Minutes_City Council Proceedings 7.6.21Copyrighted
July 19, 2021
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 7/6; Cable TV Commission of 5/12;
Community Development Advisory Commission of 6/6; Zoning Advisory
Commission of 7/7; Zoning Board of Adjustment of 6/24; Proof of
Publication for City Council Proceedings of 6/21 and 6/23.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings of 7/6/21 Supporting Documentation
Cable TV Commission Minutes of 5/12/21 Supporting Documentation
Community Development Advisory Commission Minutes Supporting Documentation
of 6/ 16/21
Zoning Advisory Commission Minutes of 7/7/21
Zoning Board of Adjustment Minutes of 6/24/21
Proof of Publication for City Council Proceedings of
6/21/21
Proof of Publication for City Council Proceedings of
6/23/21
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m. on July 6, 2021 in the
second -floor Council Chambers of the Historic Federal Building, 350 W. 6t" Street.
Present: Mayor Buol; Council Members Cavanagh, Farber, Jones, Resnick, Roussell,
Sprank; City Manager Van Milligen, City Attorney Brumwell.
This was a special session of the City Council called for the purpose of conducting a
work session on the COVID-19 pandemic update.
WORK SESSION
COVID-19 Pandemic Update
Mary Rose Corrigan, Public Health Specialist for the City of Dubuque; Jenna Manders,
Director of Strategic Relations for the Community Foundation of Greater Dubuque; and
Rick Dickinson, President of Greater Dubuque Development Corporation (GDDC),
provided updates on the internal and community -facing response to COVID-19. Ms.
Corrigan spoke on recent COVID-19 cases in the county and vaccination rates. Ms.
Manders spoke about the Community Foundation of Greater Dubuque's involvement in
the Community Organizations Active in Disaster (COAD) group, and the Disaster
Recovery Fund donating over $1.7 million to various community organizations since its
reactivation in March of 2020. Mr. Dickinson spoke about recent workforce outcomes and
the GDDC annual meeting scheduled for Thursday, July 8, 2021, at 5:30 p.m. The
presenters responding to questions from the City Council following their presentations.
There being no further business, Mayor Buol declared the meeting adjourned at 6:21
p.m.
/s/Adrienne N. Breitfelder
City Clerk
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CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on July 6, 2021 in the
second -floor Council Chambers of the Historic Federal Building, 350 W. 6t" Street.
Present: Mayor Buol; Council Members Cavanagh, Farber, Jones, Resnick, Roussell,
Sprank; City Manager Van Milligen, City Attorney Brumwell.
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. Summer Learning Week Proclamation (July 12-16, 2021) was accepted by Danielle
Willis on behalf of St. Mark Youth Enrichment.
CONSENT ITEMS
Motion by Resnick to receive and file the documents, adopt the resolutions, and
dispose of as indicated. Seconded by Jones. Motion carried 7-0.
1. Minutes and Reports Submitted: City Council Proceedings of 6/21 and 6/23., Housing
Commission of 6/22; Library Board of Trustees Update of 6/24; Proof of Publication for
City Council Proceedings of 6/7; Proof of Publication for List of Claims and Summary of
Revenues for Month Ended 5/31. Upon motion the documents were received and filed.
2. Notice of Claims and Suits: Dustin McGonigle - Section 1983; J.B. Priest for
property damage; Douglas Spyrison for property damage; Jane Thorne and Michael
Thorne for vehicle damage; Settlement Agreement and Mutual Release of All Claims
between HACAP / Operation New View and Gary Stelpflug/2G2, LLC. Upon motion the
documents were received, filed, and referred to the City Attorney.
3. Disposition of Claims: City Attorney advised that the following claims have been
referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities
Assurance Pool: J.B. Priest for property damage, Douglas Spyrison for property
damage. Upon motion the documents were received, filed, and concurred.
4. Approval of City Expenditures: City Manager recommended City Council approval
for payment of City expenditures. Upon motion the documents were received and filed,
and Resolution No. 222-21 Authorizing the Director of Finance and Budget/City Treasurer
to make certain payments of bills that must be paid and approved for payment in
accordance with City procedures was adopted.
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5. Pre -Annexation Agreement - Sally A. Hoerner: City Manager recommended
approval of a Pre -Annexation Agreement with Sally Hoerner for property located at 9653
Monticello Drive in Dubuque County, in conjunction with her request to connect to City
water. Upon motion the documents were received and filed, and Resolution No. 223-21
Approving a Pre -Annexation Agreement between the City of Dubuque, Iowa and Sally A.
Hoerner was adopted.
6. First Amendment to Grant Agreement Between the City of Dubuque and 84 Main,
LLC for the Creation of Rental Units at 84 Main Street: City Manager recommending
approval of the First Amendment to Grant Agreement between the City of Dubuque and
84 Main, LLC for its creation of rental units at 84 Main Street. Upon motion the documents
were received and filed, and Resolution No. 224-21 Approving the First Amendment to
Grant Agreement between the City of Dubuque, Iowa and 84 Main, LLC was adopted.
7. Childcare Grant Opportunity Through Care Constellation Open Call: City Manager
recommended support of a grant application to the Care Constellation on the issue of
childcare submitted on behalf of a local childcare coalition. Upon motion the documents
were received, filed and approved.
8. Support for Dubuque Initiatives Rehabilitation Project at 1739-1763 Central
Avenue: City Manager recommended support for the Dubuque Initiatives grant
application to the Iowa Finance Authority for the use of National Housing Trust Fund
grant dollars to complete a rehabilitation project at 1739-1763 Central Avenue by Chris
Richard. Upon motion the documents were received, filed and approved.
9. Intent to Apply to City of Dubuque AmeriCorps Program: Partners in Learning: City
Manager recommended City Council approval to apply for City of Dubuque AmeriCorps
Program: Partners in Learning grant in the amount of $203,760. Upon motion the
documents were received and filed, and Resolution No. 225-21 Authorizing the Mayor to
execute an application for the City of Dubuque Americorps Program: Partners in Learning
and authorizing the Leisure Services Manager and the City Manager to approve the
application was adopted.
10. Intent to Apply for City of Dubuque AmeriCorps Program: Creating Opportunities:
City Manager recommended approval to apply for City of Dubuque AmeriCorps Program:
Creating Opportunities grant in the amount of $110,000. Upon motion the documents
were received and filed, and Resolution No. 226-21 Authorizing the Mayor to execute an
application for the City of Dubuque Americorps Program: Creating Opportunities and
Authorizing the Leisure Services Manager and the City Manager to approve the
application was adopted.
11. Intent to apply for Lowes 100 Hometowns: City Manager recommended approval
to apply for Lowes 100 Hometowns grant in the amount of $115,000. Upon motion the
documents were received and filed, and Resolution No. 227-21 Authorizing the Mayor to
execute an application for the Lowes 100 Hometowns and authorizing the Leisure
Services Manager and the City Manager to approve the application was adopted.
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12. Purchase of three (3) Gillig 29' Low Floor Buses: City Manager recommended City
Council authorization to purchase three new 29' Gillig Low Floor Buses. Upon motion the
documents were received, filed and approved.
13. Purina Drive Flood Wall Replacement Project: CIP 3502480 and 7202480: City
Manager recommended that the award for the Purina Drive Flood Wall Replacement
Project be officially recorded in the minutes of the City Council. Upon motion the
documents were received, filed and made a Matter of Record.
14. Signed Contract(s): Boys and Girls Club Facility Use Agreement; Drew Cook &
Sons Excavating Co. Inc. for the Dillon Street Drain Tile Project 2021; Agreement with
Nicholas J. Edwards, MD to act as the Medical Director for the City's Fire Department
Emergency Medical Services Division; Tschiggfrie Excavating Co. for the 2021 Asphalt
Overlay Ramp Project Four. Upon motion the documents were received and filed
15. Emergency Operations Center (EOC) Response to COVID 19: City Manager
transmitted a summary of the response and activities of the Emergency Operations
Center (EOC) to COVID-19, providing a snapshot of the mechanics, accomplishments,
and future recommendations for operation of the EOC in response to COVID-19. Upon
motion the documents were received and filed.
16. Fireworks Permit for Mark Molo: City Manager recommended consideration to
issue a permit to Mark Molo for a fireworks display on July 17, 2021. Upon motion the
documents were received, filed and approved
17. Liquor License Renewals: City Manager recommending approval of annual beer,
liquor and wine licenses as submitted. Upon motion the documents were received and
filed, and Resolution No. 228-21 Approving applications for beer, liquor, and/or wine
permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits was adopted.
BOARDS/COMMISSIONS
1. Boards and Commission Applicant Review: City Clerk Breitfelder stated that the
Historic Preservation Commission applicant review was pulled from the meeting due to
a discrepancy in the vacancy of the term on the commission.
Applications were reviewed for the following Boards and Commissions. Applicants
were invited to address the City Council regarding their desire to serve on the following
Boards/Commissions.
i. Community Development Advisory Commission: One, 3-Year term through
February 15, 2024 (Vacant term of Wainwright). Applicant: Danita Grant, 2479 LaVista
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Ct.
ii. Mayoral Appointment: Library Board of Trustees: One, 4-Year term through July 1,
2025 (Expiring term of Gorton) Applicant: Greg Gorton, 1295 Prairie St. This
commission is subject to the State of Iowa Gender Balance Law. 7 Commissioners total, -
currently 2 males/4 females/1 openings.
2. Boards and Commission Appointments: Appointments were made to the following
boards/commissions.
i. Housing Appeals and Mediation Board: One, 3-Year term through January 1, 2024
(Initial term on this board. Board was created on December 7, 2020 as a result of
restructuring the Building Code Boards). Applicants: George Cooley, 2255 Francis St.;
Lynn Sutton, 859 Air Hill St. (Additional Applicant). Membership Requires Balance of
Landlords, Tenants and Other Interested Citizens. 5 Commissioners total; currently 2
Landlords/1 Tenant/1 Interested Citizen /1 Opening. Upon roll call vote, Ms. Sutton was
appointed to the 3-year term through January 1, 2024. Ms. Sutton received all 7 votes
from the City Council for the term.
PUBLIC HEARINGS
1. Chavenelle Road - NW Arterial to Radford Road Reconstruction Project - CIP
#3602551, 7201180: Proof of publication on notice of public hearing to consider City
Council approval of the plans, specifications, form of contract, estimated cost of
$3,193,910, resolution of necessity and preliminary schedule of assessments for the
Chavenelle Road - Northwest Arterial to Radford Road Reconstruction Project, and City
Manager recommended approval. Motion by Cavanagh to receive and file the
documents and adopt Resolution No. 229-21 Approval of plans, specifications, form of
contract, and estimated cost for the Chavenelle Road — NW Arterial to Radford Road
Reconstruction Project; Resolution No. 230-21 With respect to the adoption of the
Resolution of Necessity Proposed for the Chavenelle Road — NW Arterial to Radford
Road Reconstruction Project; and Resolution No. 231-21 Approving schedule of
assessments and estimate of total cost for the Chavenelle Road — NW Arterial to
Radford Road Reconstruction Project. Seconded by Sprank. Jim Weber, property owner
of 4300 Chavenelle Road, and Tonya Millard, Executive Director of the Dubuque
Humane Society, 4242 Chavenelle Road, spoke in opposition to the project, stating
inequities in the assessments for the property owners of this project versus the property
owners affected by the extension of a hiking and biking trail on Radford Road.
Additionally, concerns were stated on the financial burden of the assessment for non-
profits. Responding to questions from the City Council, City Manager Van Milligen
stated that it is standard practice for non -profits to be assessed in the same manner as
all other property owners, and that a grant awarded for the mentioned hiking and biking
trail eliminated the requirement for property owners affected by that assessment to pay.
City Engineer Gus Psihoyos stated that property owners can contract with private
companies on their own to install the sidewalks, which has a potential cost savings of up
to 25%. Mr. Psihoyos also stated that the property owners will have up to 15 years at
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3% interest to pay back the assessment if the project is done through the city. City
Attorney Brumwell stated that per Iowa state code, if assessments are provided to the
County after May of 2022, then the assessments to the property owner will not be due
until July 1, 2023. Civil Engineer Jon Dienst summarized the special assessment state
code section. City Clerk Breitfelder confirmed that no public input was received by the
City Clerk's Office on this item. City Council discussed the necessity of sidewalks and
encouraged the community to assist with funding for the impacted non -profits. Motion
carried 7-0.
2. 2021 Pavement Marking Project (CIP 3002245): Proof of publication for notice of
public hearing to consider City Council approval of the plans, specifications, form of
contract and the estimated cost of $205,000 for the 2021 Pavement Marking Project,
and City Manager recommending approval. Motion by Jones to receive and file the
information and adopt Resolution No. 232-21 Approval of plans, specifications, form of
contract, and estimated cost for the 2021 Pavement Marking Project. Seconded by
Resnick. Motion carried 7-0.
ACTION ITEMS
1. Code of Ordinances Amendment - Mayor and City Council Compensation: City
Clerk submitted an amendment to the City of Dubuque Code of Ordinances Title 1
Administration, Chapter 6 Mayor and City Council, Section 1-6-2, adjusting Mayor and
City Council Member salaries effective January 1, 2022 as recommended by the
Compensation Task Force and concurred by the City Council on June 21, 2021. Motion
by Resnick to receive and file the documents and that the requirement that a proposed
ordinance be considered and voted on for passage at two Council meetings prior to the
meeting at which it is to be passed be suspended. Seconded by Jones. Mayor Buol
briefly summarized the process for the City Council considering changes to
compensation. Motion carried 7-0.
Motion by Resnick for final consideration and passage of Ordinance No. 27-21
Amending City of Dubuque Code of Ordinances Title 1 Administration, Chapter 6 Mayor
and City Council, Section 1-6-2 Compensation. Seconded by Jones. Motion carried 7-0.
2. Renew DBQ - A Low- to Moderate -Income Solar Pilot Project: City Manager
recommended City Council approval of a pilot project called Renew DBQ, which
focuses on increasing access to solar technology for low- to moderate -income (LMI)
residents and requests approval to move forward with funding the pilot project. Motion
by Cavanagh to receive and file the documents and approve the project. Seconded by
Jones. Sustainability Coordinator Gina Bell made a presentation. Topics included:
Energy as a tool for impact; Pilot details; focus area of the project; and how the project
works. Responding to questions from the City Council, Ms. Bell summarized the options
that residents will have to pay their cost of the installations, stated the outcomes that will
be measured to assess the results of the project, and provided additional details about
the city's cost for the program. City Council expressed support for the project and stated
that data illustrating the results of this project will be helpful in potentially securing
future funding sources for the project. Motion carried 7-0.
3. Community Development Block Grant (CDBG) Contracts for Public Services: City
Manager recommended City Council approval of the Community Development Block
Grant (CDBG) Agreements with the following organizations: Dubuque Community
YMCA/YWCA Domestic Violence Shelter ($117,000); Dubuque Rescue Mission
($80,000); and Opening Doors — Maria House ($53,000). Motion by Jones to receive and
file the documents and adopt Resolution No. 233-21 Authorizing Execution of FY21/PY20
Homeless Shelter Rehabilitation Agreements. Seconded by Roussell. Motion carried 7-
0.
4. Fiscal Year 2022 Purchase of Services Grant Recommendations & Agreements:
City Manager recommended approval of the recommended funding for the Fiscal Year
2022 Purchase of Services Grant applications as follows: Convivium Urban Farmstead,
Free Community Casseroles ($25,000.00); Dubuque YMCA/YWCA Domestic Violence
Shelter ($25,000.00); St. Mark Youth Enrichment, Before School Programming
($25,000.00); Red Basket Project, Period Supplies for Those Who Menstruate
($12,625.00); Marita Theisen Childcare Center at Steeple Square, Education and
Programming ($10,000.00); and Project Rooted, Rooted Pantries ($2,375.00). Motion by
Cavanagh to receive and file the documents and adopt Resolution No. 234-21 Authorizing
Execution of FY22 Purchase of Services Grant Agreements. Seconded by Resnick.
Motion carried 7-0.
5. Community Development Block Grant (CDBG) CV Contract for Dubuque Food
Pantry: City Manager recommended approval of a contract for Community Development
Block Grant (CDBG) CARES Act funding for assistance to the Dubuque Food Pantry in
the amount of $167,955. Motion by Resnick to receive and file the documents and adopt
Resolution No. 235-21 Authorizing Execution of CDBG-CV Agreement with Dubuque
Food Pantry. Seconded by Sprank. City Council thanked city staff for addressing food
insecurity in the community through this agreement and other actions. Council Members
Roussell and Cavanagh shared their experiences helping with food distribution in the
community. Motion carried 7-0.
6. Community Development Block Grant FY2021 Annual Action Plan Amendment #2:
City Manager recommended City Council approval of the Community Development Block
Grant FY2021 Annual Action Plan Amendment #2 as recommended by the Community
Development Advisory Commission. Motion by Jones to receive and file the documents
and adopt Resolution No. 236-21 Adopting the Fiscal Year 2021 (Program Year 2020)
Community Development Block Grant (CDBG) Annual Action Plan Amendment #2.
Seconded by Farber. Motion carried 7-0.
7. Proceedings to Direct Advertisement for Sale of $3,720,000 Water Revenue
Refunding Bonds, Series 2021 C, Approval of the Preliminary Official Statement, and
Approval of Electronic Bidding Procedures: City Manager recommended City Council
approval of the suggested proceedings for approving the advertisement for sale,
preliminary Official Statement, and electronic bidding procedures for the $3,720,000
Water Revenue Refunding Bonds, Series 2021 C. Motion by Roussell to receive and file
the documents and adopt Resolution No. 237-21 Directing the advertisement for sale of
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$3,720,000* (subject to adjustment per terms of offering) Water Revenue Refunding
Bonds, Series 2021 C, and approving electronic bidding procedures and distribution of
preliminary official statement. Seconded by Cavanagh. Motion carried 7-0.
8. Request for Work Session: Four Mounds Foundation: City Manager requested the
City Council schedule a work session for July 19, 2021, at 5:00 p.m. on the Four Mounds
Foundation and their work. Motion by Roussell to receive and file the documents and
schedule the work session as recommended. Seconded by Farber. No schedule conflicts
were expressed. Motion carried 7-0.
9. Request for Work Session: Inclusive Dubuque Quarterly Update: City Attorney
requested the City Council schedule a work session for August 16, 2021, at 5:00 p.m. for
the Inclusive Dubuque Quarterly Update. Motion by Cavanagh to receive and file the
documents and schedule the work session as recommended. Seconded by Jones. No
schedule conflicts were expressed. Motion carried 7-0.
10. Request for Work Session: Airport Master Plan Update: City Manager requested
the City Council schedule a work session for September 20, 2021, at 5:30 p.m. to review
the Airport Master Plan Update. Motion by Jones to receive and file the documents and
schedule the work session as recommended. Seconded by Resnick. No schedule
conflicts were expressed. Motion carried 7-0.
COUNCIL MEMBER REPORTS
Council Member Jones reported on the recent passing of former City Council Member
Mike Pratt and former Assistant Fire Chief Dick Rudden.
Council Member Resnick thanked city staff for their work over the 4t" of July weekend.
Council Member Roussell reported on her recent attendance at an Iowa League of
Cities (ILC) policy committee meeting.
Council Member Cavanagh reported on his attendance at the ILC Executive Board
meeting. Mr. Cavanagh stated that Dubuque is a leader in hybrid City Council meetings,
as many cities are choosing not to conduct hybrid meetings for various reasons. Mr.
Cavanagh thanked city staff for their efforts in making hybrid meetings a successful
option.
CLOSED SESSION
Motion by Jones to convene in closed session at 8:09 p.m. to discuss professional
evaluations — Chapter 21.5(1)(i) Code of Iowa. Seconded by Farber. Motion carried 7-0.
Upon motion, the City Council reconvened in open session at 8:25 p.m.
There being no further business, Mayor Buol declared the meeting adjourned at 8:25
p.m.
/s/Adrienne N. Breitfelder
City Clerk
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