2021 Pavement Marking Project (CIP 3002245)_HearingCity of Dubuque
City Council Meeting
Public Hearings # 2.
Copyrighted
July 6, 2021
ITEM TITLE: 2021 Pavement Marking Project (CI P 3002245)
SUMMARY: Proof of publication for notice of public hearing to consider City Council
approval of the plans, specifications, form of contract and the estimated
cost of $205,000 for the 2021 Pavement Marking Project, and City
Manager recommending approval.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the 2021 Pavement Marking Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
2021 Pavement Marking Project-MVM Memo
Staff Memo
Type
City Manager Memo
Staff Memo
Resolution Resolutions
THE C
DUUB-.-*.-TE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2021 Pavement Marking Project
(CIP 3002245)
DATE: June 29, 2021
Dubuque
*Amrin Cia
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost of $205,000 for the 2021
Pavement Marking Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE COF
DtUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: June 28, 2021
RE: 2021 Pavement Marking Project
(CIP 3002245)
INTRODUCTION
Dubuque
AII•Ameriea Cily
2007-2012.2013
2017*2019
The attached resolution is in reference to the public hearing for the 2021 Pavement
Marking Project. The pavement marking program is vital to our transportation system as
it provides safety to drivers and pedestrians on the public road system. Well-defined
crosswalk stripping for example provides areas where pedestrians can traverse a
roadway safely.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately two (2) years.
As part of a cooperative Maintenance Agreement with the Iowa Department of
Transportation (Iowa DOT), the City will include portions of Iowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on Iowa DOT routes within the City. The Iowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding
June 21, 2021
Publish Notice to Bidders, Advertisement for Bids
June 25, 2021
Publish Notice of Hearing on Plans & Specifications
June 25, 2021
Public Hearing
July 6, 2021
Receipt of Bids
July 8, 2021
Award of Contract
July 19, 2021
Completion Date
November 1, 2021
RECOMMENDATION
recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the 2021 Pavement Marking Project.
BUDGETIMPACT
The estimate of probable cost for the 2021 Pavement Marking Project is summarized in
the following table:
Description
Cost Estimate
Construction - City Pavement Markings
$ 175,700.00
Construction - Iowa DOT Pavement Markings
21,800.00
Engineering Design and Administration
7,500.00
Total Construction Cost Estimate
$ 205,000.00
The proposed project funding is summarized as follows:
CIP No.
Fund Description
Fund Amount
3002245
Pavement Markings (FY21)
$ 109,000.00
3002245
Pavement Markings (FY22)
74,200.00
3002245
Iowa DOT Funding
21,800.00
Total Project Funding
$ 205,000.00
REQUESTED ACTION
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the 2021 Pavement Marking Project through adoption of the attached
resolution.
cc: Jenny Larson, Director of Budget & Finance
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering
Prepared by Robert Schiesl City of Dubuque Engineering 50 W. 13th St Dubuque IA 52001 (563)589 4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 232-21
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 2021 PAVEMENT MARKING PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE. IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
2021 Pavement Marking Project, in the estimated amount $175,700.00, are hereby
approved.
Passed, adopted and approved this 6th day of July 2021.
oy D. Buol, Mayor
Attest:
Adrienne N. Breitfelder, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
06/25/2021
and for which the charge is 39.23
Subscribed to bef r me, a Notary Public in a fo
Dubuque County, Iowa,
this 25th day of June, 2021
Notary Poc in and for Dubuque Co ,Iowa.
+�JANET K. PAPE _= CommIsalon Number 199999
My Comm. E:p, DEC 11, 2(
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2021 PAVEMENT MARKING
PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the 2021 Pavement Marking Project, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the
6th day of July 2021, in the Historic Federal Building Council
Chambers (and/or by virtual means), 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimated cost are now on file in the office of
the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows:
Furnish, install, maintain, and remove permanent pavement
markings to include Lines and Symbols and Legends on City of
Dubuque streets and portions of State highway routes as
directed by the City Engineer.
Copies of supporting documents for the public hearing are on
file in the City Clerks Office, City Hall, 50 W. 13th St.,
Dubuque, Iowa. To comply with social distancing mandates,
documents can be viewed at
https://www.cityofdubuque.org/Agendas or by contacting the
City Clerks Office at 563-5894100.
Written comments regarding the above public hearing should
be submitted to the City Clerks Office, 50 W. 13th St.,
Dubuque, IA 52001, ctyclerk@cityofdubuque.org, on or before
said time of public hearing. At said time of public hearing
all interested citizens and parties will be given an
opportunity to submit online written comments for or against
said proposal.
Individuals with limited English proficiency, vision,
hearing or speech impairments or requiring special assistance
should contact the City Clerks Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk@cityofdubuque.org as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay
Iowa by dialing 711 or (800) 735-2942.
In the event that a meeting at the Historic Federal Building
location is not possible as a result of the COVID-19 pandemic,
instructions for a virtual meeting, and listening, viewing and
public input options will be posted on the meeting agenda on
Friday, July 2, 2021 at https://www.cityofdubuque.org/agendas.
Published by order of the City Council given on the 21st day
of June 2021.
Adrienne N. Breitfelder, City Clerk
It 6/25