Asbury Road Fiber Optic Collaboration Project Phase 3 - CIP 1002871City of Dubuque
City Council Meeting
Consent Items # 20.
Copyrighted
August 2, 2021
ITEM TITLE: Asbury Road Fiber Optic Collaboration Project Phase 3 - Cl P 1002871
SUMMARY: City Manager recommending acceptance of the construction contract for
the Asbury Road Fiber Optic Collaboration Project Phase 3, as
completed by Utility Service Contractors, in the contract amount of
$29,530.42.
RESOLUTION Accepting the Asbury Road Fiber Optic Collaboration —
Phase 3 Project and authorizing the payment to the contractor
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description
Type
Asbury Road Fiber Optic Collaboration Phase 3-MVM City Manager Memo
Memo
Staff memo
Resolution
Staff Memo
Resolutions
THE C
DUUB-.-*.-TE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Asbury Road Fiber Optic Collaboration Project Phase 3
CIP 1002871
DATE: July 28, 2021
Dubuque
*Amrin Cia
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Asbury Road Fiber Optic Collaboration Project Phase 3, as completed by Utility
Service Contractors, in the contract amount of $29,530.42.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
k�4
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Asbury Road Fiber Optic Collaboration — Phase 3 Project
CIP 1002871
DATE: July 26, 2021
INTRODUCTION
Dubuque
AII•Ameriea City
r I I® ►
I�
2007-2012.2013
2017*2019
The enclosed resolution provides for the acceptance of the construction contract for the
Asbury Road Fiber Optic Collaboration — Phase 3 Project.
BACKGROUND
The Asbury Road Fiber Optic Collaboration Project Phase III is a collaborative effort with
Alliant Energy and the City of Dubuque. This collaborative effort involves multiple
departments of the City working with Dave Lyons of Greater Dubuque Development
Corporation to coordinate with Alliant Energy installing fiber assets. This reduces costs
for Alliant and the City since the work is done jointly.
This project is one phase of a multi -phase effort that allows Alliant Energy to connect its
assets between Madison WI and Cedar Rapids IA. This project provides fiber duct and
vault installation along Asbury Road from the NW Arterial to Radford Road. Other phases
include along Asbury Road from Carter Road to John F. Kennedy Road and continuing
along Asbury Road to the NW Arterial.
DISCUSSION
The project consisted of the boring of 1,200 linear feet of a joint package of fiber duct for
the City of Dubuque and Alliant Energy. This route is along Asbury Road from the City of
Dubuque City Limits on Asbury Road to Radford Road in the City of Asbury. The
construction included a fiber package of 7-way Futurepath for the City and (2) 1.25" for
Alliant. The project was under the estimate given by the contractor due to concrete
repairs. Since the project is joint with Alliant Energy, the cost is split and any changes
were discussed with them, as well.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $26,845.42 to Utility Service Contractors for the Asbury Road
Fiber Optic Collaboration — Phase 3 Project from City of Dubuque City Limits on Asbury
Road to Radford Road in the City of Asbury.
BUDGETIMPACT
The project cost for the Asbury Road Fiber Optic Collaboration — Phase 3 Project is
summarized below:
Description
Estimate
Award
FINAL
Construction — City
$18,045.00
$12,313.00
$9,822.71
Construction - Alliant
30,045.00
19,513.00
17,022.71
Design / Contract Admin / Construction Engineering
4,809.00
3,183.00
2,685.00
Total Project Cost
$ 52,899.00
$35,009.00
$29,530.42
The project funding summary is as follows:
CIP
Funding Source
Amount
1002871
Alliant Energy Broadband
$12,507.71
1002871
Alliant Energy Reimbursement
17,022.71
Available Project Funding
$29,530.42
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the public
improvements and to authorize the payment of the contract amount of $29,530.42 to
Utility Service Contractors for the Asbury Road Fiber Optic Collaboration — Phase 3
Project.
cc: Justine Hull, Traffic Engineer
Dave Ness, Civil Engineer II
Prepared by Justine Hull City of Dubuque Engineering 50 W. 13'" Street Dubuque IA 52001 (563)589 4270
Return to: Adreinne N. Breitbelder, City Clerk, 50W 13'" Street, Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 271-21
ACCEPTING THE ASBURY ROAD FIBER OPTIC COLLABORATION — PHASE 3
PROJECT AND AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Asbury Road Fiber Optic
Collaboration — Phase 3 Project, (the Project) has been completed by the Contractor,
Utility Service Contractors, (Contractor), the City Engineer has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $26,845.42;
WHEREAS, the Contractor has previously been paid $25,503.15, leaving a
balance of$1,342.27; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $1,342.27 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved and adopted this 2nd day of August 2021.
Attest:
d4zlt'rz /
Adrienne N. Breitfelder, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF ASBURY ROAD
FIBER OPTIC COLLABORATION — PHASE 3 PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Asbury Road Fiber Optic Collaboration — Phase 3 Project has been
performed in compliance with the terms of the Public Improvement Contract, and that the
total cost of the completed work is $29,530.42.
Dated this 26th day of July 2021.
Filed in the office of the City Clerk on the
Gus Psihoyos, City Engineer
26th day of July 2021.
Adrienne N. Breitfelder, City Clerk