2021 Pavement Marking Project (CIP 3002245)_InitiateCopyrighted
June 21, 2021
City of Dubuque Items to be set for Public Hearing # 1.
City Council Meeting
ITEM TITLE: 2021 Pavement Marking Project (CI P 3002245)
SUMMARY: City Manager recommending initiation of the public bidding procedure for
the 2021 Pavement Marking Project, and further recommends that a
public hearing be set for July 6, 2021.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
RESOLUTION Preliminary approval of plans, specifications, form of
contract, and estimated cost; setting date of public hearing on plans,
specifications, form of contract, and estimated cost; and ordering the
advertisement for bids
Receive and File; Adopt Resolution(s), Set Public Hearing for July 6,
2021 Suggested Disposition:
2021 Pavement Marking Project-MVM Memo
Staff Memo
Resolution
Type
City Manager Memo
Staff Memo
Resolutions
Notice of Hearing Supporting Documentation
THE C
DUUB-.-*.-TE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2021 Pavement Marking Project
(CIP 3002245)
DATE: June 16, 2021
Dubuque
*Amrin Cia
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the 2021 Pavement Marking Project, and further recommends that a public hearing be
set for July 6, 2021.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
I�Lvw ��
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE COF
DtUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: June 16, 2021
RE: 2021 Pavement Marking Project
(CIP 3002245)
INTRODUCTION
Dubuque
AII•Ameriea Cily
2007-2012.2013
2017*2019
The purpose of this memorandum is to authorize the public bidding procedure for the
2021 Pavement Marking Project. The pavement marking program is vital to our
transportation system as it provides safety to drivers and pedestrians on the public road
system. Well-defined crosswalk stripping for example provides areas where pedestrians
can traverse a roadway safely.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately two (2) years.
As part of a cooperative Maintenance Agreement with the Iowa Department of
Transportation (Iowa DOT), the City will include portions of Iowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on Iowa DOT routes within the City. The Iowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding
June 21, 2021
Publish Notice to Bidders, Advertisement for Bids
June 25, 2021
Publish Notice of Hearing on Plans & Specifications
June 25, 2021
Public Hearing
July 6, 2021
Receipt of Bids
July 8, 2021
Award of Contract
July 19, 2021
Completion Date
November 1, 2021
BUDGETIMPACT
The estimate of probable cost for the 2021 Pavement Marking Project is summarized in
the following table:
Description
Cost Estimate
Construction - City Pavement Markings
$ 175,700.00
Construction - Iowa DOT Pavement Markings
21,800.00
Engineering Design and Administration
7,500.00
Total Construction Cost Estimate
$ 205,000.00
The proposed project funding is summarized as follows:
CIP No.
Fund Description
Fund Amount
3002245
Pavement Markings (FY21)
$ 109,000.00
3002245
Pavement Markings (FY22)
74,200.00
3002245
1 Iowa DOT Funding
21,800.00
Total Project Funding
$ 205,000.00
REQUESTED ACTION
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish July 6, 2021, as the date of the public hearing;
and hereby authorized to advertise for bid proposals for the 2021 Pavement Marking
Project through adoption of the attached resolution.
cc: Jenny Larson, Director of Budget & Finance
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering
Prepared by Robert Schiesl. City of Dubuque Engineering 50 W. 13th St. Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 213-21
2021 PAVEMENT MARKING PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the 2021
Pavement Marking Project in the estimated amount $197,500.00, are hereby preliminarily
approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 6th day of July, 2021, at 6:30 p.m. in the Historic
Federal Building Council Chambers (and/or by virtual means) 350 W. 6th Street, Dubuque,
Iowa, at which time interested persons may appear and be heard for or against the proposed
plans and specifications, form of contract and estimated cost of said Project, and the City
Clerk be and is hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of Dubuque,
Iowa, which notice shall be published not less than four days nor more than twenty days prior
to the date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated cost of the
Project.
The 2021 Pavement Marking Project is hereby ordered to be advertised for bids for
construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the Notice to Bidders to be published on the
City of Dubuque website and a contractor plan room service with statewide circulation, which
notice shall be published not less than thirteen but not more than forty-five days before the
date for filing bids before 2:00 p.m. on the 8th day of July 2021. Bids shall be opened and
read by the City Clerk at said time and will be submitted to the City Council for final action at
6:30 p.m. on the 19th day of July 2021, in the Historic Federal Building Council Chambers
(and/or by virtual means) 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this the 21st day of June 2021.
Attest: Danny Cl Sprank, Mayor Pro Tern
Adrienne N. Breitfelder, City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2021 PAVEMENT MARKING
PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the 2021 Pavement Marking Project, in accordance with the provisions
of Chapter 26, Code of Iowa, at 6:30 p.m., on the 6th day of July 2021, in the Historic
Federal Building Council Chambers (and/or by virtual means), 350 West 61h Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost
are now on file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows:
Furnish, install, maintain, and remove permanent pavement markings to include
Lines and Symbols and Legends on City of Dubuque streets and portions of State
highway routes as directed by the City Engineer.
Copies of supporting documents for the public hearing are on file in the City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, Iowa. To comply with social distancing mandates,
documents can be viewed at https://www.cityofdubugue.org/Agendas or by contacting the
City Clerk's Office at 563-589-4100.
Written comments regarding the above public hearing should be submitted to the City
Clerk's Office, 50 W. 1311 St., Dubuque, IA 52001, ctyclerk cityofdubugue.org, on or
before said time of public hearing. At said time of public hearing all interested citizens and
parties will be given an opportunity to submit online written comments for or against said
proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments or
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk cityofdubugue.org as soon as feasible. Deaf or hard -
of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
In the event that a meeting at the Historic Federal Building location is not possible
as a result of the COVID-19 pandemic, instructions for a virtual meeting, and
listening, viewing and public input options will be posted on the meeting agenda
on Friday, July 2, 2021 at https://www.cityofdubugue.org/agendas.
Published by order of the City Council given on the 25th day of June 2021.
Adrienne N. Breitfelder, City Clerk