8 2 21 City Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:00 p.m. on August 2, 2021, in
the second -floor Council Chambers of the Historic Federal BBuuilding,)350 W. 6th Street.
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esent: Mayor Buol; Co ncil Members Cavan gh, Farber, Jones, Resnick, RoussII,
City Manager V rVMilligen, City Attorney Br well.
Absent:
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on the 2021-2023 Equity Plan Projects
update.
WORK SESSION
2021-2023 Equity Plan Projects update
City staff will present updates on the status of several projects that are part of the 2021-
2023 City of Dubuque Equity Plan.
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p.m.
1
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on August 2, 2021, in
the second -floor Council Chambers of the Historic Federal Building, 350 W. 6"' Street.
Present: Mayor Buol; Council Members Cavana h, Farber , Jon�Resn ci k, Roussel[,
an Spk; City Manager VavMilligen, City Attorneoumwell.
Absent:
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1. Iowa City/County Managers Association (IaCMA) 2021 Emerging Leader Award
Presentation
Dylan Mulfinger, City Administrator for the City of Oelwein, will present Assistant City
Manager Cori Burbach with the Iowa City/County Managers Association (IaCMA) 2021
Emerging Leader Award.
2. COVID-19 Update
Mary Rose Corrigan, Public Health Specialist for the City of Dubuque, will provide an
update on the COVID-19 pandemic and response activities.
PROCLAMATION(S)
1. Miracle League of Dubuque Day Proclamation (August 10, 2021)
On behalf of Miracle League of Dubuque. merje 5gnCher, Bowl of DreeJors Fniracle LewJo Ue.
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CONSENT ITEMS
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1. Minutes and Reports Submitted
City Council proceedings of 7/19; Arts and Cultural Affairs Advisory Commission of 6/22
and 7/13; Five Flags Civic Center Advisory Commission of 5/3; Historic Preservation
Commission of 6/17 and 7/15; Proof of Publication for City Council Proceedings of 7/6.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Jennifer Avery for vehicle damage; Masud Hamid for personal injury; Mark and Diane
Link for property damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Jennifer Avery
for vehicle damage; Mark and Diane Link for property damage.
Suggested Disposition: Receive and File; Concur
4. Approval of City Expenditures
City Manager recommending City Council approval for payment of City expenditures.
RESOLUTION Authorizing the Director of Finance and Budget/City Treasurer to make
certain payments of bills that must be paid and approved for payment in accordance
with City procedures
Suggested Disposition: Receive and File; Adopt Resolution(s)
5. Resolution Approving Fund Transfers for Capital Projects and Other Expense
Reimbursements in Fiscal Year 2021 — Period 13
City Manager recommending approval of the suggested proceedings approving a
transfer of funds for capital projects and other expense reimbursements.
RESOLUTION Authorizing the Director of Finance and Budget to make the appropriate
interfund transfers of sums and record the same in the appropriate manner for the FY
2021 for the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
K,
Yas
Nays
Cavanagh
Roussell
Buol
Resnick
Sprank
Farber
Jones
6. Proceedings to Complete Action on Issuance of $3,505,000 Water Revenue
Refunding Bonds, Series 2021C
City Manager recommending approval of the suggested proceedings to complete the
action required on the recent Series 2021 C Water Revenue Refunding Bonds.
RESOLUTION Appointing UMB Bank, N.A. of West Des Moines, Iowa, to serve as
Paying Agent, Bond Registrar, and Transfer Agent, approving the Paying Agent and
Bond Registrar and Transfer Agent Agreement and authorizing the execution of the
agreement
RESOLUTION A Series Resolution authorizing and providing for the issuance and
securing the payment of $3,505,000 Water Revenue Refunding Bonds, Series 2021 C,
of the City of Dubuque, State of Iowa, under the provisions of the City Code of Iowa,
and providing for a method of payment of the bonds
Suggested Disposition: Receive and File; Adopt Resolution(s)
7. Transmission of Art on the River Opening Reception Programming Details
City Manager transmitting information related to the opening reception for the Art on the
River exhibition to be held on Friday, August 6 from 5:00 to 7:00 p.m.
Suggested Disposition: Receive and File
8. Iowa State Fire Marshal Fireworks Grant Program Intent to Apply
City Manager recommending approval to apply for the annual fireworks grant program
from the Iowa State Fire Marshal in the amount of $57,000.
Suggested Disposition: Receive and File; Approve
9. Radio Dubuque and Dubuque Jaycees 2022 Fireworks Request
Correspondence from Perry Mason, General Manager for Radio Dubuque, and the
Dubuque Jaycees requesting approval to conduct a fireworks display on Sunday, July 3,
2022 from 9:00 p.m. to 10:30 p.m. on Volunteer Road between Hawthorne Street and
Lime street in conjunction with the closure of indicated streets and A.Y. McDonald Park
as part of a special events request. The rain date is Monday, July 4, 2022.
Suggested Disposition: Receive and File; Approve
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Buol
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10. Pre -Annexation Agreement - Katherine A. Kalb Trust
City Manager recommending approval of a Pre -Annexation Agreement with the
Katherine A. Kalb Trust for property located at 9620 Monticello Drive in Dubuque
County, in conjunction with their request to connect to City water.
RESOLUTION Approving a Pre -Annexation Agreement between the City of Dubuque,
Iowa and Katherine A. Kalb Trust
Suggested Disposition: Receive and File; Adopt Resolution(s)
11. Dubuque Racing Association Depreciation and Improvement Fund
Expenditure Request for Replacement of South Entrance Concrete
City Manager recommending approval to spend $15,269 from the Depreciation and
Improvement Fund to be used to replace the sidewalks at the casino south entrance
due to settling.
Suggested Disposition: Receive and File; Approve
12. Notice of Award and Approval to Execute Agreement for City of Dubuque
AmeriCorps Program: Partners in Learning
City Manager recommending approval for the City Manager to execute the AmeriCorps
Partners in Learning Grant 21-AC-10.
Suggested Disposition: Receive and File; Approve
13. Grass and Weed Cutting and Garbage Collection Assessments
City Manager recommending adoption of a resolution authorizing the City Clerk to
certify grass and weed cutting and garbage collection charges to the Dubuque County
Treasurer in order to establish real property liens for collection of such charges.
RESOLUTION Authorizing the city to collect delinquent grass and weed cutting and
garbage collection charges in accordance with Title 6-4-3A and Title 6-8-2 of the Code
of Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
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14. Signed Contract(s)
2021 Docking Agreement with American Cruise Lines; Facility Use Agreement with
Boys' and Girls' Club of Greater Dubuque; Amendment No. 1 to Professional Services
Agreement with Origin Design Co. for the South Port Flood Control Levee Repair
Project; Fifth Amendment to Facility Management Agreement with Platinum Hospitality
Group, LLC.
Suggested Disposition: Receive and File
15. Improvement Contracts / Performance, Payment and Maintenance Bonds
Reed Construction for the Fire Station 6 External Stairwell Addition Project.
Suggested Disposition: Receive and File; Approve
16. Multicultural Family Center Sidewalk Replacement Project
(CIP 2602833, 3602742, 3001425, 3002142)
City Manager recommending acceptance of the construction contract for the
Multicultural Family Center Sidewalk Replacement Project, as completed by McDermott
Excavating, in the final amount of $73,963.76.
RESOLUTION Accepting the Multicultural Family Center Sidewalk Replacement Project
and authorizing the final payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
17. Bee Branch Railroad Culvert Trail Project: CIP# 3401654, PROJECT# 4X0039;
CIP#7201654, PROJECT# 8X0144
City Manager recommending award of the construction contract for the Bee Branch
Railroad Culvert Trail Project to the low bidder, Tricon General Construction, Inc., in the
amount of $444,735, which is 0.75% below the engineer's estimate.
RESOLUTION Awarding the Public Improvement Contract for the Bee Branch Railroad
Culvert Trail Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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18. Asbury Road Fiber Optic Collaboration Project Phase 1 - CIP 1002871
City Manager recommending acceptance of the construction contract for the Asbury
Road Fiber Optic Collaboration Project Phase I, as completed by Utility Service
Contractors, in the final contract amount of $79,145.14.
RESOLUTION Accepting the Asbury Road Fiber Optic Collaboration Project Phase I
and authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
19. Asbury Road Fiber Optic Collaboration Project Phase 2 - CIP 1002871
City Manager recommending acceptance of the construction contract for the Asbury
Road Fiber Optic Collaboration Project Phase 2, as completed by TD&I Cable
Management, in the contract amount of $198,549.65.
RESOLUTION Accepting the Asbury Road Fiber Optic Collaboration — Phase 2 Project,
and authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
20. Asbury Road Fiber Optic Collaboration Project Phase 3 - CIP 1002871
City Manager recommending acceptance of the construction contract for the Asbury
Road Fiber Optic Collaboration Project Phase 3, as completed by Utility Service
Contractors, in the contract amount of $29,530.42.
RESOLUTION Accepting the Asbury Road Fiber Optic Collaboration — Phase 3 Project
and authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
21. Chaplain Schmitt Island Fiber Collaboration Project - CIP 1002871
City Manager recommending acceptance of the construction contract for the Chaplain
Schmitt Island Fiber Collaboration Phase, as completed by Utility Service Contractors,
in the contract amount of $143,412.
RESOLUTION Accepting the Chaplain Schmitt Island Fiber Collaboration Project and
authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
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Yas
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Cavanagh
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Buol
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Farber
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22. Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to
North Main Street (CIP 2642769, PROJECT 1X0006, CIP 2642769, PROJECT
1X0005 and CIP 64042735)
City Manager recommending acceptance of the public improvement contract for the
Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North Main
Street, as completed by Portzen Construction, Inc., in the contract amount of
$1,739,281.62, which is a 2.14% decrease from the original contract amount of
$1,777,262.50.
RESOLUTION Accepting the Kaufmann Avenue Storm Sewer Improvement Project
from Francis Street to North Main Street and authorizing the final payment to the
contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
23. 2021 Stumps / Sidewalk Project One
City Manager recommending that the award for the 2021 Stumps/Sidewalk Project One
be officially recorded in the minutes of the City Council.
Suggested Disposition: Receive and File; Make Matter of Record
24. Liquor License Renewals
City Manager recommending approval of annual beer, liquor and wine licenses as
submitted.
RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required
by City of Dubuque Code of Ordinances Title 4 Business and License Regulations,
Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
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BOARDS/COMMISSIONS
1. Boards and Commission Applicant Review
Applicants are invited to address the City Council regarding their desire to serve on the
following Boards/Commissions. Applicant appointments will be made at the next City
Council meeting.
i. Historic Preservation Commission
One, 3-Year term through July 1, 2024 (Vacant term of Klavitter. Previously appointed
applicant, John Link, is no longer able to serve the term.)*
Applicant:
Tim Gau, 2529 Windsor Ave.
This commission is subject to the State of Iowa Gender Balance Law.
9 Commissioners total; currently 4 males/2 females/3 openings
*Opening was advertised for 90 days while non -male identifying applicants were sought
in adherence with Iowa Code 69.16A Gender Balance.
Additional openings on the commission are being advertised for 90 days while non -male
identifying applicants are sought in adherence with Iowa Code 69.16A Gender Balance.
ii. Housing Commission
Three, 3-Year terms through August 17, 2024 (Expiring terms of Dalton, Weitz and
Wooden)
Applicants:
Hilary Dalton, 1629 Washington St.
Gail Weitz, 1630 Lori Ct.
Sam Wooden, 1135 Rosedale Ave. Sam Wooden Spoke in �Vo/
iii. Housing Trust Fund Advisory Committee
One, 3-Year term through August 17, 2024 (Expiring term of Becwar)
Applicant:
Michelle Becwar, 2115 Coates St.
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PUBLIC HEARINGS
1. Simmons Pet Food, Inc.: Subordination of Consent Rights Under Development
Agreement, Payment Direction and Estoppel Certificate
Proof of publication on notice of public hearing to consider City Council approval of the
subordination of Consent Rights under the Development Agreement with Simmons Pet
Food, Inc., and City Manager recommending approval.
RESOLUTION Disposing of an interest in real property by Subordination of Consent
Rights under Development Agreement, Payment Direction and Estoppel Certificate with
Simmons Pet Foods, Inc.
Suggested Disposition: Receive and File; Adopt Resolution(s)
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Farber
Jones
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2. Orchard Drive, Cider Ridge and Jonathan Drive Water Main Project 2021 Public
Hearing
Proof of publication on notice of public hearing to consider City Council approval of the
plans, specifications, form of contract and estimated cost of $429,065 for Orchard Drive,
Cedar Ridge and Jonathan Drive Water Main Project 2021, and City Manager
recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and estimated cost
for the Orchard Drive, Cider Ridge, and Jonathan Dr. Water Main Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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Nays
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Roussell
Buol
Resnick
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Farber
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PUBLIC INPUT
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ACTION ITEMS
1. Request to Rezone Lot D of Rustic Point Estates (End of Lasso Court) - Quasi -
Judicial Rezoning Request (Second Reading)
Second reading of a proposed ordinance for City Council approval of a request from
Buesing and Associates, Inc. to rezone property located at Lot D of Rustic Point Estates
(End of Lasso Court) from R-1 Single -Family Residential to PUD Planned Unit
Development with a PR Planned Residential designation to accommodate a 35-unit
single-family residential development, and Zoning Advisory Commission recommending
approval. City Manager transmitting information on the floor plans and renderings of the
proposed building for the Vintage Estates of Dubuque.
ORDINANCE Amending Title 16 of the City of Dubuque Code of Ordinances, Unified
Development Code, rezoning a portion of Lot D Rustic Point Estates Subdivision from
R-1 Single Family Residential District to PUD Planned Unit Development with a PR
Planned Residential Designation for the Vintage Estates of Dubuque Development
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
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Final
Reading and Adopt
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2. Fiscal Year 2022 Arts & Culture Operating Support Grant Funding
Recommendation
City Manager recommending City Council approval to fund nineteen arts and culture
organizations through the Arts & Culture Operating Support Grants for Fiscal Year
2022.
Suggested Disposition: Receive and File; Approve
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Nays
Cavanagh
Roussell
Buol
Resnick
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Farber
Jones
Sees ex,'f eJ (@ %' 3a PM
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3. Updated Fiscal Year 2022 Dollars & Cents Public Information Brochure
City Manager providing a copy of the updated Fiscal Year 2022 Dollars & Cents public
information brochure.
Suggested Disposition: Receive and File
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Cavanagh
Roussell
Buol
Resnick
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Farber
Jones
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4. Request for Work Session: Imagine Dubuque Update
City Manager requesting the City Council schedule a work session on Monday, August
9, 2021, at 6:30 p.m. for an update on the Imagine Dubuque Comprehensive Plan.
Suggested Disposition: Receive and File; Council
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5. Request for Work Session: Project Hope Quarterly Update
City Attorney requesting the City Council schedule a work session for Monday,
September 20, 2021, at 5:00 p.m. for the quarterly update on Project Hope.
Suggested Disposition: Receive and File; Council
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COUNCIL MEMBER REPORTS
ADJOURNMENT @ ? ; 9 3 p.m.
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To: Adrienne N. Breitfelder, City Clerk
You are hereby directed to call a special session of the City Council to be held
on Monday, August 2, 2021 at 5:00 p.m. in the Historic Federal Building for the
purpose of conducting a work session on the 2021-2023 Equity Plan Projects
update.
/'J,
Roy D. Buol, Mayor
To: Adrienne N. Breitfelder, City Clerk
You are hereby directed to call a regular session of the City Council to be held
on Monday, August 2, 2021 at 6:30 p.m. in the Historic Federal Building for the
purpose of conducting such business that may properly come before the City
Council.
oy D. Buol, Mayor
Consent Items: Pgs. 2-6