Orchard Drive, Cider Ridge and Jonathan Drive Water Main Project_HearingCity of Dubuque
City Council Meeting
Public Hearings # 2.
Copyrighted
August 2, 2021
ITEM TITLE: Orchard Drive, Cider Ridge and Jonathan Drive Water Main Project
2021 Public Hearing
SUMMARY: Proof of publication on notice of public hearing to consider City Council
approval of the plans, specifications, form of contract and estimated cost
of $429,065 for Orchard Drive, Cedar Ridge and Jonathan Drive Water
Main Project 2021, and City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the Orchard Drive, Cider Ridge, and Jonathan Dr.
Water Main Project
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Orchard -Cider -Jonathan Dr Water Main Project-MVM City Manager Memo
Memo
Orchard Dr - Cider Ridge Public Hearing Memo City Manager Memo
Orchard Dr - Cider Ridge Public Hearing Resolution Resolutions
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Orchard Drive, Cider Ridge and Jonathan Drive Water Main Project 2021
Public Hearing
DATE: July 27, 2021
Water Department Manager Christopher Lester recommends City Council approval of
the plans, specifications, form of contract and estimated cost of $429,065 for Orchard
Drive, Cedar Ridge and Jonathan Drive Water Main Project 2021.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Manager
THE CITY OF Dubuque
DUB E
All -America City
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Masterpiece on the Mississippi
2007. 2012. 2013. 2017
TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Manager
SUBJECT: Orchard Drive, Cider Ridge and Jonathan Dr. Water Main Project 2021
Public Hearing
DATE: July 27, 2021
INTRODUCTION
The purpose of this memorandum is to request approval of the plans, specifications,
form of contract and estimated cost for the Orchard Drive, Cedar Ridge, and Jonathan
Drive Water Main Project 2021 through the adoption of the attached resolution.
BACKGROUND
Since 2004, the area in and around Orchard Drive, Cider Ridge and Jonathan Lane has
been subject to thirteen water main breaks across a 1,250 feet portion of water main,
with four (4) of those events occurring on March 1, 2021, following isolation of the
Roosevelt Street Water Tower as part of a construction punch -list outage. Not only are
the residents inconvenienced with unplanned water outages, but the water also comes
to the surface during the main breaks resulting in significant street damage.
The City's Public Works department has scheduled the area to be "milled -and -filled" and
have requested the water main work be conducted ahead of their paving program.
The water main in the Orchard Hills subdivision area was installed between 1962 and
1965 and is 6-inch ductile iron pipe with standard bury depths of around 5.5 feet.
DISCUSSION
The project scope includes approximately 1,350 lineal feet of water main on Orchard
Drive from the intersection of Orchard Drive south toward the intersection of Jonathan
Lane and Delicia Drive. This is an area is subject to water hammer which leads to water
main breaks, therefore an air release structure will be added as a part of the project
which will provide a location to allow the air to exit the water distribution system.
The project will also include the replacement of approximately 680 feet of curb and
gutter and 360 feet of sidewalk, including the replacement ADA ramp at the northwest
corner of Orchard Drive and Delicia Drive. The proposed HMA pavement replacement
will be completed by the City of Dubuque Public Works Department.
The City hired Origin Design of Dubuque, Iowa on June 9, 2021 to perform and
complete design and bidding documents. Their firm was uniquely positioned to design
the proposed water main replacement on Orchard Drive and Jonathan Lane, due to
their knowledge of the distribution system adjoining the Roosevelt Street Water Tower
project and the design work associated with the water main extension connecting the
water tower to Delicia Drive in the same area. Origin Design has familiarity with the
area, the residents, and the adjacent project providing them with key knowledge to
navigate the project in a timely manner.
PROJECT SCHEDULE
The proposed schedule is as follows:
Initiate Public Bidding & Set Public Hearing Date
July 19, 2021
Publish Public Hearing Notice on Plans & Specs
July 23, 2021
Publish Notice to Bidders, Advertise for Bids
July 23, 2021
Public Hearing on Plans & Specifications
August 2, 2021
Receipt of Bid Proposals (Bid Letting)
August 9, 2021
Award Construction Contract
August 16, 2021
Project Completion Date
November 5, 2021
BUDGETIMPACT
Funding for the project will be from Unspent Bond Proceed funds, plus a portion of a
funded Water Main Improvement CIP sufficient to cover the proposed project expenses.
The estimate of probable cost for the Orchard Drive, Cider Ridge and Jonathan Drive
Water Main Project 2021 is:
Description
Cost Estimate
Construction Cost Estimate
$305,065
Contingency (10%)
$31,000
Engineering Design (Preliminary and Final)
$39,200
Bidding and Award
$6,800
Construction Engineering, inc. Inspection
$47,000
Total Estimate Project Cost
$429,065
The source of the funds that would be available to cover the project are Unspent Bond
Proceeds from Bond Series 2014 B and CIP Funds in 7401405-Water Main
Replacement:
CIP No.
Bond
Series
Department
Project
Available
Balance
6/9/2021
740-1672
2014 B
Water
Roosevelt Road Water Tower
$161,990.64
740-2658
2014 B
Water
Water Main Replc - Sewer Construction
$92,144.67
740-2594
2014 B
Water
SW Arterial Water Mains
$167,898.77
740-1405
Water Main Replacements
$7,030.92
Total Balance and Available Fund Balance
$429,065.00
REQUEST
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Orchard Drive, Cider Ridge and Jonathan Drive Water Main
Replacement Project 2021.
cc: Jenny Larson, Director of Finance and Budget
Gus Psihoyos, City Engineer
John Klostermann, Public Works Director
3
Prepared by: Christopher Lester Water Department Manager, 901 Hawthorn St Dubuque IA 52001 (563) 589 4290
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13" St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 276-21
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE ORCHARD DRIVE, CIDER RIDGE, AND JONATHAN
DR. WATER MAIN PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Orchard Drive, Cider Ridge and Jonathan Dr. Water Main Project 2021 Project in the
amount of $305,065, are hereby are hereby approved.
Passed, adopted and approved this 2nd day of August, 2021.
Roy D. Buol, Mayor
Attest:
A
Adrienne Breitfelder, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
07/23/2021
and for which the charge is 44.80
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this 26th day of July, 2021
\V
Notary u hem and for Dubuque C unty, Iowa.
a4ijc
JANET K. PAPE
ommisslon Number 199859
y Comm. Ezp, OEC 11, 2022
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE ORCHARD DRIVE, CIDER
RIDGE, AND JONATHAN DRIVE WATER MAIN REPLACEMENT PROJECT 2021
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the Orchard Drive, Cider Ridge, and Jonathan Drive Water Main
Replacement Project 2021, in accordance with the provisions of
Chapter 26, Code of Iowa, at 6:30p.m., on the 2nd day of
August, 2021, in the Historic Federal Building Council
Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
The scope of the Project is as follows:
Replacement of approximately 1,350 lineal feet of water main
on Orchard Drive from the intersection of Orchard Drive south
toward the intersection of Jonathan Lane and Delicia Drive.
The project will also include the replacement of approximately
680 feet of curb and gutter and 360 feet of sidewalk,
including the replacement ADA ramp at the northwest comer of
Orchard Drive and Delicia Drive. The proposed HMA pavement
replacement will be completed by the City of Dubuque Public
Works Department.
At the meeting, the City Council will receive in -person and
virtual comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.com/AgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org. At said time and place of public
hearings all interested citizens and parties will be given an
opportunity to be heard for or against said proposal.
Written comments regarding the above public hearings may be
submitted to the City Clerks Office via email at
ctyclerk@cityofdubuque.org or by mail to City Clerks Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said
time of public hearing. At said time and place of public
hearings the City Council will receive any written comments
received by the City Clerk's Office before said time of public
hearing.
Copies of supporting documents for the public hearings are
on file in the City Clerk's Office and may be viewed Monday
through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision,
hearing or speech impairments requiring special assistance
should contact the City Clerks Office at (563) 589-4100 or TDD
(563) 690-6678 as soon as feasible.
Published by order of the City Council give on 19th day of
July 2021.
Trish L. Gleason, Assistant City Clerk
It 7/23