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Iowa DOT State Recreational Trail Grant Application - Bee Branch Creek Trail: Phase 2City of Dubuque City Council Meeting Consent Items # 30. Copyrighted June 21, 2021 ITEM TITLE: I owa Department of Transportation State Recreational Trail Grant Application for Bee Branch Creek Trail: Phase 2 SUMMARY: City Manager recommending approval of a resolution authorizing submission of the application to the Iowa Department of Transportation for State Recreational Trail (SRT) grant funds for the Bee Branch Creek Trail: Phase 2 project. SUGGESTED DISPOSITION: ATTACHMENTS: Description RESOLUTION Authorizing the City's Grant Application to the State Recreational Trail Program for the Bee Branch Creek Trail: Phase 2 Project and assurance that the improvements will be maintained following completion of the project Suggested Disposition: Receive and File; Adopt Resolution(s) Bee Branch Creek Trail Phase 2-MVM Memo Staff Memo Resolution Bee Branch Trail Phase 1 and 2 Bee Branch Trail Phases Imagine Dubuque Trail Map Detailed Cost Estimate Grant Application Type City Manager Memo Staff Memo Resolutions Supporting Documentation Supporting Documentation Supporting Documentation Supporting Documentation Supporting Documentation THE CITY OF Dubuque DUUB-.-*.-TE *AwiuCft Masterpiece on the Mississippi 2007-2012-2013 2017*2019 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Iowa Department of Transportation State Recreational Trail Grant Application for Bee Branch Creek Trail: Phase 2 DATE: June 16, 2021 City Engineer Gus Psihoyos recommends City Council approval of a resolution authorizing submission of the application to the Iowa Department of Transportation for State Recreational Trail (SRT) grant funds for the Bee Branch Creek Trail: Phase 2 project. The SRT Program provides grants up to 75% of project costs. Cities must provide the required minimum 25% local match and written assurance for the maintenance of the completed project for a minimum of 20 years. The FY 22 funding would come from the additional Local Option Sales Tax (LOST) funds received in FY21 for street construction projects. As part of this project City staff request that additional City funding be provided in FY 22 to accommodate the local match required. This project originally showed local match in FY 24. Due to the recent development of the Chaplain Schmitt Island Veteran's Memorial and efforts to implement the Chaplain Schmitt Island Master Plan, there is a need to make this trail connection sooner. I concur with the recommendation and respectfully request Mayor and City Council approval. MicKael C. Van Milligen' MCVM:jh Attachment cc: Crenna Brurnwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF DUUB*TE Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: June 15, 2021 Dubuque MI-AmerinCIq 2007-2012-2013 2017*2019 RE: Iowa Department of Transportation State Recreational Trail Grant Application for Bee Branch Creek Trail: Phase 2 INTRODUCTION The attached resolution authorizes submission of the application to the Iowa Department of Transportation (IDOT) for State Recreational Trail (SRT) grant funds for the Bee Branch Creek Trail: Phase 2 project. The application form and location maps also are attached. BACKGROUND The IDOT is seeking applications for the SRT grant funds to fund public recreational trails. The SRT Program provides grants up to 75% of project costs. Cities must provide the required minimum 25% local match and written assurance for the maintenance of the completed project for a minimum of twenty (20) years. DISCUSSION The Bee Branch Creek Trail is a multi -phased trail to be built along the restored Bee Branch Creek. It will extend connections to two (2) regional trails -- Dubuque Heritage Trail and Mississippi River Trail - as well as to the citywide trail system. The project also is part of a phased trail connection to the Jule public transit service and bicycle/pedestrian amenities at the Intermodal Transportation Center on Elm Street. Phase 1 of the Bee Branch Creek Trail will be bid through IDOT this summer. Phase 1 will extend south from the existing Lower Bee Branch Trail across the Sycamore Street bridge at the intersection of 16th Street and Sycamore Street, then southeast under US Highway 61/151 along the shoreline of the 16th Street Detention Basin, then south to 12th Street adjacent to the Alliant Energy solar array, then east towards Kerper Boulevard. The Bee Branch Creek Trail: Phase 2 project will begin where the Phase 1 project ends along 12th Street. Phase 2 will circle the 16th Street Detention Basin along its southern shoreline parallel to 12th Street and along its eastern shoreline parallel to Kerper Boulevard. The 0.38-mile trail project will be built in compliance with ADA standards as a 1 0-foot-wide paved trail for pedestrians and bicyclists. A retaining wall will be required. City Engineering has worked with Leisure Services for the past two years getting ready for the trail to go around the detention basin. City Engineering has coordinated the trail concept with Public Works & Origin Design fka IIW Engineers to make sure it is compatible with the design of the new Kerper Boulevard pump station on the east side of the detention basin. The Bee Branch Creek Trail fulfills the top and high priorities, goals, and objectives of the Dubuque Metropolitan Area Study (DMATS) 2045 Long Range Transportation Plan. The project is included in the DMATS 2045 Plan. The Bee Branch Creek trail project also is consistent with the Transportation + Mobility recommendations in the City's 2017 Imagine Dubuque Comprehensive Plan. PUBLIC ENGAGEMENT The Bee Branch Creek Trail project was included in the City Council public hearing in the Engineering Department's FY2018 Capital Improvement Program (CIP) budget presentation on February 27, 2017. It was also part of the City Council public hearing on the overall CIP budget on March 3, 2017. The addition of the Bee Branch Creek Trail project to the DMATS 2045 Long Range Transportation Plan as part of the 16 th Street Improvements was approved by the DMATS Policy Committee after a public hearing on November 9, 2017. The City Council approved the application for DMATS Transportation Alternatives Program (TAP) grant funds for Phase 1 of the Bee Branch Creek Trail at a public meeting on November 20, 2017. The City of Dubuque conducted a public involvement process in September through December 2017 for a new park to be located at 15th Street and Sycamore Street where the north end of the Bee Branch Creek Trail will terminate. The multi -phased alignment of the overall trail project was presented and discussed as part of that public involvement process. The Iowa Department of Transportation, Alliant Energy and the property owner from whom Alliant Energy leases land for its 12th Street solar array continue to be involved with and supportive of the Bee Branch Creek Trail project's multi -phased alignment. City Engineering staff reviewed the Bee Branch Creek Trail project with the non-profit bike/hike trail group, Tri-State Trail Vision, on September 24, 2020. City staff notified all adjoining property o\&pers of the Bee Branch Creek Trail project and Phase 1 in particular via mail or in person in November of 2017 and again in 2020. City staff plans to re -notify the adjoining property owners of the Phase 2 project via mail during the week of June 21, 2021. RECOMMENDATION I recommend submission of the IDOT SIRT grant application for the Bee Branch Creek Trail: Phase 2 project and written assurance for the maintenance of the completed project for a minimum of 20 years. BUDGETIMPACT As part of this project City staff request that additional City funding be provided in FY 22 to accommodate the local match required. This project originally showed local match in FY 24. The FY 2024 match amount was shown to be $128,400. This assumed a 20% match on a federal TAP (Transportation Alternatives Program) grant. This current proposal is to use city match on an SIRT grant which requires more match but less administrative burden for oversight. Due to the recent development of the Chaplain Schmitt Island Veteran's Memorial and efforts to implement the Chaplain Schmitt Island Master Plan, there is a need to make this trail connection sooner. This project helps address the City Council 2025 goal of Connected Community: Equitable Transportation, Technology Infrastructure and Mobility. The FY 22 funding would come from the additional Local Option Sales Tax (LOST) funds received in FY21 for street construction projects. The estimate of probable cost for the Bee Branch Creek Trail: Phase 2 project is as follows: Description Estimate Construction $ 652,375.40 Contingency 65,237.50 Engineering 107,641.88 Total Construction Cost $ 825,254.38 The funding summary is as follows: Funding Source Fund Description Fund Amount FY 21 LOST Funds Sales Tax $ 322,925.35 IDOT SIRT Program $ 502,329.03 Total Funding 3 $ 825,254.38 In order to boost the chances for the city to be awarded the grant, the budget numbers show a city match of 30% (construction + contingency are included in the match funding, engineering is not). ACTION TO BE TAKEN I recommend the City Council adopt the attached resolution authorizing submission of the IDOT SIRT grant application for the Bee Branch Creek Trail: Phase 2 project and providing written assurance for the maintenance of the completed project for a minimum of 20 years. Attachments cc: Marie Ware, Leisure Services Manager John Klosterman, Public Works Director Jenny Larson, Director of Finance & Budget Jon Dienst, Civil Engineer 11 Steve Samson Brown, Project Manager rd Prepared by Robert Schlesi City of Dubuque Engineering 50 W. 1311 St. Dubuque, IA 52001 (563)589-4270 Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13 ih St. Dubuque, IA 52001 (563)589-4100 RESOLUTION NO. 209-21 RESOLUTION AUTHORIZING THE CITYS GRANT APPLICATION TO THE STATE RECREATIONAL TRAIL PROGRAM FOR THE BEE BRANCH CREEK TRAIL: PHASE 2 PROJECT AND ASSURANCE THAT THE IMPROVEMENTS WILL BE MAINTAINED FOLLOWING COMPLETION OF THE PROJECT Whereas, the Iowa Department of Transportation (IDOT) has grant funds available in the State Recreational Trail (SRT) Program to fund public recreational trails; and Whereas, the Bee Branch Creek Trail was added to the Dubuque Metropolitan Area Transportation Study (DMATS) 2045 Long Range Transportation Plan as part of the 16th Street Improvements Project on November 9, 2017: and Whereas, the City of Dubuque has allocated Sales Tax funds to match the requested SRT grant funds for construction of the Bee Branch Creek Trail: Phase 2 Project; and Whereas, the IDOT requires the City of Dubuque's official endorsement of the project and the City's stated commitment to maintain the improvements for the intended public use for a minimum of twenty (20) years following project completion. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The Mayor is authorized to sign and submit an application for SRT Program Funds to the IDOT for the Bee Branch Creek Trail: Phase 2 Project. Section 2. That the City Council hereby provides its written assurance that the Bee Branch Creek Trail: Phase 2 Project will be adequately maintained for its intended public use for a minimum of twenty (20) years following completion of the project. Passed, adopted and approved this 21st day of June 2021. /d&--,nn 5;Q� Danny VSpr�nk, Mayor Pro Tern Attest: gh/,� Adrienne N. Breitfelder, City Clerk LLJ 0 Bee Branch Creek Trail Project: Phase 1 and Phase 2 16 th Street Phase 1 Detention Basin 2ZWTr U-r �,IITH'7A OUT7l '!j. � I 16TH STREET Legend Phase 1 Alliant Energy Segment - - - Phase 2 Phase 3 Existing Trail System I AM ON& amp 4 -JAL mom ARML 41 w Inter Trans rt Center IMMOV—, - —mows--. wit 6L t I if & 12 _ -STREET NO, I Dubuq� Th, 11=1'11..1'1M1i111 -ri-il5rry C)F da'a 8'ed �y both 'he I—q— ly I C'y p pl�.,, I,— Masterpiece on the Mississippi 3 '7 lh� h., I him I �tl .1 br 0 FIGURE 8.5 Existing and Proposed Future Traits and On -Street Bike Routes The current traiL and on -street bike system is shown in Figure 8.5, aLong with proposed future traiLs. ( ------------------- Bee Branch Creek Trail: Phase 2 project 0 0.75 1.5 3 Miles Existing Bike Facilities Bike Facilities - Off -Street Trails Parks Dubuque City Limits IMAGINE :DDUBUQUE - On -Street Bike Routes Bus Transfer Stations Page 8-8 1 Imagine Dubuque I Chapter 8 -Transportation + MobiLity NTHE CITY OF ul_�E, Masterpiece on the Mississippi City of Dubuque, Iowa Construction Cost Estimate Date: 7-Jun-21 Project Name: Bee Branch Creek Trail: Phase 11 CIP Funding Amount: $ 578,000.00 Project Completion Date: 31-Oct-22 Fll..] FRIEF ... �1. F DESCRIPTION PLAN I NO I I NUMBER I QUANTITY [UNIT] DIVISION I 1 2101-0850002 CLEARING AND GRUBBING 10.00 UNIT $ 100.00 $ 1,000.00 2 2102-0425070 SPECIAL BACKFILL 900.00 TON $ 2200 $ 19,800.00 3 2102-2626001 Excavation, Class 10, WASTE 1050.00 CY $ 20.00 $ 21,000.00 4 2105-8425005 TOPSOIL, FURNISH AND SPREAD 300.00 CY $ 2000 $ 6,000.00 5 2111-8174100 GRANULAR SUBBASE 560.00 SY $ 18.00 $ 10,080.00 6 2123-7450020 SHOULDER FINISHING, EARTH 20.10 STA $ 200.00 $ 4,020.00 7 2414-6460000 ORNAMENTAL METAL RAILING 200.00 LF $ 100.00 _$ 20,000.00 8 2435-0250500 INTAKE, SW-505 2.00 EACH $ 5,000.00 $ 10,000.00 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED 9 2503-0114215 CONCRETE PIPE (RCP), 2000D, (CLASS 111), 15 IN. 30.00 LF $ 80.00 $ 2,400.00 10 2502-8212204 SUBDRAIN, PERFORATED PLASTIC PIPE, 4 IN. DIA. 100000 LF $ 1200 $ 12,000.00 11 2510-6746850 REMOVAL OF PAVEMENT 1200.00 _SY $ 14.00 $ 16,800.00 12 2301-1033090 STD/S-F PCC PAVEMENT, CLASS C CLASS 3,9" 45000 SY $ 7000 $ 31,500.00 13 2511-0302500 RECREATIONAL TRAIL, PORTLAND CEMENT CONCRETE, 6 IN. 2250.00 SY $ 55.00 $ 123,750.00 14 2511-7526106 SIDEWALK, REINFORCED P.C. CONCRETE, 6 IN. 11.00 SY $ 6000 $ 660.00 2516-8726065 SPECIAL RETAINING WALL, AS PER PLAN 3600.00 SF $ 70.00 $ 252,000.00 2519-1002072 FENCE, CHAIN LINK, 72 IN. HEIGHT 1025.00 LF $ 30.00 $ 30,750.00 15 2524-6766010 REMOVE AND REINSTALL SIGN AS PER PLAN 5.00 EACH $ 250.00 $ 1,250.00 16 2524-9276010 PERFORATED SQUARE STEEL TUBE POSTS 60.00 LF $ 1200 $ 720.00 17 2524-9326001 TYPE A SIGNS, SHEET ALUMINUM 10.00 SF $ 55.00 $ 550.00 18 2524-9325150 INSTALL TYPE A SIGN 5.00 EACH $ 55.00 $ 275.00 19 2528-8446110 TRAFFIC CONTROL 1.00 LS $ 3,500.00 $ 3,600.00 20 2533-4980005 MOBILIZATION 1.00 LS $ 50,000.00 $ 50,000.00 21 2599-9999005 ('EACH'ITEM) MONITORING WELL ADJUSTMENT 4.00 EACH $ 200.00 $ 800.00 22 2601-2636015 NATIVE GRASS SEEDING 0.19 ACRE $ 6,00000 $ 1,140.00 23 2601-2636044 SEEDING AND FERTILIZING (URBAN) 0.19 $ 6,000.00 $ 1,140.00 24 2602-0000020 SILT FENCE 2100.00 -ACRE LF $ 6.00 $ 12,600.00 25 2602-0000071 REMOVAL OF SILT FENCE OR SILT FENCE FOR DITCH CHECKS 2100.00 LF $ 3.00 $ 6,300.00 26 2602-0000101 MAINTENANCE OF SILT FENCE OR SILT FENCE FOR DITCH CHECK 2100.00 LF $ 300 $ 6,300.00 27 2602-0000312 PERIMETER AND SLOPE SEDIMENT CONTROL DEVICE, 12 IN. DIA. 500.00 LF $ 4.00 $ 2,000.00 REMOVAL OF PERIMETER AND SLOPE OR DITCH CHECK SEDIMENT 28 2602-0000351 CONTROL DEVICE 500.00 LF $ 1.00 $ 500.00 29 2602-0000530 GRATE INTAKE SEDIMENT FILTER BAG 2.00 EACH $ 200.00 $ 400.00 30 2602-0000540 MAINTENANCE OF GRATE INTAKE SEDIMENT FILTER BAG 2.00 EACH $ 50.00 $ 100.00 31 2602-0000550 REMOVAL OF GRATE INTAKE SEDIMENT FILTER BAG 2.00 EACH $ 2000 $ 40.00 32 2602-0010010 MOBILIZATIONS, EROSION CONTROL 3.00 EACH $ 1,000.00 $ 3,000.00 0 0 0 $ - Sub Total $ 652,375.00 TOTAL $ 652,375.00 CONTINGENCY 10001/6 $ 65,237.50 ENGINEERING 15.00% $ 107,641.88 TOTAL CONSTRUCTION ESTIMATE $ 825,254.38 QJ10WA00T Form 240002 (06-20) APPLICATION FORM FOR IOWA STATE RECREATIONAL TRAILS (SRT) PROGRAM FUNDS General Information Eligible Sponsor/ Applicant Agency: Contact Person (Name and Title):_ Street Address and/ or P.O. Box Number: City of Dubuque Jon Dienst, P.E., Civil Engineer 11 50 W 13th Street City: Dubuque State: IA ZIP Code: Phone Number: 563-589-4104 E-mail: Jdienst@cityofdubuque.org 52001 If more than one Agency or Organization is involved in this project, please state the name, contact person, mailing address, and telephone number of the second Agency. (Attach an additionalpage if more than two agencies are involved.) Applicant Agency: Contact Person (Name and Title): Street Address and/ or P.O. Box number: City: Phone Number: E-mail: State: ZIP Code: Prodect Information Project Title: Bee Branch Creek Trail: Phase 2 Project Description (Provide summary details of only the project scope that is the subject of the funding request. Do not provide details of completed or future phases of a larger project.) The Bee Branch Creek Trail: Phase 2 is part of a larger project, the Bee Branch Creek Trail. Phase 2 will circle the 16th Street Detention Basin along its southern shoreline parallel to 12th Street and along its eastern shoreline parallel to Kerper Boulevard. The 0.38-mile trail project is located in the Bee Branch Creek Greenway, which stretches from Dubuque's North End to the Mississippi River at the detention basin. Phase 2 will connect existing and planned segments of the City's Mississippi Riverfront Trail System. Phase 2 will be built in compliance with ADA standards as a 1 0-foot wide paved trail for pedestrians and bicyclists. If this project includes construction of a trail, what is the length of the trail in miles?: 0.38 If this project includes land acquisition, how many acres?: None Will this project be open to the public?: Xj yes F] No Do you intend to charge a fee to users?:F] Yes Fx� No If yes, how much will the fee be and how will the revenue be used? Estimated Project Costs Provide summary details of only the project scope that is the subject of the funding request. Do not provide details of completed or future phases of a larger project. 1. �A 3. Right of Way Acquisition Cost: $0.00 Preliminary Design/Engineering Cost: $0.00 Utility Relocation Cost: $0.00 Construction Engineering Cost: $107,641.88 Construction Cost: $652,375-00 Other (please specify) Contingency - 10% 65,237.50 Total Cost : 825,254.38 SRT Program Funding Request: 502,329.03 Applicant Match (25 percent minimum): 322,925.35 Applicant Match Ssource Amount Assu red or An ti ci pa ted Date Anticipated City of Dubuque Sales Tax Fund 322,925.35 Assured Are any state funds involved in this project? E] Yes [X-1 N o If yes, please explain the source and conditions. Are any other federal funds involved in this project? LYes KJ No If yes, please explain the source and conditions. KA Estimated Project Development Schedule Design Start date November 1, 2021 Land acquisition Start date Construction Start date June 1, 2022 Has any part of this project been started? FX]Yes F1 No If yes, please explain. Completion date Completion date March 31, 2022 Completion date August 31, 2022 Preliminary planning and public outreach activities have been undertaken for the complete Bee Branch Creek Trail project. Preliminary engineering activities have been completed to identify probable cost estimates for the various project phases. The costs of these activities are not part of the grant request. Documentation and Narrative Information The following documents and narratives must be submitted with this application. In the upper right corner of each document or n arrat ive wr ite th e co rres po n d 1 ng I etter sh own be I ow. A. A narrative PROJECT DESCRIPTION. Provide a clear description of the concept of the proposed project that is no more than 1 page in I ength. In clu de su ch information as project termini, existing site conditions, tral I length, number/acreag e of parcels to be acquired, general construction activities planned, etc. Remember to provide summary details of only the project scope that is the subject of the funding request. Do not provide details of completed or future phases of a project. B. Narrative responses to the PROGRAM SCORING CRITERIA. Please address each of the items below. Include the question in bold as listed below before each response. Limit the total length of all eight (8) responses to five (5) pages. Again, please remember to provide summary details of only the project scope that is the subject of the funding request. Do not provi de details of completed or f utu re phases of a project in th ese responses. 1. Define the need for the project in terms of the population to be served and existing trails in the area. (25 points) Provide information to address why the project is needed. For example, does the project complete an extension of an exist! ng tral I to a destin ation, fill a g ap of a key trail segment, provide access to an u nserved area or population, etc.? 2. Describe the compatibility with local, area -wide, regional or statewide plans. (15 points) Discuss whether the project is included in and/or consistent with local, area, regional, or statewide trail, recreation, or transportation plans. 3. Describe the benefits of multiple uses and recreational opportunities. (20 points) Address how the trail may be used by mu Itiple user grou ps such as ped estrians, bikers, motorized uses, etc. part! cularly if this trail will add ress an un-met n eed in th e area for any particu lar user g roups. 4. Define the quality of the site. (25 points) Discuss any safety, environmental, or design considerations or issues and how your project will address these challenges. Keep in mind ALL projects will be expected to meet state and federal requirements including ADA compliance. See Chapter 12 of the Iowa DOT Design Manual hftps://Iowadot.aov/desian/desian-manual for assistance on designing pedestrian and bicycle facilities. 5. Describe the economic benefits to the local area. (10 points) Discuss how the project will assist the economic conditions of the area by increasing the quality of life, retaining businesses/residents, attracting business/residents, attracting day tourists, and overnight visitors. 6. Describe any special facilities for disabled users. (5 points) The project will be required to be ADA compliant. Beyond ADA compliance, are there any additional features that will provide improved access points or parking for disabled users? 7. Project "shovel readiness." (25 points) Awarded projects will be expected to be complete within two (2) years. Discuss how this schedule will be met such as steps already completed, funds fully secured, experience completing similar projects on -schedule, etc. 8. Local funding for the project. (5 points) Funding sources were identified on page 2 of the application form. Points are awarded for requesting LESS than the maximum request of 75% of total project costs and demonstrating that all project funds (less the request) needed to complete the project are secured. Please discuss any additional information related to the availability of non-SRT funds. C. A DETAILED MAP identifying the location of the project. The project scope should be clear and the map may also include other important information referred to in the narrative such as important transportation linkages, clearly marked completed or future project phases, etc. More than one map may be submitted if the scope of the project is such that the desired detail is not feasible to be included on just one map. If the map is unclear, incomplete, or reviewers can't understand the map, your application will likely not score well. Limit map sizes to no larger than 8.5-by-11 -inches. D. A SKETCH PLAN of the project, including cross section for bicycle or pedestrian facilities. If the cross section of your facility varies across the project (width, number of lanes, etc.) include a cross section for each situation and identify its location. (Required for construction projects only.) E. DIGITAL PHOTOGRAPHS (limit to five) that will help to explain the existing site conditions of the proposed facility. It is not necessary to include photographs of all aspects or the entire route of a project. Photos submitted should be representative of the project as a whole or should support any particularly compelling or complex description included in the narrative provided in item A above. FX F. An ITEMIZED BREAKDOWN of the total project costs. This documentation does not need to be a detailed, line -item type estimate or formal engineer's opinion of probable cost. However, it must accomplish two objectives: 1) it must show the method by which the cost estimate was prepared; and 2) it must enable a reviewer to determine if the cost estimate is reasonable. The manner in which these objectives are achieved may vary widely depending on the type, scope, and complexity of the project. Absent a fully itemized list of costs, some general guidelines for possible methods of estimating each type of project cost are provided on Attachment A. F G. An estimated TIME SCHEDULE for the total project development. Projects will be required to be completed within two years of funds being awarded to the project. Upon award and execution of a project funding agreement, projects that fail to make satisfactory progress may be terminated by the Iowa Department of Transportation. M H. An OFFICIAL ENDORSEMENT of the project from the authority to be responsible for the project's maintenance and operation. The authority must provide written assurance it will adequately maintain the completed project for its intended public use following project completion. For most construction projects, this will be a minimum of 20 years. The endorsement must also acknowledge the intent of the authority to provide the match funds required for the project. For cities, counties, or other political subdivisions, this should be in the form of a fully executed resolution by the elected body or board, as applicable. J. A NARRATIVE discussing the public input process that was followed and the extent to which adjacent property owners and others have been informed of the proposed project and an assessment of their acceptance. As part of this narrative, also describe local and regional planning efforts related to the project, including whether it is listed in a long-range plan. Also include discussion of any partnerships among local organizations and stakeholders that this project may help to facilitate or how these entities or individuals have contributed to the development of the project concept or have committed financial or other support to the project. K. A LETTER OF SUPPORT from the Iowa DOT's district office if the project will include construction within Iowa DOT right of way. L. A completed MINORITY IMPACT STATEMENT. The award of State Recreational Trails program funds; any subsequent funding or letting of contracts for design, construction, reconstruction, improvement, or maintenance; or the furnishing of materials for this project shall not involve direct or indirect Interest, prohibited by Iowa Code 314.2, 362.5, or 331.342, of any state, county, or city official, elective or appointive. Any award of funding or any letting of a contract in violation of the foregoing provisions shall Invalidate the award of funding and authorize a complete recovery of any funds previously disbursed. Certification To the best of my knowledge and belief, all Information included in this application is true and accurate, including the commitment of all physical and financial resources. This application has been duly authorized by the participating local authority. I understand that the attached official endorsement(s) binds the participating authority to assume responsibility for adequate maintenance of any new or Improved facilities. I understand that, although this information is sufficient to secure a commitment of funds, an executed contract between the applicant and the Iowa DOT is required prior to the authorization of funds. Representing the City of Dubuque Danny C. Sprank/ Mayor Pro Tem Signatum Typed Name and Title 5 QJ10WADOT Form 105101 (3-16) Minority Impact Statement Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code 8.11, all grant applications submitted to the State of Iowa that are due beginning Jan. 1, 2009, shall include a Minority Impact Statement. This is the state's mechanism for requiring grant appli cations to consid er th e potenti al im pa ct of the gra nt proj ect' s proposed prog ram s or pol i ci es on m in ority g rou ps. Please choose the statement(s) that pertains to this grant application. Complete all the information requested for the chosen statement(s). Submit additional pages as necessary. The proposed grant project programs or policies could have a disproportionate or unique positive impact on minority persons. Describe the positive impact expected from this project. Indicate which groups are impacted. F Women D Persons with a disability [] Blacks D Latinos F Asians r7 Pacific Islanders r7 American Indians r7 Alaskan Native Americans F-] Other The proposed grant project programs or policies could have a disproportionate or unique negative impact on minority persons. Describe the negative impact expected from this project. Present the rationale for the existence of the proposed program or policy. Provide evidence of consultation with representatives of the minority groups impacted. Indicate which groups are impacted. F Women E Persons with a disability F Blacks 0 Latinos F Asians F Pacific Islanders F American Indians F Alaskan Native Americans F Other FX The proposed grant project programs or policies are not expeGted to have a disproportionate or unique impact on minority persons. Present th e rat ona le for determ in i ng n o i mpa ct. Although this project is located in a Census tract that serves several neighborhoods with higher population of minority groups than the City of Dubuque as a whole, the project functions as part of a free citywide bicycle and pedestrian network with connections to regional trails. The citywide and regional aspects of the City's trail system suggest that all people will have the same opportunity to access and use the project. Therefore, the proposed project is not expected to have any disproportionate or unique impacts on minority persons. I hereby certify that the information on this form is complete and accurate, to the best of my knowledge. Name Jon Dienst, P.E. Title Civil Engineer 11 Definitions "Minority Persons," as defined in Iowa Code 8.11, means individuals who are women, persons with a disability, Blacks, Latinos, Asians or Pacific Islanders, American Indians, and Alaskan Native Americans. "Disability," as defined in Iowa Code 15.102, subsection 7, paragraph "b," subparagraph (1): b. As used in this subsection: (1 ) "Disability" m ea ns, with respect to a n i n di vi du a 1, a physi ca I or m ental im pa i rm ent th at substantia I ly I i mits on e or more of the major life activities of the individual, a record of physical or mental impairment that substantially limits one or more of the major life activities of the individual, or being regarded as an individual with a physical or mental i mpai rment that su bsta nti a Ily I im its one or more of th e m aj or I ife a ctivities of th e i nd ivid u al. "Disability" does not include any of the following: (a) Homosexuality or bisexuality. (b) Transvestism, transsexualism, pedophilia, exhibitionism, voyeurism, gender identity disorders not resulting from physical impairments or other sexual behavior disorders. (c) Compulsive gambling, kleptomania, or pyromania. (d) Psychoactive substance abuse disorders resulting from current illegal use of drugs. "State Agency," as defined in Iowa Code 8.11, means a department, board, bureau, commission, or other agency or authority of the State of Iowa. REQUEST FOR IOWA STATE RECREATIONAL TRAILS (SRT) FUNDS ATTACHMENT A Itemized breakdown of total project costs guidelines. Construction costs These may be based on historical averages for entire projects of similar size and scope. Examples include: • Typical cost per mile of trail (e.g., $XXX,XXX per mile for moderate terrain and limited number of structures). • Typical cost per square foot of bridge deck. • Typical cost per square foot of new or renovated building space. • Typical cost per lineal foot of sidewalk. Designtinspection costs These may be estimated based on the following typical percentages of construction costs, such as: * 8 to 10 percent for preli mi n ary u p th rou gh fi n al desi gn an d I etti ng act viti es. * 12 to 15 percent f or con stru ction i n specti on activiti es. Right of way acquisition costs These may be estimated based on: • Impact and description of impact. • Typical cost per square foot for permanent right of way. • Typical cost per square foot for temporary easements. Utility and railroad costs These may be estimated based on: • Impact and description of impact. • Typical cost per linear foot of relocated or reconstructed facility (i.e., track, pipe, electrical lines). • Typical cost per installation (i.e., railroad switches, utility poles, transformers, control boxes). Indirect costs If indirect costs are involved (e.g., wages): • Estimated hours. • Estimated hourly rate, salary. • Estimated fringe, direct. • Other direct cost estimate. • Other indirect cost estimate. A