Purchase of three (3) Gillig 29' Low Floor BusesCopyrighted
July 6, 2021
City of Dubuque Consent Items # 12.
City Council Meeting
ITEM TITLE: Purchase of three (3) Gillig 29' Low Floor Buses
SUMMARY: City Manager recommending City Council authorization to purchase three
new 29' Gillig Low Floor Buses.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description Type
Purchase of 3 Gillig Buses-MVM Memo City Manager Memo
Memo Requesting Authorizing New Bus Purchase Staff Memo
THE C
DUUB-.-*.-TE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Purchase of three (3) Gillig 29' Low Floor Buses
DATE: June 23, 2021
Dubuque
*Amrin Cia
2007-2012.2013
2017*2019
Interim Director of Transportation Services Russ Stecklein recommends City Council
authorization to purchase three new 29' Gillig Low Floor Buses.
Transportation Services was awarded an Iowa Department of Transportation Grant for
the purchase of three 29' buses to replace buses 2653, 2655 and 2660. This grant was
executed on May 19, 2021, in the amount of $1,014,900 and requires a 15% local
match. Transit Services (or The Jule) will be required to provide $217,269 local match
(85/15 split). Funding was budgeted in the Fiscal Year 2022 CIP vehicle replacement.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Russ Stecklein, Interim Director of Transportation Services
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Russ Stecklein, Interim Director of Transportation Services
SUBJECT: Purchase of three (3) Gillig 29' Low Floor Buses
DATE: June 15, 2021
BACKGROUND:
Dubuque
All -America City
2007-2012-2013
2017*2019
This purpose of this memo is to request authorization of the purchase of three (3) new
29' Gillig Low Floor Buses.
DISSCUSSION:
Transportation Services was awarded an Iowa Department of Transportation Grant IA-
2019-008-02-FY20 for the purchase of three 29' buses to replace 2653, 2655 and 2660.
This grant was executed on May 19, 2021 and is in the amount of $1,014,900 and
requires a 15% local match. Transit Services (or The Jule) will be required to provide
$217,269 local match (85/15 split) and the actual cost of the three new 29' Gillig low
floor buses has been determined to be $410,723 each, based on an order placed with
Gillig in March of 2021 for two buses of the same specification.
BUDGET IMPACT:
Funding was budgeted in the FY22 CIP vehicle replacement. The local match will be
funded thru DRA Distribution and Sales Tax Fund (20%).There is currently $596,226 in
funding available in these two financing line items. The budgeted amount in FY22 for
Fixed Route Heavy Duty buses is $435,053. We have a commitment for $125,223 local
match for new electric Minibuses through a federal 5339(b) Bus and Bus Facilities
Grant, as well as $184,646 local match dedicated for two new 29' Gilligs ordered in
March of 2021 in conjunction with an IDOT award for replacing 2654 and 2658 with
IDOT providing $636,800 in funding. The federal 5339(b) grant funding has $711,000
earmarked for the electric minibuses. These commitments leave a balance of $286,357
in the DRA Distribution and Sales Tax fund. I am asking for the local match of $217,269
for three new 29' Gillig buses leaving a balance of $69,088.
REQUESTED ACTION:
I request your approval to proceed with ordering three (3) 29' Gillig low floor buses for
anticipated delivery in June of 2022.
Cc: Jenny Larson, Director of Finance & Budget
Tony Breitbach, Purchasing & Contracts Coordinator
Tom Kuhle, Fleet Maintenance Supervisor