7 19 21 City Clerk's Skeleton Notes and Meeting CallGood evening, and welcome to a special session of the Dubuque City Council
for July 19, 2021.
As a reminder to our in -person and online viewers and listeners, due to the
nature of tonight's meeting topic, public input is not accepted.
However, you may contact the City Council directly from the City's webpage
at www.citvofdubuque.org/councilcontacts
Here now to begin the meeting is Mayor Roy D. Buol.
Present: Mayor guol; Council Members Cavanagh, Farl er, Jones, Resnick, Roussell,
Sprank; City Manager Van Milligen, City Attorney Brumwell.
Absent:
5:00 PM - Four Mounds Foundation Work Session
Four Mounds Foundation staff will share information on their past, current and future
work and initiatives.
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Good evening, and welcome to a second special session of the Dubuque City
Council for July 19, 2021.
As a reminder to our in -person and online viewers and listeners, due to the
nature of tonight's meeting topic, public input is not accepted.
However, you may contact the City Council directly from the City's webpage
at www.cityofdubugue.ore/councilcontacts
Here now to begin the meeting is Mayor Roy D. Buol.
Present: Mayor Buol; Council Members Cavanagh, Farber, Jones, Resnick, Roussell,
Sprank; City Manager Van Milligen, City Attorney Brumwell.
Absent:
5:45 PM - Childcare Challenges and Progress Work Session
Economic Development Director Jill Connors, along with several local childcare
stakeholders/partners, will present an update on current challenges and progress to
date to having sufficient quality, affordable childcare in Dubuque.
Mayor Gavel is and introduces you to read this......
Good evening, and welcome to a regular session of the Dubuque City Council for
July 19, 2021.
As a reminder to our participants, you can provide in -person input or virtual audio
and written input during the sections of the agenda where public input is accepted.
Input options during the live meeting include:
• In -person attendees may approach the podium when the mayor asks if there
is any in -person public input on the item they would like to speak to.
• Remote attendees can log into GoToMeeting using the login links, phone
numbers and access code that appear on the broadcast and live stream and
posted on the front page of the meeting agenda. This option includes audio
input and written "chat' input. If you are participating via computer, indicate
which item you would like to speak to in the "chat" function, or note that you
would like to speak during the appropriate section. If you are participating
via phone, indicate which item you would like to speak to when phone lines
are unmuted. All phone lines will be unmuted during the Consent Agenda,
Public Hearings, and Public Input periods, and city staff will determine the
speaking order of the participants.
• All comments, whether in -person, audio, or written, must be accompanied by
a name and address.
Additionally, written public input is accepted by:
• Contacting the City Council directly from the City's webpage at
www.cityofdubugue.or2/councilcontacts
• And through the City Clerk's Office email at ctyclerk(nt�cityofdubugue.org
This information will be reiterated during the meeting.
Here now to begin the meeting is Mayor Roy D. Buol.
PLEDGE OF ALLEGIANCE
First item on tonight agenda is a presentation for Eagles "Eyes on the Future"
Citizens of the Year Award
PRESENTATION(S)
1. Eagles "Eves on the Future" Citizens of the Year Award
Michael Duehr, Chairman of the Eagles "Eyes on the Future" Committee, will present
the Eagles "Eyes on the Future" Citizens of the Year Award to Michael and Nancy Van
Milligen.
Next on tonight agenda are proclamations, we have one proclamation for Main
Street Public/Private Partnership Week and one for US Highway 20 Medal of
Honor Highway Proclamation
PROCLAMATION(S)
Main Street Public/Private Partnership Week Proclamation
On behalf of Dubuque Main Street and Main Street America.
US Highway 20 Medal of Honor Highway Proclamation
On behalf of American Legion Post 6 of Dubuque.
CONSENT ITEMS
At this time, anyone participating in the meeting in -person who would like to
discuss one of the Consent Items, please approach the podium when the
Mayor asks if there is any in -person input and state your name and address.
For all remote attendees, please enter your name and address in the "chat"
function or state your name and address over the phone when the Mayor asks
if there is any virtual input. If more than one participant would like to speak,
then city staff will determine the speaking order of the participants. Please
state the item you would like removed from the Consent Agenda for separate
discussion and consideration.
Consent Items can be found on pages _121, through �.
1. Minutes and Reports Submitted: City Council Proceedings of 7/6; Cable TV
Commission of 5/12; Community Development Advisory Commission of 6/6; Zoning
Advisory Commission of 7/7; Zoning Board of Adjustment of 6/24; Proof of Publication
for City Council Proceedings of 6/21 and 6/23.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits: Allison Lott for property damage; Janet Smith for property
damage;
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims: City Attorney advising that the following claims have been
referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities
Assurance Pool: Allison Lott for property damage; Janet Smith for property damage;
Michael and Jane Thorne for property damage.
Suggested Disposition: Receive and File; Concur
4. Approval of City Expenditures: City Manager recommending City Council approval for
payment of City expenditures.
RESOLUTION Authorizing the Director of Finance and Budget/City Treasurer to make
certain payments of bills that must be paid and approved for payment in accordance
with City procedures
Suggested Disposition: Receive and File; Adopt Resolution(s)
5. Resolution Approving Fund Transfers for Capital Projects and Other Expense
Reimbursements in Fiscal Year 2021 — Period 13: City Manager recommending
approval of the suggested proceedings approving a transfer of funds for capital projects
and other expense reimbursements.
RESOLUTION Authorizing the Director of Finance and Budget to make the appropriate
interfund transfers of sums and record the same in the appropriate manner for the FY
2021 for the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
6. Letter to Iowa Federal Legislators regarding Opportunity Zones: City Manager
providing a copy of a letter to be sent to Iowa Federal Legislators regarding the
Opportunity Zone program.
Suggested Disposition: Receive and File
7. Intent to Apply for 2021 JAG Justice Assistance Grant Application: City Manager
recommending approval to apply for the 2021 JAG Justice Assistant Grant Application.
Suggested Disposition: Receive and File; Approve
8. First Amendment to Grant Agreement Between the City of Dubuque and K&L
Leasing, LLC. for the Rehabilitation of 701 Bluff Street: City Manager recommending
approval of a First Amendment to Grant Agreement between the City of Dubuque and
K&L Leasing, LLC. for rehabilitation of 701 Bluff Street, which extends the completion
date to December 31, 2021.
RESOLUTION Approving the First Amendment to Grant Agreement between the City of
Dubuque, Iowa and K&L Leasing, LLC
Suggested Disposition: Receive and File; Adopt Resolution(s)
9. First Amendment to Grant Agreement Between the City of Dubuque and HG APT
LLC for the Rehabilitation of 2887 Central Avenue: City Manager recommending
approval of a First Amendment to Grant Agreement between the City of Dubuque and
HG APT, LLC for rehabilitation of 2887 Central Avenue, which extends the completion
date to August 31, 2021.
RESOLUTION Approving the First Amendment to Grant Agreement between the City of
Dubuque, Iowa and HG APT, LLC
Suggested Disposition: Receive and File; Adopt Resolution(s)
10. Fiscal Year 2022 Historic Resources Development Program (HRDP) Grant
Agreement for Dubuque's Black Heritage Survey: City Manager recommending
approval of the FY 2022 $30,000 grant agreement through the Historic Resources
Development Program (HRDP) grant program to help the City undertake Dubuque's
Black Heritage Survey.
RESOLUTION approving HRDP Grant Agreement with the Iowa Department of Cultural
Affairs for Dubuque's Black Heritage Survey
Suggested Disposition: Receive and File; Adopt Resolution(s)
11. Preliminary Plat of Country View Estates: Zoning Advisory Commission
recommending approval of the Preliminary Plat of Country View Estates.
Suggested Disposition: Receive and File; Approve
12. Pre -Annexation Agreement - Ronald W. and Jessalvnn J. Breiner, Country View
Estates: City Manager recommending approval of a Pre -Annexation Agreement with
Ronald W. and Jessalyn J. Breiner, property owners, for approximately 83.7 acres of
property located along Hales Mill Road (Parcels # 1007200003, 1007200006,
1007300005, 1007300006, 1007400001, 1007400002, 1007400010) located within two
miles of the City of Dubuque corporate limits.
RESOLUTION Approving a Pre -Annexation Agreement between the City of Dubuque,
Iowa and Ronald W. and Jessalynn J. Breiner
Suggested Disposition: Receive and File; Adopt Resolution(s)
13. Pre -Annexation Agreement — Genesis Three Holdings, LLC: City Manager
recommending approval of a Pre -Annexation Agreement with Genesis Three Holdings,
LLC., for approximately 31 acre parcel located at 15016 Depot Ridge in Dubuque
County, in conjunction with their request to connect to City water.
RESOLUTION Approving a Pre -Annexation Agreement between the City of Dubuque,
Iowa and Genesis Three Holdings, LLC
Suggested Disposition: Receive and File; Adopt Resolution(s)
14. Pre -Annexation Agreement - Mark J. McClain, Ridge View Acres: City Manager
recommending approval of a Pre -Annexation Agreement with Mark J. McClain, property
owner, for approximately 23.78 acres of property located at the intersection of Derby
Grange Road and Hales Mill Road, parcels 1007300011 and 1007400006 located within
two miles of the City of Dubuque corporate limits.
RESOLUTION Approving a Pre -Annexation Agreement between the City of Dubuque,
Iowa and Mark J. McClain
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. Final Plat of Ridge View Acres: City Manager recommending approval of the final
plat of Ridge View Acres.
RESOLUTION Approving the Final Plat of Ridge View Acres in Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
16. Southwest Arterial Project: Dubuque County Intergovernmental 28E Funding
Agreement Request to Approve Amendment No. 2: City Manager recommending
authorization for the Mayor to execute Amendment No. 2 to the original 2013
Intergovernmental 28E Funding Agreement with Dubuque County for the Southwest
Arterial Project.
RESOLUTION Approving an Intergovernmental 28E Funding Agreement Amendment
No. 2 between the City of Dubuque and Dubuque County for the Southwest Arterial
Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
17. Acceptance of a Grant of Easement for Water Main Utility over James L. Schneider
and Sharon M. Schneider Property in Dubuque, Iowa, as part of the Simpson -Southgate
Water Main Extension Project: City Manager recommending acceptance of a Grant of
Easement for Water Main Utility across James L. Schneider and Sharon M. Schneider
property being part of the Lot 1-1-1 of Potterveld Place, in the City of Dubuque,
Dubuque County, Iowa, as part of the Simpson -Southgate Water Main Extension
Project.
RESOLUTION Accepting a Grant of Easement for Water Main Utility through, over and
across part of Lot 1-1-1 of Potterveld Place, in the City of Dubuque, Dubuque County,
Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
18. 2021 Pavement Marking Project (CIP 3002245): City Manager recommending
award of the public improvement construction contract to the only bidder, SELCO, Inc.,
in the amount of $182,104.92, which is 7.8% under the engineer's estimate.
RESOLUTION Awarding Public Improvement Contract for the 2021 Pavement Marking
Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
19. Chavenelle Road Water Valve Project: City Manager recommending that the award
for the Chavenelle Road Water Valve Project be officially recorded in the minutes of the
City Council.
Suggested Disposition: Receive and File; Make Matter of Record
20. Wood Street Sanitary / Water Project: City Manager recommending that the award
for the Wood Street Sanitary/Water Project be officially recorded in the minutes of the
City Council.
Suggested Disposition: Receive and File; Make Matter of Record
21. Snow Removal Assessment: City Manager recommending City Council approval of
a resolution providing for the establishment of the final assessments for the 2020-2021
Snow Removal from City Right -of -Way.
RESOLUTION Adopting the Final Assessment Schedule for the 2020 — 2021 Snow
Removal Assessment — Right -Of -Way Obstruction Removal Assessment Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
22. Signed Contract(s): American Queen Steamboat Company Inc. for Docking
Agreement at the Port of Dubuque - American Trust River's Edge Plaza; Celebration
Belle for Docking Agreement at Port of Dubuque - Alliant Plaza Docking Facility; Robin
Dodd for management of Miller Riverview Park and Campground and Dubuque Water
Sports Club; Morton Salt, Inc for Public Works Ice Control Road Salt; WHKS & Co. for
the Burlington and National Water Main Replacement Project 2021.
Suggested Disposition: Receive and File
23. Housing and Community Development Director Alexis Steger featured in bizTimes:
City Manager providing a copy of the July 2021 issue of bizTimes in which Housing and
Community Development Director Alexis Steger is featured.
Suggested Disposition: Receive and File
24. Alcohol and Tobacco License Applications: City Manager recommending approval
of annual liquor, beer, wine and tobacco license applications as submitted.
RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required
by City of Dubuque Code of Ordinances Title 4 Business and License Regulations,
Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits
RESOLUTION Approving applications for retail cigarette/tobacco sales/nicotine/vapor
permits, as required by Iowa Code Chapter 453A.47A
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ITEMS SET FOR PUBLIC HEARING
Next are Items to set for Public Hearing. We have 2 items to be set, both to be
scheduled for August 2, 2021
1. Simmons Pet Food, Inc.: Subordination of Consent Rights Under Development
Agreement, Pavment Direction and Estoppel Certificate: City Manager recommending
that a public hearing be set for August 2, 2021 to consider City Council approval of the
Subordination of Consent Rights under the Development Agreement with Simmons Pet
Food, Inc.
RESOLUTION Intent to dispose of an interest in real property by Subordination of
Consent Rights Under Development Agreement, Payment Direction and Estoppel
Certificate with Simmons Pet Foods, Inc.
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
August 2, 2021
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2. Orchard Drive, Cider Ridge and Jonathan Dr. Water Main Project 2021: Initiate Public
Bidding and Set the Public Hearing Date: City Manager recommending initiation of the
public bidding procedure for the Orchard Drive, Cider Ridge and Jonathan Drive Water
Main Project 2021, and further recommends that a public hearing be set for August 2,
2021.
RESOLUTION Preliminary approval of plans, specifications, form of contract, and
estimated cost; setting date of public hearing on plans, specifications, form of contract,
and estimated cost; and ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
August 2, 2021
BOARDS/COMMISSIONS
Tonight, we have appointments to be made to the Community Development
Advisory Commission as well as the Library Board of Trustees
1. Boards and Commission Appointments
Appointments to the following commissions to be made at this meeting.
Community Development Advisory Commission
One, 3-Year term through February 15, 2024 (Vacant term of Wainwright) Applicant:
Danita Grant, 2479 LaVista Ct.
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2. Mayoral Appointment
Library Board of Trustees
One, 4-Year term through July 1, 2025 (Expiring term of Gorton) Applicant:
Greg Gorton, 1295 Prairie St.
This commission is subject to the State of Iowa Gender Balance Law. 7 Commissioners
total; currently 2 males/4 females/1 openings
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PUBLIC HEARINGS
At this time, anyone participating in the meeting in -person who would like to
discuss one of the public hearing items, please plan to approach the podium
when the Mayor asks if there is any in -person input for the public hearing you
would like to speak to. For all remote attendees, please enter your name and
address in the "chat" function and state your question or state your name and
address over the phone when the Mayor asks if there is any virtual input for
the public hearing you would like to speak to. If more than one participant
would like to speak, then city staff will determine the speaking order of the
participants.
1. Request to Rezone Lot D of Rustic Point Estates (End of Lasso Court) - Quasi -
Judicial Rezoning Request: Proof of publication on notice of public hearing to consider
City Council approval of a request from Buesing and Associates, Inc. to rezone property
located at Lot D of Rustic Point Estates (End of Lasso Court) from R-1 Single -Family
Residential to PUD Planned Unit Development with a PR Planned Residential
designation to accommodate a 35-unit single-family residential development, and
Zoning Advisory Commission recommending approval.
ORDINANCE Amending Title 16 of the City of Dubuque Code of Ordinances, Unified
Development Code, rezoning a portion of Lot D Rustic Point Estates Subdivision from
R-1 Single Family Residential District to PUD Planned Unit Development with a PR
Planned Residential Designation for the Vintage Estates of Dubuque Development
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
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PUBLIC INPUT
At this time, anyone participating in the meeting may address the City
Council on the Action Items on the agenda or on matters under the control of
the City Council. For all in -person attendees, please approach the podium and
state your name and address. For all remote attendees, please enter your
name and address in the "chat' function or state your name and address over
the phone when the Mayor asks if there is any virtual input. If more than one
participant would like to speak, then city staff will determine the speaking
order of the participants.
Individual remarks are limited to five (5) minutes, and the overall Public
Input period is limited to 30 minutes.
Under the Iowa Open Meetings Law, the City Council can take no formal
action on comments given during Public Input or that do not relate to the
Action Items on the agenda.
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ACTION ITEMS
Next on the agenda we have Action Items. Action item 1 is Chavenelle Road -
Northwest Arterial to Radford Road Reconstruction Project
1. Chavenelle Road - Northwest Arterial to Radford Road Reconstruction Project: City
Manager recommending award of the construction contract to the low bidder, Horsfield
Construction, Inc., in the amount of $1,864,873.50, which is 29.35% under the estimate
of probable cost.
RESOLUTION Awarding Public Improvement Contract for the Chavenelle Road — NW
Arterial to Radford Road Reconstruction Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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2. City Utility Bill Delinquency. Returning to Normal Operations: City Manager
recommending a process to use federal American Rescue Plan Act (ARPA) funds to
assist with certain overdue City utility accounts and return the Water/City Utility Billing
Department to normal operations.
Suggested Disposition: Receive and File; Approve
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3. Rebuilding America's Infrastructure with Sustainability and Equity (RAISE)
Infrastructure Planning Grant Application: City Manager recommending approval to
submit a $2,112,000 application to the U.S. Department of Transportation for the
Rebuilding America's Infrastructure with Sustainability and Equity (RAISE) Infrastructure
Planning Grant to assist with the planning and design of a multimodal transportation
corridor project for proposed improvements to the Elm Street corridor, the 16th Street
corridor, and the proposed 14th Street Railroad Overpass bridge project.
RESOLUTION Approving application for Rebuilding America's Infrastructure with
Sustainability and Equity (RAISE) Grant Funding for the planning and design of a
Multimodal Transportation Corridor Project for proposed improvements to the Elm
Street Corridor, 16th Street Corridor and the proposed 14th Street Railroad Overpass
Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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4. Intent to Apply for National Endowment for the Arts American Rescue Plan Local
Arts Agencies for Subgranting Funding Program: City Manager recommending approval
to submit a $500,000 grant application to the National Endowment for the Arts (NEA)
American Rescue Plan (ARP) Local Arts Agencies for Subgranting funding program.
Suggested Disposition: Receive and File; Approve
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5. Fiscal Year 2022 Arts & Culture Special Proiects Grant Funding Recommendation:
City Manager recommending City Council concurrence with the Arts & Cultural Affairs
Advisory Commission's recommendations to fund the FY 2022 Special Project grant
applications
Suggested Disposition: Receive and File; Concur
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6. Agreement with Community Solutions of Eastern Iowa for Rapid Rehousing: City
Manager recommending City Council approval of an Agreement with Community
Solutions of Eastern Iowa for an expanded Rapid Rehousing Program with CARES Act
funds allocation of $163,968.
RESOLUTION Approving an Agreement with Community Solutions of Eastern Iowa for
the Rapid Rehousing Program
Suggested Disposition: Receive and File; Adopt Resolution(s)
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7. Proceedings for Directing Sale of $3,720,000 Water Revenue Refunding Bonds
Series 2021C and Awarding Bonds to Best Bidder: City Manager recommending City
Council approval of the suggested proceedings for directing sale of the $3,720,000
Water Revenue Refunding Bonds, Series 2021C and awarding bonds to the best
bidder.
RESOLUTION Directing Sale of $3,720,000* (subject to adjustment per terms of
offering) Water Revenue Refunding Bonds, Series 2021 C
RESOLUTION Authorizing the redemption of outstanding Water Revenue Bonds,
Series 2008D, of the City of Dubuque, State of Iowa, dated November 4, 2008, and
directing notice be given
RESOLUTION Authorizing the redemption of outstanding Water Revenue Bonds,
Series 2010D, of the City of Dubuque, State of Iowa, dated September 21, 2010, and
directing notice be given
Suggested Disposition: Receive and File; Adopt Resolution(s)
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8. June 2021 Bee Branch Creek Railroad Culverts Proiect Update Video: The Public
Information Office will show a video of the Bee Branch Creek Railroad Project.
Link to video: https://youtu.be/xk-UcT04H7M
Suggested Disposition: Receive and File; Video
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COUNCIL MEMBER REPORTS
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To: Trish L. Gleason, Assistant City Clerk
You are hereby directed to call a special session of the City Council to be held
on Monday, July 19, 2021 at 5:00 p.m. in the Historic Federal Building for the
purpose of conducting work sessions on the Four Mounds Foundation and
Childcare Challenges and Progress.
Roy D. Buol, Mayor
To: Trish L. Gleason, Assistant City Clerk
You are hereby directed to call a regular session of the City Council to be held
on Monday, July 19, 2021 at 6:30 p.m. in the Historic Federal Building for the
purpose of conducting such business that may properly come before the City
Council.
oy D. Buol, Mayor
Consent Items: Pgs. 2-6