Proof_City Council Proceedings 7.6.21Copyrighted
August 2, 2021
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council proceedings of 7/19; Arts and Cultural Affairs Advisory
Commission of 6/22 and 7/13; Five Flags Civic Center Advisory
Commission of 5/3; Historic Preservation Commission of 6/17 and 7/15;
Proof of Publication for City Council Proceedings of 7/6.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings of 7/19/21 Supporting Documentation
Arts and Cultural Affairs Commission of 6/22/21 Supporting Documentation
Arts and Cultural Affairs Commission of 7/13/21 Supporting Documentation
Five Flags Civic Center Commission Minutes of 5/3/21 Supporting Documentation
Historic Preservation Commission Minutes of 6/17/21 Supporting Documentation
Historic Preservation Commission Minutes of 7/15/21 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
7/6/21
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
07/14/2021
and for which the charge is 26.79
Subscribed to before me, a Notary Public in`anH for
Dubuque County, Iowa,
this 14th day of July, 2021
Notaryblic in and for Dubuque tounty, Iowa.
k-i
JET K. PAPE
CommlaslonNumhar189859yComm. Exp, DEC 11, 2022
Ad text : CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m.
on July 6, 2021 in the second -floor Council Chambers of the
Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Cavanagh, Farber,
Jones, Resnick, Roussell, Sprank; City Manager Van Milligen,
City Attorney Bramwell.
This was a special session of the City Council called for
the purpose of conducting a work session on the COVID-19
pandemic update.
WORK SESSION
COVID-19 Pandemic Update
Mary Rose Corrigan, Public Health Specialist for the City of
Dubuque; Jenna Manders, Director of Strategic Relations for
the Community Foundation of Greater Dubuque; and Rick
Dickinson, President of Greater Dubuque Development
Corporation (GDDC), provided updates on the internal and
community -facing response to COVID-19. Ms. Corrigan spoke on
recent COVID-19 cases in the county and vaccination rates. Ms.
Manders spoke about the Community Foundation of Greater
Dubuque's involvement in the Community Organizations Active in
Disaster (COAD) group, and the Disaster Recovery Fund donating
over $1.7 million to various community organizations since its
reactivation in March of 2020. Mr. Dickinson spoke about
recent workforce outcomes and the GDDC annual meeting
scheduled for Thursday, July 8, 2021, at 5:30 p.m. The
presenters responding to questions from the City Council
following their presentations.
There being no further business, Mayor Buol declared the
meeting adjourned at 6:21 p.m.
/s/Adrienne N. Breitfelder
City Clerk
It 7/14
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
07/14/2021
and for which the charge is 320.93
1
Subscribed to fore me, a Notary Public in and for
Dubuque County, Iowa,
this 14th day of July, 2021
Notar P 1blic in and for Dubuque County, Iowa.
'' r JANET K. PAPE
Cam�miaalom Number 199569
by Camm. E=p. DEC 11, 2022
Ad text : CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m.
on July 6, 2021 in the second -floor Council Chambers of the
Historic Federal Building, 350 W. 6 th Street.
Present: Mayor Buol; Council Members Cavanagh, Farber,
Jones, Resnick, Roussell, Sprank; City Manager Van Milligen,
City Attorney Bramwell.
Mayor Buol read the call and stated this is a regular
session of the City Council called for the purpose of
conducting such business that may properly come before the
City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. Summer Learning Week Proclamation (July 12-16, 2021) was
accepted by Danielle Willis on behalf of St. Mark Youth
Enrichment.
NN)0-9 U00000V 69
Motion by Resnick to receive and file the documents, adopt
the resolutions, and dispose of as indicated. Seconded by
Jones. Motion carried 7-0.
1. Minutes and Reports Submitted: City Council Proceedings
of 6/21 and 6/23; Housing Commission of 6/22; Library Board of
Trustees Update of 6/24; Proof of Publication for City Council
Proceedings of 6/7; Proof of Publication for List of Claims
and Summary of Revenues for Month Ended 5/31. Upon motion the
documents were received and filed.
2. Notice of Claims and Suits: Dustin McGonagle - Section
1983; J.B. Priest for property damage; Douglas Spyrison for
property damage; Jane Thorne and Michael Thorne for vehicle
damage; Settlement Agreement and Mutual Release of All Claims
between HACAP / Operation New View and Gary Stelpflug/2G2,
LLC. Upon motion the documents were received, filed, and
referred to the City Attorney.
3. Disposition of Claims: City Attorney advised that the
following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance
Pool: J.B. Priest for property damage, Douglas Spyrison for
property damage. Upon motion the documents were received,
filed, and concurred.
4. Approval of City Expenditures: City Manager recommended
City Council approval for payment of City expenditures. Upon
motion the documents were received and filed, and Resolution
No. 222-21 Authorizing the Director of Finance and Budget/City
Treasurer to make certain payments of bills that must be paid
and approved for payment in accordance with City procedures
was adopted.
5. Pre -Annexation Agreement - Sally A. Hoemer: City Manager
recommended approval of a Pre -Annexation Agreement with Sally
Hoerner for property located at 9653 Monticello Drive in
Dubuque County, in conjunction with her request to connect to
City water. Upon motion the documents were received and filed,
and Resolution No. 223-21 Approving a Pre -Annexation Agreement
between the City of Dubuque, Iowa and Sally A. Hoemer was
adopted.
6. First Amendment to Grant Agreement Between the City of
Dubuque and 84 Main, LLC for the Creation of Rental Units at
84 Main Street: City Manager recommended approval of the First
Amendment to Grant Agreement between the City of Dubuque and
84 Main, LLC for its creation of rental units at 84 Main
Street. Upon motion the documents were received and filed, and
Resolution No. 224-21 Approving the First Amendment to Grant
Agreement between the City of Dubuque, Iowa and 84 Main, LLC
was adopted.
7. Childcare Grant Opportunity Through Care Constellation
Open Call: City Manager recommended support of a grant
application to the Care Constellation on the issue of
childcare submitted on behalf of a local childcare coalition.
Upon motion the documents were received, filed and approved.
8. Support for Dubuque Initiatives Rehabilitation Project at
1739-1763 Central Avenue: City Manager recommended support for
the Dubuque Initiatives grant application to the Iowa Finance
Authority for the use of National Housing Trust Fund
grant dollars to complete a rehabilitation project at
1739-1763 Central Avenue by Chris Richard. Upon motion the
documents were received, filed and approved.
9. Intent to Apply to City of Dubuque AmeriCorps Program:
Partners in Learning: City Manager recommended City Council
approval to apply for City of Dubuque AmeriCorps Program:
Partners in Learning grant in the amount of $203,760. Upon
motion the documents were received and filed, and Resolution
No. 225-21 Authorizing the Mayor to execute an application for
the City of Dubuque Americorps Program: Partners in Learning
and authorizing the Leisure Services Manager and the City
Manager to approve the application was adopted.
10. Intent to Apply for City of Dubuque AmeriCorps Program:
Creating Opportunities: City Manager recommended approval to
apply for City of Dubuque AmeriCorps Program: Creating
Opportunities grant in the amount of $110,000. Upon motion the
documents were received and filed, and Resolution No. 226-21
Authorizing the Mayor to execute an application for the City
of Dubuque Americorps Program: Creating Opportunities and
Authorizing the Leisure Services Manager and the City Manager
to approve the application was adopted.
11. Intent to apply for Lowes 100 Hometowns: City Manager
recommended approval to apply for Lowes 100 Hometowns grant in
the amount of $115,000. Upon motion the documents were
received and filed, and Resolution No. 227-21 Authorizing the
Mayor to execute an application for the Lowes 100 Hometowns
and authorizing the Leisure Services Manager and the City
Manager to approve the application was adopted.
12. Purchase of three (3) Gillig 29' Low Floor Buses: City
Manager recommended City Council authorization to purchase
three new 29' Gillig Low Floor Buses. Upon motion the
documents were received, filed and approved.
13. Purina Drive Flood Wall Replacement Project: CIP 3502480
and 7202480: City Manager recommended that the award for the
Purina Drive Flood Wall Replacement
Project be officially recorded in the minutes of the City
Council. Upon motion the documents were received, filed and
made a Matter of Record.
14. Signed Contract(s): Boys and Girls Club Facility Use
Agreement; Drew Cook & Sons Excavating Co. Inc. for the Dillon
Street Drain Tile Project 2021; Agreement with Nicholas J.
Edwards, MD to act as the Medical Director for the City's Fire
Department Emergency Medical Services Division; Tschiggfrie
Excavating Co. for the 2021 Asphalt Overlay Ramp Project Four.
Upon motion the documents were received and filed.
15. Emergency Operations Center (EOC) Response to COVID 19:
City Manager transmitted a summary of the response and
activities of the Emergency Operations Center (EOC) to
COVID-19, providing a snapshot of the mechanics,
accomplishments, and future recommendations for operation of
the EOC in response to COVID-19. Upon motion the documents
were received and filed.
16. Fireworks Permit for Mark Molo: City Manager recommended
consideration to issue a permit to Mark Molo for a fireworks
display on July 17, 2021. Upon motion the documents were
received, filed and approved.
17. Liquor License Renewals: City Manager recommending
approval of annual beer, liquor and wine licenses as
submitted. Upon motion the documents were received and filed,
and Resolution No. 228-21 Approving applications for beer,
liquor, and/or wine permits, as required by City of Dubuque
Code of Ordinances Title 4 Business and License Regulations,
Chapter 2 Liquor Control, Article B Liquor, Beer and Wine
Licenses and Permits was adopted.
BOARDS/COMMISSIONS
1. Boards and Commission Applicant Review: City Clerk
Breitfelder stated that the Historic Preservation Commission
applicant review was pulled from the meeting due to a
discrepancy in the vacancy of the term on the commission.
Applications were reviewed for the following Boards and
Commissions. Applicants were invited to address the City
Council regarding their desire to serve on the following
Boards/ Commissions.
i. Community Development Advisory Commission: One, 3-Year
term through February 15, 2024 (Vacant term of Wainwright).
Applicant: Danita Grant, 2479 LaVista Ct.
ii. Mayoral Appointment: Library Board of Trustees: One,
4-Year term through July 1, 2025 (Expiring term of Gorton)
Applicant: Greg Gorton, 1295 Prairie St. This commission is
subject to the State of Iowa Gender Balance Law. 7
Commissioners total; currently 2 males/4 females/1 openings.
2. Boards and Commission Appointments: Appointments were
made to the following boards/ commissions.
i. Housing Appeals and Mediation Board: One, 3-Year term
through January 1, 2024 (Initial term on this board. Board was
created on December 7, 2020 as a result of restructuring the
Building Code Boards). Applicants: George Cooley, 2255 Francis
St.; Lynn Sutton, 859 Air Hill St. (Additional Applicant).
Membership Requires Balance of Landlords, Tenants and Other
Interested Citizens. 5 Commissioners total; currently 2
Landlords/1 Tenant/1 Interested Citizen /1 Opening. Upon roll
call vote, Ms. Sutton was appointed to the 3-year term through
January 1, 2024. Ms. Sutton received all 7 votes from the City
Council for the term.
PUBLIC HEARINGS
1. Chavenelle Road - NW Arterial to Radford Road
Reconstruction Project - CIP #3602551, 7201180: Proof of
publication on notice of public hearing to consider City
Council approval of the plans, specifications, form of
contract, estimated cost of $3,193,910, resolution of
necessity and preliminary schedule of assessments for the
Chavenelle Road - Northwest Arterial to Radford Road
Reconstruction Project, and City Manager recommended approval.
Motion by Cavanagh to receive and file the documents and adopt
Resolution No. 229-21 Approval of plans, specifications, form
of contract, and estimated cost for the Chavenelle Road NW
Arterial to Radford Road Reconstruction Project; Resolution
No. 230-21 With respect to the adoption of the Resolution of
Necessity Proposed for the Chavenelle Road NW Arterial to
Radford Road Reconstruction Project; and Resolution No. 231-21
Approving schedule of assessments and estimate of total cost
for the Chavenelle Road NW Arterial to Radford Road
Reconstruction Project. Seconded by Sprank. Jim Weber,
property owner of 4300 Chavenelle Road, and Tonya Millard,
Executive Director of the Dubuque Humane Society, 4242
Chavenelle Road, spoke in opposition to the project, stating
inequities in the assessments for the property owners of this
project versus the property owners affected by the extension
of a hiking and biking trail on Radford Road. Additionally,
concerns were stated on the financial burden of the assessment
for non -profits. Responding to questions from the City
Council, City Manager Van Milligen stated that it is standard
practice for non -profits to be assessed in the same manner as
all other property owners, and that a grant awarded for the
mentioned hiking and biking trail eliminated the requirement
for property owners affected by that assessment to pay. City
Engineer Gus Psihoyos stated that property owners can contract
with private companies on their own to install the sidewalks,
which has a potential cost savings of up to 25 %. Mr. Psihoyos
also stated that the property owners will have up to 15 years
at 3 % interest to pay back the assessment if the project is
done through the city. City Attorney Brumwell stated that per
Iowa State Code, if assessments are provided to the County
after May of 2022, then the assessments to the property owner
will not be due until July 1, 2023. Civil Engineer Jon Dienst
summarized the special assessment state code section. City
Clerk Breitfelder confirmed that no public input was received
by the City Clerks Office on this item. City Council discussed
the necessity of sidewalks and encouraged the community to
assist with funding for the impacted non -profits. Motion
carried 7-0.
2. 2021 Pavement Marking Project - CIP 3002245: Proof of
publication for notice of public hearing to consider City
Council approval of the plans, specifications, form of
contract and the estimated cost of $205,000 for the 2021
Pavement Marking Project, and City Manager recommended
approval. Motion by Jones to receive and file the information
and adopt Resolution No. 232-21 Approval of plans,
specifications, form of contract, and estimated cost for the
2021 Pavement Marking Project. Seconded by Resnick. Motion
carried 7-0.
ACTION ITEMS
1. Code of Ordinances Amendment - Mayor and City Council
Compensation: City Clerk submitted an amendment to the City of
Dubuque Code of Ordinances Title I Administration, Chapter 6
Mayor and City Council, Section 1-6-2, adjusting Mayor and
City Council Member salaries effective January 1, 2022 as
recommended by the Compensation Task Force and concurred by
the City Council on June 21, 2021. Motion by Resnick to
receive and file the documents and that the requirement that a
proposed ordinance be considered and voted on for passage at
two Council meetings prior to the
meeting at which it is to be passed be suspended. Seconded by
Jones. Mayor Buol briefly summarized the process for the City
Council considering changes to compensation. Motion carried
7-0.
Motion by Resnick for final consideration and passage of
Ordinance No. 27-21 Amending City of Dubuque Code of
Ordinances Title 1 Administration, Chapter 6 Mayor and City
Council, Section 1-6-2 Compensation. Seconded by Jones. Motion
carried 7-0.
2. Renew DBQ - A Low- to Moderate -Income Solar Pilot
Project: City Manager recommended City Council approval of a
pilot project called Renew DBQ, which focuses on increasing
access to solar technology for low- to moderate -income (LMI)
residents and requests approval to move forward with funding
the pilot project. Motion by Cavanagh to receive and file the
documents and approve the project. Seconded by Jones.
Sustainability Coordinator Gina Bell made a presentation.
Topics included: Energy as a tool for impact; Pilot details;
focus area of the project; and how the project works.
Responding to questions from the City Council, Ms. Bell
summarized the options that residents will have to pay their
cost of the installations, stated the outcomes that will be
measured to assess the results of the project, and provided
additional details about the city's cost for the program. City
Council expressed support for the project and stated that data
illustrating the results of this project will be helpful in
potentially securing future funding sources for the project.
Motion carried 7-0.
3. Community Development Block Grant (CDBG) Contracts for
Public Services: City Manager recom-mended City Council
approval of the Community Development Block Grant (CDBG)
Agreements with the following organizations: Dubuque Community
YMCA/YWCA Domestic Violence Shelter ($117,000); Dubuque Rescue
Mission ($80,000); and Opening Doors Maria House ($53,000).
Motion by Jones to receive
and file the documents and adopt Resolution No. 233-21
Authorizing Execution of FY21/PY20 Homeless Shelter
Rehabilitation Agreements. Seconded by Roussell. Motion
carried 7-0.
4. Fiscal Year 2022 Purchase of Services Grant
Recommendations and Agreements: City Manager recommended
approval of the recommended funding for the Fiscal Year 2022
Purchase of Services Grant applications as follows: Convivium
Urban Farmstead, Free Community Casseroles ($25,000.00);
Dubuque YMCA/YWCA Domestic Violence Shelter ($25,000.00); St.
Mark Youth Enrichment, Before School Programming ($25,000.00);
Red Basket Project, Period Supplies for Those Who Menstruate
($12,625.00); Marita Theisen Childcare Center at Steeple
Square, Education and Programming ($10,000.00); and Project
Rooted, Rooted Pantries ($2,375.00). Motion
by Cavanagh to receive and file the documents and adopt
Resolution No. 234-21 Authorizing Execution of FY22 Purchase
of Services Grant Agreements. Seconded by Resnick. Motion
carried 7-0.
5. Community Development Block Grant (CDBG) CV Contract for
Dubuque Food Pantry: City Manager recommended approval of a
contract for Community Development Block Grant (CDBG) CARES
Act funding for assistance to the Dubuque Food Pantry in the
amount of $167,955. Motion by Resnick to receive and file the
documents and adopt Resolution No. 235-21 Authorizing
Execution of CDBG-CV Agreement with Dubuque Food Pantry.
Seconded by Sprank. City Council thanked city staff for
addressing food insecurity in the community through this
agreement and other actions. Council Members Roussell and
Cavanagh shared their experiences helping with food
distribution in the community. Motion carried 7-0.
6. Community Development Block Grant FY2021 Annual Action
Plan Amendment #2: City Manager recommended City Council
approval of the Community Development Block Grant FY2021
Annual Action Plan Amendment #2 as recommended by the
Community Development Advisory Commission. Motion by Jones to
receive and file the documents and adopt Resolution No. 236-21
Adopting the Fiscal Year 2021 (Program Year 2020) Community
Development Block Grant (CDBG) Annual Action Plan Amendment
#2. Seconded by Farber. Motion carried 7-0.
7. Proceedings to Direct Advertisement for Sale of
$3,720,000 Water Revenue Refunding Bonds, Series 2021C,
Approval of the Preliminary Official Statement, and Approval
of Electronic Bidding Procedures: City Manager recommended
City Council approval of the suggested proceedings for
approving the advertisement for sale, preliminary Official
Statement, and electronic bidding procedures for the
$3,720,000 Water Revenue Refunding Bonds, Series 2021C. Motion
by Roussell to receive and file the documents and adopt
Resolution No. 237-21 Directing the advertisement for sale of
$3,720,000* (subject to adjustment per terms of offering)
Water Revenue Refunding Bonds, Series 2021C, and approving
electronic bidding procedures and distribution of preliminary
official statement. Seconded by Cavanagh. Motion carried 7-0.
8. Request for Work Session: Four Mounds Foundation: City
Manager requested the City Council schedule a work session for
July 19, 2021, at 5:00 p.m. on the Four Mounds Foundation and
their work. Motion by Roussell to receive and file the
documents and schedule the work session as recommended.
Seconded by Farber. No schedule conflicts were expressed.
Motion carried 7-0.
9. Request for Work Session: Inclusive Dubuque Quarterly
Update: City Attorney requested the City Council schedule a
work session for August 16, 2021, at 5:00 p.m. for the
Inclusive Dubuque Quarterly Update. Motion by Cavanagh to
receive and file the documents and schedule the work session
as recommended. Seconded by Jones. No schedule conflicts were
expressed. Motion carried 7-0.
10. Request for Work Session: Airport Master Plan Update:
City Manager requested the City Council schedule a work
session for September 20, 2021, at 5:30 p.m. to review the
Airport Master Plan Update. Motion by Jones to receive and
file the documents and schedule the work session as
recommended. Seconded by Resnick. No schedule conflicts were
expressed. Motion carried 7-0.
COUNCIL MEMBER REPORTS
Council Member Jones reported on the recent passing of
former City Council Member Mike Pratt and former Assistant
Fire Chief Dick Rudden.
Council Member Resnick thanked city staff for their work
over the 4th of July weekend.
Council Member Roussell reported on her recent attendance at
an Iowa League of Cities (ILC) policy committee meeting.
Council Member Cavanagh reported on his attendance at the
(ILC) Executive Board meeting. Mr. Cavanagh stated that
Dubuque is a leader in hybrid City Council meetings, as many
cities are choosing not to conduct hybrid meetings for various
reasons. Mr. Cavanagh thanked city staff for their efforts in
making hybrid meetings a successful option.
CLOSED SESSION
Motion by Jones to convene in closed session at 8:09 p.m. to
discuss professional evaluations Chapter 21.5(1)(i) Code of
Iowa. Seconded by Farber. Motion carried 7-0.
Upon motion, the City Council reconvened in open session at
8:25 p.m.
There being no further business, Mayor Buol declared the
meeting adjourned at 8:25 p.m.
/s/Adrienne N. Breitfelder
City Clerk
It 7/14