Minutes_Transit Board of Trustees 5 12 10Date:
Time:
Place:
Members Present:
Members Absent:
Others Present:
Public Present:
•
May 2010
Agenda Approval
April 26, 2010
Minutes
Manager's
Report
Dubuque Transit Trustee Board
May 13, 2010
4:15 p.m.
MINUTES
Conference Room 250, Historic Federal Building
350 W Sixth St, Dubuque, Iowa
Joel Lightcap, George Enderson, Jr, Matt Esser, Ruth Scharnau,
Thomas Croissant, Jr
None
Jon Rodocker- Joanne Kiefer / Keyline; Dave Heiar / City of Dubuque
Kelley Deutmeyer, Mark Munson / ECIA -RTA
•
Enderson called the meeting to order at 4:20 p.m. Enderson will chair
until Lightcap arrives. Enderson asked the Board members if there
were any changes or additions to the agenda. Esser moved to approve
the current agenda. Croissant seconded. All ayes. Motion carried.
The Board meeting held on April 26 included the Public Hearing for the
Consolidated Grant Application. Since there were not sufficient Board
members present at that time to establish a quorum, there are no Minutes
to review from that meeting. The Summary Notes of the April 26 meeting
have been included for the Board member's easy reference.
Rodocker reviewed the grant information listed in the Manager's
Operational Report (see attached document). He outlined the grants
that have been awarded, as well as those pending approval. The
grants are listed for both FY10 and FY11.
ECIA will be selecting the preferred vendor regarding the mobile data
terminals based on the Request for Proposal developed by Keyline
management. In addition, ECIA will move forward with the Marketing
Proposal as part of the management transition.
Rodocker reviewed rider numbers on the Fixed Route and Mini -bus.
The number of riders over the last few months has remained consistent
on both the Fixed Route and the Mini -bus. The number of riders on
the business shuttle offered by the Trolley has decreased slightly in
April, but Rodocker noted that better weather often results in more
people walking than riding. Rodocker completed his report.
At this point, Kelley Deutmeyer, Director of ECIA, introduced herself
and Mark Munson, the RTA Manager, to the Board members. ECIA is
part of the Metropolitan Planning Organization (MPO) responsible for a
variety of programs throughout the tri- counties of Dubuque, Delaware,
and Jackson. She explained that ECIA Staff members help write grants
for the City of Dubuque and Keyline Transit. Deutmeyer noted that
ECIA is seen as an extension of city staff.
She reviewed the Organizational Chart for ECIA, and discussed the
outline for the management transition. Deutmeyer commented on
feedback from the Fixed Route and Mini -bus operators during an
informational meeting that had been held earlier this month. ECIA will
be reviewing the Comprehensive Operational Analysis as they move
forward with managing Keyline Transit.
Deutmeyer asked the five Board members to introduce themselves and
how long each has served on the Board of Trustees. Deutmeyer asked
Munson to describe the function of the Transit Board. Munson explained
that they are an advisory board, and make recommendations. Rodocker
noted that the Board's primary focus for recommendations is regarding
fares and changes to the bus schedules.
Scharnau mentioned that all of the Board members have experience in
riding the buses, and use public transit sometimes. Deutmeyer would
like suggestions and ideas about the transit system from the Board
members.
Deutmeyer commented one of the priorities is to better market the
service and rebrand the system, modernizing the image of both the
buses and the service. A discussion of the sale of the buses from
Interstate Power to the City of Dubuque in 1972 followed.
Deutmeyer and the Board members discussed the West End Tripper
service and the Medical Loop, recommendations from both Keyline
management and the LSC study. The Board also discussed the new bike
racks that have been installed on the Fixed Route buses; and the Bike to
Work promotion during May. Munson mentioned that he and a group of
his coworkers at ECIA are involved in the Bike to Work Week, and have
used the bike racks and found them to be both easy to use and
practical. Munson mentioned using the West End Tripper to provide
service to the Julien Care facility, and Rodocker suggested it could also
help provide access to the Dubuque County Fairgrounds. Keyline
receives several calls during the Fair regarding service options. Munson
noted that Keyline used to provide service to the Fair a few years ago.
Deutmeyer discussed that ECIA is advertising for the management
positions for Keyline, and will make announcements in June. Lightcap
asked how the management positions will be split. Deutmeyer
responded that the managers will be spending time at both the Keyline
and ECIA facility.
Enderson asked what recommendations from the Comprehensive
Operational Analysis that ECIA will support. Deutmeyer answered that
the Medical Loop, demand response areas, and a shopping shuttle.
ECIA will analyze the study's recommendations for cost saving options.
Munson commented the study offered a very high price tag to
implement all the recommendations. He also suggested that the NICC
Route implemented by the RTA might be reexamined. Munson noted it
Minutes - 3
Respectfully submitted,
Joanne Kiefer
Secretary
is always hard to move people away from their cars and that level of
independence to a bus ride. Lightcap added that he had heard
comments from students that did not suggest riding the bus was an
attractive alternative. Rodocker remarked one of the goals of the
Keyline Student Free Ride Program was to address that type of negative
sentiment; and to help young people recognize the value of public
transit and train them on the service opportunities.
At this point, around 4:55 pm, Heiar joined the meeting.
Deutmeyer asked about operator concerns regarding students and
behavior problems. Rodocker responded that problems with students
seem to run in cycles, escalating around the start of the school year, the
Christmas break, the spring break, and at the end of the school year.
One of the options considered by Keyline management was to have an
undercover police officer ride the bus during those times. The Board
discussed the problems associated with student riders, and concerns
about crowding on the bus during school dismissal times. Heiar noted
that Keyline and the City of Dubuque have been meeting with school
officials to address these concerns, and it is an ongoing discussion.
Rodocker mentioned one option might be to use the Dubuque
Community School transportation system to place some Keyline student
riders on yellow school buses that would be able to drop the students at
the downtown transfer location as that bus travels through the area.
Also, Heiar suggested that students who are feeling intimidated by riding
on the Keyline bus could ride on the yellow school bus instead. The
Board members agreed these are problems that will need more
examination for the next school year. Deutmeyer stated she is looking
forward to working with the Transit Board.
Board Comments Lightcap asked for comments. There were none.
Adjournment Lightcap asked for a motion to adjourn. Enderson so moved. Esser
seconded. All ayes. Motion carried. The meeting was adjourned at 5:03
pm. The next meeting is scheduled for Thursday, June 10, 2010.
These minutes passed, approved and adopted on this day of May, 2010.
Joel Lightcap, Chairperson
Dubuque Transit Trustee Board
Quality Service Indicators
Miles Between On The Road Breakdowns
25,224
Percentage of Preventative Maintenance Inspections
Completed vs Scheduled
98%
Complaints
5
Collisions
0
Keyline Transit
Fixed Route: 563.589.4196
Mini -bus: 563.690.6464
Fax: 563.589.4340
THE CITY OF
DUB
Ml - !erpiece on the Mississippi
APRIL 2010
Operational Report
Keyline Transit
Farebox
Revenue
APRIL 2010
Fixed Route
$11,079.29*
Mini -Bus
$5,617.75*
Other Revenue
$44,283.62*
Total Revenue
$60,980.66*
Operating Expenses
Ridership
APRIL 2010
FIXED ROUTE
18,623
STUDENT
10,036
MINI -BUS
5,147
TROLLEY (shuttle)
3,074
Keyline Transit , City of Dubuque, continues to monitor
opportunities for federal and state grants and alternative
private funding related to public transit. Federal and state
opportunities include stimulus funding through various federal
and state departments for capital improvement and
expansion, Complete Streets, service expansion and clean air
obtainment. Alternative private funding includes local human
service agencies, community action groups and local
employers that are interested in investing in public
transportation.
Revenues
* Revenue will vary due to grant reimbursement and /or ticket sales
Detail of Other Revenue
• State -Aid
• Bus Advertising
• Miscellaneous
** 5310 funds
FY10 FTA Operating grant
FY10 STA funds
FY07,08,09,10 FTA ED grant
5310 Prey- Maintenance
5309 Capital (buses)
JARC
STA Rebuild Iowa
Illinois FTA - E.D.r refund
Illinois ARRA (ITS)
Iowa ARRA (bus)
ICAAP (service)
Local Fund (Tri -State Trail Vi-
sion)
TIGGER (expansion)
Bus Livability Grant
FY11 Gants
FY11 FTA Operating grant
FY11 STA funds
FY11 5310 Prey maintenance
FY11 JARC
$11,160.12
$ 752.50
$32,371.00 **
$878,028
$178,000
$176,000
$32,368
$397,389
$29,700
$300,000
$87,714
$44,000
$339,482
$300,160
$2,500
$1,180,000
$4,988,520
Pending approval
Awarded
Pending approval
Awarded
Awarded
Awarded
Awarded
Awarded
Awarded
Awarded
Awarded
Awarded
Not Awarded
Open
$880,000
$164,231 Awarded
$33,064
$60,000 Pending approval
Updates
The FY11 Consolidated Grant
Application was submitted to
IDOT.
City Council approved the RFF
for Mobile Data Terminals.
Current management will
move forward with the proc-
ess.
City Council approved the
recommendation for
ECAI /RTA to assume manage
ment of Transit starting July
1, 2010. First Transit man-
agement and ECIA /RTA man-
agement will work on the
transition process over the
next months.
Keyline management, with
the assistance of FTA
Regions 5 & 7 and Illinois
DOT, secured $132,000 in
surplus funds from
East Dubuque Illinois FTA
operating funds.
The funding is from prior
years fiscal years, FY07,08
and 09. The funding will be
added to the FY10 Keyline
operating budget.
The FY11 STA funding has
dropped from $185,103 to
$164,231 due to a change
in the States funding level.
Dubuque
AU-America City
''iii►
2007
APRIL
YTD
Budget
$232,455
$2,324,550
Actual
$171,095
$2,184,558
Operating Expenses
Ridership
APRIL 2010
FIXED ROUTE
18,623
STUDENT
10,036
MINI -BUS
5,147
TROLLEY (shuttle)
3,074
Keyline Transit , City of Dubuque, continues to monitor
opportunities for federal and state grants and alternative
private funding related to public transit. Federal and state
opportunities include stimulus funding through various federal
and state departments for capital improvement and
expansion, Complete Streets, service expansion and clean air
obtainment. Alternative private funding includes local human
service agencies, community action groups and local
employers that are interested in investing in public
transportation.
Revenues
* Revenue will vary due to grant reimbursement and /or ticket sales
Detail of Other Revenue
• State -Aid
• Bus Advertising
• Miscellaneous
** 5310 funds
FY10 FTA Operating grant
FY10 STA funds
FY07,08,09,10 FTA ED grant
5310 Prey- Maintenance
5309 Capital (buses)
JARC
STA Rebuild Iowa
Illinois FTA - E.D.r refund
Illinois ARRA (ITS)
Iowa ARRA (bus)
ICAAP (service)
Local Fund (Tri -State Trail Vi-
sion)
TIGGER (expansion)
Bus Livability Grant
FY11 Gants
FY11 FTA Operating grant
FY11 STA funds
FY11 5310 Prey maintenance
FY11 JARC
$11,160.12
$ 752.50
$32,371.00 **
$878,028
$178,000
$176,000
$32,368
$397,389
$29,700
$300,000
$87,714
$44,000
$339,482
$300,160
$2,500
$1,180,000
$4,988,520
Pending approval
Awarded
Pending approval
Awarded
Awarded
Awarded
Awarded
Awarded
Awarded
Awarded
Awarded
Awarded
Not Awarded
Open
$880,000
$164,231 Awarded
$33,064
$60,000 Pending approval
Updates
The FY11 Consolidated Grant
Application was submitted to
IDOT.
City Council approved the RFF
for Mobile Data Terminals.
Current management will
move forward with the proc-
ess.
City Council approved the
recommendation for
ECAI /RTA to assume manage
ment of Transit starting July
1, 2010. First Transit man-
agement and ECIA /RTA man-
agement will work on the
transition process over the
next months.
Keyline management, with
the assistance of FTA
Regions 5 & 7 and Illinois
DOT, secured $132,000 in
surplus funds from
East Dubuque Illinois FTA
operating funds.
The funding is from prior
years fiscal years, FY07,08
and 09. The funding will be
added to the FY10 Keyline
operating budget.
The FY11 STA funding has
dropped from $185,103 to
$164,231 due to a change
in the States funding level.
Dubuque
AU-America City
''iii►
2007