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7 6 21 City Clerk's Skeleton NotesCITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:30 p.m. on July 6, 2021 in the second -floor Courycil Chambers of the Historic Federal Building, 3�500 W. 6th Street Present: Mayor Buol; Council Members Cava- nagh, Farber, Jorfes, Res crn k, Roussell, SpV1k; City Manager V7n Milligen, City Attorney �umwell. Absent: ✓ Mayor Buol read the call and stated this is a special session of the City Council called for the purpose of conducting a work session on the COVID-19 pandemic update. WORK SESSION COVID-19 Pandemic Update City staff and network partners will provide updates on the internal and community - facing response to COVID-19. —marl Rose Comi9arl, Pablir_ Neal1h .SPecic,1,5f MQn� e rs, Q(,, cP Sfic l eg i s Ref 5 -Rick op 50n,. PQde f EF CR(D aii n 0 1 �19y7.6�i Net 01 kll9rcP ��64 � I-/ ba}�G{X' Zt Daly 4abs c®rI. &AD c 0,,, i There being no further business, Mayor Buol declared the meeting adjourned at �I p.m. 1 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on July 6, 2021 in the second -floor Council Chambers of the Historic Federal Building, 350 W. 6th Street. Present: Mayor Buol; Council Members Cavanagh, Fafblder, Jorfes, Resnick, Rou sell, Sprv�; City Manager V�illigen, City Att7ey Brumwell. Absent: Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE PROCLAMATION(S) 1. Summer Learning Week Proclamation (July 12-16, 2021): On behalf of St. Mark Youth Enrichment N,It' w,6 2 CONSENT ITEMS Ya Nays S rank Buol Jones Roussell Farber Cavanagh Resnick 1. Minutes and Reports Submitted City Council Proceedings of 6/21 and 6/23; Housing Commission of 6/22; Library Board of Trustees Update of 6/24; Proof of Publication for City Council Proceedings of 6/7; Proof of Publication for List of Claims and Summary of Revenues for Month Ended 5/31. Suggested Disposition: Receive and File 2. Notice of Claims and Suits Dustin McGonigle - Section 1983; J.B. Priest for property damage; Douglas Spyrison for property damage; Jane Thorne and Michael Thorne for vehicle damage; Settlement Agreement and Mutual Release of All Claims between HACAP / Operation New View and Gary Stelpflug/2G2, LLC. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: J.B. Priest for property damage, Douglas Spyrison for property damage. Suggested Disposition: Receive and File; Concur 4. Approval of City Expenditures City Manager recommending City Council approval for payment of City expenditures. RESOLUTION Authorizing the Director of Finance and Budget/City Treasurer to make certain payments of bills that must be paid and approved for payment in accordance with City procedures Suggested Disposition: Receive and File; Adopt Resolution(s) 5. Pre -Annexation Agreement - Sally A. Hoerner City Manager recommending approval of a Pre -Annexation Agreement with Sally Hoerner for property located at 9653 Monticello Drive in Dubuque County, in conjunction with her request to connect to City water. RESOLUTION Approving a Pre -Annexation Agreement between the City of Dubuque, Iowa and Sally A. Hoerner Suggested Disposition: Receive and File; Adopt Resolution(s) 3 W 6. First Amendment to Grant Agreement Between the City of Dubuque and 84 Main, LLC for the Creation of Rental Units at 84 Main Street City Manager recommending approval of the First Amendment to Grant Agreement between the City of Dubuque and 84 Main, LLC for its creation of rental units at 84 Main Street. RESOLUTION Approving the First Amendment to Grant Agreement between the City of Dubuque, Iowa and 84 Main, LLC Suggested Disposition: Receive and File; Adopt Resolution(s) 7. Childcare Grant Opportunity Through Care Constellation Open Call City Manager recommending support of a grant application to the Care Constellation on the issue of childcare submitted on behalf of a local childcare coalition. Suggested Disposition: Receive and File; Approve 8. Support for Dubuque Initiatives Rehabilitation Project at 1739-1763 Central Avenue City Manager recommending support for the Dubuque Initiatives grant application to the Iowa Finance Authority for the use of National Housing Trust Fund grant dollars to complete a rehabilitation project at 1739-1763 Central Avenue by Chris Richard. Suggested Disposition: Receive and File; Approve 9. Intent to Apply to City of Dubuque AmeriCorps Program: Partners in Learning City Manager recommending City Council approval to apply for City of Dubuque AmeriCorps Program: Partners in Learning grant in the amount of $203,760. RESOLUTION Authorizing the Mayor to execute an application for the City of Dubuque Americorps Program: Partners in Learning and authorizing the Leisure Services Manager and the City Manager to approve the application Suggested Disposition: Receive and File; Adopt Resolution(s) Yas Nas Sprank Buol Jones Roussell Farber Cavana h Resnick 10. Intent to Apply for City of Dubuque AmeriCorps Program: Creating Opportunities City Manager recommending approval to apply for City of Dubuque AmeriCorps Program: Creating Opportunities grant in the amount of $110,000. RESOLUTION Authorizing the Mayor to execute an application for the City of Dubuque Americorps Program: Creating Opportunities and Authorizing the Leisure Services Manager and the City Manager to approve the application Suggested Disposition: Receive and File; Adopt Resolution(s) 11. Intent to apply for Lowes 100 Hometowns City Manager recommending approval to apply for Lowes 100 Hometowns grant in the amount of $115,000. RESOLUTION Authorizing the Mayor to execute an application for the Lowes 100 Hometowns and authorizing the Leisure Services Manager and the City Manager to approve the application Suggested Disposition: Receive and File; Adopt Resolution(s) 12. Purchase of three (3) Gillig 29' Low Floor Buses City Manager recommending City Council authorization to purchase three new 29' Gillig Low Floor Buses. Suggested Disposition: Receive and File; Approve 13. Purina Drive Flood Wall Replacement Project: CIP 3502480 and 7202480 City Manager recommending that the award for the Purina Drive Flood Wall Replacement Project be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 14. Signed Contract(s) Boys and Girls Club Facility Use Agreement; Drew Cook & Sons Excavating Co. Inc. for the Dillon Street Drain Tile Project 2021; Agreement with Nicholas J. Edwards, MD to act as the Medical Director for the City's Fire Department Emergency Medical Services Division; Tschiggfrie Excavating Co. for the 2021 Asphalt Overlay Ramp Project Four; Suggested Disposition: Receive and File 5 Yas Nas S rank Buol Jones Roussel) Farber Cavana h Resnick 15. Emergency Operations Center (EOC) Response to COVID 19 City Manager transmitting a summary of the response and activities of the Emergency Operations Center (EOC) to COVID-19, providing a snapshot of the mechanics, accomplishments, and future recommendations for operation of the EOC in response to COVID-19. Suggested Disposition: Receive and File 16. Fireworks Permit for Mark Molo City Manager recommending consideration to issue a permit to Mark Molo for a fireworks display on July 17, 2021. Suggested Disposition: Receive and File; Approve 17. Liquor License Renewals City Manager recommending approval of annual beer, liquor and wine licenses as submitted. RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) BOARDS/COMMISSIONS 1. Boards and Commission Applicant Review *City Clerk Breitfelder stated that the Historic Preservation Commission applicant review was pulled from the meeting due to a discrepancy in the vacancy of the term on the commission. I. Community Development Advisory Commission One, 3-Year term through February 15, 2024 (Vacant term of Wainwright) Applicant: Danita Grant, 2479 LaVista Ct. ii. Mayoral Appointment Library Board of Trustees One, 4-Year term through July 1, 2025 (Expiring term of Gorton) Applicant: Greg Gorton, 1295 Prairie St. This commission is subject to the State of Iowa Gender Balance Law. 7 Commissioners total; currently 2 males/4 females/1 openings 2. Boards and Commission Appointments Appointments to the following commission to be made at this meeting. i. Housing Appeals and Mediation Board One, 3-Year term through January 1, 2024 (Initial term on this board. Board was created on December 7, 2020 as a result of restructuring the Building Code Boards). Applicants: George Cooley, 2255 Francis St. Lynn Sutton, 859 Air Hill St. (Additional Applicant) Membership Requires Balance of Landlords, Tenants and Other Interested Citizens 5 Commissioners total; currently 2 Landlords/1 Tenant/1 Interested Citizen /1 Opening Yas Nays L 9 S rank LS Buol $ Jones L Roussell S Farber LIS Cavanagh L Resnick (-j PUBLIC HEARINGS 1. Chavenelle Road - NW Arterial to Radford Road Reconstruction Project - CIP #3602551,7201180 Proof of publication on notice of public hearing to consider City Council approval of the plans, specifications, form of contract, estimated cost of $3,193,910, resolution of necessity and preliminary schedule of assessments for the Chavenelle Road - Northwest Arterial to Radford Road Reconstruction Project, and City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project RESOLUTION With respect to the adoption of the Resolution of Necessity Proposed for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project RESOLUTION Approving schedule of assessments and estimate of total cost for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project Suggested Disposition: Receive and File; Adopt Resolution(s) ya Nays aSrank Buol Jones RousselI Farber Cavanagh Resnick M 2. 2021 Pavement Marking Project (CIP 3002245) Proof of publication for notice of public hearing to consider City Council approval of the plans, specifications, form of contract and the estimated cost of $205,000 for the 2021 Pavement Marking Project, and City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the 2021 Pavement Marking Project Suggested Disposition: Receive and File; Adopt Resolution(s) Yas Nays S rank Buol Jones Farber Cavanagh -iRoussell a Resnick 10 PUBLIC INPUT 11 ACTION ITEMS 1. Code of Ordinances Amendment - Mayor and City Council Compensation City Clerk submitting an amendment to the City of Dubuque Code of Ordinances Title Administration, Chapter 6 Mayor and City Council, Section 1-6-2, adjusting Mayor and City Council Member salaries effective January 1, 2022 as recommended by the Compensation Task Force and concurred by the City Council on June 21, 2021. ORDINANCE Amending City of Dubuque Code of Ordinances Title 1 Administration, Chapter 6 Mayor and City Council, Section 1-6-2 Compensation Suggested Disposition: Receive and File; Motion B; Motion A Suspend the Readings Ya s Nays S rank Buol Jones Roussell Farber Cavanagh Resnick Final Reading and Adopt YaXs I Nays S rank Buol Jones Roussell Farber Cavanagh Resnick 12 2. Renew DBQ - A Low- to Moderate -Income Solar Pilot Project City Manager recommending City Council approval of a pilot project called Renew DBQ, which focuses on increasing access to solar technology for low- to moderate -income (LMI) residents and requests approval to move forward with funding the pilot project. Sustainability Coordinator Gina Bell will make a presentation. Suggested Disposition: Receive and File; Approve, Presentation Yas Nays S rank Buol Jones Roussell Farber Cavanagh Resnick G^ n q B e 11 P1'e5'vlW, cx'1 _ 664-0- 13 3. Community Development Block Grant (CDBG) Contracts for Public Services City Manager recommending City Council approval of the Community Development Block Grant (CDBG) Agreements with the following organizations: Dubuque Community YMCA/YWCA Domestic Violence Shelter ($117,000) Dubuque Rescue Mission ($80,000) Opening Doors — Maria House ($53,000) RESOLUTION Authorizing Execution of FY21/PY20 Homeless Shelter Rehabilitation Agreements Suggested Disposition: Receive and File; Adopt Resolution(s) Ya s Nays S rank Buol Jones Roussell Farber Cavanagh Resnick ILA 4. Fiscal Year 2022 Purchase of Services Grant Recommendations & Agreements City Manager recommending approval of the recommended funding for the Fiscal Year 2022 Purchase of Services Grant applications as follows: • Convivium Urban Farmstead, Free Community Casseroles ($25,000.00) • Dubuque YMCA/YWCA Domestic Violence Shelter ($25,000.00) • St. Mark Youth Enrichment, Before School Programming ($25,000.00) • Red Basket Project, Period Supplies for Those Who Menstruate ($12,625.00) • Marita Theisen Childcare Center at Steeple Square, Education and Programming ($10,000.00) • Project Rooted, Rooted Pantries ($2,375.00) RESOLUTION Authorizing Execution of FY22 Purchase of Services Grant Agreements Suggested Disposition: Receive and File; Adopt Resolution(s) Yayp Nays S rank Buol Jones Roussell Farber Cavanagh Resnick 15 5. Community Development Block Grant (CDBG) CV Contract for Dubuque Food Pantry City Manager recommending approval of a contract for Community Development Block Grant (CDBG) CARES Act funding for assistance to the Dubuque Food Pantry in the amount of $167,955. RESOLUTION Authorizing Execution of CDBG-CV Agreement with Dubuque Food Pantry Suggested Disposition: Receive and File; Adopt Resolution(s) Yay.s Nays a S rank Buol Jones Roussell Farber Cavanagh ( Resnick 16 6. Community Development Block Grant FY2021 Annual Action Plan Amendment #2 City Manager recommending City Council approval of the Community Development Block Grant FY2021 Annual Action Plan Amendment #2 as recommended by the Community Development Advisory Commission. RESOLUTION Adopting the Fiscal Year 2021 (Program Year 2020) Community Development Block Grant (CDBG) Annual Action Plan Amendment #2 Suggested Disposition: Receive and File; Adopt Resolution(s) Yayp Nays S rank Buol Jones Roussell Farber Cavanagh Resnick 17 7. Proceedings to Direct Advertisement for Sale of $3,720,000 Water Revenue Refunding Bonds, Series 2021C, Approval of the Preliminary Official Statement, and Approval of Electronic Bidding Procedures City Manager recommending City Council approval of the suggested proceedings for approving the advertisement for sale, preliminary Official Statement, and electronic bidding procedures for the $3,720,000 Water Revenue Refunding Bonds, Series 2021 C. RESOLUTION Directing the advertisement for sale of $3,720,000* (subject to adjustment per terms of offering) Water Revenue Refunding Bonds, Series 2021 C, and approving electronic bidding procedures and distribution of preliminary official statement Suggested Disposition: Receive and File; Adopt Resolution(s) Yas Nas S rank Yt Buol Jones Roussell Farber a Cavanagh Resnick IN 8. Request for Work Session: Four Mounds Foundation City Manager requesting the City Council schedule a work session for July 19, 2021, at 5:00 p.m. on the Four Mounds Foundation and their work. Suggested Disposition: Receive and File; Council Yas Nays S rank Buol Jones Roussell Farber Cavana h Resnick 9. Request for Work Session: Inclusive Dubuque Quarterly Update City Attorney requesting the City Council schedule a work session for August 16, 2021, at 5:00 p.m. for the Inclusive Dubuque Quarterly Update. Suggested Disposition: Receive and File; Council YaMFarber 10. Request for Work Session: Airport Master Plan Update City Manager requesting the City Council schedule a work session for September 20, 2021, at 5:30 p.m. to review the Airport Master Plan Update. Suggested Disposition: Receive and File; Council 10. Request for Work Session: Airport Master Plan Update City Manager requesting the City Council schedule a work session for September 20, 2021, at 5:30 p.m. to review the Airport Master Plan Update. Suggested Disposition: Receive and File; Council WAIResnick! 19 Q CO_U�NCI,L"MEMBER REPORTS l�A a/'dC/G &,°"f / ! Xil2t (_ _ _ CLOSED SESSION@ ?'.Cq p.m. Professional Evaluation(s) — Chapter 21.5(1)(i) Code of Iowa Reconvene in open session @:�� p.m. ADJOURNMENT @ 2 ; 15 p.m. 20 TneS: 1 FoAcr: a ?oc�o-?