Asbury Road Fiber Optic Collaboration Project Phase 1 - ClP 1002871City of Dubuque
City Council Meeting
Consent Items # 18.
Copyrighted
August 2, 2021
ITEM TITLE: Asbury Road Fiber Optic Collaboration Project Phase 1 - Cl P 1002871
SUMMARY: City Manager recommending acceptance of the construction contract for
the Asbury Road Fiber Optic Collaboration Project Phase I, as
completed by Utility Service Contractors, in the final contract amount of
$79,145.14.
RESOLUTION Accepting the Asbury Road Fiber Optic Collaboration
Project Phase I and authorizing the payment to the contractor
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Asbury Road Fiber Optic Collaboration Phase 1-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Acceptance Resolution Resolutions
THE C
DUUB-.-*.-TE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Asbury Road Fiber Optic Collaboration Project Phase 1
CIP 1002871
DATE: July 28, 2021
Dubuque
*Amrin Cia
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Asbury Road Fiber Optic Collaboration Project Phase I, as completed by Utility
Service Contractors, in the final contract amount of $79,145.14.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
I�Lvw ��
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Asbury Road Fiber Optic Collaboration Project Phase I
CIP 1002871
DATE: July 27, 2021
INTRODUCTION
Dubuque
AII•Ameriea City
r I I® ►
I�
2007-2012.2013
2017*2019
The enclosed resolution provides for the acceptance of the construction contract for the
Asbury Road Fiber Optic Collaboration Project Phase I.
BACKGROUND
The Asbury Road Fiber Optic Collaboration Project Phase I is a collaborative effort with
Alliant Energy and the City of Dubuque. This collaborative effort involves multiple
departments of the City working with Dave Lyons of Greater Dubuque Development
Corporation to coordinate with Alliant Energy installing fiber assets. This reduces costs
for Alliant Energy and the City since the work is done jointly.
This project is one phase of a multi -phase effort that allows Alliant Energy to connect its
assets between Madison, WI and Cedar Rapids, IA. This project phase provides fiber
duct and vault installation along Asbury Road from Carter Road to John F. Kennedy Road.
Other phases include Asbury Road from John F. Kennedy Road to the NW Arterial and
Asbury Road from the NW Arterial to Radford Road.
DISCUSSION
This project consisted of the boring of 2,700 linear feet of a joint package of fiber duct for
the City of Dubuque and Alliant Energy. This route is along Asbury Road from Carter
Road to John F. Kennedy Road. The construction included a fiber package of 7-way
Futurepath for the City, (2) 2" duct for the City, and (2) 1.25" for Alliant Energy. In
preparation for future partnerships, one (1) of the 2" ducts that the City installed along this
route could be bought or leased by other telecommunication providers. The final project
costs were under the awarded contract value due to less than required concrete repairs.
Since the project is joint with Alliant Energy, the cost savings are split with them.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the final contract amount of $79,145.14 to Utility Service Contractors for the Asbury
Phase 1 from Carter Rd. to JFK Rd. Fiber Joint Project.
BUDGETIMPACT
The project cost breakdown summary for the Asbury Road Fiber Optic Collaboration
Project Phase I is summarized below:
Description
Award
FINAL
Construction — City
$52,416.00
$47,034.07
Construction - Alliant
37,493.00
32,111.07
Design/Contract Admin/Construction Engineering
18,000.00
15,800.00
Total Project Cost
$107,909.00
$94,945.14
The project funding summary is as follows:
CIP
Funding Source
Amount
1002871
Alliant Energy Broadband CIP
$62,834.07
1002871
Alliant Energy Reimbursement
32,111.07
Available Project Funding
$94,945.14
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $79,145.14 to
Utility Service Contractors for the Asbury Road Fiber Optic Collaboration Project Phase
1.
cc: Justine Hull, Traffic Engineer
Dave Ness, Civil Engineer II
Prepared by: Justine Hull City of Dubuque Engineering 50 W. 13" Street Dubuque IA 52001 (563)589 4270
Return to: Adreinne N. Breitbelder, City Clerk, 50W 13" Street, Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 269-21
ACCEPTING THE ASBURY ROAD FIBER OPTIC COLLABORATION PROJECT
PHASE I AND AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Asbury Road Fiber Optic
Collaboration Project Phase I, (the Project) has been completed by the Contractor, Utility
Service Contractors, (Contractor), the City Engineer has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $79,145.14;
WHEREAS, the Contractor has previously been paid $75,187.87, leaving a
balance of $3,957.27; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $3,957.27 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved and adopted this 2nd day of August 2021.
Attest:
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Adrienne N. Breitfelder, City Clerk
'/ �' IdI -
Roy D. Fol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF ASBURY PHASE 1
FROM CARTER RD. TO JFK RD. JOINT FIBER PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that he has
inspected the Asbury Phase 1 from Carter Rd. to JFK Rd. Joint Fiber Project has been
performed in compliance with the terms of the Public Improvement Contract, and that the
total cost of the completed work is $94,945.14.
Dated this 27th day of July 2021.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 27th day of July 2021.
Adrienne N. Breitfelder, City Clerk