2021 Construction Projects Impacting Traffic and Road Construction Toolkit for BusinessesCopyrighted
June 21, 2021
City of Dubuque Consent Items # 23.
City Council Meeting
ITEM TITLE: 2021 Construction Projects Impacting Traffic and Road Construction
Toolkit for Businesses
SUMMARY: City Manager providing a copy of the 2021 Construction Projects
Impacting Traffic and Road Construction Toolkit for Businesses public
information brochures.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
2021 Construction Projects Impacting Traffic Supporting Documentation
Road Construction Toolkit for Businesses Supporting Documentation
M
Planned Construction
The 2021 construction season in Dubuque will
include a number of projects that will impact
traffic (vehicular and pedestrian) throughout
the community.
These infrastructure improvement projects
may involve some short-term inconveniences
for residents and businesses, but they are
significant community investments that will
provide long-term benefits. Inside is a preview
of the planned major projects. Additional
projects will be conducted during the
construction season, but are not expected to
impact traffic.
Construction
Projects
IMPACTING TRAFFIC H 2021
Maintaining Access
Access to all businesses in these construction
areas will be maintained throughout the
projects and City staff and project contractors
will work with impacted residents to maintain
safe access to their properties.
Estimated Schedules
At this time, project schedules are estimates
and weather and contractor schedules may
affect final schedules.
Project Locations, Estimated Schedules, & Traffic Impacts
1. Chavenelle Rd. Reconstruction & Trail Construction
Location: Chavenelle Rd. from NW Arterial
to Radford Rd.
Estimated Schedule: August - December 2021
Traffic Impact: Chavenelle Rd. reduced to one-way
2. Stoneman Rd. Reconstruction
Location: Stoneman Rd. from JFK west to its terminus
Estimated Schedule: Fall 2021
Traffic Impact: Complete street closure
3. John F. I(ennedy Rd. Concrete Repair
Location: Northbound lanes of JFK at Pennsylvania
Estimated Schedule: Summer or Fall 2021
Traffic Impact: Northbound, eastbound, and westbound
traffic reduced to one lane
4. Asbury/Carter Traffic Signal Improvements
Location: Asbury Road at Carter Road
Estimated Schedule: Fall 2021
Traffic Impact: Traffic shift and/or lane closures
5. Asbury/Chaney Traffic Signal Improvements
Location: Asbury Road at Chaney Road
Estimated Schedule: Fall 2021
Traffic Impact: Traffic shift and/or lane closures
6. Avalon/Saint Anne Storm Sewer Improvements
Location: Avalon Rd. and Saint Anne Dr. intersection
Estimated Schedule: Fall 2021
Traffic Impact: Intersection closure with detour
7. Pennsylvania Ave. Concrete Repair
Location: Pennsylvania Ave. at Chaney Rd.
Estimated Schedule: June or July 2021
Traffic Impact: Westbound lane detoured
Eastbound lane will remain open
8. Auburn/Custer Sanitary Sewer Replacement
Location: Auburn St. between University Ave. and Loras.
Blvd. Custer St. between N. Algona St. and Atlantic St.
Estimated Schedule: Fall 2021
Traffic Impact: Complete street closure with detour
9. Wood St. Sanitary Sewer Replacement
Location: Wood St. to south of Rosedale Ave.
Estimated Schedule: Summer 2021
Traffic Impact: Complete street closure with detour
10. West 17th St. Storm Sewer Improvement
Location: W. 17th St. at Heeb St.
Estimated Schedule: May - July 2021
Traffic Impact: Complete street closure with detour
11. Green Alley Reconstruction
Location: From 13th St. to Loras Blvd.
between Main St. and Iowa St.
Estimated Schedule: Late Summer or Fall 2021
Traffic Impact: Complete alley closure
12. Sanitary Sewer Improvements
Location: W. 4th St. at White St. & Iowa St. at E. 3rd St.
Estimated Schedule: September - November 2021
Traffic Impact: Complete street closure with detours
13. Villa St. Retaining Wall Repair
Location: Between Cleveland Ave. and Rush St.
Estimated Schedule: Summer or Fall 2021
Traffic Impact: Complete street closure with detour
14. Former ABC Supply Site Building Demolition
Location: 10 S. Main St.
Estimated Schedule: June - September 2021
Traffic Impact: Lane closure with alternating traffic
15. Blum Site Building Decontamination
Location: E. 15th Street from Elm to Pine
Estimated Schedule: June - September 2021
Traffic Impact: Complete street closure with detour
16. Bee Branch Basin Pump Station and
Gate Replacement
Location: Kerper Blvd. between 12th St. and 16th St.
Estimated Schedule: September 2021
Traffic Impact: Lane closures with merging traffic
17. Green Alley Reconstruction
Location: From E. 24th St. to Edwards St. between Queen
St. and Windsor Ave.
Estimated Schedule: Late Summer or Fall 2021
Traffic Impact: Complete alley closure
18. Jackson/32nd Traffic Signal Improvements
Location: Jackson Street at E. 32nd Street
Estimated Schedule: Fall 2021
Traffic Impact: Traffic shift and/or lane closures
19. Heeb St. Reconstruction Project
Project Location: Heeb St. south of Kaufmann Ave.
Estimate Schedule: Summer or Fall 2021
Traffic Impact: Street open to local traffic only.
Questions? Call City Engineering at 563.589.4270
Street Detours &
Construction Alerts
For current information on street closures and
detours, visit www.cityofdubuque.org/detours
or subscribe to email and/or text alerts through
the "Street Detours & Construction Alerts" Notify
Me at www.cityofdubuque.org/notifyme.
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Asphalt Overlay Program
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Managed by the City's Public Works Department, the program
includes milling and grinding existing pavement surface, recycling
old asphalt, and repaving streets for a safer and smoother ride.
Property owners are not assessed for any of the costs. Asphalt
overlay program locations are identified in orange on the map.
Thanks to prudent management of City expenses by the Mayor and
City Council during the pandemic, the City was able to expand this
program from 5 miles to 10 miles in 2021 when the American Rescue
Plan funding was received.
Attention
Businesses
THE CITY OF
DUB E
Masterpiece on the Mississippi
"Access To" Business Signs
The City recognizes businesses located in work zones have special
needs. It's critical that customers have access to businesses and
that they continue to visit them, regardless of any road work
inconveniences.
During construction projects, the City of Dubuque maintains access to
businesses at all times. "Access To" signs guide customers to businesses
in the impacted area. A Road Construction Toolkit for Businesses is
offered as a resource for businesses. We encourage you to view and
download the toolkit at www.cityofdubuque.org/detours.
Construction Impact Mitigation
Loan Program for Businesses
In 2020, a Construction Impact Mitigation Loan Program was created
through East Central Intergovernmental Association (ECIA) Business
Growth to offer low -interest loans for downtown businesses
negatively impacted by City construction projects. For more
information, contact Economic Development Director Jill Connors
at 563.589.4213 or jilconno@cityofdubuque.org.
Construction Noise Ordinance
City Noise Ordinance for Construction Noise from construction
activities is allowed between 7 a.m. and 8 p.m., Monday through
Friday, and 9 a.m. and 6 p.m. on Saturday and Sunday.
The creation of loud and excessive noise resulting from pile drivers,
pneumatic hammers, power hoists, and other similar equipment is
allowed between 8 a.m. and 6 p.m., Monday through Friday, and 9 a.m.
and 6 p.m. on Saturday and Sunday.
Please note, contractors may apply for a temporary noise variance
permit. The variance allows contractors to perform work outside
normal hours construction is permitted in order to reduce the impacts
to the health and/or welfare of the public. Noise variance permits are
issued by the City Health Services Department. Complaints regarding
noise should be directed to the Police Department at 563.589.4415.
A Road Construction Toolkit is offered as a resource for businesses.
View and download the toolkit at www.cityofdubuque.org/detours.
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Road work and other City of
Dubuque construction projects
may present short-term
challenges for businesses.
But over the long term, the
improved infrastructure will
benefit your organization and
the community. Better street
conditions and traffic flow will
allow customers better access
to frequent your business.
With this positive outcome
in mind, we want you to be
prepared for the construction
that lies ahead.
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IN THIS TOGETHER
Businesses and the City are truly in this together. Both play important roles in
minimizing any potential negative impacts.
WHAT RESOURCES DOES THE CITY PROVIDE BEFORE AND DURING
ROAD CONSTRUCTION PROJECTS?
Mailings
As early as possible, the City will start the process of reaching out to businesses within
the affected area. This typically includes mailings to business owners with information
about the project location, estimated schedule, and contact information.
Public Information Meetings
The City often hosts one or more public information meetings to let residents and
... business owners know what to expect during construction. Your concerns, questions,
and suggestions are very important at this early stage in the planning process. The City
has the greatest flexibility to incorporate changes into the project at this time, before
decisions have been made. Please watch for mailings and attend these initial meetings
to learn more about the project and to provide any input you may have. The City is also
happy to schedule one-on-one meetings with business owners to discuss their specific
needs and/or concerns. To request a meeting, please contact the City's project manager.
Temporary Directional Signs
kk When normal routes to businesses are not possible due to construction, temporary
signs are placed in the public right-of-way to direct customers around and through the
61 construction area. They generally contain your business name and an arrow pointing
motorists toward the project's official detour route. The City determines the placement
of the signs. It is important the signs do not obstruct the view of or interfere with official
traffic control devices such as signs and barricades or obstruct the view of drivers.
Street Detour & Construction Alerts
Project -related street closures and detours are normally outlined in the project mailings
and discussed at the public information meetings. However, we also encourage
you to sign up to receive Street Detour and Construction email and/or text alerts. The
notifications will alert you of the street closure and the estimated completion date.
Sign up at www.cityofdubuque.org/notifyme.
CITY RESOURCES, CONTINUED...
P Parking
The elimination of convenient parking during construction projects may be a
challenge for businesses. The City is open to exploring alternate parking for
businesses that lose parking because of construction. Possibilities could include
allowing parking in empty lots and other areas not in use, or allowing businesses to
validate parking stubs at nearby parking garages.
If you'd like to discuss the possibility of alternate parking for your business, please
contact the City's project manager in the early stages of the project so plans can be
made in advance of construction starting.
Website and Social Media
The City posts information about all major construction projects on its website:
R www.cityofdubuque.org. We encourage you to visit the website often to stay informed
about the project.
Typically, the website includes a project overview, construction schedule, costs and
funding, status updates, and project contact information. Project information and
updates are also shared on the City's social media sites:
aface book.com/cityofdubuque 4 twitter.com/cityofdubuque
Presentations
The City is happy to discuss the project at your business association or other group
meetings. To request a presentation, please contact the City's project manager.
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WHAT CAN BUSINESSES DO TO PROACTIVELY PREPARE FOR A
CONSTRUCTION PROJECT?
Be Informed and Ahead of the Curve
• The City will notify businesses about pending construction. Take note of all
lcommunications from the City and attend all project meetings. This gives you the
opportunity to learn in advance how construction could potentially impact your
business. Also make it a habit to spend 15 minutes once a week checking the
project website where updates and schedule changes are posted.
Communicate Early and Often
Communicate early and often with customers, taking every opportunity to market
your business both before and during construction, whether through emails,
websites, mailers, social media, specials or coupons.
Email to keep clients up-to-date on the construction. Clearly post store hours.
Consider staying open later in the evening after construction crews are finished for
the day. Upload maps that show the latest detours or alternate routes.
Thank your clients for their patience. Offer rewards to customers who are persistent
enough to use detours to visit your store. For example, you may consider creating a
loyalty program tied to a contest or drawing. Do something above and beyond what
you would usually do in your business to attract customers.
Consider Building a Dedicated Cash Reserve
As soon as you learn upcoming construction will limit customer access, do a cash -
flow analysis to establish a plan moving forward. That could include the creation of
a dedicated cash reserve to meet fixed operational expenses.
If you rent, you may consider talking with your landlord to see if any concessions or
changes can be made to help you take better care of your cash flow. Inform current
lenders of the upcoming project and see if there are opportunities to restructure
existing debt and lines of credit in light of potentially diminished revenues.
WHAT CAN BUSINESSES DO, CONTINUED...
Put Up Temporary Signage
Encourage customers to circumvent the construction by erecting corrugated
plastic signs or vinyl banners with large lettering. Make it clear that, despite the
inconvenience, you're still open for business. If you have questions regarding sign
permits for businesses, please call 563.589.4210.
Communicate with Your Suppliers
If necessary, help your suppliers and their truck drivers identify alternate routes
to your business. Notify them of any adjustments they may need to make during
deliveries. If you anticipate special accommodations will need to be made in order
or to make or receive deliveries, please contact the project manager.
Ask Other Businesses for Help
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Request some (free) promotional help from other businesses in your community.
This could be as simple as having them hand out your business cards, post your
flyers, or share your Facebook page. Tell them you're willing to return the favor if
they are ever impacted by street construction.
Pull Together
Form alliances and pool resources with the other businesses owners impacted by the
project. This could include sharing parking or joint marketing efforts. Develop a group
plan for staying in contact with the City, construction project leaders, and customers.
Keep the project manager's contact information close at hand.
The City will provide this information to you ahead of time. If you have any questions,
concerns, or ideas about how the City can improve conditions during the construction
project, please call the City's project manager.
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OTHER HELPFUL INFO
Below is other information you may find helpful such as construction noise
regulations, temporary sign permit requirements, and public transportation.
CONSTRUCTION NOISE AND DUST
City Noise Ordinance for Construction
Noise from construction activities is allowed between 7 a.m. and 8 p.m.,
Monday through Friday, and 9 a.m. and 6 p.m. on Saturday and Sunday.
The creation of loud and excessive noise resulting from pile drivers,
pneumatic hammers, power hoists, and other similar equipment is
allowed between 8 a.m. and 6 p.m., Monday through Friday, and 9 a.m.
and 6 p.m. on Saturday and Sunday.
Please note, contractors may apply for a temporary noise variance permit.
The variance allows contractors to perform work outside normal hours
construction is permitted in order to reduce the impacts to the health
and/or welfare of the public. Noise variance permits are issued by the
City Health Services Department.
Complaints regarding noise should be directed to the Police Department
at 563.589.4415.
Dust Control Measures During Construction
• ••'''•• The primary contractor is required to use dust control measures during City
construction projects. There are several practices that can be used to reduce or
prevent dust during construction.
Often, a water tanker is driven on -site spraying water over the affected areas
preventing dust from becoming airborne. Polymers can also be an effective practice.
This method bonds the individual soil particles together and when it dries, it forms
a flexible "crust" that strengthens the surface of the soil. If needed, street sweeping
equipment will be used to clean debris and dust from paved roadways.
Complaints regarding dust should be directed to the City's project manager.
OTHER HELPFUL INFO, CONTINUED...
PARKING AND TRANSPORTATION ALTERNATIVES
The Jule Fixed Bus Routes
If convenient parking near your business has been temporarily reduced or eliminated
due to a construction project, your employees and/or customers may want to
consider riding The Jule to and from your location. In addition to overcoming parking
challenges, The Jule bus service may also be helpful for customers who don't feel
confident navigating through and around the construction area.
Please note, it is sometimes necessary to make
temporary changes to Jule bus stops and routes
during construction projects. If a Jule bus stop
in your area is closed due to construction, a
temporary closure sign stating the closest
available bus stop will be posted. To find a bus
stop, plan a trip, or track the bus in real time,
visit myride.cityofdubuque.org.
TRACK THE BUS WITH
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myride.cityofdubuque.org
Free Park & Ride Shuttle
If your business is located downtown, your employees may consider utilizing the
Business Shuttle's Park & Ride program. The Business Shuttle allows employees
to park in the Port of Dubuque and ride free to several bus stops along Locust
St. and W. 9th St. It provides service between downtown parking areas and many
downtown employers Monday through Friday during the peak commute hours
of 6:45 a.m. - 9 a.m. and 4 p.m. - 6:30 p.m. Business Shuttles run every 20
minutes during peak commute times. To locate nearby stops, view pickup times,
and track the location of the Business Shuttle, visit myride.cityofdubuque.org.
Free Park & Ride Shuttle
The Jule Fixed Bus Routes
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Jule Bus Advertising Opportunities
As a unique opportunity to market your business both before and during
04 construction, you may consider interior or exterior bus advertising. The Jule has
interior ad space in all fixed -route buses. Posters must be 11" x 17" landscape or
8.5" x 11" portrait.
The Jule's exterior bus advertising program provides extensive coverage throughout
the entire city, offering exposure to commuters, drivers, and pedestrians. All the
buses are rotated along different routes, so an advertiser is never limited to a
specific area of the community. A variety of ad space options are available, making it
easy to tailor your message to meet your needs.
Collaborative Advertising
You promote The Jule and they'll promote you! The Jule offers a collaborative
marketing program welcoming creative advertising ideas with community partners.
For example, a coffee shop could create a Jule inspired drink and The Jule would
offer one month of free interior bus advertising in return.
Contact The Jule at 563.589.4196 if your organization has a product or service it
would like to advertise or co -promote.
TEMPORARY SIGN PERMITS
�— If you would like to put up a temporary sign during construction, you must first
v— obtain for a temporary sign permit from the City of Dubuque. Properties located in
a commercial zoning district are permitted to display 4 temporary business signs
per calendar year for a maximum duration of 30 days each.
Signs cannot exceed 32 square feet in area each and, if freestanding, not exceed
5 feet in height. Temporary signs must be placed on the subject business property
as the Unified Development Code does not allow temporary signs to be placed in
the public right-of-way.
Temporary sign permits are issued by the Building Services Department and are
$29.70 each. To apply for a temporary sign permit or for more information, visit
www.cityofdubuque.org/buildingservices or call 563.589.4150.
ENG007-022120