Intent to Apply for National Endowment for the Arts American Rescue Plan Local Arts Agencies for Subgranting Funding ProgramCity of Dubuque
City Council Meeting
Action Items # 4.
Copyrighted
July 19, 2021
ITEM TITLE: Intent to Apply for National Endowment for the Arts American Rescue
Plan Local Arts Agencies for Subgranting Funding Program
SUMMARY: City Manager recommending approval to submit a $500,000 grant
application to the National Endowment for the Arts (NEA) American
Rescue Plan (ARP) Local Arts Agencies for Subgranting funding
program.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
Type
National Endowment for the Arts American Rescue City Manager Memo
Plan-MVM Memo
Memo to MVM re Intent to Apply for NEA ARPA Local Staff Memo
Arts Agencies Subgranting Funding Program
Program Overview and Guidelines for NEA ARPA Supporting Documentation
Local Arts Agencies Subgranting Funding Opportunity
THE C
Dubuque
DUUB_-_*._TE
*Awiu Ciq
1I. '
I��
iece on the Mississippi
Masterpiece PP
zoo�•zoi 2-2013
zoi7*2019oi9
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Intent to Apply for National Endowment for the Arts American Rescue Plan
Local Arts Agencies for Subgranting Funding Program
DATE: July 14, 2021
Arts & Cultural Affairs Coordinator Jenni Petersen -Brant and the Arts & Cultural Affairs
Advisory Commission recommend City Council approval to submit a $500,000 grant
application to the National Endowment for the Arts (NEA) American Rescue Plan (ARP)
Local Arts Agencies for Subgranting funding program.
The budget associated with the grant application will use $50,000 to support
administration of the grant and subgranting programs, $440,000 to be regranted to local
arts and culture nonprofits to support operating costs, and $10,000 to provide direct
awards to individuals for projects and activities that support the City's Arts & Culture
Master Plan. These moneys will be expended over a two-year period of December 1,
2021, through November 30, 2023.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jenni Petersen -Brant, Arts & Cultural Affairs Coordinator
Dubuque
Economic Development Department
THE CITY OF
Office of Arts & Cultural Affairs
DUB TE
p� AII�pblj
� �
1300 Main St
Dubuque, 52001
Office (563) 3) 589-49-4393
TTY (563) 690-6678
Masterpiece on the Mississippi
2007.2012-2013
2017*2019
http://www.cityofdubuque.org
TO: Michael C. Van Milligen, City Manager
FROM: Jenni Petersen -Brant, Arts & Cultural Affairs Coordinator
SUBJECT: Intent to Apply for National Endowment for the Arts American Rescue Plan
Local Arts Agencies for Subgranting funding program
DATE: July 14, 2021
INTRODUCTION
The purpose of this memorandum is to notify the City Manager and City Council of
Staff's intent to submit a grant application to the National Endowment for the Arts (NEA)
American Rescue Plan (ARP) Local Arts Agencies for Subgranting funding program.
BACKGROUND
On June 23, 2021 the NEA announced two new grant programs to distribute
approximately $80 million in American Rescue Plan (ARP) funds directly to nonprofit
arts and culture organizations and to local arts agencies to subgrant deeper into
communities across the country. The City of Dubuque is eligible to apply to the Local
Arts Agencies for Subgranting opportunity to that provide operating support to arts and
culture nonprofits, project support for creative individuals and businesses, and
administration and distribution of the NEA grant over a 2-year project period of
December 1, 2021 through November 30, 2023.
DISCUSSION
In conversation with Teri Goodman, Director of Strategic Partners, Staff has determined
that the City of Dubuque has a strong case for requesting the maximum funding award
of $500,000. The budget associated with the grant application will use $50,000 to
support administration the grant and subgranting programs, $440,000 to be regranted to
local arts and culture nonprofits to support operating costs, and $10,000 to provide
direct awards to individuals for projects and activities that support the City's Arts &
Culture Master Plan. These moneys will be expended over a two (2)-year period as
noted above. I will serve as the primary grant contact and manager.
During a Special Meeting on July 13, 2021, the seven (7)-member Arts & Cultural
Affairs Advisory Commission voted unanimously in support of Staff drafting and
submitted an application to this NEA funding opportunity as noted above.
The application is a multi -step process with two different deadlines. Part 1, due to
Grants.gov by Thurs, July 22, 2021, requires the "Application for Federal Domestic
Assistance/Short Organization Form" to be completed, collecting basic information
about the City organization. Part 2, due through the NEA's Applicant Portal by Monday,
August 2, 2021, requires the completion of a more extensive "Grant Application Form
(GAF)" which collects the majority of information related to our request.
Application materials are not drafted at this time but will be remitted to the City Manager
and City Council for approval following the deadlines above; the grant will be written by
myself with support from members of the City's recently gathered American Rescue
Plan Task Force.
BUDGETIMPACT
There is no budget impact at this time as the City is not required to match the grant
request.
RECOMMENDATION/ACTION STEP
I respectfully request concurrence with the recommendation by the Arts & Cultural
Affairs Advisory Commission for Staff to pursue the National Endowment for the Arts
American Rescue Plan Local Arts Agencies for Subgranting funding opportunity as
noted above.
Cc: Jill Connors, Economic Development Director
Teri Goodman, Director of Strategic Partnership
Jenny Larson, Director of Finance and Budget
NATIONAL 2021NEA01ARP60
ENDOWMENT NEA American Rescue Plan Local Arts Agencies for Subgranting, FY2021
ARTS National Endowment for the Arts
ans.ggv
GENERAL INFORMATION
Document Type: Grants Notice
Funding Opportunity Number: 2021NEA01ARP60
Funding Opportunity Title: NEA American Rescue Plan Local Arts Agencies for Subgranting, FY2021
Opportunity Category: Discretionary
Opportunity Category Explanation:
Funding Instrument Type: Grant
Category of Funding Activity: Arts (see "Cultural Affairs" in CFDA)
Category Explanation:
Expected Number of Awards:
CFDA Number(s): 45.024 -- Promotion of the Arts Grants to Organizations and Individuals
Cost Sharing or Matching Requirement: No
Version:
Synopsis 2
Posted Date:
Jun 23, 2021
Last Updated Date:
Jun 23, 2021
Original Closing Date for Applications:
Jul 22, 2021
Current Closing Date for Applications:
Jul 22, 2021
Archive Date:
Estimated Total Program Funding:
Award Ceiling:
$500,000
Award Floor:
$150,000
ELIGIBILITY
Eligible Applicants: Special district governments
Nonprofits having a 501(c)(3) status with the IRS, other than institutions of
higher education
County governments
Public and State controlled institutions of higher education
State governments
Independent school districts
Native American tribal governments (Federally recognized)
City or township governments
Private institutions of higher education
Additional Information on Eligibility:
ADDITIONAL INFORMATION
Agency Name: National Endowment for the Arts
Description: American Rescue Plan
Grants to Local Arts Agencies for Subgranting
The Rescue Plan's Grants to Local Arts Agencies for Subgranting program
recognizes the central role that local arts agencies play in supporting artists,
enhancing the quality of life in their communities, and increasing public access to
the arts. Local arts agencies are valued partners of the Arts Endowment, greatly
extending our reach and impact to assist communities respond to the economic
and health effects of the COVID-19 pandemic.
The Arts Endowment will competitively award funds to designated local arts
agencies for subgranting programs. To be eligible to subgrant, a designated local
arts agency must have a history of grantmaking that occurred anytime within the
ten-year period immediately preceding this program's application deadline. The
grantmaking program is not required to have been supported by the Arts
Endowment.
We recognize that the financial needs of the field far outweigh the available funds
that will be awarded through this program. We anticipate making approximately 80
awards in this category and encourage applicants to select a grant amount that is
reflective of their own internal capacity and the impact the funds will have in their
local community. There is no pre -determined number of awards per grant amount.
Eligible designated local arts agencies may request a fixed -amount grant of
$150,000, $250,000, or $500,000 for subgranting programs. When choosing a
grant amount, local arts agencies should consider factors such as their
organizational capacity and mission, potential applicant pool, and any unique
characteristics of their communities.
Cost share/matching funds are not required. Similarly, subgrants awarded as a
result of this program do not require a cost share/match.
Rescue Plan funds may be used to support existing jobs, new jobs, or to restore
jobs that were furloughed or eliminated due the pandemic.
An organization is limited to one application under the Rescue Plan's Grants to
Local Arts Agencies for Subgranting guidelines.
The Arts Endowment's support of a project may start on or after December 1,
2021. Generally, a grant period of up to two years is allowed.
Link to Additional Information: NEA Website Announcement
Grantor Contact Information: If you have difficulty accessing the full announcement electronically, please contact:
NEA Web Manager
webmgr@arts.gov
NEA Web Manager
R N T . V'"
FIND. APPLY. SUCCEED!'
OMB Number: 4040-0003
Expiration Date: 02/28/2022
APPLICATION FOR FEDERAL DOMESTIC ASSISTANCE - Short Organizational
* 1. NAME OF FEDERAL AGENCY:
2. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
CFDA TITLE:
* 3. DATE RECEIVED: Completed upon submission to Grants.gov SYSTEM USE ONLY
* 4. FUNDING OPPORTUNITY NUMBER:
* TITLE:
5. APPLICANT INFORMATION
* a. Legal Name:
b. Address:
* Streetl:
Street2:
* City:
County/Parish:
* State:
Province:
* Country:
* Zip/Postal Code:
USA: UNITED STATES
c. Web Address:
http://
d. Type of Applicant: Select Applicant Type Code(s):
Type of Applicant:
* e. Employer/Taxpayer Identification Number (EIN/TIN):
* f. Organizational DUNS:
Type of Applicant:
* g. Congressional District of Applicant:
Other (specify):
6. PROJECT INFORMATION
* a. Project Title:
* b. Project Description:
L-
c. Proposed Project: * Start Date: *End Date:
APPLICATION FOR FEDERAL DOMESTIC ASSISTANCE - Short Organizational
7. PROJECT DIRECTOR
Prefix: " First Name:
Middle Name:
Last Name:
Suffix:
Title:
' Email:
" Telephone Number:
Fax Number:
Street1:
1= MEE]
Street2:
L--
City:
County/Parish:
" State:
Province:
* Country:
* Zip/Postal Code:
USA: UNITED STATES
8. PRIMARY CONTACT/GRANTS ADMINISTRATOR
❑ Same as Project Director (skip to item 9):
Prefix: ` First Name:
Middle Name:
* Last Name:
Suffix:
Title:
' Email:
* Telephone Number:
Fax Number:
" Street1:
IF -
Street2:
City:
County/Parish:
* State:
Province:
Country:
Zip/Postal Code:
IE-
USA: UNITED STATES
APPLICATION FOR FEDERAL DOMESTIC ASSISTANCE - Short Organizational
9. * By signing this application, I certify (1) to the statements contained in the list of certifications" and (2) that the statements herein are true, complete and
accurate to the best of my knowledge. I also provide the required assurances" and agree to comply with any resulting terms if I accept an award. I am aware
that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties (U.S. Code, Title 218, Section 1001)
** I Agree
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions.
AUTHORIZED REPRESENTATIVE
Prefix: * First Name:
Middle Name:
* Last Name:
L-- I
Suffix:
I
* Title:
* Email:
* Telephone Number:
Fax Number:
* Signature of Authorized Representative:
Completed by Grants.gov upon submission.
* Date Signed:
lCompleted by Grants.gov upon submission.
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
Table of Contents
Howto Use This Document.......................................................................................................................... 2
Accessthe Applicant Portal.........................................................................................................................
2
Fill out the Grant Application Form.............................................................................................................4
Tab1: View Application Data.......................................................................................................................4
Tab2: Organization Info...............................................................................................................................4
Subtab 1: Organization Information........................................................................................................4
Subtab2: Organization Budget................................................................................................................5
Tab 3: Arts Programmatic History...............................................................................................................5
Tab4: Proposal Info.....................................................................................................................................
6
Subtab1: Activities...................................................................................................................................6
Subtab2: Other Details............................................................................................................................9
Tab5: Proposal Budget................................................................................................................................
9
Expenses.................................................................................................................................................10
Tab6: Items to Upload...............................................................................................................................14
Tab 7: Organization & Project Data...........................................................................................................16
Submit the Grant Application Form...........................................................................................................19
1
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
How to Use This Document
This document will guide you through Part 2 of the Grants to Local Arts Agencies for
Subgranting application process.
You will only be able to complete Part 2 of the Rescue Plan application process if you have
successfully submitted Part 1 of the application to Grants.gov by the appropriate deadline.
You will not have access to the Applicant Portal until the Part 2 application window opens as
described below. However, we urge you to use this document to prepare your responses and
material well in advance so you will have them ready to upload once the system opens.
We recommend that you begin working in the Applicant Portal early in the application window
to give yourself ample time to complete the process. Please note that these grants will NOT be
awarded on a "first come, first served" basis, so you should feel comfortable taking your time.
All complete, eligible applications will proceed through the review process.
Part 1 - Submit to July 22, 2021 by 11:59 p.m., Eastern Time
Grants.gov
Prepare application material so that it's ready to upload when the Applicant
Portal opens
Part 2 - Submit to July 27 at 9:00 a.m., Eastern Time, to August 2,
Applicant Portal 2021 by 11:59 p.m., Eastern Time
Access the Applicant Portal
Log on to the Applicant Portal at: https://applicantportal.arts.gov
Login credentials:
• User Name = Grants.gov Tracking Number (Example: "GRANT12345678")
o Your Grants.gov tracking number is assigned to you by Grants.gov when you submit
Part 1 of your application.
o A confirmation screen will appear once your submission is complete.
o Your Grants.gov tracking number will be provided at the bottom of this screen.
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
• Password = Agency Tracking Number/NEA Application Number (Example: "3479012")
Note: This will be a different number than your Grants.gov Tracking Number, which
starts with the word GRANT.
o The National Endowment for the Arts assigns the number to your application 1-2
business days after you submit Part 1 of your application.
o Log on to Grants.gov with your Grants.gov Username and Password.
o Under Grant Applications, select Check Application Status.
o Once in the Check Application Status feature, look for your Grants.gov Tracking
Number and select Details under the Actions column.
o You'll be taken to the Submission Details screen to find your Agency Tracking#/NEA
Application Number.
o NOTE: Check Application Status is a separate feature from Track My Application at
Grants.gov.
The User Name and Password can only be used by one person at a time in the Applicant Portal.
Data will be lost if multiple people use the User Name and Password at the same time.
Technical Notes:
• The Applicant Portal is best viewed in the following browsers: Chrome 58+, Firefox 54+,
or Microsoft Edge 44+. Internet Explorer is not supported. You should only open the
Applicant Portal in one browser at a time to enter information. Cookies and JavaScript
may need to be enabled for you to successfully view the site. You might also need to
disable AdBlocker and/or similar software.
• Most problems can be solved by changing your browser. In Internet Explorer, you may
need to do the following:
o Press the Alt key.
o Select Tools from the menu bar.
o Select Compatibility View Setting.
o Type in "arts.gov" and uncheck all check marks and close.
• Be sure to first copy and paste any text into Notepad (if you're using a PC) or TextEdit (if
you're using a Mac) before copying it into the Applicant Portal. This will strip away any
HTML Coding that may add unwanted additional characters to text (however, any
formatting you had will be deleted). These additional characters can be added due to
some special characters such as ampersands, quotation marks, apostrophes, and angle
brackets.
• Limit character counts by using a solution other than special characters (e.g., instead of
using quotation marks for titles of works, put them in italics), using only one space at
the end of sentences, and limiting the use of tabs.
• Hit "Save" and log off if you plan to leave the Applicant Portal with work in progress.
Your session will deactivate after a period of time and you could lose content.
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
Fill out the Grant Application Form
For your application to be considered complete, you MUST include every required item in your
application. Required items are denoted with a red * in the GAF.
When filling out the Grant Application, you must adhere to the character count limit in each
section. Do not include hyperlinks. They will not be reviewed.
Tab 1: View Application Data
This section is the first screen you will see when you open the GAF. It cannot be edited; it is
autopopulated with information you entered for Part 1 on the Application for Federal Domestic
Assistance/Short Organizational Form that was submitted to Grants.gov. If you find any
incorrect information on this page, contact us.
Tab 2: Organization Info
Subtab 1: Organization Information
Provide the following information:
Legal/IRS Name (should match Application for Federal Domestic Assistance/Short
Organizational Form)
Popular Name (if different)
For this application, are you serving as the Parent of an Independent Component (before
choosing, see the definition of official Independent Component status: Y/N)
If yes, enter the component's name.
Mission and History of Your Organization: Describe your organization's mission as well as a
description of its founding, purpose, and significant milestones. (1,000 Character Limit,
including spaces)
Background of Your Organization: Relevant details may include, but are not limited to, your
organization's size, geographic location, and demographics served. Include information about
any efforts to deepen or increase the participation and inclusion of underrepresented
individuals within your organization and in the broader arts field. Describe the effect COVID-19
has had on your organization's operations, and how your organization has adapted during the
pandemic. As appropriate, you may also describe the role of your organization in your
community's COVID-19 relief and recovery efforts. (2,000 Character Limit, including spaces)
4
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
Note: Proposals may focus on reaching a particular constituency; however, they may not be
exclusionary under national civil rights laws and policies prohibiting discrimination. This extends
to hiring practices and audience engagement activities.
Subtab 2: Organization Budget
Budget Form: List your operating budget figures from the most recently completed fiscal year,
the previous fiscal year, and the fiscal year prior to that.
In the budget form, fill in the line items only for Total Income and Total Expenses for each year.
Leave the Operating Surplus/Deficit line items blank; they will autocalculate for you. It is
mandatory to provide this information. The figures are subject to verification by the National
Endowment for the Arts.
If you are a parent organization, provide this information for the independent component on
whose behalf you are applying. If your organization is a smaller entity that exists within a larger
organization (such as a department of local government), submit information for the smaller
entity.
Grantmaking Budget: List your organization's grantmaking budget for the three years noted
above. These numbers should include only the funds allocated through grants provided to the
field. Do not include administrative program or staffing costs related to grantmaking.
For each year, provide the year, grantmaking budget figure, and name or brief description of
the grantmaking program. For example: "2019, $50,000, Grants to ABC Organizations
program." (500 Character Limit, including spaces)
If your organization has not undertaken grantmaking in any or all of these three years, please
make note of that in this text field.
Fiscal Health: Discuss the fiscal health of your organization. Use this space to discuss how the
COVID-19 pandemic has affected your organization's budget. (750 Character Limit, including
spaces)
Tab 3: Arts Programmatic History
Submit one representative example of arts programming per year for three recent
years/seasons prior to the application deadline. The examples do not have to be from
consecutive years/seasons.
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
Select examples that emphasize how your previous work is connected to the review criteria.
Examples may include subgranting or other grantmaking activities. In Tab 6: Items to Upload,
you will be asked to provide specific information about your previous grantmaking activities.
This list should demonstrate eligibility (i.e., your organization's three-year history of arts
programming).
For the purpose of defining eligibility, "three-year history" refers to when an organization
began its programming and not when it incorporated or received nonprofit, tax-exempt status.
NOTE FOR 2020 OR 2021 ARTS PROGRAMMING: If your arts programming was affected or
suspended due to COVID-19, you may list 2020 or 2021 arts programming that was cancelled or
reimagined due to the pandemic. Virtual programming, planning, and COVID-19 recovery
activities are considered to be arts programming. You may also choose to list arts programming
from a recent year other than 2020 or 2021.
For each example include:
• Date/Year
• Title/Work/Event/Program
• Venue and City/State, if applicable
• Key Artists/Personnel, if applicable
• # of Classes, Performances, Exhibitions, Residencies, etc., if applicable
• # of Participants or Audience, if applicable
Providing information in bulleted or list form is acceptable. (3 fields, 1,000 Character Limit each)
Tab 4: Proposal Info
Subtab 1: Activities
Proposal Description: (3,000 Character Limit, including spaces)
This question provides an opportunity for you to describe your organization's grantmaking
priorities for this program. Subgranting programs may be existing or new, as long as they are
consistent with the goals and requirements of the Rescue Plan's Grants to Local Arts Agencies
for Subgranting program. Rescue Plan funds may be used by an organization to support existing
jobs, new jobs, or to restore jobs that were furloughed or eliminated due to the pandemic.
a) Describe the proposed subgranting program that your organization will use to distribute
Rescue Plan funds.
Discuss:
RI
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
— How the subgranting program reflects the Rescue Plan's overall goals as they relate
to your constituency. Describe the relevance of your program's design to your
community, including potential applicants, grantees, and audiences. Provide an
estimated timeline for the subgranting program.
— Your proposed applicant pool and its relevance to your community. Describe the
geographic range and the number of applications that you anticipate. Discuss the
characteristics of your anticipated applicant pool, such as: organizational budget
size, staff size, and artistic disciplines and/or communities represented.
— Your plans for making the applicant pool aware of the funding opportunity.
Describe your plans to present clear and accessible funding guidelines. Describe the
format and scale of any community engagement activities or technical assistance
that will be provided to applicants and/or grantees.
— Where appropriate, address efforts to reach organizations that serve populations
that are underserved (e.g., those whose opportunities to experience the arts are
limited by ethnicity, economics, geography, and disability). Note: Proposals may
focus on reaching a particular constituency; however, they may not be exclusionary
under national civil rights laws and policies prohibiting discrimination. This extends
to hiring practices and audience engagement activities.
— Your plans for receiving and reviewing applications. Describe the review criteria
that you will use as well as the panelist selection, application review, and award
selection process. See the Subgranting Terms & Conditions for more information
about subgranting review criteria and other requirements.
— The potential impact of grant support on your community's response to and
recovery from the COVID-19 pandemic. As appropriate, discuss related goals around
topics such as economic impact, community engagement, field building, and your
community's cultural infrastructure.
b) The relevance of this project to the mission and core work of your own organization.
NOTE: Allowable costs in subgranting awards by local arts agencies are limited to any or all
of the following:
Subgrants to Organizations:
• Salary support, full or partial, for one or more staff positions.
• Fees/stipends for artists and/or contractual personnel only in support of services they
provide for specific activities in support of the organization's day to day operations.
• Facilities costs such as mortgage principal, rent, and utilities.
• Costs associated with health and safety supplies for staff and/or visitors/audiences (e.g.,
personal protective equipment, cleaning supplies, hand sanitizer, etc.).
• Marketing and promotion costs.
7
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
Subgrants to Individual Artists:
If your local arts agency (or organization) is allowed to make direct awards to individuals,
subgrants may be awarded to individuals for artist fees/stipends to support the services
they provide for specific programs and activities. Such awards to individuals may include
providing presentations, workshops, research, and/or the creation of artwork with tangible
outcomes required by the subaward. This is a considered a stipend to the artist for the work
undertaken and completed consistent with the programmatic objectives of the subgranting
agency. (See the Subgranting Terms & Conditions for more information).
Support to individuals may not include honorifics or fellowships, or other forms of funding
for financial hardship, including but not limited to rent or food assistance or the general
operating expenses of individual artists.
As part of your proposal, is your organization requesting funds (up to $50,000 from the NEA
grant amount) to support your organization's administration of the subgranting program?
Select one: Y/N
If you answered Yes, respond to the following:
Administration of Subgranting Program: (2,000 Character Limit, including spaces)
Address any of the following, as relevant to your request:
a) Describe any costs that are requested to support your organization's administration of
the subgranting program.
b) Staff positions: Note the job position(s) for which you are seeking full or partial support.
For each position, provide the job title, brief position description, and salary range.
Discuss the significance of this position to the subgranting program. Describe the impact
on your organization if the position has been or will be furloughed or eliminated.
c) Contractual personnel: Describe any contractual personnel to whom you propose to
pay fees. Describe the position(s) and fees for these individuals. Discuss the significance
of their work to the subgranting program. Describe the effect on your organization if
this position has been or will be furloughed or eliminated.
NOTE: Allowable costs to support the administration of subgranting programs are limited to any
or all of the following:
• Salary support, full or partial, for one or more staff positions.
• Fees/stipends for contractual personnel to support the services they provide for specific
activities in support of your organization's day to day activities.
• Facilities costs such as mortgage principal, rent, and utilities.
91
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
• Costs associated with health and safety supplies for staff and/or visitors/audiences (e.g.,
personal protective equipment, cleaning supplies, hand sanitizer, etc.).
• Costs associated with marketing, promotion, and applicant/grantee technical assistance.
Subtab 2: Other Details
Proposed Period of Performance Start Date/End Date: Enter the beginning and ending dates
for your requested period of performance, i.e., the span of time necessary to plan, execute, and
close out your proposal. The start date should be the first day of the month, and the end date
should be the last day of the month. Our support may start on or after December 1, 2021.
Generally, a grant period of up to two years is allowed. Your budget should include only the
activities and costs incurred during the requested period of performance. The dates you enter
here will be used in the review of your application.
Start Date: (MM-DD-YYYY)
End Date: (MM-DD-YYYY)
Audience/Participants/Community: Describe your organization's audience, participants, and
community served, as well as any plans to reach these beneficiaries. Be as specific as possible
when describing the communities you plan to engage, and clearly explain how you plan to
reach these communities. Where appropriate, describe how participants from underserved
communities will be engaged or impacted. Include demographic information. You may also
describe the impact of the COVID-19 pandemic on your audience, participants, and community
served. (2,000 Character Limit, including spaces)
Note: Proposals may focus on reaching a particular constituency; however, they may not be
exclusionary under national civil rights laws and policies prohibiting discrimination. This extends
to hiring practices and audience engagement activities.
Tab S: Proposal Budget
Tell us how you plan to spend the requested Arts Endowment funds. All items in your budget
must be reasonable, necessary to accomplish objectives, allowable in terms of the Arts
Endowment's General Terms and Conditions, and adequately documented.
Your Budget should reflect only those activities and associated costs that will be incurred
during the "Period of Performance," i.e., the span of time necessary to plan, execute, and close
out your proposed project. REMINDER: The earliest allowable grant start date is December 1,
2021.
I7
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
NOTE: Organizations cannot receive more than one Arts Endowment grant for the same
expenses. While your organization may apply for other federal funding opportunities in
general, the specific items in this budget cannot include costs that are supported by any other
federal funds or their cost share/match, including costs that may be included in applications
submitted, or grants received, by partner organizations or presenters.
Amount Requested from the NEA: Enter either $150,000, $250,000, or $500,000.
Do not request a different grant amount.
Out of the Amount Requested from NEA (e.g., $150,000, $250,000, or $500,000) you may
include in the project budget up to $50,000 to support eligible operating costs associated with
administering the subgrant program.
Rescue Plan grants are non -matching, no Income will be required.
Expenses
IMPORTANT: Your total project expenses should add up to the exact grant amount you have
selected. Applications with budgets that do not have costs at least equal to the requested grant
amount will be deemed ineligible and will not be reviewed. Budget costs must be allowable in
order to receive support.
Your budget items must be limited to:
• Fees for subgrants and the subgranting program.
In addition, for organizations requesting up to $50,000 to support eligible operating costs
associated with administering the subgrant program:
• Salaries, wages, and fringe benefits for personnel, administrative and artistic, who are paid
on a salary basis. List each staff position separately.
• Fees/stipends for contractual personnel to support the services they provide for specific
activities in support of your organization's day to day activities. List each position
separately, combine similar positions if needed.
• Facilities costs such as mortgage principal, rent, and utilities.
• Costs associated with health and safety supplies for staff and/or visitors/audiences (e.g.,
personal protective equipment, cleaning supplies, hand sanitizer, etc.)
• Costs associated with marketing, promotion, and applicant/grantee technical assistance.
• Indirect costs, if applicable.
DIRECT COSTS: Salaries and wages cover compensation for personnel, administrative and
artistic, who are paid on a salary basis. (Funds for contractual personnel and compensation for
artists who are paid on a fee basis should be included in "DIRECT COSTS: Other" on the Project
10
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
Budget form, and not here.) Indicate the title and/or type of personnel (40 characters
maximum), the number of personnel (30 characters maximum), the annual or average salary
range (40 characters maximum), and the percentage of time that will be charged to the award
(30 characters maximum). List staff positions, and combine similar functions if necessary.
Where appropriate, use salary ranges. Additional lines cannot be added in the portal.
Salaries and wages for performers and related or supporting personnel must be estimated at
rates no less than the prevailing minimum compensation as required by the Department of
Labor Regulations. (See "Legal Requirements" for details.)
NOTE: Salaries/wages/fringe benefits or contracted services expenses for
fundraising/development work are unallowable except for time spent managing this Rescue
Plan grant. Costs associated with general fundraising for your organization are unallowable.
Charges to the award for salaries and wages and/or contracted services must be based on
records that accurately reflect the work performed. These costs must be incurred during the
National Endowment for the Arts project period of performance and must be approved as
allowable project expenses by the agency.
Fringe benefits are those costs other than wages or salary that are attributable to an employee,
as in the form of pension, insurance, vacation and sick leave, etc. They may be included here
only if they are not included as indirect costs.
Sample View:
FRINGE BENEFITS 50
Total Salanes and Fringe K
Benefds
DIRECT COSTS: Travel These costs are not allowed. Do not enter any costs in this section.
DIRECT COSTS: Other Include consultant and artist fees, contractual services, facilities costs,
and for eligible local arts agencies, fees for subgrants and the subgranting program.
List positions separately, if space allows. For procurement requirements related to contracts
and consultants, review 2 CFR Part 200.317-.326.
Facilities costs include items such as rental of space and utilities. Provide details of what is
included in each line item.
Limit your descriptions to 100 characters maximum.
Additional lines cannot be added in the portal.
11
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
Sample View:
01RECTOOSTS. OTHER
arscnptlam amount
(You must i�nj9rZgFrq "9" W eWar D4Uar
holds)
so
so
so
So
so
so
50
so
so
so
cp
cn
�0
Total gkogr Ex��ns�s c
TOTAL DIRECT COSTS is the total of all direct cost items listed in "Salaries and wages" and
"Other expenses." This field will autocalculate.
INDIRECT COSTS
Arts Endowment applicants have the option to include Indirect Costs in their budgets. The
inclusion of Indirect Costs is allowable, but not required.
12
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
Indirect Costs are overhead, administrative, or general operating expenses that are not readily
identifiable with, or are difficult to assign to, a specific activity. Nevertheless, these costs are
still necessary to the operation of the organization, the performance of its activities, and the
execution of its general operations. Examples of Indirect Costs include the expenses associated
with operating and maintaining facilities and equipment, rent, utilities, supplies, and
administrative salaries.
To include indirect costs in a budget, an applicant may choose to do ONE of the following (for
help in determining which option to choose, see the Indirect Cost Guide for Arts Endowment
Grantees):
• Include a reasonable figure for "Overhead and Administrative Costs" as a line item
under the "Direct Costs: Other" section, and leave the "Indirect Costs (if applicable)"
section blank.
• Use a de minimis rate of up to 10% (.10) of Modified Total Direct Costs, and enter this
figure in the "Indirect Costs (if applicable)" section. The 10% de minimis indirect cost
rate is a federally -recognized rate that non-federal entities may use to recover
allowable indirect costs on grants or cooperative agreements. Modified Total Direct
Costs include salaries and wages, fringe benefits, materials and supplies, services, and
travel. Modified Total Direct Costs excludes equipment, capital expenditures, rental
costs, scholarships and fellowships, among others. Additional information on calculating
Modified Total Direct Costs can be found at 2 CFR Part 200.414.f.
• Use a negotiated Indirect Cost Rate Agreement (ICRA). In this case, Indirect Costs are
prorated or charged to a grant through a rate negotiated with the National Endowment
for the Arts or another federal agency. You are not required to have an Indirect Cost
Rate Agreement to apply for or to receive a grant. In fact, only a small number of
applicants and grantees to the Arts Endowment have or choose to use an ICRA. This
option most commonly applies to colleges and universities. If you have an ICRA and
would like to include Indirect Costs in your project budget, complete the information
requested in the "Indirect Costs (if applicable)" section accordingly. When entering the
name of the federal agency with which the ICRA has been negotiated, limit your
description to 50 characters. Enter the percentage of the ICRA as decimals. Note that
applicants may only use a Research Indirect Cost Rate Agreement for applications to the
Arts Endowment's Office of Research and Analysis.
Sample View of the de minimis rate:
13
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
INDIRECT COSTS (if applicable)
Federal Agency
Rate Agency(.0000) 01X00
Base s 10.000
TOTAL INDIRECT COSTS
IMPORTANT: If you are including INDIRECT COSTS in your budget, YOU MUST ensure that
your total project costs equal $150,000, $250,000, or $500,000.
TOTAL COSTS/EXPENSES is the total of "Total direct costs," and, if applicable, "Indirect costs."
This field will autocalculate. This should total $150,000, $250,000, or $500,000, depending on
your grant request.
Tab 6: Items to Upload
Upload the two required items described below. This information will be used to establish your
eligibility to apply for this program. Only upload items that we request. Other materials that
you might include will not be reviewed.
Required Items
1. Current Ordinance. Resolution. Charter. or Contract
This information will be used to establish your eligibility to apply for this funding
opportunity.
Submit the following item as a single PDF file:
A copy of the current local government ordinance, resolution, charter, or contract that
assigns its organization the authority to operate on your local government's behalf at
the time of application. This document must be valid and current at the time of
application as well as at the time that a grant is awarded. The document must originate
from local government and may not be from a state arts agency. For organizations with
a multi -city or multi -county service area, designation documentation does not need to
be provided for every governmental entity in your service area. Letters or emails from a
government official do not qualify for the purpose of establishing eligibility.
2. Grantmaking History
14
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
This information will be used to establish your eligibility to apply for this funding
opportunity. Your organization must have a history of grantmaking that took place
anytime within the ten years immediately preceding this program's application deadline
(July 22, 2011 to present). The grantmaking history is not required to have been
supported by the Arts Endowment.
Submit the following item as a single, one -page PDF file:
Paragraph 1: Briefly describe your organization's grantmaking history, including dates
for the grantmaking activities. This information should demonstrate the eligibility
requirement that your organization has a history of grantmaking that took place
anytime within the ten years immediately preceding this program's application deadline
(July 22, 2011 to present).
Paragraph 2: Briefly describe the selection process for your most recent grantmaking
activities, including review criteria definitions, review process and panelist selection,
and grant program priorities.
Paragraph 3: Briefly describe the applicant pool for your most recent grantmaking
activities, including number of applicants, the artistic disciplines and/or communities
represented, and the range of organizational budget sizes.
Paragraph 4: Briefly describe the grantees awarded during your most recent
grantmaking activities, including number of grantees, the artistic disciplines and/or
communities represented, and the range of organizational budget sizes.
Leave a margin of at least one inch at the top, bottom, and sides of the page. Use only
a 8.5 x 11-inch size page. Do not reduce type below 12-point font size. Excess pages
will be removed and will not be reviewed.
Information About Unloaded Files
There can be a slight delay between the upload of your files and seeing them in the Applicant
Portal. Do not immediately assume that your upload failed; wait and try accessing the material
again.
Your file names must not:
• Exceed 100 characters.
• Begin with a space, period, hyphen, or underline.
• Contain these characters: #%&{}\<>*?/$!"':+'=1"@.
1s
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
For each item that you upload, you will find a descriptive field into which you will enter the
following information, as appropriate:
Title box: Title each item with a unique name (e.g., Charter, Grantmaking History, etc.).
Description box (500 character limit, including spaces): Simply state the name of the item (e.g.,
Charter, Grantmaking History, etc.)
Do not submit Word, PowerPoint, or Excel documents.
Tab 7: Organization & Project Data
The National Endowment for the Arts collects basic descriptive information about all applicants
and their projects. The information that follows will help the National Endowment for the Arts
to comply with government reporting requirements, and will be used to develop statistical
information about the organizations and projects it funds to report to Congress and the public.
NOTICE: Your responses will not be a factor in the review of your application.
How many people will be paid (in whole or in part) through this grant? Include all salaried
and hourly positions, as well as the number of contractual personnel who will receive
support: (5 Character Limit, including spaces)
NOTE: The number of jobs you list here should relate only to your organization's administration
of the subgranting program, if applicable to your grant request. Do not include jobs that may be
supported through the subgrants.
Applicant Organization Discipline: Select the primary discipline that is most relevant to your
organization. This refers to the primary artistic emphasis of your organization. You will choose
one from the following:
• Artist Community
• Arts Education Organization
• Dance
• Design
• Folk & Traditional
• Literary Arts
• Local Arts Agency
• Media Arts
• Museums
• Music
• Opera
• Presenting & Multidisciplinary Work Organization
16
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
• Theater & Musical Theater
• Visual Arts
• None of the Above
You will also have the option of selecting two additional disciplines for your organization,
though this is not required.
Applicant Organization Description: This section asks for the description that most accurately
describes your organization. You will choose one from the following:
• Artists' Community, Arts Institute, or Camp
• Arts Center
• Arts Council / Agency
• Arts Service Organization
• College / University
• Community Service Organization
• Fair / Festival
• Foundation
• Gallery / Exhibition Space
• Government
• Historical Society / Commission
• Humanities Council / Agency
• Independent Press
• Library
• Literary Magazine
• Media -Film
• Media -Internet
• Media -Radio
• Media -Television
• Museum -Art
• Museum -Other
• Performance Facility
• Performing Group
• Presenter / Cultural Series Organization
• Religious Organization
• School District
• School of the Arts
• Social Service Organization
• Tribal Community
• Union / Professional Association
• None of the Above
17
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
You will also have the option of selecting two additional descriptions for your organization,
though this is not required.
Preparedness Plans: Does your organization have a disaster preparedness plan (i.e., plans to
handle emergencies such as floods, hurricanes, and other natural disasters, or public health
emergencies or man-made disasters)? You will choose one from the following:
• Yes
• No
NOTE: A preparedness plan is not required to receive grant funding.
Proposed Beneficiaries of Project
Select all groups of people that your project intends to serve directly.
Race/Ethnicity: (Choose all that apply) U.S. federal government agencies must adhere to
standards issued by the Office of Management and Budget (OMB) in October 1997, which
specify that race and Hispanic origin (also known as ethnicity) are two separate and distinct
concepts. These standards generally reflect a social definition of race and ethnicity recognized
in this country, and they do not conform to any biological, anthropological, or genetic criteria.
Origin can be viewed as the heritage, nationality group, lineage, or country of birth of the
person or the person's ancestors before their arrival in the United States.
• American Indian or Alaskan Native - A person having origins in any of the original
peoples of North and South America (including Central America) and who maintains
tribal affiliation or community attachment.
• Asian - A person having origins in any of the original peoples of the Far East, Southeast
Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan,
Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
• Black or African American - A person having origins in any of the Black racial groups of
Africa.
• Hispanic or Latino - People who identify their origin as Hispanic, Latino, or Spanish may
be of any race.
• Native Hawaiian or Other Pacific Islander - A person having origins in any of the original
peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
• White - A person having origins in any of the original peoples of Europe, the Middle East,
or North Africa.
• Other racial/ethnic group
• No specific racial/ethnic group
18
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
Age Ranges: (Choose all that apply)
• Children/Youth (0-17 years)
• Young Adults (18-24 years)
• Adults (25-64 years)
• Older Adults (65+ years)
• No specific age group
Underserved/Distinct Groups: (Choose all that apply)
• Individuals with Disabilities
• Individuals in Institutions (include people living in hospitals, hospices, nursing homes,
assisted care facilities, correctional facilities, and homeless shelters)
• Individuals below the Poverty Line
• Individuals with Limited English Proficiency
• Military Veterans/Active Duty Personnel
• Youth at Risk
• Other underserved/distinct group
• No specific underserved/distinct group
Submit the Grant Application Form
• We strongly urge you to complete and submit the Grant Application Form and upload
materials outside of the hours of heaviest usage, which is generally 8:00 p.m. to 11:59
p.m., Eastern Time, on the day of the deadline. Staff will not be available to help you after
5:30 p.m., Eastern Time.
• Submit your materials to the Applicant Portal prior to the deadline to give yourself ample
time to resolve any problems that you might encounter. You take a significant risk by
waiting until the day of the deadline to submit.
• When the Validate button is clicked, the application will go through a validation process to
search for errors. This feature does not check to be sure that your application is complete.
Carefully review the application guidelines to be sure you have submitted each required
item.
• You must click "Save" and then "Submit." If you do not hit the "Submit" button, your
application will not be received. The "Submit" button is only visible when you are on Tab 7:
Organization & Project Data.
• See "Help" on the menu bar at the top of the Applicant Portal for information on how the
validation function works.
• Ensure that your application was received by logging in to the Applicant Portal. On the first
screen it will say "Submitted" if your application has been received. If your application has
not yet been received, it will say "In Progress." Maintain documentation of your successful
submission by taking a screenshot.
19
American Rescue Plan Act
Grants to Local Arts Agencies for Subgranting
Part 2: Submit Materials to the Applicant Portal
• You may print a copy of your application at any time, whether in draft or final form, for your
records. Copy and paste the text into another file to save it as an electronic copy.
• After submitting your application, you may log back into the Applicant Portal and make
changes to your submission as many times as you like up until the system closes at 11:59
p.m., Eastern Time, on the day of the deadline. You must click "Save" and "Submit" when
you are finished.
• When in doubt, contact us.
20