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2021 Construction Projects Impacting Traffic and Road Construction Toolkit for BusinessesCopyrighted June 21, 2021 City of Dubuque Consent Items # 23. City Council Meeting ITEM TITLE: 2021 Construction Projects Impacting Traffic and Road Construction Toolkit for Businesses SUMMARY: City Manager providing a copy of the 2021 Construction Projects Impacting Traffic and Road Construction Toolkit for Businesses public information brochures. SUGGESTED Suggested Disposition: Receive and File DISPOSITION: ATTACHMENTS: Description Type 2021 Construction Projects Impacting Traffic Supporting Documentation Road Construction Toolkit for Businesses Supporting Documentation M Planned Construction The 2021 construction season in Dubuque will include a number of projects that will impact traffic (vehicular and pedestrian) throughout the community. These infrastructure improvement projects may involve some short-term inconveniences for residents and businesses, but they are significant community investments that will provide long-term benefits. Inside is a preview of the planned major projects. Additional projects will be conducted during the construction season, but are not expected to impact traffic. Construction Projects IMPACTING TRAFFIC H 2021 Maintaining Access Access to all businesses in these construction areas will be maintained throughout the projects and City staff and project contractors will work with impacted residents to maintain safe access to their properties. Estimated Schedules At this time, project schedules are estimates and weather and contractor schedules may affect final schedules. Project Locations, Estimated Schedules, & Traffic Impacts 1. Chavenelle Rd. Reconstruction & Trail Construction Location: Chavenelle Rd. from NW Arterial to Radford Rd. Estimated Schedule: August - December 2021 Traffic Impact: Chavenelle Rd. reduced to one-way 2. Stoneman Rd. Reconstruction Location: Stoneman Rd. from JFK west to its terminus Estimated Schedule: Fall 2021 Traffic Impact: Complete street closure 3. John F. I(ennedy Rd. Concrete Repair Location: Northbound lanes of JFK at Pennsylvania Estimated Schedule: Summer or Fall 2021 Traffic Impact: Northbound, eastbound, and westbound traffic reduced to one lane 4. Asbury/Carter Traffic Signal Improvements Location: Asbury Road at Carter Road Estimated Schedule: Fall 2021 Traffic Impact: Traffic shift and/or lane closures 5. Asbury/Chaney Traffic Signal Improvements Location: Asbury Road at Chaney Road Estimated Schedule: Fall 2021 Traffic Impact: Traffic shift and/or lane closures 6. Avalon/Saint Anne Storm Sewer Improvements Location: Avalon Rd. and Saint Anne Dr. intersection Estimated Schedule: Fall 2021 Traffic Impact: Intersection closure with detour 7. Pennsylvania Ave. Concrete Repair Location: Pennsylvania Ave. at Chaney Rd. Estimated Schedule: June or July 2021 Traffic Impact: Westbound lane detoured Eastbound lane will remain open 8. Auburn/Custer Sanitary Sewer Replacement Location: Auburn St. between University Ave. and Loras. Blvd. Custer St. between N. Algona St. and Atlantic St. Estimated Schedule: Fall 2021 Traffic Impact: Complete street closure with detour 9. Wood St. Sanitary Sewer Replacement Location: Wood St. to south of Rosedale Ave. Estimated Schedule: Summer 2021 Traffic Impact: Complete street closure with detour 10. West 17th St. Storm Sewer Improvement Location: W. 17th St. at Heeb St. Estimated Schedule: May - July 2021 Traffic Impact: Complete street closure with detour 11. Green Alley Reconstruction Location: From 13th St. to Loras Blvd. between Main St. and Iowa St. Estimated Schedule: Late Summer or Fall 2021 Traffic Impact: Complete alley closure 12. Sanitary Sewer Improvements Location: W. 4th St. at White St. & Iowa St. at E. 3rd St. Estimated Schedule: September - November 2021 Traffic Impact: Complete street closure with detours 13. Villa St. Retaining Wall Repair Location: Between Cleveland Ave. and Rush St. Estimated Schedule: Summer or Fall 2021 Traffic Impact: Complete street closure with detour 14. Former ABC Supply Site Building Demolition Location: 10 S. Main St. Estimated Schedule: June - September 2021 Traffic Impact: Lane closure with alternating traffic 15. Blum Site Building Decontamination Location: E. 15th Street from Elm to Pine Estimated Schedule: June - September 2021 Traffic Impact: Complete street closure with detour 16. Bee Branch Basin Pump Station and Gate Replacement Location: Kerper Blvd. between 12th St. and 16th St. Estimated Schedule: September 2021 Traffic Impact: Lane closures with merging traffic 17. Green Alley Reconstruction Location: From E. 24th St. to Edwards St. between Queen St. and Windsor Ave. Estimated Schedule: Late Summer or Fall 2021 Traffic Impact: Complete alley closure 18. Jackson/32nd Traffic Signal Improvements Location: Jackson Street at E. 32nd Street Estimated Schedule: Fall 2021 Traffic Impact: Traffic shift and/or lane closures 19. Heeb St. Reconstruction Project Project Location: Heeb St. south of Kaufmann Ave. Estimate Schedule: Summer or Fall 2021 Traffic Impact: Street open to local traffic only. Questions? Call City Engineering at 563.589.4270 Street Detours & Construction Alerts For current information on street closures and detours, visit www.cityofdubuque.org/detours or subscribe to email and/or text alerts through the "Street Detours & Construction Alerts" Notify Me at www.cityofdubuque.org/notifyme. Legend • City of Dubuque Project 0 City of Dubuque Project City of Dubuque Asphalt Overlay Project City Park PENNSYLVANIA.AVE Johr G Bergfeld Recreaton A -ea �hn G Bergfeld ecreation A— ' ohn G Bergfeld Recreation Area O(D HIGHWPV P° VJ 32N0 s� Veterans' Q Memorial Park de KANE ST O x r ASBURY RD m KAUFMANN AVE Pet Park z m v Bunker Hill j A Golf Course 18 • MISSISSIPPI RIVER a o P �F✓90'f' 3 �e� J ZT 17 so�m 9G e F Comiskey Park 19 A SC �L T E16t y 3 • 5 �LOCUSTST 10� 5 • E1 9 Z 4 HILLCRESTR� • 110• �11SN St z 2 � .� 6 • A °�,Sg°jO 3 Flora Park R • PENNSYLVANI•✓E Allen -Henderson 1�% F 7 •Park P,� J� DODGE ST J� Q ti 2 cFagRc90 �e��o Ss� O Valentine Sy rn 13 •?„ • 1 IPA � Mi rk y J v2 1 OG 1,V AVE Mines of o Spain Asphalt Overlay Program Eagle Point Park Managed by the City's Public Works Department, the program includes milling and grinding existing pavement surface, recycling old asphalt, and repaving streets for a safer and smoother ride. Property owners are not assessed for any of the costs. Asphalt overlay program locations are identified in orange on the map. Thanks to prudent management of City expenses by the Mayor and City Council during the pandemic, the City was able to expand this program from 5 miles to 10 miles in 2021 when the American Rescue Plan funding was received. Attention Businesses THE CITY OF DUB E Masterpiece on the Mississippi "Access To" Business Signs The City recognizes businesses located in work zones have special needs. It's critical that customers have access to businesses and that they continue to visit them, regardless of any road work inconveniences. During construction projects, the City of Dubuque maintains access to businesses at all times. "Access To" signs guide customers to businesses in the impacted area. A Road Construction Toolkit for Businesses is offered as a resource for businesses. We encourage you to view and download the toolkit at www.cityofdubuque.org/detours. Construction Impact Mitigation Loan Program for Businesses In 2020, a Construction Impact Mitigation Loan Program was created through East Central Intergovernmental Association (ECIA) Business Growth to offer low -interest loans for downtown businesses negatively impacted by City construction projects. For more information, contact Economic Development Director Jill Connors at 563.589.4213 or jilconno@cityofdubuque.org. Construction Noise Ordinance City Noise Ordinance for Construction Noise from construction activities is allowed between 7 a.m. and 8 p.m., Monday through Friday, and 9 a.m. and 6 p.m. on Saturday and Sunday. The creation of loud and excessive noise resulting from pile drivers, pneumatic hammers, power hoists, and other similar equipment is allowed between 8 a.m. and 6 p.m., Monday through Friday, and 9 a.m. and 6 p.m. on Saturday and Sunday. Please note, contractors may apply for a temporary noise variance permit. The variance allows contractors to perform work outside normal hours construction is permitted in order to reduce the impacts to the health and/or welfare of the public. Noise variance permits are issued by the City Health Services Department. Complaints regarding noise should be directed to the Police Department at 563.589.4415. A Road Construction Toolkit is offered as a resource for businesses. View and download the toolkit at www.cityofdubuque.org/detours. ENG009-050321 Y�l ROAD CONSTRUCTION ji TOOL KIT 1"W a gurulrm hsses during constrprojects THE CITY OF DUB E " Masterpiece on the Mississippi SAT ? a -mar. oil �I - �I. . +,��� --_f �`__" =- fit.. �r.ar„7•�. _ � 11� — — _ RL ow ,. �. - - -- 'ems^..' as— e - u�r j S �J •J �'� to . -.�=� _ Road work and other City of Dubuque construction projects may present short-term challenges for businesses. But over the long term, the improved infrastructure will benefit your organization and the community. Better street conditions and traffic flow will allow customers better access to frequent your business. With this positive outcome in mind, we want you to be prepared for the construction that lies ahead. i IN THIS TOGETHER Businesses and the City are truly in this together. Both play important roles in minimizing any potential negative impacts. WHAT RESOURCES DOES THE CITY PROVIDE BEFORE AND DURING ROAD CONSTRUCTION PROJECTS? Mailings As early as possible, the City will start the process of reaching out to businesses within the affected area. This typically includes mailings to business owners with information about the project location, estimated schedule, and contact information. Public Information Meetings The City often hosts one or more public information meetings to let residents and ... business owners know what to expect during construction. Your concerns, questions, and suggestions are very important at this early stage in the planning process. The City has the greatest flexibility to incorporate changes into the project at this time, before decisions have been made. Please watch for mailings and attend these initial meetings to learn more about the project and to provide any input you may have. The City is also happy to schedule one-on-one meetings with business owners to discuss their specific needs and/or concerns. To request a meeting, please contact the City's project manager. Temporary Directional Signs kk When normal routes to businesses are not possible due to construction, temporary signs are placed in the public right-of-way to direct customers around and through the 61 construction area. They generally contain your business name and an arrow pointing motorists toward the project's official detour route. The City determines the placement of the signs. It is important the signs do not obstruct the view of or interfere with official traffic control devices such as signs and barricades or obstruct the view of drivers. Street Detour & Construction Alerts Project -related street closures and detours are normally outlined in the project mailings and discussed at the public information meetings. However, we also encourage you to sign up to receive Street Detour and Construction email and/or text alerts. The notifications will alert you of the street closure and the estimated completion date. Sign up at www.cityofdubuque.org/notifyme. CITY RESOURCES, CONTINUED... P Parking The elimination of convenient parking during construction projects may be a challenge for businesses. The City is open to exploring alternate parking for businesses that lose parking because of construction. Possibilities could include allowing parking in empty lots and other areas not in use, or allowing businesses to validate parking stubs at nearby parking garages. If you'd like to discuss the possibility of alternate parking for your business, please contact the City's project manager in the early stages of the project so plans can be made in advance of construction starting. Website and Social Media The City posts information about all major construction projects on its website: R www.cityofdubuque.org. We encourage you to visit the website often to stay informed about the project. Typically, the website includes a project overview, construction schedule, costs and funding, status updates, and project contact information. Project information and updates are also shared on the City's social media sites: aface book.com/cityofdubuque 4 twitter.com/cityofdubuque Presentations The City is happy to discuss the project at your business association or other group meetings. To request a presentation, please contact the City's project manager. COMMUNITY MI-IJIM91111 TEMPORARY PUBLIC PARKING DUE TO CONSTRUCTION jt1;4, �•� 5 PM TO 8 AM ,SUPPO" US BORING CGNMU_N*,,_,,US SIR Ixs c cOxsiRUCIIBA upPpRt US c"GGG coxslRuppN M Cosne,&Z"WE'RE PEN. i? a g S E E 0 N�NGI11INtl15NG1 BRIBING SR 1Y.B1 . RG1IINGCN01 BXIYGG Bn ltlOddAS. MBIN1INtlI5N[O BXIN S11nOd11G WHAT CAN BUSINESSES DO TO PROACTIVELY PREPARE FOR A CONSTRUCTION PROJECT? Be Informed and Ahead of the Curve • The City will notify businesses about pending construction. Take note of all lcommunications from the City and attend all project meetings. This gives you the opportunity to learn in advance how construction could potentially impact your business. Also make it a habit to spend 15 minutes once a week checking the project website where updates and schedule changes are posted. Communicate Early and Often Communicate early and often with customers, taking every opportunity to market your business both before and during construction, whether through emails, websites, mailers, social media, specials or coupons. Email to keep clients up-to-date on the construction. Clearly post store hours. Consider staying open later in the evening after construction crews are finished for the day. Upload maps that show the latest detours or alternate routes. Thank your clients for their patience. Offer rewards to customers who are persistent enough to use detours to visit your store. For example, you may consider creating a loyalty program tied to a contest or drawing. Do something above and beyond what you would usually do in your business to attract customers. Consider Building a Dedicated Cash Reserve As soon as you learn upcoming construction will limit customer access, do a cash - flow analysis to establish a plan moving forward. That could include the creation of a dedicated cash reserve to meet fixed operational expenses. If you rent, you may consider talking with your landlord to see if any concessions or changes can be made to help you take better care of your cash flow. Inform current lenders of the upcoming project and see if there are opportunities to restructure existing debt and lines of credit in light of potentially diminished revenues. WHAT CAN BUSINESSES DO, CONTINUED... Put Up Temporary Signage Encourage customers to circumvent the construction by erecting corrugated plastic signs or vinyl banners with large lettering. Make it clear that, despite the inconvenience, you're still open for business. If you have questions regarding sign permits for businesses, please call 563.589.4210. Communicate with Your Suppliers If necessary, help your suppliers and their truck drivers identify alternate routes to your business. Notify them of any adjustments they may need to make during deliveries. If you anticipate special accommodations will need to be made in order or to make or receive deliveries, please contact the project manager. Ask Other Businesses for Help 11 Vinyl Banner Request some (free) promotional help from other businesses in your community. This could be as simple as having them hand out your business cards, post your flyers, or share your Facebook page. Tell them you're willing to return the favor if they are ever impacted by street construction. Pull Together Form alliances and pool resources with the other businesses owners impacted by the project. This could include sharing parking or joint marketing efforts. Develop a group plan for staying in contact with the City, construction project leaders, and customers. Keep the project manager's contact information close at hand. The City will provide this information to you ahead of time. If you have any questions, concerns, or ideas about how the City can improve conditions during the construction project, please call the City's project manager. SUMMERSAlf pEpLS pN SEIEC��l�s �REpT-��Iiflfl � 'oir_ Corrugated Plastic Sign Fresh Produce • Coffee Spice Bar . Pottery • Food Bakery Goods • Artisan Items RicksRoadSideMarket.com A -Frame Sign OTHER HELPFUL INFO Below is other information you may find helpful such as construction noise regulations, temporary sign permit requirements, and public transportation. CONSTRUCTION NOISE AND DUST City Noise Ordinance for Construction Noise from construction activities is allowed between 7 a.m. and 8 p.m., Monday through Friday, and 9 a.m. and 6 p.m. on Saturday and Sunday. The creation of loud and excessive noise resulting from pile drivers, pneumatic hammers, power hoists, and other similar equipment is allowed between 8 a.m. and 6 p.m., Monday through Friday, and 9 a.m. and 6 p.m. on Saturday and Sunday. Please note, contractors may apply for a temporary noise variance permit. The variance allows contractors to perform work outside normal hours construction is permitted in order to reduce the impacts to the health and/or welfare of the public. Noise variance permits are issued by the City Health Services Department. Complaints regarding noise should be directed to the Police Department at 563.589.4415. Dust Control Measures During Construction • ••'''•• The primary contractor is required to use dust control measures during City construction projects. There are several practices that can be used to reduce or prevent dust during construction. Often, a water tanker is driven on -site spraying water over the affected areas preventing dust from becoming airborne. Polymers can also be an effective practice. This method bonds the individual soil particles together and when it dries, it forms a flexible "crust" that strengthens the surface of the soil. If needed, street sweeping equipment will be used to clean debris and dust from paved roadways. Complaints regarding dust should be directed to the City's project manager. OTHER HELPFUL INFO, CONTINUED... PARKING AND TRANSPORTATION ALTERNATIVES The Jule Fixed Bus Routes If convenient parking near your business has been temporarily reduced or eliminated due to a construction project, your employees and/or customers may want to consider riding The Jule to and from your location. In addition to overcoming parking challenges, The Jule bus service may also be helpful for customers who don't feel confident navigating through and around the construction area. Please note, it is sometimes necessary to make temporary changes to Jule bus stops and routes during construction projects. If a Jule bus stop in your area is closed due to construction, a temporary closure sign stating the closest available bus stop will be posted. To find a bus stop, plan a trip, or track the bus in real time, visit myride.cityofdubuque.org. TRACK THE BUS WITH ' MYRIDE myride.cityofdubuque.org Free Park & Ride Shuttle If your business is located downtown, your employees may consider utilizing the Business Shuttle's Park & Ride program. The Business Shuttle allows employees to park in the Port of Dubuque and ride free to several bus stops along Locust St. and W. 9th St. It provides service between downtown parking areas and many downtown employers Monday through Friday during the peak commute hours of 6:45 a.m. - 9 a.m. and 4 p.m. - 6:30 p.m. Business Shuttles run every 20 minutes during peak commute times. To locate nearby stops, view pickup times, and track the location of the Business Shuttle, visit myride.cityofdubuque.org. Free Park & Ride Shuttle The Jule Fixed Bus Routes .A. • • 2614 SP NAS 0. �FANIING TOWER. J 9RETRYe SIGN THE PETITION AT: 71LTtheTOWS WCOM Jule Bus Advertising Opportunities As a unique opportunity to market your business both before and during 04 construction, you may consider interior or exterior bus advertising. The Jule has interior ad space in all fixed -route buses. Posters must be 11" x 17" landscape or 8.5" x 11" portrait. The Jule's exterior bus advertising program provides extensive coverage throughout the entire city, offering exposure to commuters, drivers, and pedestrians. All the buses are rotated along different routes, so an advertiser is never limited to a specific area of the community. A variety of ad space options are available, making it easy to tailor your message to meet your needs. Collaborative Advertising You promote The Jule and they'll promote you! The Jule offers a collaborative marketing program welcoming creative advertising ideas with community partners. For example, a coffee shop could create a Jule inspired drink and The Jule would offer one month of free interior bus advertising in return. Contact The Jule at 563.589.4196 if your organization has a product or service it would like to advertise or co -promote. TEMPORARY SIGN PERMITS �— If you would like to put up a temporary sign during construction, you must first v— obtain for a temporary sign permit from the City of Dubuque. Properties located in a commercial zoning district are permitted to display 4 temporary business signs per calendar year for a maximum duration of 30 days each. Signs cannot exceed 32 square feet in area each and, if freestanding, not exceed 5 feet in height. Temporary signs must be placed on the subject business property as the Unified Development Code does not allow temporary signs to be placed in the public right-of-way. Temporary sign permits are issued by the Building Services Department and are $29.70 each. To apply for a temporary sign permit or for more information, visit www.cityofdubuque.org/buildingservices or call 563.589.4150. ENG007-022120