Towing Contract - Wenzel, PoliceMEMORANDUM
TO:
FROM:
SUBJECT:
July 28, 2003
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Towing Contract
A request for proposals was sent to 12 telephone listed towing companies seeking
proposals for towing services. Responses were received from two towing companies,
Wenzel's Towing and Burr Steve and Son Garage.
On June 27, 2003, a police department inspection team lead by Assistant Chief Terry
Tobin inspected each facility. Of the two towing services, Wenzel's Towing exceeded
all equipment and facility requirements. Burt Steve and Son Garage did meet the
specifications for inside vehicle storage but not for outside storage.
After a careful review of the proposed rates, the ability to meet all RFP requirements
and past performance of the current contractor, Wenzel's Towing, Police Chief Kim
Wadding recommends Wenzel's Towing be awarded the towing contract from July 1,
2003 until June 30, 2006.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
· ael C. Van~illi~e//nnb~-~
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Kim Wadding, Chief of Police
THE CD. OF { ..~. '~
MEMORANDA
Date: July 2, 2003
To: Michael C. Van Milligen
City Manager
From: Kim B. Wadding -~"~
Police Chief ~
Re: Towing Contract
INTRODUCTION:
The purpose of this memorandum is to recommend renewal of the towing contract with
Wenzel Towing.
BACKGROUND:
Since 1991, the Dubuque Police Department has contracted its towing service through
the use of a RFP (Request For Proposal) process. For the past 12 years, Wenzel
Towing has been the selected towing service. Each contract is for three years with an
optional three-year renewal upon agreement by both parties allowing for renegotiation
of rates each year.
Currently, the contract expires July 1, 2003. On June 10, 2003 request for proposals
were sent to 12 telephone listed towing companies seeking proposals. The proposals
were due to the police department by 5:00 P.M. June 24, 2003. Of the letters sent, we
received two responses: Wenzel's Towing and Burt Steve and Son Garage.
DISCUSSION:
On June 27, 2003 a police department inspection team led by Assistant Chief Terry
Tobin inspected each facility. Of the two towing services, Wenzel's Towing exceeded
all equipment and facility requirements. Burr Steve and Son Garage did meet the
specifications for inside vehicle storage but not for outside storage. Currently, Burt
Steve and Son have inside storage for approximately 20 vehicles with additional space
in a mechanic's work area for about 10 more vehicles. There is no outside fencing or
secured area. *
*RFP requirement "...Aft outside storage facilities shaft be enclosed with a solid waft or a
substantial wire fence not less that six (6) feet in height. Requirements of fencing shaft
be complied with before award of the Contract..."
Larry Steve did tell the inspecting officers that if awarded the contract they would erect
outside fencing to house approximately 50 vehicles. Regarding vehicle equipment, the
Bur[ Steve and Son Garage inspection found no motorcycle carrying straps in two of the
inspected wreckers as required. When asked, it was reported the straps were being
used elsewhere and if awarded the contract they would purchase the appropriate
amount of straps*.
*RFP requirement "... The following minimum equipment shall be maintained:
d. One (1) set of motorcycle carrying straps for each Class A Wrecker..."
Based upon this inspection, Bur[ Steve and Son Garage is currently out of compliance
regarding specifications related to outside storage and the motorcycle straps. Although
the motorcycle straps can be brought into compliance relatively quickly, the outside
storage remains a larger concern.
The inspection criteria evaluated 10 critical areas: contract experience, references, past
performance, equipment, personnel, facilities, current facility use, price quotation,
financial stability, and responsiveness to proposal. Each critical area had a maximum
point total of five, from least (1) favorable to most (5) favorable with 50 possible points.
Bur[ Steve and Son Garage received a 36.5 rating compared to Wenzel's Towing of
48.5. The equipment and facility inspection found Wenzel's Towing in compliance with
all RFP requirements and standards. Bur[ Steve and Son Garage did not meet the RFP
bid specifications regarding outside storage and equipment requirements.
Of the 27 RFP pricing specifications, Wenzel's Towing increased 17 of the existing
contract prices, with 11 increased by five dollars, two increased by $25, one increased
by two dollars, one increased by three dollars, and one increased by $.25. Of the 27
pricing specifications for Bur[ Steve and Son Garage, 14 specifications compared to the
2000 pricing showed six areas decreased by five dollars, three decreased by three
dollars, three decreased by two dollars, and two increased by five dollars.
1 3tandard Tow W (7 A.M.- 6 P.M) (6 A.M. - 6 P.M.) $45.00 $45.0C $43.0¢
2 XfightTow W(6A.M.-TP.M.) (6 P.M. - 6 A.M.) $55.00 $55.0C $55.0~
3 Dolly Fec $35.00 $35.0C $35.0d
4 Winching (lst halfhottr) $35.00 $40.0C $32.00
5 Winching (After t~t half hour) $35.0C $40.0¢ $32.00
6 Standby Time (1~t half hour) $25.0C $30.00 $20,00
7 Standby Time (After 1st half hour) $20.0C $25.00 $20.00
8 Mileage Outside City Limits $2.0C $2.25 $2.00
9 ShowUp Fee $20.0C $20.00 $25.00
10 ClassC: Towing and/or Recovery - First Hour (per unit) $100,0C $125.00 $95.00
2
11 Class C: Towing and/or Recovery - After First Hour (per unit) $100.0C $125.0C $95.00
12 Storage: Cars, Pickups, motorcycles (Outside Storage) $10.0C $12.00 $10.00
13 Storage: Cars, Pickups, motorcycles (Inside Storage- owner request) $12.0£ $15.00 $12.00
14 Storage: Trucks, tractors, busses $25.06 $30.00 $25.00
15 Storage: Truck Tractor Trailers $25.06 $30.00 $25.00
16 After hours release charge (ffany) $25.06 $30.00 $25.00
: ero'upU~CiaSs A (Ve~les Owneclo~ieased bY the City, Service perfo~6dasa ca,l from Poli~Offi.~
17 Standard Tow W (TA.M.-6P.M) (6 A.M. - 6 P.M.) $45.00 $45.00 $43.00i
18 NightTow W(6A.M.-7P.M.) (6 P.M. - 6 A.M.) $55.00 $55.00 $55.0C
19 Dolly Fee $35.00 $35.00 $35.0(
20 Winching (lSthalfhour) $35.00 $40.00 $32.0£'
21 Winching (After Vt half hour) $35.00 $40.00 $32.06
22 gtandby Time (Ist half hour) $25.00 $30.00 $20.0¢
23: Standby Time (A~er lst halfhour) $20.00 $25.06 $20.0¢
24 1 Mileage Outside City Limits $2.00 $2.2,~ $2.0f'
25 5how Up Fee $20.00 $20.06 $20.0¢
26 21assC: Towing and/or Recovery - First Hour (per unit) $100.00 $100.06 $95.0f~
27 ClassC: Towing and/or Recovery - After First Hour (per unit) $100.00 $100.06 $95.0~
IPercentage of Difference with 2000 contract 10.61 ~ -3.94%
RECOMMENDATION:
After careful review of the proposed rates and the ability to meet all RFP requirements,
we recommend Wenzel's Towing be awarded the towing contract for the next three
years.
ACTION REQUESTED:
Award Wenzel Towing with the renewal of a three-year towing contract with the contract
dates from 07/01/03 to 06/30/06.
17 §tandardTow W (TA.M.-6P.M) (6 A.M. - 6 P.M.) $45.00 $45.00 $43.00i
18 NightTow W(6A.M.-7P.M.) (6 P.M. - 6 A.M.) $55.00 $55.00 $55.0C
19 Dolly Fee $35.00 $35.00 $35.06
20 Winching (lSthalfhour) $35.00 $40.00 $32.06
21 Winching (After 1~t half hour) $35.00 $40.00 $32.06
22 5tandby Time (Ist half hour) $25.00 $30.00 $20.0¢
23 Standby Time (After 1st halfhour) $20.00 $25.06 $20.0¢
24 1 Mileage Outside City Limits $2.00 $2.2-~ $2.0f'
25 5how Up Fee $20.00 $20.0C $20.0¢
26 21assC: Towing and/or Recovery - First Hour (per unit) $100.00 $100.06 $95.0f~
27 ClassC: Towing and/or Recovery - After First Hour (per unit) $100.00 $100.06 $95.0~
IPercentage of Difference with 2000 contract 10.61 ~ -3.94°/
3
VEHICLE TOWING SERVICE CONTRACT
ISSUING AGENCY:
CONTRACTOR:
City of Dubuque, Iowa
The Contractor agrees to meet, maintain, and perform all services and to comply with all
terms and conditions as set forth herein.
The Contract shall be effective as of 12:00 A.M. July 1, 2003, and subject to the
foregoing provisions herein shall continue in effect until 12:00 A.M. July, 1, 2006
IN WITNESS THEREOF, the parties hereto have executed this Contract.
CONTRACTOR:
By:
Date:
CITY OF DUBUQUE:
By:
Date: