Kaufmann Avenue Storm Sewer Improvement Project from FrancisCity of Dubuque
City Council Meeting
Consent Items # 22.
Copyrighted
August 2, 2021
ITEM TITLE: Kaufmann Avenue Storm Sewer Improvement Project from Francis
Street to North Main Street (CI P 2642769, PROJECT 1 X0006, CI P
2642769, PROJECT 1X0005 and CIP 64042735)
SUMMARY: City Manager recommending acceptance of the public improvement
contract for the Kaufmann Avenue Storm Sewer Improvement Project
from Francis Street to North Main Street, as completed by Portzen
Construction, I nc., in the contract amount of $1,739,281.62, which is a
2.14% decrease from the original contract amount of $1,777,262.50.
RESOLUTION Accepting the Kaufmann Avenue Storm Sewer
Improvement Project from Francis Street to North Main Street and
authorizing the final payment to the contractor
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Kaufmann Avenue Storm Sewer Improvements -Francis City Manager Memo
Street to North Main Street-MVM Memo
Staff Memo
Staff Memo
Acceptance Resolution Resolutions
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Kaufmann Avenue Storm Sewer Improvement Project from Francis Street
to North Main Street
(CIP 2642769, PROJECT 1X0006, CIP 2642769, PROJECT 1X0005 and
CIP 64042735)
DATE: July 28, 2021
City Engineer Gus Psihoyos is recommending acceptance of the public improvement
contract for the Kaufmann Avenue Storm Sewer Improvement Project from Francis
Street to North Main Street, as completed by Portzen Construction, Inc., in the contract
amount of $1,739,281.62, which is a 2.14% decrease from the original contract amount
of $1, 777,262.50.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
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Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
Dubuque
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2007-2012.2013
2017*2019
FROM: Gus Psihoyos, City Engineer
DATE: July 27, 2021
RE: Kaufmann Avenue Storm Sewer Improvement Project from Francis Street
to North Main Street
(CIP 2642769, PROJECT 1X0006, CIP 2642769, PROJECT 1X0005 and
CIP 64042735)
INTRODUCTION
The enclosed resolution provides for the acceptance of the Public Improvement Contract
for the Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North
Main Street. The improvements are fully funded through the HUD National Disaster
Resiliency (NDR) Community Development Block Grant (CDBG) funding awarded to the
City through the State of Iowa.
BACKGROUND
In January 2016, the State was awarded $95.7 million in HUD National Disaster
Resiliency Competition grant funds. Per the award, the City of Dubuque is to receive
$23.1 million for storm water infrastructure improvements associated with the Bee Branch
Watershed Flood Mitigation Project. The infrastructure improvements are as follows:
1. Bee Branch Railroad Culvert Infrastructure Improvements involving the installation
of culverts from the Lower Bee Branch Creek, through Canadian Pacific Railway
property, to the Upper Bee Branch north of Garfield Avenue;
2. 22nd Street/Kaufmann Ave Storm Sewer Improvements involving the installation
of a large diameter storm sewer from 22nd & Elm up Kaufmann Avenue to the
Kaufmann & Kane intersection. The work includes inlets and local sewer
connections to the storm sewer and the complete reconstruction of the street and
other underground utilities along the street right-of-way corridor.
3. 17th Street/W. Locust Street Storm Sewer Improvements involving the installation
of large diameter pipe from the Lower Bee Branch Creek through the Canadian
Pacific Railway tracks to 17th Street then to the west along 17th Street and finally
west along W. Locust Street towards Angella St. The work includes inlets and local
sewer connections to the storm sewer and the complete reconstruction of the
street and other underground utilities along the street right-of-way corridor.
In October of 2016, the City Council passed Resolution 362-16 authorizing the execution
of the funding contract with the Iowa Economic Development Authority (IEDA) for the
City's receipt of $23,309,600.00 in Community Development Block Grant Program
Disaster Recovery - National Disaster Resiliency funds for the Bee Branch Watershed
Flood Mitigation Project.
In January of 2017, the City Council authorized the hiring of East Central
Intergovernmental Association (ECIA) to provide General Administrative services related
to the City's use of the HUD NDR CDBG grant funding.
In December of 2019, IEDA requested that all grant sub -recipients, such as the City of
Dubuque, provide a letter outlining the budget status and the need for any additional
amendments to the funding contract. The main reason for the request is to help IEDA
determine if each grant sub -recipient is on schedule to spend the money within the allotted
timeframe. If IEDA determines that a sub -recipient will not be able to spend the funding
by September 31, 2019, they may reallocate the funding to another sub -recipient for their
use.
In January of 2020, the City Council authorized the Mayor to sign and send a letter in
response to IEDA's request. The letter outlined that the City is in a position to spend more
than the currently allotted HUD NDR CDBG funding and requested a possible
amendment if additional funding was available.
DISCUSSION
On April 7, 2020, ECIA notified the City that IEDA had increased the funding available to
the City for infrastructure improvements by $1,768,295.00. As a result, the City could
move forward with the improvements on Kaufmann Avenue as outlined in the Kaufmann
Avenue Storm Sewer Improvement Project from Francis Street to North Main Street fully
funded using HUD NDR CDBG grant funding.
The Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North
Main Street is one phase of the Bee Branch Watershed Flood Mitigation Project. The
project involved the replacement of the existing storm sewer with a large diameter storm
sewer and additional storm drains (intakes) along Kaufmann Avenue from Francis Street
to west of the North Main Street intersection with Kaufmann Avenue. Improvements will
continue up Kaufmann Avenue to Kane Street in a future phase depending on future
funding. This work will require the relocation and reconstruction of existing underground
utilities to provide the necessary space for the larger storm sewer. It will also require the
complete removal and subsequent reconstruction of the street.
Improvements included the installation of approximately 280 linear feet of 10-foot by 6-
foot concrete box culvert with cast in place connections on the west end of the project.
The project also included large trench grate intakes across the roadway and local storm
sewer and intakes. Due to the extensive storm sewer construction the project required
roadway reconstruction with HMA pavement, PCC driveway, sidewalk, and curb ramp
1►
reconstruction, PCC wall, railing, and step construction, water main replacement, sanitary
sewer replacement, temporary storm water management, dewatering, mobilization,
electrical conduits, fiber vaults, miscellaneous restoration, erosion control, and traffic
control.
This project had an alternate to install new full width storm sewer intakes on 17t" Street
near Heeb Street. The work involved extending the 10'x5' box culvert thirty feet to the
west and connecting the old storm sewer to the new storm sewer. This construction work
also included full street width storm intake grates to capture overland flow before reaching
Central Avenue.
The Kaufmann Avenue Storm
Main Street was completed by
contract amount of $1,739,281
amount of $1,777,262.50.
RECOMMENDATION
Sewer Improvement Project from Francis Street to North
Portzen Construction, Inc. of Dubuque, Iowa in the final
.62 which is a 2.14% decrease from the original contract
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $1,739,281.62 to Portzen Construction, Inc. for the Kaufmann
Avenue Storm Sewer Improvement Project from Francis Street to North Main Street.
BUDGETIMPACT
The project cost for the Kaufmann Avenue Storm Sewer Improvement Project from
Francis Street to North Main Street, including the cost of the alternate on 17t" Street at
Heeb Street is as follows:
Award
Final
Construction Contract
$1,777,262.50
$1,739,281.62
Contingency
$92,500.00
0.00
Engineering Design, Administration & Inspection
$196,250.00
$260,892.24
Total Project Cost
$2,066,012.50
$2,0001173.86
The project funding is summarized below:
CIP
Fund Description
Fund Amount
264-2769 1X0006 HUD
HUD NDR CDBG Grant
$1,626,690.40
264-2769 1X0005 HUD
HUD NDR CDBG Grant
$364,085.08
64042735
Lead Service Line Replacement
Program
$9,398.38
Total Project Funding
$2,000,173.86
3
The improvements will be funded using the $24.9 million in Community Development
Block Grant Program Disaster Recovery - National Disaster Resiliency funds for the
Bee Branch Watershed Flood Mitigation Project and CDBG entitlement funds.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the public
improvements and to authorize the payment of the contract amount of $1,739,281.62 to
Portzen Construction, Inc. for the Kaufmann Avenue Storm Sewer Improvement Project
from Francis Street to North Main Street.
cc: Crenna Brumwell, City Attorney
Jenny Larson, Finance & Budget Director
John Tharp, Grant Administrator
Alexis Steger, Housing Department Manager
Deron Muehring, Civil Engineer
M
Prepared by Jon Dienst City of Dubuque Engineering 50 W. 13'" St. Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13" St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 273-21
ACCEPTING THE KAUFMANN AVENUE STORM SEWER IMPROVEMENT
PROJECT FROM FRANCIS STREET TO NORTH MAIN STREET AND
AUTHORIZING THE FINAL PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Kaufmann Avenue Storm
Sewer Improvement Project from Francis Street to North Main Street, (the Project) has
been completed by the Contractor, Portzen Construction, Inc. (Contractor), and the City
Engineer has examined the work and signed a certificate stating that the Project has been
completed according to the terms of the Public Improvement Contract and that the City
Engineer recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $1,739,281.62;
WHEREAS, the Contractor has previously been paid $1,652,317.54, leaving a
balance of $86,964.08; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractorfrom
the HUD NDR CDBG Grant and Lead Service Line Replacement Program CIP
appropriations for the contract amount of $1,739,281.62 less any retained percentage
provided for therein as provided in Iowa Code.
Section 3. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $86,964.08 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved and adopted the 2nd day of
Attest: Roy D. J I, Mayor
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Adrienne N. Breitfelder, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE KAUFMANN
AVENUE STORM SEWER IMPROVEMENT PROJECT FROM FRANCIS STREET TO
NORTH MAIN STREET
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Kaufmann Avenue Storm Sewer Improvement Project from
Francis Street to North Main Street, and that said Project has been performed in
compliance with the terms of the Public Improvement Contract, and that the total cost of
the completed work is $2,000,173.86.
Dated this the 27th day of July 2021.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 27th day of July 2021.
e f f r &*iL'
Adrienne N. Breitfelder, City Clerk