
a Citywide DepuLrwrrtalWorkOrder Systemlmpememation
t Centralized Facility Moints%ance and Management' Doper nieni'-
Report,Di,sati n,endActions
a Citj€egisIalim Lobhyin@Wvoory: '2V1 Logislsfw Prioeiiies
MRnagement m ftog en T
+ Sankery Sam SpRrnConditionAssmmentFY'22Budget
t Suer[nE&-MLcNreAsset Management Plan:Camultant
Lead andCWper Rule CDmpkanoaWBtmSimp[ing aad'esting
{AnrWarf
t GrnworgStrstaimable{nmmunhiesf-onierlorme:E.Ktanaon
PuhlicEducolima ten BikeableiWalkable Dubuque. Funding FY 22
a Flood Control Spstem= Corps of&gineersFtio-jarlApprvrel
a Fats, Oils. Greeses(FOG)ftgranxAcIions
a. WRRC EnviranmervWr Coordinator. Hired
b- Program Revision:Afgn Enforcement and Crdinance
L Marketing Strategy
+ PollinatmrHabitat inPark 3ys6am:Research andFvrsdingFTI-2
+ 5 %^1 2MCommunRyQim2teXifimn&9esilientyiKan-
D ipxffun and City Actions
+ Emerald Ash 9orer"Fam
+ ViaterandResouroeRecevoqCerrter:NutriemTradingand
Funding
• LandfilUrllednaneGo: lmplemertutiDn
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Major Projects 7
+ City Hall Annex WirAm Rs woment Funding R-22
Major Projects T
17dro UestLo=tHUDResiriwKe Sturm Sewer lmprownnomtFrojea
r PAvFi dr =Imi allatian[formerYemon Meer 5�'stsmj
i
Managemelmt in Progress T
Major Projects T
* F- B. Lyons Center Partnersh;p Development Agreement
Eagle Paint Park ErnrFronrnental Restorarten YrnJect
* �brary MarkmingCarnpaign:Daision
■
Bunker Hill Goff CwmeInigatan
■ AP.HHCarps Potential Er pansior.5rea
+
{omiAgPark Renoyation
* Changing Lives Tbrough Literature Program
■
Engkish Ridge SubdMzio-n Park: Funding, Ptanning, andConmdian
* Leisure Service Registration System: PerEhassand
+
Veterans Hanno"I Plaza dedication
trnplemerMUdDn
■
Grand kiwrr{enAer. Upgrade Projects
+
Eagle VaNgSdbd-ivisianPak Funding,Pknning,andConshudhon
EqkII LBbleii olop Irdrastrucluie,
and Mobi
ManagemeDt in Progress T
Major Projects T
■ VTR in Fcoed Route: Exploration and Fending Ff'22
+
Hghway52 Repaying
+ SmartTodfar Integrated NrkingPletro-nn_Pilot Program an&
a. PhaseI-CantralAve {2lstin32ndjPayvrraentRehah
FundingFY'22
b. Phase2.KhiteStnaet(llthta2loPmrrpontR@Iuh
■ Parking9arnpsStu turalAnelksc
c Phase3.WhN(9thtol'1thl11thfh'RotoElrn)hmmvd
+ComprosrensrwaPevemecrtPreservatian
d. Phaw4-CenMIAtie(ftIo2lst�PavernentRehab
+ WrFi en int-omwmal and lnt-ernyodal Lohby: I rrsgrlgmerrtatio-n
'
Washingmn Street tnVrowrnerrts (7th m 9ffi = Cornpletio-n, Fuming FY 21-
* PubiKgears�parhetionCustamerA�p:lrnpletneniatpn
Waidog o•n iuhlre dewtlopmentef buildings. Fmlin nary design camplete.
■ QoxntownParking Ordinance: Major RsOi ion
+
Faer-Leniry S VftwstktarW: Comple•,io-n
• StrMklaintemrAmProgram- tnaaasedFunding
+
Uha4emeleRoad Rehabilitataon
* Gamplese Streets Pinky Implementation: Data C.allectionand
`
ClwmeBa Road HiUBikeTrail
Update?apart
+
Nortls>.os AmmrialiUKrade
* Communitp BroadbandSmims Enhanoemantr: Implemerh
+
North{aa®de biwistrUction
■
Raundabci= Funding
For Cite Council contact mformation, visit www.cityafdubutlut,.ergfcitgcounc3l or c&H 563-589.4100. CUUM o"WM
061520521bal
EXHIBIT C
INSURANCE SCHEDULE
INSURANCE SCHEDULE G
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1. Agency shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the
coverage required in Exhibit I prior to the contract commencement. Each certificate shall be
prepared on the most current ACORD form approved by the Iowa Insurance Division or an
equivalent. Each certificate shall include a statement under Description of Operations as to why
the certificate was issued. Agreement dated
2. All policies of insurance required hereunder shall be with an insurer authorized to do business in
Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each certificate shall be furnished to the Finance Department of the City of Dubuque.
4. The service provider shall be required to carry the minimum coverage/limits, or greater if required
by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage
shall not be deemed a waiver of such requirements by the City of Dubuque.
5. Failure to obtain or maintain the required insurance shall be considered a material breach of this
agreement.
6. All required endorsements shall be attached to certificate.
7. Whenever a specific ISO form is referenced the current edition of the form must be used unless
an equivalent form is approved by the Director of Finance and Budget. The service provider must
identify or list in writing all deviations and exclusions from the ISO form.
8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits
shall be this agreement's required limits.
9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the
performance of work insurance for the coverages described in this Insurance Schedule and shall
obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor
agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and
maintain such coverage. The City may request a copy of such certificates from the Vendor.
10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy
premiums and other costs associated with the insurance policies required below.
11. All certificates of insurance must include agents name, phone number, and email address.
12. The City of Dubuque reserves the right to require complete, certified copies of all required
insurance policies, including endorsements, required by this Schedule at any time.
13. The City of Dubuque reserves the right to modify these requirements, including limits, based on
changes in the risk or other special circumstances during the term of the agreement, subject to
mutual agreement of the parties.
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INSURANCE SCHEDULE G (continued)
EXHIBIT I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products -Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $50,000
Medical Payments $5,000
a) Coverage shall be written on an occurrence, not claims made, form. The general
liability coverage shall be written in accord with ISO form CG 00 01 or business
owners form BP 00 02. All deviations from the standard ISO commercial general
liability form CG 00 01, or Business owners form BP 00 02, shall be clearly
identified.
b) Include ISO endorsement form CG 25 04 "Designated Location(s) General
Aggregate Limit."
c) Include endorsement indicating that coverage is primary and non-contributory.
d) Include Preservation of Governmental Immunities Endorsement (Sample
attached).
e) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and
their board members, employees and volunteers. Use ISO form CG 20 10
(Ongoing operations) or its equivalent.
f) Policy shall include Waiver of Right to Recover from Others endorsement.
B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Statutory Benefits covering all employees injured on the job by accident or disease as
prescribed by Iowa Code Chapter 85.
Coverage A Statutory —State of Iowa
Coverage B Employers Liability
Each Accident $100,000
Each Employee -Disease $100,000
Policy Limit -Disease $500,000
Policy shall include Waiver of Right to Recover from Others endorsement.
Coverage B limits shall be greater if required by the umbrella/excess insurer
OR
If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers'
Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of
Workers' Compensation or Employers' Liability Coverage form on file with the Iowa
Workers' Compensation Insurance Commissioner, as required by Iowa Code Section
87.22. Completed form must be attached.
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INSURANCE SCHEDULE G (continued)
C) POLLUTION LIABILITY
Coverage required: _ Yes _*_ No
Pollution liability coverage shall be required if the lessee, contracting party, or permittee
has any pollution exposure for abatement of hazardous or contaminated materials
including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs.
Pollution product and completed operations coverage shall also be covered.
Each Occurrence $2,000,000
Policy Aggregate $4,000,000
1) Policy to include job site and transportation coverage.
2) Include additional insured for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and
their board members, employees and volunteers. Use ISO form CG 20 10.
(Ongoing operations) or its equivalent and CG 20 37(competed operations).
3) Include Preservation of Governmental Immunities Endorsement.
4) Provide evidence of coverage for 5 years after completion of project.
D) PROFESSIONAL LIABILITY $1,000,000
Coverage required: _ Yes _*_ No
If the required policy provides claims -made coverage:
1) The Retroactive Date must be shown and must be before the date of the
agreement.
2) Insurance must be maintained and evidence of insurance must be provided for at
least five (5) years after completion of the work or services.
3) If coverage is canceled or non -renewed and not replaced with another claims -
made policy form with a Retroactive Date prior to the date of the agreement, the
contractor must provide "extended reporting" coverage for a minimum of five (5)
years after completion of the work or services.
E) CYBER LIABILITY/BREACH $1,000,000
Coverage required: Yes _*_ No
Coverage for First and Third Party liability including but not limited to lost data and
restoration, loss of income and cyber breach of information.
F) UMBRELLA/EXCESS $1,000,000
Coverage required: _ Yes _*_ No
The General Liability, Automobile Liability and Workers Compensation Insurance
requirements may be satisfied with a combination of primary and Umbrella or Excess
Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of
the primary policies, it shall include the same endorsements as required of the primary
policies including Waiver of Subrogation and Primary and Non-contributory in favor of the
City.
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Please be aware that naming the City of Dubuque as an additional insured as is required by this
Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code
sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent
form.
PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase
of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any
of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa
Section 670.4 as it is now exists and as it may be amended from time to time.
2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those
claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it
now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa
Section 670.4 shall be covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting
any defense of governmental immunity, and may do so at any time and shall do so upon the timely written
request of the insurer.
4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer
shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for
reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of
the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall not otherwise
change or alter the coverage available under the policy.
SPECIMEN
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