Resolution Approving Fund Transfers for Capital Projects and Other Expense Reimbursements in Fiscal Year 2021 - Period 13City of Dubuque
City Council Meeting
Consent Items # 5.
Copyrighted
July 19, 2021
ITEM TITLE: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2021 — Period 13
SUMMARY: City Manager recommending approval of the suggested proceedings
approving a transfer of funds for capital projects and other expense
reimbursements.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
MVM Memo
Staff Memo
RESOLUTION Authorizing the Director of Finance and Budget to make
the appropriate interfund transfers of sums and record the same in the
appropriate manner for the FY 2021 for the City of Dubuque, I owa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Type
City Manager Memo
Staff Memo
Resolution Resolutions
THE CF
D�Uj--B E
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
III-AmM a Ciq
2007.2012.2013
2017*2019
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2021 — Period 13
DATE: July 14, 2021
Director of Finance and Budget Jennifer Larson recommends City Council approval of
the suggested proceedings approving a transfer of funds for capital projects and other
expense reimbursements. Iowa Administrative Rules Code 545-2.5(5), which
implements Iowa Code Section 384.18, was amended to require that all transfers of
moneys from one budgeted fund to another budgeted fund must be approved by a
resolution beginning April 13, 2019.
In Fiscal Year 2021, $10,493,324.77 in capital projects and other obligations were
incurred through June 30, 2021 and it is recommended to transfer from the funds that
were budgeted to pay the expenses.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/ � k�4ZA&- ��
Michael C. Van Milligen
MCVM/jml
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jennifer Larson, Director of Finance and Budget
THE CITY OF
DB---W-EU
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Director of Finance and Budget
Dubuque
AII•Ameriee C ft
�z
2007-2012.2013
2017*2019
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2021 — Period 13
DATE: July 14, 2021
INTRODUCTION
The purpose of this memorandum is to recommend approval of the fund transfers for
Fiscal Year 2021 resolution.
BACKGROUND
Iowa Administrative Rules Code 545-2.5(5), which implements Iowa Code Section
384.18, was amended to require that all transfers of moneys from one budgeted fund to
another budgeted fund must be approved by a resolution beginning April 13, 2019. The
transfer resolution must include the following items:
1. Statement of where the money is coming from and going to.
2. The exact amount of money being transferred.
3. A clearly stated reason why the transfer is being made.
These resolution items will also need to be included as part of the budget adoption
resolution passed each March if transfers are shown in the adopted budget. For utility
surplus transfers, as defined in Administrative Rules Code 545-2.5(5), a clear
calculation proving the existence of the proposed surplus in the utility must also be
included in the transfer resolution.
DISCUSSION
Capital projects and other obligations have transfers budgeted from other funds.
Throughout the fiscal year, funds are transferred to reimburse these obligations. The
total transfer requested from the various funds to reimburse these obligations through
June 30, 2021 is $10,493,327.77.
RECOMMENDATION
I respectfully recommend the adoption of the enclosed resolution approving the transfer
of funds for capital projects and other obligations.
JML
Prepared by Jennifer Larson Director of Finance and Budget, 50 W. 13th St. Dubu ue IA 52001 563 589-4322
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 239-21
A RESOLUTION AUTHORIZING THE DIRECTOR OF FINANCE AND
BUDGET TO MAKE THE APPROPRIATE INTERFUND TRANSFERS OF
SUMS AND RECORD THE SAME IN THE APPROPRIATE MANNER FOR
THE FY 2021 FOR THE CITY OF DUBUQUE, IOWA
Whereas, Iowa Administrative Rules Code Section 545-2.5(5) implements Iowa Code
Section 384.18 and provides that the City Council shall approve all transfers of moneys from
one budgeted fund to another budgeted fund as provided in Iowa Administrative Rules Code
Section 545-2.5(5).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA-
Section 1. Authorize the Director of Finance and Budget to Transfer Funds. That the
Director of Finance and Budget be and is hereby authorized by the City Council to make the
appropriate interfund transfer of sums and record the same in the appropriate manner for FY
2021.
Section 2. Transfer of Funds. That the Director of Finance and Budget will transfer the
following sums and to record the same in the appropriate manner:
1. Transfer from the Special Assessments Special Revenue Fund to the General
Fund $10,723.49 to reimburse previously assessed sidewalk improvements.
2. Transfer from Special Assessments Special Revenue Fund to the Street
Construction Fund $23,204.27 to reimburse previously assessed street
improvements.
3. Transfer from the Special Assessments Special Revenue Fund to the Sales Tax
Increment Fund $71,642.12 to reimburse previously assessed street
improvements.
4. Transfer from Special Assessments Special Revenue Fund to the Water Capital
Enterprise Fund $3,862.67 to reimburse previously assessed water
improvements.
5. Transfer from Special Assessments Special Revenue Fund to the Stormwater
Operating Enterprise Fund $77.93 to reimburse previously assessed
stormwater improvements.
6. Transfer from General Fund to the Debt Service Fund $942,890.08 for annual
debt service payments.
7. Transfer from Dubuque Industrial Center Tax Increment Financing Fund to the
Debt Service Fund $1,102,614.23 for annual debt service payments.
8. Transfer from Greater Downtown Tax Increment Financing Fund to the Debt
Service Fund $4,471,542.30 for annual debt service payments.
9. Transfer from Road Use Tax Special Revenue Fund to the Debt Service Fund
$60,083.00 for annual debt service payments.
10. Transfer from Street Construction Fund to the Debt Service Fund $284,944.00
for annual debt service payments.
11.Transfer from Sales Tax Increment Special Revenue Fund to the Debt Service
Fund $2,554,103.91 for annual debt service payments.
12. Transfer from Sales Tax Construction Fund to the Debt Service Fund
$537,632.20.
13. Transfer from the General Fund to the Refuse Fund $2,217.14 for
reimbursement of 50% rate reduction.
14. Transfer from the General Fund to the Sanitary Sewer Operating Fund
$2,277.01 for reimbursement of 50% rate reduction.
15. Transfer from the General Fund to the Water Operating Fund $1,654.83 for
reimbursement of 50% rate reduction.
16.Transfer from DRA Distribution Fund to the Stormwater Operating Fund
$78,997.00 for stormwater subsidies related to tax exempt entities, farms, and
half rate for income qualified.
17.Transfer from Sales Tax Construction Fund to the Stormwater Operating Fund
$313,707.02 for stormwater subsidies related to tax exempt entities, farms, and
half rate for income qualified.
18.Transfer from the Tort Liability Fund to the General Fund $3,252.23 for the cost
of liability insurance.
19. Transfer from the Trust & Agency Fund to the General Fund $26,876.62 for the
cost of employee benefits.
20.Transfer from the Dubuque Industrial Center Tax Increment Financing Fund to
the General Fund $20.23 for the reimbursement of Tax Increment Financing
eligible expenses.
21. Transfer from the Greater Downtown Tax Increment Financing Fund to the
General Fund $1,002.49 for the reimbursement of Tax Increment Financing
eligible expenses.
Passed, approved and adopted this 19th day of July 2021.
Attest:
Trish L. Gleason, Assistant City Clerk
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Roy D.�1071
Mayor
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