Orchard Drive, Cider Ridge and Jonathan Dr. Water Main Project 2021_InitiateCity of Dubuque
City Council Meeting
Copyrighted
July 19, 2021
Items to be set for Public Hearing # 2.
ITEM TITLE: Orchard Drive, Cider Ridge and Jonathan Dr. Water Main Project 2021:
Initiate Public Bidding and Set the Public Hearing Date
SUMMARY: City Manager recommending initiation of the public bidding procedure for
the Orchard Drive, Cider Ridge and Jonathan Drive Water Main Project
2021, and further recommends that a public hearing be set for August 2,
2021.
RESOLUTION Preliminary approval of plans, specifications, form of
contract, and estimated cost; setting date of public hearing on plans,
specifications, form of contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for August 2,
DISPOSITION: 2021 Suggested Disposition:
ATTACHMENTS:
Description
Orchard DR -Cider Ridge Water Main Project-MVM
Memo
Orchard Dr - Cider Ridge Water Main Project
Orchard Dr - Cider Ridge Water Main Project -
Initiation Resolution
Notice of Public Hearing Orchard Dr Cider Ridge
Water Main Project
Type
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Orchard Drive, Cider Ridge and Jonathan Dr. Water Main Project 2021
Initiate Public Bidding and Set the Public Hearing Date
DATE: July 14, 2021
Water Department Manager Christopher Lester recommends initiation of the public
bidding procedure for the Orchard Drive, Cider Ridge and Jonathan Drive Water Main
Project 2021, and further recommends that a public hearing be set for August 2, 2021.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
I�Lvw ��
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Manager
THE CITY OF Dubuque
DUB E
All -America City
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Masterpiece on the Mississippi
2007. 2012. 2013. 2017
TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Manager
SUBJECT: Orchard Drive, Cider Ridge and Jonathan Dr. Water Main Project 2021
Initiate Public Bidding and Set the Public Hearing Date
DATE: July 13, 2021
INTRODUCTION
The purpose of this memorandum is to establish the date for the public hearing and to
authorize the public bidding procedure for the Orchard Drive, Cedar Ridge, and
Jonathan Drive Water Main Project 2021.
BACKGROUND
Since 2004, the area in and around Orchard Drive, Cider Ridge and Jonathan Lane has
been subject to thirteen water main breaks across a 1,250 feet portion of water main,
with four (4) of those events occurring on March 1, 2021, following isolation of the
Roosevelt Street Water Tower as part of a construction punch -list outage. Not only are
the residents inconvenienced with unplanned water outages, but the water also comes
to the surface during the main breaks resulting in significant street damage.
The City's Public Works department has scheduled the area to be "milled -and -filled" and
have requested the water main work be conducted ahead of their paving program.
The water main in the Orchard Hills subdivision area was installed between 1962 and
1965 and is 6-inch ductile iron pipe with standard bury depths of around 5.5 feet.
DISCUSSION
The project scope includes approximately 1,350 lineal feet of water main on Orchard
Drive from the intersection of Orchard Drive south toward the intersection of Jonathan
Lane and Delicia Drive. This is an area is subject to water hammer which leads to water
main breaks, therefore an air release structure will be added as a part of the project
which will provide a location to allow the air to exit the water distribution system.
The project will also include the replacement of approximately 680 feet of curb and
gutter and 360 feet of sidewalk, including the replacement ADA ramp at the northwest
corner of Orchard Drive and Delicia Drive. The proposed HMA pavement replacement
will be completed by the City of Dubuque Public Works Department.
The City hired Origin Design of Dubuque, Iowa on June 9, 2021 to perform and
complete design and bidding documents. Their firm was uniquely positioned to design
the proposed water main replacement on Orchard Drive and Jonathan Lane, due to
their knowledge of the distribution system adjoining the Roosevelt Street Water Tower
project and the design work associated with the water main extension connecting the
water tower to Delicia Drive in the same area. Origin Design has familiarity with the
area, the residents, and the adjacent project providing them with key knowledge to
navigate the project in a timely manner.
PROJECT SCHEDULE
The proposed schedule is as follows:
Initiate Public Bidding & Set Public Hearing Date
July 19, 2021
Publish Public Hearing Notice on Plans & Specs
July 23, 2021
Publish Notice to Bidders, Advertise for Bids
July 23, 2021
Public Hearing on Plans & Specifications
August 2, 2021
Receipt of Bid Proposals (Bid Letting)
August 9, 2021
Award Construction Contract
August 16, 2021
Project Completion Date
November 5, 2021
BUDGETIMPACT
Funding for the project will be from Unspent Bond Proceed funds, plus a portion of a
funded Water Main Improvement CIP sufficient to cover the proposed project expenses.
The estimate of probable cost for the Orchard Drive, Cider Ridge and Jonathan Drive
Water Main Project 2021 is:
Description
Cost Estimate
Construction Cost Estimate
$305,065
Contingency (10%)
$31,000
Engineering Design (Preliminary and Final)
$39,200
Bidding and Award
$6,800
Construction Engineering, inc. Inspection
$47,000
Total Estimate Project Cost
$429,065
The source of the funds that would be available to cover the project are Unspent Bond
Proceeds from Bond Series 2014 B and CIP Funds in 7401405-Water Main
Replacement:
CIP No.
Bond
Series
Department
Project
Available
Balance
6/9/2021
740-1672
2014 B
Water
Roosevelt Road Water Tower
$161,990.64
740-2658
2014 B
Water
Water Main Replc - Sewer Construction
$92,144.67
740-2594
2014 B
Water
SW Arterial Water Mains
$167,898.77
740-1405
Water Main Replacements
$7,030.92
Total Balance and Available Fund Balance
$429,065.00
REQUEST
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish August 2, 2021 as the date of the public hearing;
and hereby authorize the City Clerk to advertise for bid proposals for the Orchard Drive,
Cider Ridge and Jonathan Drive Water Main Replacement Project 2021.
cc: Jenny Larson, Director of Finance and Budget
Gus Psihoyos, City Engineer
John Klostermann, Public Works Director
3
Prepared by Chris Lester. City of Dubuque Water De artment.1902 Hawhorne St. Dubuque IA 52001 563 589-4291
Return to Adrienne N. BreitVder City Clerk City of Dubuque, 50 W. 13th St, Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 254-21
THE ORCHARD DR., CIDER RIDGE AND JONATHAN DR. WATER MAIN
PROJECT 2021
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the Orchard Dr. and Cider Ridge and Jonathan Dr. Water Main Project 2021 in
the amount of $305,065, are hereby preliminarily approved and ordered filed in
the office of the City Clerk for public inspection.
A public hearing will be held on the 2nd day of August, 2021, at 6:30 p.m.
in the Historic Federal Building Council Chambers (second floor) 350 W. 61h Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and estimated cost
of said Project, and the City Clerk be and is hereby directed to cause the attached
notice of the time and place of such hearing to be published in a newspaper having
general circulation in the City of Dubuque, Iowa, which notice shall be published
not less than four days nor more than twenty days prior to the date of such hearing.
At the hearing, any interested person may appear and file objections to the
proposed plans, specifications, form of contract, or estimated cost of the Project.
The Orchard Dr. and Cider Ridge and Jonathan Dr. Water Main Project
2021 Project is hereby ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Water Department Manager is hereby directed to advertise for sealed
bids for the construction of the improvements herein provided, by publishing the
Notice to Bidders to be published on the City of Dubuque website and a contractor
plan room service with statewide circulation, which notice shall be published not
less than thirteen but not more than forty-five days before the date for filing bids
before 2:00 p.m. on the 9th day of August, 2021. Bids shall be opened and read
by the City Clerk at said time and will be submitted to the City Council for final
action at 6:00 p.m. on the 16th day of August, 2021, in the Historic Federal Building
Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 19th day of July, 2021,.
s�
)y D. Buol, Mayor
Attest:
Trish L. Gleason, Assistant City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE ORCHARD DRIVE, CIDER RIDGE,
AND JONATHAN DRIVE WATER MAIN REPLACEMENT PROJECT 2021
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimated
cost for the Orchard Drive, Cider Ridge, and Jonathan Drive Water Main Replacement
Project 2021, in accordance with the provisions of Chapter 26, Code of Iowa, at
6:30p.m., on the 2r,d day of August, 2021, in the Historic Federal Building Council
Chambers (second floor), 350 West 6t" Street, Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimated cost are now on file in the office of the
City Clerk, 50 W. 13t" Street, Dubuque. Written comments regarding the above public
hearings may be submitted to the City Clerk's Office, 50 W. 13t" St., Dubuque, Iowa
52001, on or before said time of public hearing. At said hearing any interested person
may appear and file objections thereto. The scope of the Project is as follows:
Replacement of approximately 1,350 lineal feet of water main on Orchard Drive
from the intersection of Orchard Drive south toward the intersection of Jonathan
Lane and Delicia Drive. The project will also include the replacement of
approximately 680 feet of curb and gutter and 360 feet of sidewalk, including the
replacement ADA ramp at the northwest corner of Orchard Drive and Delicia
Drive. The proposed HMA pavement replacement will be completed by the City
of Dubuque Public Works Department.
Individuals with limited English proficiency, vision, hearing or speech impairments
requiring special assistance should contact the City Clerk's Office at (563) 589-4100 or
TDD (563) 690-6678 as soon as feasible.
Published by order of the City Council give on 19t" day of July 2021.
Adrienne Breitfelder
City Clerk