Chavenelle Road - NW Arterial to Radford Road Reconstruction Project_HearingCity of Dubuque
City Council Meeting
Public Hearings # 1.
Copyrighted
July 6, 2021
ITEM TITLE: Chavenelle Road - NW Arterial to Radford Road Reconstruction Project
- C I P #3602551, 7201180
SUMMARY: Proof of publication on notice of public hearing to consider City Council
approval of the plans, specifications, form of contract, estimated cost of
$3,193,910, resolution of necessity and preliminary schedule of
assessments for the Chavenelle Road — Northwest Arterial to Radford
Road Reconstruction Project, and City Manager recommending
approval.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the Chavenelle Road — NW Arterial to Radford Road
Reconstruction Project
RESOLUTION With respect to the adoption of the Resolution of
Necessity Proposed for the Chavenelle Road — NW Arterial to Radford
Road Reconstruction Project
RESOLUTION Approving schedule of assessments and estimate of
total cost for the Chavenelle Road — NW Arterial to Radford Road
Reconstruction Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Chavenelle Road Reconstruction Project-MVM Memo
Staff Memo
Resolution
Resolution of Necessity
Resolution approving Preliminary Schedule of
Assessments
Assessment Schedule
Type
City Manager Memo
Staff Memo
Resolutions
Resolutions
Resolutions
Supporting Documentation
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Chavenelle Road - NW Arterial to Radford Road Reconstruction Project
CIP #3602551,7201180
DATE: June 29, 2021
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract, estimated cost of $3,193,910, resolution of necessity
and preliminary schedule of assessments for the Chavenelle Road — Northwest Arterial
to Radford Road Reconstruction Project.
The average public improvements assessment based on the engineers estimate,
including contingency and engineering is $69,573.91. These assessments include
sidewalk assessments along the south side of the corridor. Because sidewalks don't
currently exist, the abutting properties are assessed at 100% of the cost of the sidewalk
installation.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
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Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
Dubuque
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2007-2012.2013
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RE: Chavenelle Road — NW Arterial to Radford Road Reconstruction Project
CIP# 3602551, 7201180
DATE: June 28, 2021
INTRODUCTION
The attached resolutions are
and preliminary schedule of
Radford Road Reconstruction
BACKGROUND
in reference to the public hearing, resolution of necessity
assessments for the Chavenelle Road — NW Arterial to
Project.
Chavenelle Road between Radford Road and the NW Arterial (IA 32) was originally
constructed in 1981 as part of the Dubuque Industrial Center development. The 8" thick
concrete pavement has served out its life and is now in a state requiring reconstruction.
At the time of original construction, a 4-lane road section was selected to accommodate
the anticipated large truck traffic volumes. The pavement width of Chavenelle Road is
currently 49 feet.
The City has received public feedback from some large employers in the corridor
concerning the condition of the street. The roadway acted as part of the detour for trucks
when the SW Arterial was constructed. This detour also contributed to the pavement
decline.
The City did apply for a Revitalize Iowa's Sound Economy (RISE) funding for this project.
The Iowa DOT advised the City that this project does not fit their grant criteria.
The City will need to bid the project this current year or wait until 2023 when the 2022
pavement improvements planned for the NW Arterial are finished.
DISCUSSION
The proposed improvements to Chavenelle Road from the NW Arterial (IA 32) to Radford
Road will include the removal and replacement of the PCC pavement, construction of
stone sub -base, replacement of driveways, reconstruction of storm sewer intakes, and
installation of pavement subdrains. Additionally, there will be watermain replacement in
the corridor which will be funded by the Watermain Replacements fund.
The project will be phased so access to driveways and the roadway is maintained. The
anticipated construction timeframe is estimated to take approximately 4 months to allow
for staging and pavement curing.
The project is also proposed to be bid with paving alternates. This allows both the asphalt
and concrete industry to bid on the project. The pavements being considered are
equivalent in structural number: 10.5" of asphalt pavement and 9" of concrete pavement.
With the recent completion of the SW Arterial, the completion of the Chavenelle Hike/Bike
Trail from Radford Road to Seippel Road, the future hike/bike trail phases along Seippel
Road and the SW Arterial and the reconstruction of Chavenelle Road combine to provide
for significant upgrade to the City industrial parks. All these projects improve the
attractiveness of the industrial parks for future growth of businesses.
Phase 2 of the Chavenelle Road Hike/Bike trail from the NW Arterial to Radford Road is
planned for bidding through the Iowa DOT this fall. In FY 24 matching grant funds are
tentatively budgeted for the trail section from Chavenelle Road at Seippel Road to the
SW Arterial.
PUBLIC ENGAGEMENT
City staff have sent letters to all the abutting property owners in this corridor. Virtual
meetings were scheduled and held with most of the property owners. Staff also discussed
the project with the post office annex staff since their delivery routes will be affected. Staff
will continue to update property owners during the project. Out of the meetings held with
the property owners the majority supported one-way traffic during reconstruction of the
street. This facilitates a safer construction zone and quicker construction.
PROJECT SCHEDULE
The schedule for the Project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs & Assessments
Mail Special Assessment Notice to Property Owners
Publish Notice of Special Assessment: 1st Publication
2nd Publication
Public Hearing on Plans & Specs, Special Assessments
Receipt of Bids (Bid Letting)
Award Construction Contract
Final Project Completion
RECOMMENDATION
June 7, 2021
June 11, 2021
June 11, 2021
June 11, 2021
June 11, 2021
June 18, 2021
July 6, 2021
July 8, 2021
July 19, 2021
November 30, 2021
recommend that the City Council approve the plans, specifications, form of contract,
estimated cost, resolution of necessity and preliminary schedule of assessments for the
Chavenelle Road — NW Arterial to Radford Road Reconstruction Project.
BUDGETIMPACT
The estimate of probable cost for the Chavenelle Road — NW Arterial to Radford Road
Reconstruction Project is as follows:
Construction Contract
Contingency
Construction Engineering & Inspection
Total Project Cost
The project funding summary is as follows:
CIP No. Fund Description
3602551 Chavenelle Road Rehabilitation
Special Assessment — Street Improvement, Commercial
Special Assessment — Commercial Deficiency
Special Assessment — Sidewalks 100%
Total Project Funding
Estimate
$ 2,639,595.00
263,959.00
290,356.00
$3,193,910.00
Fund Amount
$2,559,215.30
455,153.15
42,921.55
136,620.00
3,193,910.00
PROPERTY ASSESSMENTS
The average public improvements assessment based on the engineers estimate,
including contingency and engineering is $69,573.91. These assessments include
sidewalk assessments along the south side of the corridor. Because sidewalks don't
currently exist, the abutting properties are assessed at 100% of the cost of the sidewalk
installation.
Special assessments may be paid in full or in part without interest within 30 days of
receiving the Final Notice of Special Assessment. After 30 days, the remaining balance
will be transferred to the County Treasurer's office to be collected in the same manner as
the owner's property taxes. In cases where the remaining balance is $500 or more, the
remaining balance may be financed over a period of 15 years at 3% interest.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract,
estimated cost, resolution of necessity and preliminary schedule of assessments for the
Chavenelle Road — NW Arterial to Radford Road Reconstruction Project.
Attach.
Prepared by Jon Dienst, P.E.
cc: Crenna Brumwell, City Attorney
Jenny Larson, Budget Director
John Klostermann, Public Works Director
Deron Muehring, Civil Engineer
3
Prepared by Jon Dienst City of Dubuque Engineering 50 W 13" St Dubuque Iowa 52001 (563)589 4270
Return to Adrienne N. Breitfelder City of Dubuque City Clerk 50 W 131" St Dubuque, Iowa 52001 (563)589-4100
RESOLUTION NO. 229-21
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE CHAVENELLE ROAD — NW ARTERIAL TO RADFORD
ROAD RECONSTRUCTION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
Chavenelle Road — NW Arterial to Radford Road Reconstruction Project, in the estimated
amount $2,639,595.00, are hereby approved.
Passed, adopted and approved this 6th day of July 2021.
D. Buol, Mayor
Attest:
��✓rL A
Adrienne N. Breitfelder, City CIer
Prepared by Jon Dienst City of Dubuque Engineering 50 W 130 St Dubuque Iowa 52001 (563)589 4270
Return to Adrienne N. Breitfelder City of Dubuque City Clerk 50 W 131h St Dubuque, Iowa 52001 (563)589-4100
RESOLUTION NO. 230-21
RESOLUTION WITH RESPECT TO THE ADOPTION OF THE RESOLUTION OF
NECESSITY PROPOSED FOR THE CHAVENELLE ROAD — NW ARTERIAL TO
RADFORD ROAD RECONSTRUCTION PROJECT
Whereas, the City Council has proposed a Resolution of Necessity for the
Chavenelle Road — NW Arterial to Radford Road Reconstruction Project and has given
notice of the public hearing thereon as required by law; and
Whereas, the public hearing has been held, all persons offering objections have
been heard and consideration given to all objections and is pending before this Council;
and
Whereas, this is the time and place set as provided for the taking of action on the
proposed Resolution of Necessity.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed Resolution of Necessity described above is hereby:
X. Adopted, without amendment, and all objections filed or made having been duly
considered are overruled.
Adopted as amended by the Preliminary Schedule of Assessments attached
hereto as Exhibit A, and made a part hereof by reference. All objections filed or
made having been duly considered are overruled.
Deferred for later consideration to a City Council meeting to be held on the 19th
day of July 2021, at 6:30 p.m. in the Historic Federal Building Council Chambers
(and/or by virtual means), 350 West 6th Street, with jurisdiction retained for further
consideration and action at the adjourned meeting.
Abandoned.
Passed, adopted and approved this 6th day of July, 2021.
C�
Attest: Roy D. Buol, Mayor
Adrienne N. Breitfelder, City Clerk
Prepared by Jon Dienst City of Dubuque Engineering 50 W 13" St Dubuque Iowa 52001 (563)589 4270
Return to Adrienne N. Breitfelder City of Dubuque City Clerk 50 W 1V St Dubuque, Iowa 52001 (563)589-4100
RESOLUTION NO. 231-21
APPROVING SCHEDULE OF ASSESSMENTS AND ESTIMATE OF TOTAL COST
FOR THE CHAVENELLE ROAD — NW ARTERIAL TO RADFORD ROAD
RECONSTRUCTION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the attached plat, schedule of assessments, and estimate of total cost for the
Chavenelle Road — NW Arterial to Radford Road Reconstruction Project are hereby
approved.
Passed, approved and adopted this 6th day of July, 2021. n
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Roy D. Buol, Mayor
Attest:
U'rN //'
Adrienne N. Breitfelder, City Clerk
CITY OF DUBUQUE, IOWA
CHAVENELLE ROAD RECONSTRUCTION - RADFORD ROAD TO NW ARTERIAL
PRELIMINARY SCHEDULE OF VALUATION AND PROPOSED ASSESSMENTS
DATE: JUNE 2, 2021
The following schedule is hereby determined to show each lot proposed to be assessed for the improvement shown in the title together with the amount proposed to be assessed against each lot and the valuations shown opposite each
lot are hereby fixed as the true valuations of such lots by the City Council of the City of Dubuque.
PARCEL NUMBER
PROPERTY OWNER NAME
LOT DESCRIPTION
STREET ADDRESS
NET ASSESSED
VALUATION
VALUATION
WITH
IMPROVEMENT
NET PAVING
IMPROVEMENT
COST
NET PAVING
IMPROVEMENT
DEFICIENCY
TOTAL PUBLIC
IMPROVEMENT
COST
SIDEWALK
ASSESSMENT
TOTAL NET
ASSESSMENT
1029226002
MAR HOLDINGS LLC
LOT 1 DUBUQUE INDUSTRIAL CENTER SECOND ADDIT
CHAVENELLE ROAD
$ 15,950.00
$ 78,495.39
$ 62,545.39
$ 42,921.55
$ 19,623.84
$ 62,545.39
1029251002
AS (MC)2 LLC F/K/A RITE-HITE CORPORATION
LOT 1 & 2 OF FINAL PLAT OF LOT 1 OF DUBUQUE
INDUSTRIAL CENTER FIRST ADDITION
4343 CHAVENELLE ROAD
$ 9,136,670.00
$ 9,206,803.19
$ 70,133.19
$
$ 70,133.19
$ 70,133.19
1029251003
UELNER PRECISION TOOLS & DIES INC, FH
LOT 2-2 DUBUQUE INDUSTRIAL CENTER SIXTH ADD
4545 FUTURO COURT
$ 1,426,960.00
$ 1,446,948.62
$ 19,988.62
$ 19,988.62
$ 19,988.62
1029401004
AY MCDONALD MANUFACTURING CO.
LOT 3 DUBUQUE INDUSTRIAL CENTER NINTH ADD
CHAVENELLE ROAD
$ 233,000.00
$ 280,826.81
$ 47,826.81
$ 47,826.81
$ 47,826.81
1029401002
CHAVENELLE WAREHOUSE DEVLPMT LLC
LOT 1 DUBUQUE INDUSTRIAL CENTER SIXTH ADD
4949 CHAVENELLE ROAD
$ 1,880,470.00
$ 1,921,006.15
$ 40,536.15
$ 40,536.15
$ 40,536.15
1029251013
DUBUQUE IN FUTURO INC
LOT 2-3 DUBUQUE INDUSTRIAL CENTER 12TH ADD
50 W 13TH STREET
$ 22,410.00
$ 27,176.07
$ 4,766.07
$ 4,766.07
$ 4,766.07
1029402004
AY MCDONALD MANUFACTURING CO.
LOT 1 DUBUQUE INDUSTRIAL CENTER 13TH ADD PT 1
4800 CHAVENELLE ROAD
$ 5,825,000.00
$ 5,917,188.85
$ 92,188.85
$ 92,188.85
$ 46,318.27
$ 138,507.12
1029276006
DUBUQUE IN FUTURO INC
LOT 2 DUBUQUE INDUSTRIAL CENTER 13TH ADD
50 W 13TH STREET
$ 87,730.00
$ 109,442.92
$ 21,712.92
$ 21,712.92
$ 12,395.03
$ 34,107.95
1029426001
METRIX CO
LOT 1-2-2 DUBUQUE INDUSTRIAL CENTER FIFTH ADD
4400 CHAVENELLE RD
$ 2,304,810.00
$ 2,343,965.82
$ 39,155.82
$ 39,155.82
$ 21,013.18
$ 60,169.00
1029276002
LAKESHORE VENTURES LLC REALESTATE DEPT
LOT 1 DUBUQUE INDUSTRIAL CENTER FIFTH ADD
4370 CHAVENELLE RD
$ 373,580.00
$ 385,126.37
$ 11,546.37
$ 11,546.37
$ 6,146.01
$ 17,692.38
1029276004
WEBER PAPER COMPANY
LOT 1 DUBUQUE INDUSTRIAL CENTER 11TH ADD
4300 CHAVENELLE ROAD
$ 1,528,960.00
$ 1,579,895.37
$ 50,935.37
$ 50,935.37
$ 29,803.01
$ 80,738.38
1029276001
DUBUQUE HUMANE SOCIETY
LOT 1 OF 2 OF DUBUQUE INDUSTRIAL CENTER FIFTH
4242 CHAVENELLE ROAD
$ 1,727,310.00
$ 1,764,049.12
$ 36,739.12
$ 36,739.12
$ 20,944.51
$ 57,683.63
TOTALS = $455,153.15 $136,620.00 $634,694.70
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
06/18/2021
and for which the charge is 27.55
Subscribed to before me, a Notary Public Inland for
Dubuque County, Iowa,
this 21st day of June, 2021
—K le
lal—
Notar} blic in and for Dubuque County, Iowa.
" JANET K. PAPE
_�; Commleslom Number 199559
My Comm, Exp, DEC 11, 20a
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST:
The City Council will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the Chavenelle Road NW Arterial to Radford Road
Reconstruction Project, in accordance with the provisions of
Chapter 26, Code of Iowa on the 6th day of July, 2021, at 6:30
p.m. in the Historic Federal Building Council Chambers (and/or
by virtual means), 350 West 6th Street, Dubuque, Iowa, at
which time the owners of property subject to assessment for
the proposed improvement or any other person having an
interest in the matter may appear and be heard for or against
the making of the improvement, said proposed plans,
specifications, form of contract, estimated cost, the
boundaries of the district, the assessment against any lot, or
the final adoption of a resolution of necessity. A property
owner will be deemed to have waived all objections unless at
the time of hearing the property owner has filed objections
with the clerk.
In the event that a meeting at the Historic Federal Building
location is not possible as a result of the COVID-19 pandemic,
instructions for a virtual meeting and public input will be
posted on the meeting agenda on Friday, July 2, 2021 at
https://www.cityofdubuque.org/
agendas.
Any visual or hearing -impaired persons needing special
assistance or persons with special accessibility needs should
contact the City Clerks office at (563) 589-4120 or TDD at
(563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 7th day
of June 2021.
Adrienne N. Breitfelder, City Clerk
It 6/18
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
06/18/2021 06/25/2021
and for which the charge is 75.07
Subscribed to before me, a Notary Publi and for
Dubuque County, Iowa,
this 25th day of June, 2021
Notary bl c in and for Dubuque County, Iowa.
'- , uAK
CoPAPE
Wycomm. E
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE TO PROPERTY OWNERS
CHAVENELLE ROAD NW ARTERIAL TO RADFORD ROAD RECONSTRUCTION
Notice is given that there is now on file for public
inspection in the office of the clerk of the City of Dubuque,
Iowa, a proposed resolution of necessity, an estimate of cost
and a plat and schedule showing the amounts proposed to be
assessed against each lot and the valuation of each lot within
a district approved by the council of Dubuque, Iowa for a
public improvement of the type(s) and in the location(s) as
follows:
Reconstruction of the following Street:
Reconstruction of Chavenelle Road between the NW Arterial
and Radford Road
- Removal of the existing pavement and curb and gutter
- Excavation of the subgrade to allow the placement of
granular sub -base
- Installation of storm sewer intakes
- Installation of sub -drains
- Installation of 9-inch PCC pavement
- Installation of curb and gutter
- Installation of sidewalks on the south side of the street
(new 10 hike/bike trail will be installed on the north side as
part of a separate project)
- Installation of ADA ramps at the NW Arterial and at
Radford Road
The proposed district to be benefited and subject to
assessment for the cost of such improvements is described as
follows:
All properties abutting or served by utilities in the
following street:
- Chavenelle Road between the NW Arterial and Radford Road
The council will meet at 6:30 p.m. on the 6th day of July
2021, at the Historic Federal Building Council Chambers
(and/or by virtual means), 350 West 6th Street, Dubuque, Iowa,
at which time the owners of property subject to assessment for
the proposed improvement or any other person having an
interest in the matter may appear and be heard for or against
the making of the improvement, the boundaries of the district,
the cost, the assessment against any lot, or the final
adoption of a resolution of necessity. A property owner will
be deemed to have waived all objections unless at the time of
hearing the property owner has filed objections with the
clerk.
In the event that a meeting at the Historic Federal Building
location is not possible as a result of the COVID-19 pandemic,
instructions for a virtual meeting and public input will be
posted on the meeting agenda on Friday, July 2, 2021 at
https://www.cityofdubuque.org/agendas.
Any visual or hearing -impaired persons needing special
assistance or persons with special accessibility needs should
contact the City Clerks office at (563) 589-4120 or TDD at
(563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 7th day
of June 2021.
Adrienne N. Breitfelder
City Clerk
2t 6/18, 6/25