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EPA Brownfields Grant Project Request to Distribute RFQ and Create an RFQ Review CommitteeCity of Dubuque City Council Meeting Consent Items # 29. Copyrighted June 21, 2021 ITEM TITLE: United States Environmental Protection Agency Brownfields Multipurpose Grant Project Request to Distribute RFQ and Create an RFQ Review Committee SUMMARY: City Manager recommending approval to release the Request for Qualifications for professional services for the EPA Brownfields Multipurpose Grant Project and further recommends that the City Manager be authorized to negotiate and execute a final agreement with the recommended consultant. SUGGESTED Suggested Disposition: Receive and File; Approve DISPOSITION: FIN aL[O]:ILy,121Zk ] Description Type Brownfields Multipurpose Grant Project RFQ-MVM City Manager Memo Memo Staff Memo Multipurpose Workplan Staff Memo Supporting Documentation THE C Dubuque DUUB-.-*.-TE *Awiu Ciq ' iece on the Mississippi Masterpiece PP zoo�•zoi 2-2013 zoi7*2019oi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: United States Environmental Protection Agency Brownfields Multipurpose Grant Project Request to Distribute RFQ and Create an RFQ Review Committee DATE: June 16, 2021 Project Manager Steve Sampson Brown recommends City Council approval to release the Request for Qualifications for professional services for the EPA Brownfields Multipurpose Grant Project and further recommends that the City Manager be authorized to negotiate and execute a final agreement with the recommended consultant. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Steve Sampson Brown, Project Manager THE CITY OF Dubuque Dub E JUI-Ameriea City ��AL,nC1�,MiF Masterpiece on the Mississippi � pp 13 z°°''° zoi7*20*zoi9 TO: Michael C. Van Milligen - City Manager FROM: Steve Sampson Brown - Project Manager � 4�c—, SUBJECT: USEPA Brownfields Multipurpose Grant Project Request to Distribute RFQ and Create an RFQ Review Committee DATE: June 14, 2021 INTRODUCTION The City of Dubuque, Iowa is soliciting competitive sealed proposals from qualified professional consultants to manage and implement an $800,000 Brownfields Multipurpose Grant from the United States Environmental Protection Agency (EPA). The selected consultant will be expected to complete the contracted scope of work within the specified timeframe, under the general direction and coordination of the City's Engineering and Economic Development Departments as authorized by the Dubuque City Council. BACKGROUND The City's South Port, Washington, and North End neighborhood areas have all been recovering from economic hardship and physical decline and have residual contamination at resulting from previous industrial operations. Previously completed assessments and investigations have shown the presence of serious contaminants such as lead, arsenic, mercury, PCBs, PAHs, and other pollutants in the soil and groundwater at specific locations in these areas. These contaminants could potentially negatively affect the health and welfare of residents in these areas and limit redevelopment activities. Since 2014 the City has been successful in being awarded and completing several EPA grants for assessment, planning, and clean-up. This multipurpose grant is intended to further the work that has been previously completed and help get key downtown locations closer to being ready for redevelopment. DISCUSSION Over the past 10 years, City supported redevelopment efforts have made significant headway in mitigating site specific contamination risks which has led to many sites having their economic viability restored. These locations include the North Port, the Historic Millwork District, and the Bee Branch Greenway. However more work remains to be done. This grant is intended to focus on the South Port, and the Washington and North Page 1 of 3 End neighborhood areas. This grant provides funding for community outreach and involvement, environmental assessments, reuse planning, and site remediation and clean-up. Three specific sites were selected to be cleaned up as part of this grant. The sites are the eastern half block expansion of Comiskey Park, and the former Sinclair Oil and Dodd's Terminal sites in the South Port. For the EPA Brownfields Multipurpose Grant Project an environmental engineer consultant is required to perform the following work: Task 1- Cooperative Agreement Oversight and Grant Management Task 2- Community Outreach and Involvement Process Task 3- Environmental Assessments of Five Locations Task 4- Cleanup/Reuse Area Planning Task 5- Clean-up and remediation of the Comiskey Park, Sinclair Oil and Dodd's Terminal sites The schedule for the RFQ distribution and consultant selection is as follows: RFQ Release to Public June 22, 2021 Response Due Date July 14, 2021 Consultant Interviews July 21-27, 2021 Recommendation to City Manager July 28, 2021 The recommend review committee for the submitted proposals is as follows: • Jill Connors - Economic Development Director • Tony Breitbach - Purchasing Coordinator • Collins Eboh — Organizational Equity Coordinator • Marie Ware - Leisure Services Manager • Wally Wernimont - Planning Services Manager • Steve Sampson Brown - Project Manager RECOMMENDATION It is recommended that the City distribute the EPA Brownfields Multipurpose Grant Implementation Project Request for Qualifications and solicit proposals from qualified consultants to provide the stated professional services. BUDGETIMPACT Even though this grant was awarded in 2019, due to the impacts of the COVID-19 pandemic the grant work plan was not approved by the EPA until April 2021. Now that the workplan is approved, expenses may begin to be inquired by the City and be reimbursed by the grant funding. The cost for consulting services associated with the Brownfields Multipurpose Grant Project is estimated to be between $280,000-$350,000. Because federal grant dollars are involved, federal regulations to not allow for cost estimates to be provided by the consultants responding to the Request for Qualifications. Page 2of3 Instead, after the committee recommends a consultant for the project, a fee and final scope will be negotiated directly with them. The total amount of the federal grant is $800,000. The City's required cost share is $40,000 which we be funded with "in -kind" services provided by City staff working directly on the project. ACTION TO BE TAKEN I respectfully request authorization to release the RFQ for professional services for the EPA Brownfields Multipurpose Grant Project and that the City Manager be authorized to negotiate and execute a final agreement with the recommended consultant. SSB/ssb Attachments cc: Gus Psihoyos — City Engineer Jill Connors - Economic Development Director Tony Breitbach - Purchasing Coordinator Collins Eboh — Organizational Equity Coordinator Marie Ware - Leisure Services Manager Wally Wernimont - Planning Services Manager Page 3 of 3 MULTIPURPOSE WORKPLAN City ofDubuque Workplan for CERCLA Section 104(k) Multipurpose Cooperative Agreement Period of Performance: 10/1/2019 — 9/30/2024 1. GOAL 1: Core Mission — Deliver real results to provide Americans with clean air, land, and water, and ensure chemical safety. Objective 1.3 Revitalize Land and Prevent Contamination CFDA: 66.818 Assessment, Cleanup, and Revolving Loan Fund Grants OBJECTIVE: The Small Business Liability Relief and Brownfields Revitalization Act (SBLRBRA) was signed into law on January 11, 2002. The Act amends the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), as amended, by adding Section 104(k). Section 104(k) authorizes the U.S. Environmental Protection Agency (EPA) to provide funding to eligible entities to inventory, characterize, assess, conduct cleanup and reuse planning, remediate, or capitalize revolving loan funds to remediate, eligible Brownfields sites. The Brownfields Utilization, Investment, and Local Development (BUILD) Act of March 2018 reauthorized and amended the Brownfields provisions of CERCLA. Entities are selected from proposals prepared in accordance with the "Proposal Guidelines for Brownfield Assessment, Revolving Loan Fund, and Cleanup Grants," and submitted in a national competition. The City ofDubuque, Iowa, USA, as a general-purpose unit of local government, was selected for Multipurpose funding in the FY 2019 competition. Located along the Mississippi River, Dubuque is Iowa's oldest city. Dubuque was established as a fur - trading post and mining community, and later flourished as a manufacturing hub. The city's proximity to a major waterway made the area convenient for a variety of industrial uses, including shipbuilding and repair, railroads, bulk petroleum and coal storage operations, food processing, farm machinery production, and lead mining activity. Manufacturing reigned in Dubuque until the mid-1900s. As Dubuque's retail and industrial sectors moved to the western suburbs or fled completely, the downtown deteriorated and fell into disrepair. After decades of population and job loss, the city is rebounding. Dubuque's economy has shifted from manufacturing along its riverbank to the health care, education, publishing, and financial service sectors. It now serves as the employment center for the tri-state region of Iowa, Illinois and Wisconsin. Manufacturing and industrial uses mix throughout the City's South Port, Washington Neighborhood and North End areas. It is common for automotive repair shops, junkyards and abandoned factories to abut low-income housing in these areas. Brownfields are interwoven throughout the community, and potentially affect the health and welfare of low-income residents. Previous assessments conducted across the target areas have identified serious environmental contaminants, including high levels of lead, arsenic, mercury, PCBs, PAHs, and other pollutants in the soil and groundwater. Unknown exposure pathwaysmay be putting residents, particularly Census Tract 5's prevalence of children under 5 (11.9%) and Census Tract I's significant numbers of pregnancies (10% of women aged 15-50 gave birth within the April 2021 last 12 months). Certainly, contamination at these sites has led to neighborhood decline. Dubuque has demonstrated a proven ability to manage multiple brownfield projects. Multipurpose funds will enable the City to redevelop catalyst sites throughout the city and transform the South Port, Washington Neighborhood and North End. As previously stated in the Grant Application, the key targets for cleanup include: the 1.4-acre Morrison Brothers property along Washington Street, the 3.5-acre former Dodd's Terminal industrial property at Terminal Street, and the 5.5-acre former Sinclair Oil site on the riverfront. The Grant Application also states that Phase I and 11 Assessments will be conducted at the Flexsteel Industries site at 3400 Jackson Street however Flexsteel has since decided not to sell this property to the city. Instead, the city will conduct the assessments at the Former Dubuque Brewing and Malt site at 3000 Jackson Street. This site was originally developed as a brewery in 1895 and operated as such until prohibition forced its closure in 1915. Since then it has been used for meat packing and a commercial trucking operation. A historical Sanborn map depicted a private garage and a machine shop located adjacent to the northeast of the property. The map also shows an auto repair adjacent to the south which is still in operation today. The past uses of the site as well as the site's proximity to the machine and auto shop make it a candidate for the presence of VOC's, RCRA metals, and TEH's. EPA resources will help unlock the economic potential of the South Port, Washington Neighborhood and North End. These areas are prime for revitalization with over 30 acres available for infill development. Revitalization of the Washington Neighborhood and North End will also increase housing choice and create job opportunities to attract/retain young professionals. Brownfield activities that encourage mixed - use development will expand opportunities for infrastructure and create opportunities for workers to live close to their work and subsequently reduce the cost of commuting for those who can least afford it. The City is also promoting the use of green infrastructure measures in these neighborhoods to improve their resilience. Sustainable reuse will be incorporated into brownfields planning. The city's South Port, Washington Neighborhood, and North End have been recovering from economic and physical decline, with the possibility of lingering contamination from former industrial operations such as petroleum and coal storage, junkyards, and factories. Assessing the ownership status and condition of properties in this area will aid the redevelopment of this area in accordance with the Imagine Dubuque 203 7 comprehensive plan and bring about a more productive use that is beneficial to the community. The goals of the project under cooperative agreement are to develop an inventory of brownfieldproperties, from which properties will be prioritized and assessed in a streamlined and cost- effective manner, andfurther action needs will be determined in order tofacilitate the properties' redevelopment. These goals will be accomplished by site -specific and non -site -specific assessment activities. Non -site -specific tasks include developing andperiodically updating the inventory ofpotential brownfieldproperties, obtaining contractor services to provide technical assistance and oversight, area - wide planning and conducting public outreach workshops and preparing outreach materials relevant to the project. Site -specific tasks include performing assessments (5 Phase Is, 5 Phase 11s), preparing site sampling plans, conducting cleanup/reuse planning, and enrolling appropriate sites in the Iowa Land Recycling Program (Iowa LRP), to determine whetherfurther assessment, cleanup, or no action is required before redevelopment can occur. Cooperative agreement funding will be used to cover the costs of activities at or in direct support of brownfields sites as defined under CERCLA 101(39). The overall coordination of the cooperative agreement will be carried out by the City Project Manager, assisted by the Finance Department Manager, Economic Development Director, the City Attorney, and their support staff with technical assistance and oversight to be performed by a Qualified Environmental Professional (QEP) and the Iowa LRP. April 2021 2 2. FUNDING: $840,000 Hazardous Substances • Federal - $800,000 • Local Match - $40,000 April 2021 3. BUDGET Task 1 Task 2 Task 4 Cooperative Community Task 3 Cleanup/Reuse Task 5 Total Agreement Engagement Assessments Planning Remediation Oversight Federal Cost Federal Cost Federal Cost Federal Cost Federal Cost Federal Cost Share Share Share Share Share Share Personnel $0 $4,900 $0 $4,500 $0 $4,600 $0 $4,600 $0 $4,600 $0 $23,200 Fringe $0 $1,500 $0 $1,500 $0 $1,400 $0 $1,400 $0 $1,400 $0 $7,200 Benefits Travel $0 $1,400 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,400 Equipment* $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Supplies $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Contractual $10,000 $0 $24,000 $0 $100,000 $0 $46,000 $0 $620,000 $8000 $800,000 $8,000 Other: $0 $200 $0 $0 $0 $0 $0 $0 $0 $0 $0 $200 Conf. Reg. Total Direct: $10,000 $8,000 $24,000 $6,000 $100,000 $6,000 $46,000 $6,000 $620,000 $14,000 $800,000 $40,000 Indirect $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Costs: Total: $18,000 $30,000 $106,000 $52,000 $634,000 $840,000 * EPA defines equipment as items that cost $5000 or more. Items costing less than $5000 are considered supplies. April 2021 Budget Narrative: Task I — Cooperative Agreement Oversight: Dubuque undertakes the task of completing required documentation according to the programmatic agreement requirements. $6,400 (personnel+fringe benefits) has been allocated to complete these quarterly progress reports, annual MBE/WBE forms, etc. Estimated hours and wage rates per personnel type for this task can be found in Table I/Task 1. Travel funds will cover all expenses necessary for the City's Project Manager to attend the Brownfields Conference in Los Angeles to maintain knowledge of the processes acceptable for remediation of brownfields. The cost of travel was estimated as follows: $400 for one round-trip plane ticket to L.A., $70 for food per day for 4 days, $150 for a 3-day car rental, and $600 for 3 nights at a hotel. This cost estimate is shown in Table 2. $200 for conference registration is included under "other". $ 10,000 in contractual costs has been allocated for: $120 an hour for 2.25 hours per quarterly report for 20 reports, $600 for the completion of 5 MBE/WBE reports, $ 100 an hour for 10 hours to update the ACRES database, $120 an hour for 25 hours to complete the Grant Closeout Reports. This cost estimate is also shown in Table 3. Task 2 — Community Outreach & Involvement: Dubuque staff time will come from preparing and hosting a public meeting, creating website and social media updates, and reviewing public input on the approaches to remediation. $6,000 (personnel+fringe benefits) is budgeted for this task. Estimated hours and wage rates per personnel type for this task can be found in Table 1 /Task 2. $24,000 for contractual costs was estimated assuming: 55 hours for Site Inventory, 55 hours for Site Prioritization, and 20 hours for public meetings each at $120 per hour, and 60 hours for Site Eligibility, 4 hours for Community Relations Plans and 20 hours to provide information to City each at $ 100 per hour. This estimate is described in Table 4. Task 3 —Assessments: Dubuque will host planning meetings to determine the 5 sites that will receive Phase I and Phase 11 investigations. $6,000 (personnel+fringe benefits) is budgeted for staff time for this task. Estimated hours and wage rates per personnel type for this task can be found in Table l/Task 3 below. $ 100,000 in contractual costs will include: $ 100 an hour for 10 hours to complete the Generic QAPP, $ 100 an hour for 190 hours to complete 5 Phase I Assessments, and $ 100 an hour for 800 hours to complete 5 Phase 11 Assessments. This is also summarized in Table 5. Task 4 — CleanuplReuse Planning: Dubuque has budgeted $6,000 (personnel+fringe benefits) of personnel time for: area- wide brownfield planning, and preparation of technical documentation. Estimated hours and wage rates per personnel type for this task can be found in Table 1. $46,000 in contractual costs is allocated for: $120 an hour for five hours for the Kickoff Meeting, $120 an hour for 120 hours to complete Remedial Design and Engineering Documents, $ 100 an hour for 40 hours for Area -Wide Planning, $ 100 an hour for 60 hours for Cleanup and Reuse Planning, $ 100 an hour for 100 hours for ABCA preparation and $ 100 an hour for I 10 hours to complete the 3 Site Specific QAPPs. This estimate is also shown in Table 6. Task5 — Remediation: The site cleanup activities are estimated as follows: • Comiskey Park: $187,000 • Sinclair Oil Company: $220,500 • Dodd's Terminal: $220,500 These cost estimates are broken down by major tasks in Table 7. This task includes $628,000 of contractual cost for enrolling the site in the Iowa Land Recycling Program (LRP), and for environmental consultant sampling and site remediation. City staff time is allotted $6,000 (personnel+fringe benefits) for meetings and preparation and review of technical documentation. Estimated hours and wage rates per personnel type for this task can be found in Table 1 /Task 5 below. $620,000 of Federal ftinding will be spent on contractual costs for Task 5 and the remaining $14,000 budgeted will be paid as cost share for city staff and contractual costs. April 2021 5 Table 1: Estimated Personnel/Fringe Benefit costs Position/Title Estimate Time (Hours) Hourly Wage Fringe Total Task 1 Project Manager 88 $51.63 $15.52 $5,909.20 Confidential Account Clerk 11 $19.69 $6.12 $283.91 Project Management Intern 11 $15.13 $2.44 $193.27 Task 1 Personnel (Rounded) $6,386.38 ($6,400) Task 2 Project Manager 51 $51.63 $15.52 $3,424.65 Bee Branch Communications Specialist 51 $28.61 $11.50 $2045.61 Confidential Account Clerk 12 $19.69 $6.12 $309.72 Project Management Intern 12 $15.13 $2.44 $210.84 Task 2 Personnel (Rounded) $5,990.82 ($6,000) Task 3 Project Manager 82 $51.63 $15.52 $5,506.30 Confidential Account Clerk 12 $19.69 $6.12 $309.72 Project Management Intern 10.5 $15.13 $2.44 $184.49 Task 3 Personnel (Rounded) $6,000.51 ($6,000) Task 4 Project Manager 82 $51.63 $15.52 $5,506.30 Confidential Account Clerk 11 $19.69 $6.12 $283.91 Project Management Intern 12.5 $15.13 $2.44 $219.13 Task 4 Personnel (Rounded) $6,009.34 ($6,000) Task 5 Project Manager 82 $51.63 $15.52 $5,506.30 Confidential Account Clerk 11 $19.69 $6.12 $283.91 Project Management Intern 10.5 $15.13 $2.44 $184.49 Task 5 Personnel $5,974.70 ($6,000) Total Personnel $30,361.75 Total Budget (Rounded) $30,400.00 April 2021 Table 2: Cost Estimate for Travel Item Unit Cost Quantity Total Hotel $200.00 3 $600.00 Per Diem $70.00 4 $280.00 Air Fare $400.00 1 $400.00 Car Rental $50.00 3 $150.00 Total $1,430.00 Total (Rounded) $1,400.00 Table 3: Contractual Cost Estimate for Task 1 Contractual Fees Consultant Hourly Rate Hours Total 20 QPRs 120 45 $5,400.00 5 MBE/WBE 120 5 $600.00 ACRES 100 10 $1,000.00 Closeout Report 120 25 $3,000.00 Total $10,000.00 Table 4: Contractual Costs for Task 2 Contractual Fees Consultant Hourly Rate Hours Totals Site Inventory 120 55 $6,600.00 Site Prioritization 120 55 $6,600.00 Site Eligibility 100 60 $6,000.00 Community Relations Plan 100 4 $400.00 Public Meetings 120 20 $2,400.00 Provide Information to City 100 20 $2,000.00 Total $24,000.00 Table 5: Contractual Cost Estimate for Task 3 Contractual Fees Consultant Hourly Rate Hours Totals Generic QAPP 100 10 $1,000.00 Phase I ESAs 100 190 $19,000.00 Phase II ESAs 100 800 $80,000.00 Total $100,000.00 April 2021 7 Table 6: Contractual Cost Estimate for Task 4 Contractual Fees Consultant Hourly Rate Hours Totals Kickoff Meeting 120 5 $600.00 Area -Wide Planning 100 40 $4,000.00 Cleanup & reuse planning 100 60 $6,000.00 ABCA preparation 100 100 $10,000.00 Remedial Design & Engineering Documents 120 120 $14,400.00 3 SSQAPPs 100 110 $11,000.00 Total $46,000.00 Table 7: Contractual Cost Estimate for Task 5 Activity Estimated Cost Comiskey Park Sinclair Oil Dodd's Terminal Participation Agreement $1,000 $1,000 $1,000 Enrollment Application $3,000 $3,000 $3,000 DNR Review Fee $25,000 $25,000 $25,000 Site Assessment/Contaminant Delineation Reports $20,000 $56,500 $56,500 ABCA 0.00 0.00 0.00 Risk Evaluation/Response Action Report $6,000 $18,000 $18,000 Environmental Covenant $3,000 $3,000 $3,000 Remedy Implementation $121,000 $104,000 $104,000 Site Cleanup Report $8,000 $10,000 $10,000 Site Total $187,000 $220,500 $220,500 Task 5 Total $628,000* *Cost share includes $8,000 of total contractual expenses associated with Task 5. April 2021 8 4. WORKPLAN TASKS Task 1: Cooperative Agreement Oversight Task I - Cooperative Agreement Anticipated Outputs Anticipated Actual Oversight (projected activities, deliverables, reports) Accomplishment Accomplishmen Subtasks (Commitments) and Anticipated Outcomes Date(s) t Date(s) (projected results, effects, improvements) (Month/Year) (Month/Year) Obtain QEP and legal services Outputs: 5/l/2021— • Prepare Request For e RFP/RFQ; documentation of meeting 8/l/2021 Proposals/Qualifications, evaluate of open competition; contract for applications, conduct interviews, hire scope of services qualified environmental professional * Confirmation in quarterly report that (QEP) consultant selection process was • Prepare scope of work via work completed and contract was executed breakdown structure Outcomes: • Conduct periodic project status * High quality products and services to meetings with consultant to discuss meet project needs project issues and priorities * Maintain a high level of work effort * Maintain effective work force to meet workplan commitments Reporting: Outputs: ACRES updates • Prepare quarterly reports, MBE/WBE e Quarterly reports and other forms; and Quarterly annually, and FFR form at the end of updated ACRES database; final report reports 4/30, the reporting period and closeout forins 7/3 0, 10/3 0, 1/3 1; • Enter site data in ACRES MBE/WBE • Prepare final report and grant closeout Outcomes: forms 10/30; material 9 Ensures compliance with Tenns & SF425 FFR Conditions reporting requirements annually 90 days after reporting period Requests for Reimbursements or Outputs: 6/l/21 Advances Online forms submitted quarterly for and thereafter payment Outcomes: * Prompt payment to contractors Training: Outputs: 9 Attend area EPA Brownfields * Attend Brownfields Conference Dec 2019 Conference and other related online Outcomes: workshops Improve Brownfields knowledge and expand networking opportunities April 2021 Task 2: Community Engagement Task 2 — Community Engagement Anticipated Outputs Anticipated Actual (Commitments) (projected activities, deliverables, reports) and Accomplishment Accomplishment Anticipated Outcomes Date(s) Date(s) (projected results, effects, improvements) (Month[Year) (Month[Year) • Establish Brownfields steering committee Outputs: l/l/20 — 12/31/23 • Ensure that commitments made by CBOs e Periodic meetings, meeting agendas, in proposal are implemented. attendance lists and meeting notes Commitments from CBOs Outcomes: 9 An active and motivated workgroup driving Brownfields initiatives Develop Marketing Materials: Outputs: 3/l/20 — 12/31/23 • Create brochure targeting private & public 9 Color PDF brochure property owners, lenders and developers * Easy to navigate and attractive website • Create FAQ fact sheet Outcomes: • Update website eUp-to-date marketing tools to promote project work and disseminate information Implement outreach strategy in target Outputs: l/l/20 — 12/31/23 areas: e Give BF presentations at quarterly • Meet w/ local community organizations community meetings • Publish program info on city website and e Periodic updates and postings in local social media target areas Outcomes: e Improve community knowledge on BF issues and identify potential BF sites Site inventory: Outputs: • Gather information on potential e City GIS map of potential BF sites 3/l/20 — 6/30/21 brownfields sites in target areas Outcomes: • Enter sites on city GIS mapping tool e Graphical capturing of BF sites for planning and marketing work Site prioritization and eligibility Outputs: l/l/20 — 6/30/21 determination: *Planning meetings; 5 eligible assessment • City staff evaluation and selection of an sites identified in initial inventory search alternative assessment site for the Additional eligible sites Flexsteel locationl-2 identified during remainder of grant • Convene steering committee meeting to Outcomes: rank and prioritize assessment sites e 5 brownfields sites identified with the highest redevelopment and community • Evaluate site access issues benefit potential in target area(s) • For each selected site, provide site eligibility information to EPA (or state) for review • Obtain EPA (or state) approval for Phase I Hold local public meeting: Outputs: 11-1-21— e Presentation materials, attendance list 12/31/23 'In the grant application, the City of Dubuque stated that the four sites already chosen for Phase I investigation were Comiskey Park, Sinclair Oil, Dodd's Terminal, and Flexsteel. However, the Flexsteel Company is no longer willing to sell their site and it is therefore not eligible for this grant. April 2021 10 Task 2 — Community Engagement Anticipated Outputs Anticipated Actual (Commitments) (projected activities, deliverables, reports) and Accomplishment Accomplishment Anticipated Outcomes Date(s) Date(s) (projected results, effects, improvements) (Month/Year) (Month/Year) • Discuss Phase I and Phase II results, and Meeting which informs public of potential cleanup and redevelopment cleanup activities and provides a chance plans for input & comments • Discuss Cleanup plans for site(s) selected Outcomes: for cleanup * Encourage public participation and support of BF project(s) going forward 9 Improve understanding of cleanup and allows for potential modifications based on public input Prepare Community Relations Plan Outputs: 10-30-21 9 Prepare plan to detail planned outreach 9 Overall outreach plan and involve public in cleanup activities * Plan for involving the community in cleanup activities Outcomes: 9 Improve understanding and participation in cleanup and redevelopment process Establish Information Repository Outputs: 7-1-21 — 10-31- 9 Web -based repository of documents 21 which allows public to review site assessment & cleanup history Outcomes: 9 Improve understanding of how cleanup alternative was selected Implement 30-Day Public Comment Outputs: 1-1-22 — 1-31-22 Period on three individual ABCAs 9 Allow for review and comment of cleanup related documents for each clean up site. Outcomes: * Allow for consensus on cleanup April 2021 11 Task 3: Assessments Task 3 — Assessments Subtasks Anticipated Outputs Anticipated Actual (Commitments) (projected activities, deliverables, Accomplishment Accomplishmen reports) and Anticipated Outcomes Date(s) t Date(s) (projected results, effects, improvements) (Month[Year) (Month/Year) Phase I investigations: Outputs: 10-1-21 — 11-30- • Conduct planning meeting with QEP to * Planning meetings 21 discuss potential study sites * 5 Phase I Reports • QEP obtains access agreement and 9 updated ACRES database perfonns Phase I investigation Outcomes: • QEP submits draft Phase I report to project * 5 potential Brownfields site team members assessed through Phase I • Team reviews/comments on draft Phase I * Total acres assessed through Phase • QEP submits final Phase I report to project I team members Phase 11 preparation: Outputs: 9-1-21 — 3-31-22 • Submit Generic QAPP and site specific 9 Project planning meetings QAPP addenda to EPA for approval * 1 approved generic QAPP • Meet with steering committee to review * 5 sites approved for Phase II Phase I results and project direction investigation • Meet with QEP to Plan Phase Il Outcomes: • Schedule Phase 2 9 5 priority sites identified for ffirther investigation and potential redevelopment Phase 11 investigation: 9 QEP performs field work according to Outputs: 12/31/21— plan * Phase 11 report(s) documenting the 6/30/22 e QEP submits draft Phase 11 report to results project team for review and comments * Updated ACRES database • QEP submits final Phase 11 report to Outcomes: project team 9 5 priority sites with complete • Project team or steering committee Phase Il assessments that and evaluate Phase 11 findings, and implement ready for cleanup and reuse additional Phase 11 investigations as planning appropriate to delineate extent of * Total acres assessed through Phase contamination li April 2021 12 Task 4: Cleanup/Reuse Planning Task 4 — Cleanup/Reuse Planning Anticipated Outputs Anticipated Actual Subtasks (Commitments) (projected activities, deliverables, Accomplishment Accomplishmen reports) and Anticipated Outcomes Date(s) t Date(s) (projected results, effects, improvements) (Month[Year) (Month/Year) Hold a kickoff meeting with State, EPA Outputs: 9-15-21 and QEP 9 Held meeting Outcomes: Ensure all agencies are in agreement with cleanup plan Area -Wide Planning: Outputs: • Identify a brownfield-impacted plan area 9 Produce an area -wide plan for the (neighborhood, district, city block, etc.) brownfield impacted area 8/l/21 — 6/30/22 • Develop strategies for the reuse of * Create a set of area -wide strategies existing infrastructure in the area for assessment, cleanup and reuse measures Outcomes: • Future uses of at least 3 properties in the area wide plan have been identified • Next steps to implement the plan have been identified Cleanup & reuse planning: Outputs: • Throughout Phase 11 process, strategize 9 Internal cleanup and reuse 12/1/21 — 6/30/22 with steering committee on reuse plans for planning meeting(s) the plan area which includes studied BFs 9 3 draft cleanup alternatives plans • Conduct marketing to leverage * 3 draft remedial action plans developer/lender interest in the property 9 Update website and social media • Meet with QEP to develop draft cleanup with project results and distribute alternatives and remediation plans for the * updated ACRES database site 9 Potential for developer / lender • Perform public outreach and involvement workshop and transaction forum in cleanup and reuse planning Outcomes: • Market analysis to identify prospects for 9 5 property assessed through mixed -use development cleanup and reuse planning, and ready for cleanup and redevelopment * Acres ready for cleanup & redevelopment Greener and more sustainable plans for cleanup Ensure Site is Enrolled in Iowa LRP Outputs: 2/l/22 — 12/31/22 Ensure the grantee has enrolled site in the 9 Site is enrolled in applicable state applicable state response program response program Outcomes: Cleanup is in compliance with state response program April 2021 13 Task 4 — Cleanup/Reuse Planning Anticipated Outputs Anticipated Actual Subtasks (Commitments) (projected activities, deliverables, Accomplishment Accomplishmen reports) and Anticipated Outcomes Date(s) t Date(s) (projected results, effects, improvements) (Month[Year) (MonthNear) Historic Preservation Outputs: l/l/22 — 12/31/22 9 Assist EPA project Officer in collecting 9 Infon-nation and reports required to information and determining if Section 106 comply with Section 106 historic applies preservation requirements Outcomes: Compliance with Section 106 historic preservation requirements Prepare Analysis Of Brownfields Cleanup Outputs: l/l/22 — 11/30/23 Alternatives (ABCA) 9 Approved ABCA documenting how and why cleanup alternative was selected 9 ABCA placed in information repository, etc. Outcomes: Ensure proper cleanup alternative is selected and communicated to the public Green and Sustainable Remediation Outputs: 11/1/21 — 4/l/23 (GSR) * GSR language in ABCA and Bid e Incorporate green and sustainable Documentation remediation principles/techniques into the * Track and report GSR in quarterly project reports 9 Incorporation of ASTM E-2893- l6el Greener Cleanups Standard and select best practices in ABCA and Bid Documentation Outcomes: 9 Greener and more sustainable cleanup Prepare Decision Document Outputs: 2/l/22 — 4/l/23 Document results of public comment Written documentation with period and public meeting to include appropriate attachments comments received, public meeting attendance, response to relevant comments, Outcomes: selection of final cleanup remedy, any 9 Ensure that public comment process changes to the final cleanup remedy, etc. is documented, and final cleanup remedy is selected Prepare Remedial Design & Engineering 9 Approved remedial action and 2/l/22 — 4/l/23 Documents engineering/design documents and Prepare appropriate remedial design an approved budget documents for state response program, 9 Place documents in infon-nation engineering design documents for cleanup repository, etc. contractors to perform work (including Davis -Bacon requirements), and a budget Outcomes: detailing how EPA funds will be used to Ensure cleanup will be done in cleanup sites compliance with state response program and EPA funds will be used for eligible costs April 2021 14 Task 4 — Cleanup/Reuse Planning Subtasks (Commitments) Anticipated Outputs (projected activities, deliverables, reports) and Anticipated Outcomes (projected results, effects, improvements) Anticipated Accomplishment Date(s) (Month[Year) Actual Accomplishmen t Date(s) (MonthNear) Prepare Site -Specific Quality Assurance Project Plans and Health and Safety Plans Outputs: SSQAPP: for Cleanup Sites. 9 EPA approved SSQAPPs 10/30/21— Prepare a SSQAPP for any environmental 9 DNR approved SSQAPPs 09/30/24 contaminant delineation and post -cleanup 9 Place SSQAPP in information sampling to be conducted on sites and repository submit to EPA for approval Outcomes: Ensure proper confirmatory testing methods and analytical data results are achieved April 2021 15 Task 5: Rernediation Task 5 — Remediation Subtasks Anticipated Outputs Anticipated Actual (Commitments) (projected activities, deliverables, reports) Accomplishment Accomplishment And Anticipated Outcomes Date(s) Date(s) (projected results, effects, improvements) (Month/Year) (Month/Year) Oversight of cleanup activities Outputs: 3/15/22— QEP conducts appropriate site inspections * Number of inspections 10/31/23 during remediation to ensure compliance 9 Site reports by QEP with cleanup plans * Documents placed in information repository Outcomes: Ensure cleanup is conducted in compliance with IOWA LRP Davis -Bacon Documentation Outputs: 3/15/22— • Conduct site inspections to ensure proper * Payrolls, labor interviews, etc. 10/31/23 wage rates and posters are available to Outcomes: workers on -site Ensure compliance with Davis -Bacon • Collect, review and maintain payrolls requirements Conduct on -site labor interviews Collection of post -cleanup samples Outputs: 7/1/22 — 12/31/23 Number of samples and analytical results Outcomes: Ensure cleanup has met Iowa LRP cleanup levels Cleanup Documentation Outputs: 7/1/22 — 12/31/23 9 Prepare and submit close-out 9 Final cleanup reports documenting documentation to state indicating that cleanup is complete cleanup is complete and protective to 9 Place documents in repository, etc. human health and the environment and * Submit documents to EPA identifies any institutional controls and long term monitoring Outcomes: State approval of cleanup and ensure cleanup is protective of human health and the environment Cleanup Complete Documentation Outputs: 7/1/22 — 8/31/24 Receive final cleanup complete letter from * Letter from State state and submit to EPA e Letter submitted to EPA * Placed letter or documentation in information repository, reported in ACRES, and quarterly reports, etc. Outcomes: • Site is officially clean and ready for reuse • Estimated number of brownfields property acres available for reuse April 2021 16 5. QUALITY ASSURANCE Prior to undertaking Phase 11 assessments, the City ofDubuque will prepare and submit a Quality Assurance Project Plan Generic (QAPP) which meets the approval of U.S. EPA Region 7 Brownfields Program. The Generic QAPP will describe the project, the sampling and analytical strategies, and the methods and procedures that will be used in all Phase H assessments. Site Specific QAPP addenda approval will be obtained prior to performing any field activities. A Site Specific QAPP will be written for each cleanup site and approved by the EPA and the DNR. April 2021 17