Approval to Execute Agreement for City of Dubuque AmeriCorps Program: Creating OpportunitiesCity of Dubuque
City Council Meeting
Consent Items # 8.
Copyrighted
August 16, 2021
ITEM TITLE: Approval to Execute Agreement for City of Dubuque AmeriCorps
Program: Creating Opportunities
SUMMARY: City Manager recommending approval to execute an agreement for the
City of Dubuque AmeriCorps Program: Creating Opportunities grant
award in the amount of $110,000.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description Type
AmeriCorps Creating Opportunities Grant-MVM Memo City Manager Memo
Staff memo - Execute Agreement Staff Memo
Staff memo - Grant Award Staff Memo
21-AF-05 AmeriCorps Creating Opportunities Grant Supporting Documentation
Agreement
Award Letter 21-AF-05 AmeriCorps Creating
Supporting Documentation
Opportunities
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Approval to Execute Agreement for City of Dubuque AmeriCorps Program:
Creating Opportunities
DATE: August 10, 2021
Leisure Services Manager Marie Ware recommends City Council approval to execute
an agreement for the City of Dubuque AmeriCorps Program: Creating Opportunities
grant award in the amount of $110,000.
This formula -funded grant is a continued effort to support Teen Mentoring programs
through Leisure Services, the Multicultural Family Center, and Hillcrest Family Services
- Mentor Dubuque, expanding teen programs from summer -only into year -around
programming. This grant will provide 2 full-time positions and 1 part-time position with
Hillcrest Family Services - Mentor Dubuque, and 1 full-time position with the
Multicultural Family Center. The grant will also provide 5 minimum -time (300 hour)
positions that will support the Multicultural Family Center's summer STEP program and
5 positions to support the Leisure Services Summer Teen Night Programs. These
positions will work together to support teens to develop connections to their community
through teen -focused programs that will provide structured and unstructured mentoring,
community and health education, equity engagement and workforce development
opportunities.
In addition to the impact on community youth and local organizations, one of the areas
that AmeriCorps Partners in Learning prioritizes is with the AmeriCorps members
themselves. The Program strives to recruit from a diverse pool of candidates, with the
program previously having had a wide range of AmeriCorps from retirees, to college
students, to newcomers to Dubuque, to stay at home parents, to people looking for a
career change. The program strives to encourage it's AmeriCorps members to
recognize their service as engagement and continue to serve in some facet after their
year.
The City of Dubuque proposes to have 14 AmeriCorps members who will develop and
implement teen programming in Dubuque. At the end of the program year, the
AmeriCorps members will be responsible for a change in teenaged youths' knowledge
of social -emotional skills and knowledge of career opportunities. In addition, the
AmeriCorps members will leverage 100 volunteers who will be engaged in mentoring
teens and supporting teen programming. This program will focus on the Corporation for
National and Community Service (CNCS) focus areas of Education and Economic
Opportunity. The CNCS investment of $110,000 will be matched with $50,191, $29,816
in public funding and $20,375 in private funding.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie Ware, Leisure Services Manager
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TO: Michael C. Van Milligen, City Manager
FROM: Marie Ware, Leisure Services Manager
SUBJECT: Approval to Execute Agreement for City of Dubuque AmeriCorps Program:
Creating Opportunities
DATE: 8/9/2021
INTRODUCTION
The purpose of this memorandum is to request approval to execute the agreement for
the City of Dubuque AmeriCorps Program: Creating Opportunities.
DISCUSSION
This formula -funded grant is a continued effort to support Teen Mentoring programs
through Leisure Services, the Multicultural Family Center, and Hillcrest Family Services
- Mentor Dubuque, expanding teen programs from summer -only into year -around
programming. This grant will provide 2 full-time positions and 1 part-time position with
Hillcrest Family Services - Mentor Dubuque, and 1 full-time positions with the
Multicultural Family Center. The grant will also provide 5 minimum -time (300 hour)
positions that will support the Multicultural Family Center's summer STEP program and
5 positions to support the Leisure Services Summer Teen Night Programs. These
positions will work together to support teens to develop connections to their community
through teen -focused programs that will provide structured and unstructured mentoring,
community and health education, equity engagement and workforce development
opportunities.
In addition to our impact on community youth and local organizations, one of the areas
that AmeriCorps Partners in Learning prioritizes is with the AmeriCorps members
themselves. The Program strives to recruit from a diverse pool of candidates, with the
program previously having had a wide range of AmeriCorps from retirees, to college
students, to newcomers to Dubuque, to stay at home parents, to people looking for a
career change. The program strives to encourage it's AmeriCorps members to
recognize their service as engagement and continue to serve in some facet after their
year.
On Yes, Council approved our request to apply for City of Dubuque AmeriCorps
Program: Creating Opportunities. On 7/30/2021, Leisure Services was notified of the
award. The details of the award are below.
Awarded Amount: 110000.00
Match Required: Yes
Match Amount: $49,659.21
Anticipated Receipt of money: 9/1/2021
Department Contact: Heather Satterly
Departments Involved: Leisure Services
The grant agreement is attached and was reviewed by Assistant City Attorney Maureen
Quann.
GRANT OBJECTIVE
The City of Dubuque proposes to have 14 AmeriCorps members who will develop and
implement teen programming in Dubuque, IA. At the end of the program year, the
AmeriCorps members will be responsible for a change in teenaged youths' knowledge
of social -emotional skills and knowledge of career opportunities. In addition, the
AmeriCorps members will leverage 100 volunteers who will be engaged in mentoring
teens and supporting teen programming. This program will focus on the CNCS focus
areas of Education and Economic Opportunity. The CNCS investment of $110,000 will
be matched with $50,191, $29,816 in public funding and $20,375 in private funding.
COUNCIL GOAL(S) ADDRESSED
Council Goal: Partnership for a Better Dubuque: Building our Community that is
Viable, Livable and Equitable
Outcome(s)
Become an inclusive and welcoming community for all
Have non-profit institutions, private businesses and educational institutions contributing
toward implementation of the Imagine Dubuque plan
Have opportunities for residents for upward mobility and empowerment across all
demographics
Value(s)
Access to wealth and social capacity — financial, spiritual, social, etc
Leveraging community resources in order to accomplish more than tax revenues
Sense of community pride and commitment to the Dubuque community
ACTION STEP
The purpose of this request approval to execute the agreement for the City of Dubuque
AmeriCorps Program: Creating Opportunities.
CC: Crenna Brumwell, City Attorney
Jennifer Larson, Director of Budget and Finance
Cassie Ross, Assistant Director of Finance
MW/hs
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TO: Michael C. Van Milligen, City Manager
FROM: Marie Ware, Leisure Services Manager
SUBJECT: Notice of Award for City of Dubuque AmeriCorps Program: Creating
Opportunities
DATE: 8/6/2021
INTRODUCTION
The purpose of this memorandum is to provide information on the award of City of
Dubuque AmeriCorps Program: Creating Opportunities.
DISCUSSION
This formula -funded grant is a continued effort to support Teen Mentoring programs
through Leisure Services, the Multicultural Family Center, and Hillcrest Family Services
- Mentor Dubuque, expanding teen programs from summer -only into year -around
programming. This grant will provide 2 full-time positions and 1 part-time position with
Hillcrest Family Services - Mentor Dubuque, and 1 full-time positions with the
Multicultural Family Center. The grant will also provide 5 minimum -time (300 hour)
positions that will support the Multicultural Family Center's summer STEP program and
5 positions to support the Leisure Services Summer Teen Night Programs. These
positions will work together to support teens to develop connections to their community
through teen -focused programs that will provide structured and unstructured mentoring,
community and health education, equity engagement and workforce development
opportunities.
In addition to our impact on community youth and local organizations, one of the areas
that AmeriCorps Partners in Learning prioritizes is with the AmeriCorps members
themselves. The Program strives to recruit from a diverse pool of candidates, with the
program previously having had a wide range of AmeriCorps from retirees, to college
students, to newcomers to Dubuque, to stay at home parents, to people looking for a
career change. The program strives to encourage it's AmeriCorps members to
recognize their service as engagement and continue to serve in some facet after their
year.
On Yes, Council approved our request to apply for City of Dubuque AmeriCorps
Program: Creating Opportunities. On 7/30/2021, Leisure Services was notified of the
award. The details of the award are below.
Awarded Amount: 110000.00
Match Required: Yes
Match Amount: $49,659.21
Anticipated Receipt of money: 9/1/2021
Department Contact: Heather Satterly
Departments Involved: Leisure Services
GRANT OBJECTIVE
The City of Dubuque proposes to have 14 AmeriCorps members who will develop and
implement teen programming in Dubuque, IA. At the end of the program year, the
AmeriCorps members will be responsible for a change in teenaged youths' knowledge
of social -emotional skills and knowledge of career opportunities. In addition, the
AmeriCorps members will leverage 100 volunteers who will be engaged in mentoring
teens and supporting teen programming. This program will focus on the CNCS focus
areas of Education and Economic Opportunity. The CNCS investment of $110,000 will
be matched with $50,191, $29,816 in public funding and $20,375 in private funding.
COUNCIL GOAL(S) ADDRESSED
Council Goal: Partnership for a Better Dubuque: Building our Community that is
Viable, Livable and Equitable
Outcome(s)
Become an inclusive and welcoming community for all
Have non-profit institutions, private businesses and educational institutions contributing
toward implementation of the Imagine Dubuque plan
Have opportunities for residents for upward mobility and empowerment across all
demographics
Value(s)
Access to wealth and social capacity — financial, spiritual, social, etc
Leveraging community resources in order to accomplish more than tax revenues
Sense of community pride and commitment to the Dubuque community
ACTION STEP
The purpose of this memorandum is to provide information on the award of City of
Dubuque AmeriCorps Program: Creating Opportunities.
CC: Crenna Brumwell, City Attorney
Jennifer Larson, Director of Budget and Finance
Cassie Ross, Assistant Director of Finance
MW/hs
Grant Agreement Number: 21-AF-05
IOWA COMMISSION ON VOLUNTEER SERVICE
AMERICORPS GRANT AGREEMENT
GRANTEE: City of Dubuque
GRANT NUMBER: 21-AF-05
PROGRAM NAME: City of Dubuque Creating Opportunities AmeriCorps
Program
GRANT AGREEMENT PERIOD: September 01, 2021- August 31, 2022
TOTAL MAXIMUM GRANT AMOUNT: $110,000
GRANTEE FEDERAL ID #: 42-6004596
GRANT TYPE: Cost reimbursement
This AmeriCorps Grant Agreement is made by and between the Iowa Commission on Volunteer
Service, 1963 Bell Avenue, Suite 200, Des Moines, Iowa 50315 ("Commission" or "Volunteer
Iowa"), an agency of the State of Iowa, and City of Dubuque ("Grantee"), 50 West 13th Street,
Dubuque, IA 52001, a city government.
WHEREAS the Commission is designated to receive, administer and disburse AmeriCorps State
and National grant funds; and
WHEREAS the Commission desires to disburse grant funds to the Grantee for eligible purposes
primarily addressing community needs identified in the Grant Application; and
WHEREAS the Grantee submitted an application for funding to the Commission and the
Commission has approved the application; and
WHEREAS, in approving the application, the Commission has relied upon the representations of
the proposed Program activities; management and financial condition of the Grantee; investment
of other Grantee funds; and other material information contained therein; and
WHEREAS the Grantee has certified to the Commission that the primary purpose for obtaining
AmeriCorps funds is to make a significant impact in the community while providing a meaningful
service opportunity for the AmeriCorps members;
NOW, THEREFORE, the Grantee accepts this grant upon the terms and conditions set forth in this
Agreement.
In consideration of the mutual promises contained in this Agreement, the Parties agree as follows:
ARTICLE 1 - DEFINITIONS
As used in this Agreement, the following terms shall apply:
1.1 ACT. "Act" means the National and Community Service Act of 1990 (42 U.S.C. 12501 et
seq.), as amended by the Serve America Act, (42 U.S.C. S.12501 et seq.).
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Grant Agreement Number: 21-AF-05
1.2 GRANT AGREEMENT or AGREEMENT. "Grant Agreement" or "Agreement" means this
Agreement and all of the exhibits, attachments and documents referred to in the Agreement and
incorporated by reference. The Grant Agreement is the legal agreement by which the Commission
makes subawards of AmeriCorps funding to the Grantee. The Grantee is the subrecipient and the
Commission is the pass -through entity.
a) Subaward means an award provided by a pass -through entity to a subrecipient for the
subrecipient to carry out part of a Federal Award received by the pass -through entity. A
subaward may be provided through any form of legal agreement.
b) Subrecipient means an entity, usually but not limited to non -Federal entities, that
receives a subaward from a pass -through entity to carry out part of a Federal award; but
does not include an individual that is a beneficiary of such award. A subrecipient may
also be a recipient of other Federal awards directly from a Federal awarding agency.
1.3 PROGRAM. "Program" means the detailed description of the program activities,
interventions, and other obligations to be performed or accomplished by the Grantee as described
in this Agreement and the AmeriCorps State and National application approved by the
Corporation for National and Community Service ("Corporation" or "AMERICORPS") and the
Commission, as authorized by the National and Community Service Act of 1990, as amended.
1.4 GRANT AGREEMENT PERIOD, EFFECTIVE DATE, & COMPLETION DATE.
"Grant Agreement Period" is the period in which the Agreement is in force and effect. The first
date of the Grant Agreement Period is considered the Effective Date (or start date) of the
Agreement and the last date is considered the Completion Date (or end date). The Grant
Agreement Period is aligned with the Budget Period for the federal subaward, but the Grant
Agreement Period may not cover the full Period of Performance for the federal subaward. The
Agreement expires upon the occurrence of one of the following: a) Program tasks have been fully
accomplished including fulfillment of the obligations identified in Article 6 as of the end date of
the grant agreement period; or b) the Agreement is terminated by Volunteer Iowa due to any default
under Article 8.1; or c) the Agreement is terminated in accordance with the provisions set forth in
Article 10.3. Except in limited circumstances, the Grant Agreement Period Completion Date will
not be extended beyond 90 (ninety) days past the original Grant Agreement Period Completion
Date.
a) Period of performance means the total estimated time interval between the start of an
initial Federal award and the planned end date, which may include one or more funded
portions, or budget periods. Identification of the period of performance in the Federal
award per § 200.211(b)(5) does not commit the awarding agency to fund the award
beyond the currently approved budget period.
b) Budget period means the time interval from the start date of a funded portion of an award
to the end date of that funded portion during which recipients are authorized to expend
the funds awarded, including any funds carried forward or other revisions pursuant to
§ 200.308.
-2-
Grant Agreement Number: 21-AF-05
1.5 GRANT TYPE. "Grant Type" refers to the category of grant award provided. AmeriCorps
grants may be either Cost Reimbursement or Fixed Amount types; the type of grant determines
certain budget and financial management responsibilities of the grantee.
a) For Cost Reimbursement Grantees AMERICORPS funds a portion of program
operating costs, member living allowances, and administrative expenses; funding is not
directly dependent upon recruitment and retention of AmeriCorps members. Cost
reimbursement grants include a formal matching requirement and require the submission
of a budget and financial reports.
b) Fixed Amount Grants provide a fixed amount of funding per Member Service Year
(MSY) that is substantially lower than the amount required to operate the program.
Organizations use their own or other resources to cover the remaining costs. Fixed
Amount programs are not required to submit detailed budgets or financial reports, there is
no specific match requirement, and programs are not required to track and maintain
documentation of match. However, AMERICORPS provides only a portion of the cost of
running the program and organizations must raise the additional resources needed to run
the fixed amount program. Fixed Amount Programs can access all of the AmeriCorps
grant funds, provided they recruit (in the case of Education Award Program or "EAP") or
retain (in the case of full -cost Fixed Amount programs) the members supported under the
grant based on the MSY level awarded. Professional Corps programs applying for
operational funding through a Fixed Amount Grant must submit a budget in support of
their request for operational funds.
1.6 ALLOWABLE COSTS. "Allowable Costs" are those costs which are identified in Attachment
A, Grant Application; Attachment B, Budget; and consistent with Federal regulations and
guidelines applicable to the AmeriCorps program.
1.7 AUTHORIZED REPRESENTATIVE. The Authorized Representative is the person within
the Grantee organization authorized to accept and commit funds on behalf of the organization. A
copy of the governing body's authorization for this official representative to sign must be on file
in the Grantee's office.
ARTICLE 2 - FUNDING
2.1 FUNDING SOURCES. The primary source of funding for the Grant is a federal grant from
AMERICORPS [Code of Federal Domestic Assistance (CFDA) 94.006] for the AmeriCorps
Program. A portion of the Grantee share of matching funds budgeted for this Grant may be
provided to the Grantee by Volunteer Iowa as noted in Article 3.1 from state funding sources. The
Grantee shall comply with the requirements, conditions and rules of AMERICORPS, the
Commission and any other public or private entity having authority over the funds or the Grant.
2.2 RECEIPT OF FUNDS. All payments under this Agreement are subject to receipt by the
Commission of sufficient funds for the AmeriCorps Program. Any termination, reduction, or delay
of federal or state funds to the Commission may, in the sole discretion of the Commission, result
-3-
Grant Agreement Number: 21-AF-05
in the termination, reduction or delay of AMERICORPS funds to the Grantee and/or termination
of this Agreement.
2.3 PRIOR COSTS. If any grantee has received written approval from the Commission to incur
certain costs prior to the Effective Date of this Agreement, then said written approval and those
terms and conditions are incorporated herein and made a part of this Agreement by this reference
as if fully set forth.
2.4 USE OF GRANT FUNDS. The Grantee shall expend funds received under the Grant only for
the purposes and activities described in its application and approved by the Commission and in
compliance with applicable federal and state law and regulations.
2.5 BUDGET AMENDMENTS FOR COST REIMBURSEMENT GRANTEES. The
following budget changes for cost reimbursement grantees shall be subject to prior approval of the
Commission through the amendment process as provided for in Article 10.6. Budget amendments
shall be requested from the Commission and approved prior to implementation of the budgetary
changes. Budget amendments shall be compatible with the terms of this Agreement and of such a
nature as to qualify as an allowable cost. Budget amendments requested during the final ninety
(90) days of the Agreement period will be approved on a limited basis. The following
circumstances require budget amendments.
a) Budget changes which would result in changes in excess of ten percent (10%) of the total
budget.
b) Budget changes which would lower the Grantee's percent share of costs required under
this Agreement.
c) Budgetary changes related to changes in the scope or goals of the project.
d) Costs requiring prior approval: adding costs in a previously unbudgeted line item,
supplies in excess of $1,000 per item, equipment valued at greater than $5000, subgrants
or contracts not included in approved application and budget, other costs requiring prior
approval under § 2 CFR 220 and § 2 CFR 230 regardless of the ten percent budget
limitation.
2.6 DISBURSEMENT OF LESS THAN THE TOTAL AWARD AMOUNT. If the total award
amount has not been requested by the Grantee within sixty (60) days following the Completion
Date, then the Commission shall be under no obligation for further disbursement.
2.7 MEMBER COSTS. The award amount contemplated by this Agreement reflects a maximum
possible payment based on full member enrollment. In the event that the Program does not fully
recruit the awarded member service years (MSY), the Commission may reduce the federal funding.
The Commission reserves the right to request repayment of any federal funds disbursed above the
reduced federal amount.
2.8 ADMINISTRATIVE COST GUIDELINES. Federal funds used for reasonable
administrative costs, are allowable.
a) For cost reimbursement grantees, the federal share of administrative costs shall be limited
to approximately five percent (5%) of the AMERICORPS funds expended in Sections I
and II of the approved budget. (See Exhibit E. Application Instructions for detailed
Grant Agreement Number: 21-AF-05
calculations of administrative costs). Grantees are eligible for additional administrative
costs in the Grantee Share of the budget. These amounts are approved at the time of
award and are reflected in the budget. Administrative costs will only be disbursed
proportional to grant funds expended.
b) Competitive cost reimbursement grantees will be invoiced on a quarterly basis for forty
percent (40%) of the allowable federal share of administrative costs from Section III of
the approved budget based on expenditures to -date.
c) Formula cost -reimbursement grantees will be invoiced on a quarterly basis for a State
Support & Monitoring Fee of two percent (2%) of the total federal share of Sections I and
II of the approved budget.
d) Fixed -amount grantees are also subject to having two percent (2%) of their grant retained
by the Commission, calculated according to guidance from AMERICORPS. The
Commission will invoice programs on a quarterly or other regular basis.
2.9 UNALLOWABLE COSTS. If Volunteer Iowa determines at any time, whether through
monitoring, audit, closeout procedures or by other means, that the Grantee has expended funds for
unallowable activities, the Grantee will be notified of the questioned costs and given an
opportunity to justify questioned costs prior to Volunteer Iowa's final determination of the
disallowance of costs. Appeals of any determinations will be handled in accordance with the
provisions of Chapter 15h, Iowa Code. If it is Volunteer Iowa's final determination that costs
previously paid by Volunteer Iowa are unallowable under the terms of the Agreement, the
expenditures will be disallowed, and the Grantee shall repay to Volunteer Iowa any and all
disallowed costs. Grantee shall repay all disallowed costs within thirty (30) days. Volunteer Iowa
may work out a payment plan with the Grantee at its discretion.
2.10 NATIONAL SERVICE CRIMINAL HISTORY CHECKS DISALLOWED COSTS. If
Volunteer Iowa determines at any time, whether through monitoring, audit, closeout procedures,
program self -reporting, or by other means, that any portion of the National Service Criminal
History Check (NSCHC) process has not been completed as required, Volunteer Iowa will follow
the most recent version of the AMERICORPS NSCHC Enforcement Guide to assess disallowance
in cases of noncompliance or other unallowable circumstances as described in the Guide.
Disallowance payments must be made with non-federal funds.
ARTICLE 3 - TERMS OF GRANT
3.1 GRANT. The Commission grants $110,000 to the Grantee for AmeriCorps activities during
the Grant Agreement Period. The program activities of the Grantee are to commence as of the
Effective Date and shall be undertaken in such a manner as to assure their expeditious completion.
All of the services required hereunder shall be completed on or before the Completion Date.
3.2 GRANT ACTIVITIES TO BE PERFORMED. Subject to the provisions set forth in this
Agreement, Volunteer Iowa grants funds to the Grantee to carry out the grant activities and
interventions as specifically outlined in Attachment A entitled "Grant Application" signed on
-5-
Grant Agreement Number: 21-AF-05
6/4/2021 and incorporated by this reference, and for such other grant obligations as Volunteer Iowa
and Grantee may agree to in writing.
3.3 DISASTER DEPLOYMENT. In the case of a state -declared disaster, Grantee's members
and/or grant -funded staff may be voluntarily deployed as an asset of the state. In case of
deployment, allowable related expenses outside of the scope of the approved Application may be
eligible for reimbursement. All disaster deployments must be approved by Volunteer Iowa.
Organizations opting to serve as part of the Iowa AmeriCorps Disaster Response Team (Iowa A-
DRT) may also be deployed under the Volunteer Iowa Cooperative Agreement with the Federal
Emergency Management Agency (FEMA). The terms of these deployments are covered in
Attachment C, "Iowa AmeriCorps Disaster Response Team Disaster Deployment Agreement".
3.4 ADMINISTRATION. The Agreement shall be administered in accordance with all applicable
State and Federal laws, regulations, and guidance, including those found in Exhibit F,
"AmeriCorps Program Director Manual", which has been distributed by Volunteer Iowa to the
Grantee.
3.5 EVALUATION. The Grantee will fulfill the evaluation requirements for AmeriCorps State
& National grantees and subgrantees as outlined in Exhibit B, "Federal Regulations" and other
AMERICORPS evaluation guidance. If the Grantee's evaluation plan requires AMERICORPS
approval, the Grantee will secure this approval by the date communicated in writing. Designated
program staff may be required to participate in training and technical assistance. Failure to submit
plans or plan corrections or to participate in required training will result in program suspension.
3.6 SPECIAL CONDITIONS. The Grantee will be subject to any special conditions noted below.
Special conditions may be specified by AMERICORPS or by Volunteer Iowa. AMERICORPS or
Volunteer Iowa will suspend programs that do not comply with the special conditions.
a) Special conditions applicable to this grant agreement: none
ARTICLE 4 - CONDITIONS TO DISBURSEMENT OF FUNDS
Unless and until the following conditions have been satisfied, the Commission shall be under no
obligation to disburse to the Grantee any amounts under the Grant Agreement:
4.1 GRANT AGREEMENT EXECUTED. The Grant Agreement shall have been properly
executed and returned to Volunteer Iowa prior to the grant agreement effective date or within thirty
(30) days of Volunteer Iowa's transmittal of the final Agreement to the Grantee, whichever is
sooner.
4.2 BINDING FINANCIAL COMMITMENTS. Upon request, the Grantee will provide a
resolution of the Board of Directors, or other Governing Body of the Grantee, authorizing the
execution and delivery of this Grant Agreement and such other papers as the Commission may
reasonably request, and specifying the officer(s) authorized to execute the Grant Agreement and
bind the Grantee.
'li•
Grant Agreement Number: 21-AF-05
4.3 GRANTEE DOCUMENTATION. The Grantee shall have completed the following Start
Forms related to program management and compliance.
a) Must be approved: Pre -Award Financial Form (new and planning Grantees) or Financial
Survey (returning Grantees).
b) Must be submitted: NSCHC Checklist, Policy, and Training Certifications (all Grantees).
4.4 SUBMISSION OF TAXPAYER IDENTIFICATION NUMBER. Completion and
submission of form "W-9, Request for Taxpayer Identification Number and Certification."
ARTICLE 5 - REPRESENTATIONS AND WARRANTIES OF GRANTEE
To induce the Commission to make the Grant referred to in this Agreement, the Grantee represents,
covenants and warrants that:
5.1 AUTHORITY. The Grantee is duly organized and validly existing under the laws of the State,
is in good standing, and has complied with all applicable laws of the State of Iowa. The Authorized
Representative listed for the Grantee is duly authorized and empowered to execute and deliver this
Agreement. All action on the part of the Authorized Representative, such as appropriate resolution
of their governing body for the execution and delivery of the Agreement, has been effectively
taken.
5.2 FINANCIAL INFORMATION. All financial statements and related materials concerning
the Grantee and the Program provided to the Commission are true and correct in all material
respects and completely and accurately represent the subject matter thereof as of the effective date
of the statements and related materials, and no material adverse change has occurred since that
date.
5.3 GRANT APPLICATION. The content of the grant application the Grantee submitted to the
Commission for funding is a complete and accurate representation of the Grantee and the Program
as of the date of submission and there has been no material adverse change in the organization,
operation, or key personnel of the Grantee since the date the application was submitted to the
Commission.
5.4 CLAIMS AND PROCEEDINGS. There are no actions, lawsuits or proceedings pending or,
to the knowledge of the Grantee, threatened against the Grantee affecting in any manner
whatsoever their rights to execute the Agreement or the ability of the Grantee to make the payments
required under the Agreement, or to otherwise comply with the obligations of the Agreement.
5.5 PRIOR AGREEMENTS. The Grantee has not entered into any verbal or written contracts,
agreements or arrangements of any kind, which are inconsistent with the Grant Agreement.
5.6 RENEWAL AND RESTATEMENT. The covenants, warranties and representations of this
Article are made as of the Effective Date of this Agreement and shall be deemed to be renewed
and restated by the Grantee at the time of each request for disbursement of funds.
-7-
Grant Agreement Number: 21-AF-05
ARTICLE 6 - GRANTEE OBLIGATIONS AND AFFIRMATIVE COVENANTS
The Grantee covenants with Volunteer Iowa that:
6.1 PROGRAM ACTIVITIES AND INTERVENTIONS. The Grantee shall carry out in a
satisfactory and proper manner the activities and interventions detailed in the approved Grant
Application (Attachment A) by the end of the Grant Agreement Period. Such activities and
interventions will be conducted according to the standards generally acceptable in the Grantee's
field for similar tasks and projects, as long as these are in conformance with AmeriCorps State
requirements as determined by the Commission.
6.2 COMPLIANCE WITH LAWS AND REGULATIONS. The Grantee shall comply with all
applicable State and Federal laws, rules, ordinances, regulations and orders, including but not
limited to the National and Community Service Act as amended by the Serve America Act, the
Corporation's regulations (45 CFR §§ 2500-2599), and the AmeriCorps Terms and Conditions.
All Grantees are subject to the Uniform Guidance under 2 CFR Chapters I and II, except that
Fixed -Amount Grants are exempt from the cost principles outlined in 2 CFR Part 200, Subpart E.
6.3 USE OF DEBARRED, SUSPENDED, OR INELIGIBLE CONTRACTORS OR
SUBRECIPIENTS. AMERICORPS funds shall not be used directly or indirectly to employ,
award contracts to, support with member placements, or otherwise engage the service of, or fund
any organization, or contractor during any period of debarment, suspension, or placement in
ineligible status under 2 CFR Part 180 or any applicable law or regulation.
6.4 MONITORING. To fulfill its fiduciary responsibilities and programmatic obligations, the
Commission shall conduct grant agreement oversight activities under this Agreement. The
Commission shall conduct monitoring on a routine basis based on the Commission's risk
assessments. The Commission shall conduct grant agreement oversight activities from the
Commission offices, on site at the Grantee's offices, virtually using electronic communications,
or a combination of these approaches. The Grantee shall implement and maintain sufficient
management practices and systems to assure compliance with all programmatic and fiscal
obligations under this Agreement. The Grantee's responsibilities in this regard extend to oversight
of its sites and their financial and program duties as an agent of the Grantee under this Agreement.
6.5 ACCESS TO RECORDS. The Grantee shall permit the Commission, Auditor of the State of
Iowa or any authorized representative of the State, and where federal funds are involved, the
Comptroller General of the United States or any other representative of the United States
Government, to access and examine, audit, and/or copy any directly pertinent books, documents,
papers and records of Grantee relating to orders, invoices, or payments or any other documentation
or materials pertaining to this Agreement. The Commission shall make every effort to provide
prior notice and to access records from Monday through Friday, between the hours of 8:00 a.m.
and 5:00 p.m. Such rights to access shall continue as long as the records are retained by the
Grantee. Records may be accessed in hard copy, electronically, on site, or in other ways as
necessary to meet the needs of the Commission. Regardless of the method, all records will be
managed by the Commission in accordance with proper records management procedure(s) while
Grant Agreement Number: 21-AF-05
they are in the possession of the Commission. Access to records shall be granted within 72 hours
of the request unless other arrangements have been agreed to by the Commission.
6.6 RECORDS RETENTION. All records of the Grantee relating to this Agreement shall be
retained for a period of three (3) years following the submission date of the Commission's final
Federal Financial Report (FFR) covering the grant. A chart detailing disposition dates of past
grants is available on the Volunteer Iowa website and upon written request. In addition to financial
records and supporting documentation, this includes statistical records, evaluation and program
performance data, member information and personnel records and any other records needed to
document compliance with federal requirements and to justify costs and matching share.
6.7 PROGRAMMATIC DOCUMENTATION. Upon request, the Grantee shall deliver to
Volunteer Iowa or make available for review the following documentation as applicable based on
the grant type: (a) copies of all contracts or agreements relating to the Program, (b) invoices,
receipts, statements or vouchers relating to the Program, (c) member or staff records or files and
program performance and evaluation data related to this Program, (d) a list of all unpaid bills for
labor and materials in connection with the Program, (e) budgets and revisions showing estimated
Program costs and funds required at any given time to complete and pay for the Program, (f)
current and year-to-date operating statements and (g) any other such grant -related documents as
requested, in order to verify compliance with applicable state and federal AmeriCorps
requirements.
6.8 NOTICE OF PROCEEDINGS. The Grantee shall promptly notify Volunteer Iowa of the
initiation of any claims, lawsuits or proceedings brought against the Grantee that, if unfavorably
determined, would have a material adverse effect on the Grantee's ability to perform this
Agreement.
6.9 NOTIFICATIONS. In the event the Grantee becomes aware of any material alteration in the
Program, initiation of any investigation involving the Program or any similar occurrence, the
Program shall promptly notify the Commission.
6.10 REPORTS. The Grantee shall prepare, review, certify and submit the requests and reports as
outlined below, or in Ch 1 of the AmeriCorps Program Manual (Exhibit F), in the form and content
specified by Volunteer Iowa. The Grantee shall review all Claims and verify that claimed
expenditures are allowable costs. The Grantee shall maintain documentation adequate to support
all claimed costs reported for federal reimbursement or Grantee Share.
ITEM SYSTEM OR DUE DATE (as noted or working day before if due
FORMAT date falls on a weekend or holiday)
Financial Reporting
Claim and Claims component 251h of each month on dates provided in AmeriCorps
Signed GAX in iowagrants.gov Program Manual (or quarterly, if approved)
form
Grant Agreement Number: 21-AF-05
Final Claim
Claims component
Within 30 days of Grant Agreement Period
and Signed
in iowagrants.gov
Completion Date
GAX
Federal
Status Report in
April 25, 2022, and October 25, 2022
Financial
iowagrants.gov
Report (FFR)
Unexpended
Status Report in
April 25, 2022
Funds Report
iowagrants.gov
Budget
Status Report in
For programs starting August 1, 2021, or September
1, 2021: April 30, 2022
Modification
iowagrants.gov
Request for
For programs startingJanuM 1, 2022: July 31, 2022
Cost
Reimbursement
Grantees
Financial Desk
Status Report in
As assigned by financial risk/monitoring level & start
Review
iowagrants.gov
date
High monitoringlevel: evel: March 25, 2022; May 25,
2022; or July 25, 2022
Moderate monitoring1: April 25, 2022, or July
25, 2022
Low monitoring level: January 25, 2022; April 25,
2022; or July 25, 2022
Final FFR
Status Report in
Within 60 days of Grant Agreement Period
iowagrants.gov
Completion Date
Annual Audit
Status Report in
Annual Audit form & Management Letter: as part of
Form, Second
iowagrants.gov
Program Start Forms (see below)
Audit Form &
Second Audit Form & Management Letter: within 30
Management
days of audit completion or publication
Letters
Audit
Status Report in
Within 30 days of audit completion or publication.
Reconciliation
iowagrants.gov
Report
Closeout
Status Report in
Within 60 days of Grant Agreement Period
Report
iowagrants.gov
Completion Date
Performance Measure & Program Progress Reporting
Program Start
Start Form
As noted in the Volunteer Iowa Start Forms Schedule
Forms
components in
& Checklist
iowagrants.gov
For programs starting August 1, 2021, or September
1, 2021: August 1, 2021; September 1, 2021; October
1, 2021
For programs startingJanuM 1, 2022: December 15,
2021; February 1, 2022; March 1, 2022
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Grant Agreement Number: 21-AF-05
Program
Status Report in
For programs starting August 15, 2021, or September
1, 2021: January 15, 2022; May 15, 2022; December
Progress
iowagrants.gov
Reports (Initial,
15, 2022, and/or within 30 days of Grant Agreement
Mid, End, &
Period Completion Date
Final
For programs startingJy 1, 2022: April 15,
Performance
2022; May 15, 2022; December 15, 2022, and/or
Measure
within 30 days of Grant Agreement Period
Report)
Completion Date
Evaluation
With recompete
Applies only to certain competitive recompete
applicants: As noted in the Volunteer Iowa Request
Plans &
application
Reports
for Applications, Special Conditions to the grant
agreement, or as notified by Volunteer Iowa
Other Reports
various formats
As contained in the AmeriCorps Program Manual or
as notified by Volunteer Iowa
6.11 REQUIRED TRAININGS & COMMUNICATIONS. The Grantee will send at least one
staff member to the following trainings (also noted in Ch. 1 of the AmeriCorps Program Manual,
Exhibit F): Volunteer Iowa new Program Director training (for new programs/new staff only, in
Iowa in advance of the new program year), Volunteer Iowa Program Staff Launch training (in
Iowa in the first few months of the program year), the Iowa Nonprofit Summit (held every other
year in odd years, in Iowa), a National Service Regional Conference (in the spring/summer in the
North Central region). Other trainings may be offered or required throughout the program year,
based on Volunteer Iowa or AMERICORPS monitoring and feedback. The Grantee will have at
least one staff member participate in monthly Program Director Webinars led by Volunteer Iowa
staff and in regular program/financial monitoring check -in calls with Volunteer Iowa staff, to be
scheduled based on the Grantee's assigned monitoring levels. The Grantee's Program
Representative will read and share with other Grantee staff, as appropriate, the Weekly Update
newsletter distributed via email by Volunteer Iowa and will address any questions to the Program
Officer.
6.12 AUDIT.
a) Single Audit. Grantees expending $750,000 or more in federal awards in their fiscal year
shall ensure that an audit is performed in accordance with the Office of Management and
Budget (OMB) Uniform Guidance (2 CFR Chapter I, and Chapter II, Parts 200, 215, 220,
225, and 230) as applicable. The audit and accompanying management letter (or other
accompanying documents) shall be submitted to the Commission within 30 days after the
completion or publication of the audit, unless a longer period is agreed to by both parties.
b) Other Audit or Financial Review. Grantees expending less than $750,000 in federal
awards in a year are exempt from any federal audit requirements for that year but shall
comply with audit requirements prescribed by state or local law. Grantees that have an
audit or financial review performed that is inclusive of a grant period(s) covered by this
agreement must submit a copy of the audit or review to the Commission within 30 days
after completion.
c) Auditor of State. The Commission may engage the Auditor of State in conducting a
review or audit at any time. If such an engagement occurs, the Grantee must cooperate
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Grant Agreement Number: 21-AF-05
with the process and provide records and files to enable the Auditor of State to conduct a
thorough review.
6.13 MAINTENANCE OF PROGRAM INSURANCE AND INDEMNIFICATION. In
addition to the member insurance requirements for the AmeriCorps program as noted in Exhibits
A-F, the following requirements will apply depending on the grantee organization.
a) State agencies: If the Grantee is an Agency of the State of Iowa and is self -insured for
liability, in general, the Grantee does not purchase commercial liability insurance since
certain statutory protections are provided under Chapter 669 of the Code of Iowa.
Chapter 669 authorizes claims against the State of Iowa on account of wrongful death,
personal injury or property damage incurred by reason of the negligence of the Agency or
its employees. The Grantee participates with the other State Departments or Regents
Institutions in a self-insurance pool for purposes of vehicular liability on owned and
rented vehicles. Claims up to $250,000 are paid from the self-insurance pool. Claims
exceeding $250,000 are processed through the Tort Claims process, in accordance with
Chapter 669 of the Code of Iowa.
Indemnification for state agencies: As an agency of the State of Iowa, the Grantee is
prohibited by law from indemnifying any person or entity, however, the Grantee agrees to
be responsible for its own negligent acts and omissions and those of its employees as
provided by the Iowa Tort Claims Act, Iowa Code, Chapter 669.
b) Private nonprofits, private institutions of higher education, city governments, school
districts, and other grantee types: If the Grantee is not an Agency of the State of Iowa,
the Grantee shall maintain, with financially sound and reputable insurers, insurance to
cover the project and protect its properties and assets against losses or damages of the
kind customarily insured against by corporations of established favorable reputation
engaged in the same or similarly situated. The requirement of insurance under this
provision may be met by establishing, to the satisfaction of Commission, either of the
following: (i) that a policy covering the project is in effect with any insurance company
of recognized responsibility; or (ii) that Grantee maintains an actuarially sound program
of self-insurance sufficient to cover the project. Grantee shall submit copies of all
applicable agreements, certificates, policies or other documentation requested by the
Commission attesting to insurance coverage and any renewals thereof.
Indemnification for non -state agencies: The Grantee shall indemnify and hold harmless
the Commission, its officers and employees from and against any and all losses in
connection with the Project.
6.14 CERTIFICATIONS. The Grantee certifies and assures that the Program will be conducted
and administered in compliance with all applicable Federal and State laws, regulations and orders.
Certain statutes are expressly made applicable to activities assisted under the Act by the Act itself,
while other laws not referred to in the Act may be applicable to such activities by their own terms.
The Recipient certifies and assures compliance with the applicable orders, laws and implementing
regulations, including but not limited to, the following:
a) Financial Management guidelines issued by the U.S. Office of Management and Budget,
Uniform Guidance (2 CFR 200). Fixed amount grants are exempt from the cost principles
outlined in 2 CFR Part 200, Subpart E.
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Grant Agreement Number: 21-AF-05
b) Certifications and Assurances agreed upon at the time of application as detailed in the
AmeriCorps Application Instructions, (Exhibit E).
ARTICLE 7 - DOCUMENTS INCORPORATED BY REFERENCE; PRIORITY
7.1 DOCUMENTS INCORPORATED BY REFERENCE. The following documents are
hereby incorporated by reference:
a) Attachments
i. Attachment A, "GRANT APPLICATION", dated 6/4/2021 on the SF424, form
(attached)
ii. Attachment B, 'BUDGET" (attached)
iii. Attachment C, "IOWA AMERICORPS DISASTER RESPONSE TEAM DISASTER
DEPLOYMENT AGREEMENT." (attached if applicable)
iv. Attachment D, "ADDITIONAL FEES & REPORTING REQUIREMENTS FOR
GRANTEES NOT USING THE VOLUNTEER IOWA MEMBER MANAGEMENT
SYSTEM." (attached if applicable)
b) Exhibits
i. Exhibit A, "ACT", The National and Community Service Act of 1990 as amended by
the Serve America Act,
https:Hamericop2s. gov/sites/default/files/document/%40%2ONational%20and%2OCo
mmuniiy%20 Service%2OAct%20ot%o2O l 990%20%28as%20amended%20through%2
OPL%20111-13 %29.pdf
ii. Exhibit B, "FEDERAL REGULATIONS", 45 CFR §§ 1200-1299 and 2500-2599,
https://www.ecfr. gov/cgi-bin/text-
idx? SID=OaO651909748e3176908 86cbf689868a&mc=true&tpl=/ecfrbrowse/Title45/
45cfrv5 02. l#0
iii. Exhibit C, "AMERICORPS TERMS AND CONDITIONS", 2021 AmeriCorps Terms
and Conditions, including both the General Terms and Conditions and the Program
Specific Terms and Conditions for AmeriCorps State and National
a. "FY2021 General Grant and Cooperative Agreement Terms and Conditions"
https:Hamericorps.gov/sites/default/files/document/20201202 202IGeneralTa
ndC508.pdf
b. "2021 Terms and Conditions for AmeriCorps State and National Grants"
https:Hamericop2s.gov/sites/default/files/document/202 lASNPro gram508TC2
0210603.pdf
iv. Exhibit D, "REQUEST FOR GRANT APPLICATIONS", including both the
Volunteer Iowa Request for Grant Applications (RFA) and the Corporation for
National & Community Service Mandatory Supplemental Information for 2021
AmeriCorps State and National Grants posted at
htWs:Hiowa rg ants.,gov/insideLinkOpps.isp?documentPk=1593580414480.
v. Exhibit E, "APPLICATION INSTRUCTIONS", including the Volunteer Iowa Pre -
Application Instructions and Volunteer Iowa Final Application Instructions posted at
https://iowagrants.gov/insideLinkOpps.gsp?documentPk=1593580414480.
vi. Exhibit F, "AMERICORPS PROGRAM MANUAL", 2021-2022 AmeriCorps
Program Manual, which is posted to the Volunteer Iowa Current AmeriCorps Grantee
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Grant Agreement Number: 21-AF-05
Resources page at https://www.volunteeriowa.org/americorps/current-americorps-
grantee-resources.
7.2 ORDER OF PRIORITY. In the event of a conflict between documents of this agreement, the
following order of priority shall govern:
a) Articles I through X herein
b) Exhibit A, "ACT"
c) Exhibit B, "FEDERAL REGULATIONS"
d) Exhibit C, "AMERICORPS TERMS & CONDITIONS"
e) Exhibit D, "REQUEST FOR GRANT APPLICATIONS"
f) Exhibit E, "APPLICATION INSTRUCTIONS"
g) Attachment A, "GRANT APPLICATION" including all assurances, certifications,
attachments, and pre -award negotiations
h) Attachment B, "BUDGET"
i) Exhibit F, "AMERICORPS PROGRAM MANUAL"
j) Attachment C "IOWA AMERICORPS DISASTER RESPONSE TEAM DISASTER
DEPLOYMENT AGREEMENT"
k) Attachment D "ADDITIONAL FEES & REPORTING REQUIREMENTS FOR
GRANTEES NOT USING THE VOLUNTEER IOWA MEMBER MANAGEMENT
SYSTEM"
ARTICLE 8 - DEFAULT AND REMEDIES
8.1 EVENTS OF DEFAULT. The following shall constitute Events of Default under this Grant
Agreement:
a) Material Misrepresentation. If at any time any representation, warranty or statement
made or furnished to the Commission by, or on behalf of, the Grantee in connection with
this Grant Agreement or to induce the Commission to make a grant to the Grantee shall be
determined by the Commission to be incorrect, false, misleading or erroneous in any
material respect when made or furnished and shall not have been remedied to the
Commission's satisfaction within thirty (30) days after written notice by the Commission
is given to the Grantee.
b) Lack of Progress/Failure to Meet Program Requirements. If there is a failure of the
Grantee to make substantial and timely progress toward performance of the Program or
when the Grantee has failed to comply with the Agreement, award conditions or standards.
Full program requirements are outlined in the Agreement and supporting materials. Some
key areas of program requirements are full member enrollment, meeting Performance
Measure targets, responsiveness to Volunteer Iowa communication on compliance issues,
timely correction of compliance issues, submitting timely and accurate program and
financial reports.
c) Noncompliance. If there is a failure by the Grantee to comply with any of the covenants,
terms or conditions contained in this Agreement.
d) Program Incompletion. If the Program, in the sole judgment of the Commission, is not
completed on or before the Grant Agreement Period Completion Date.
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Grant Agreement Number: 21-AF-05
e) Misspending. If the Grantee expends Grant proceeds for purposes not described in the
AmeriCorps application, this Agreement, or as authorized by the Commission.
f) Insolvency or Bankruptcy. If the Grantee becomes insolvent or bankrupt, or admits in
writing its inability to pay its debts as they mature, or makes an assignment for the benefit
of creditors, or the Grantee applies for or consents to the appointment of a trustee or
receiver for the Grantee or for the major part of its property; or if a trustee or receiver is
appointed for the Grantee or for all or a substantial part of the assets of the Grantee and the
order of such appointment is not discharged, vacated or stayed within sixty (60) days after
such appointment; or if bankruptcy, reorganization, arrangement, insolvency, or
liquidation proceedings or other proceedings for relief under any bankruptcy or similar law
or laws for the relief of debtors, are instituted by or against the Grantee and, if instituted
against the Grantee is consented to, or, if contested by the Grantee is not dismissed by the
adverse parties or by an order, decree or judgment within sixty (60) days after such
institution.
g) Lack of or Insufficient Insurance. If loss, theft, damage or destruction of any substantial
portion of the property of the Grantee occurs for which there is either no insurance coverage
or for which, in the opinion of the Commission, there is insufficient insurance coverage.
8.2 CORRECTIVE ACTION. Prior to issuing a formal notice of default for any of the events
identified under Article 8.1, Volunteer Iowa may, on reasonable notice to the Grantee, take action
to compel the Grantee to complete corrective action as required by Volunteer Iowa. The
Commission shall have the final authority to assess whether the Grantee is making adequate
progress on the performance measures and other program goals and requirements. The
Commission may require underperforming Grantees to submit Corrective Action Plans designed
to increase the Program's performance. The Commission reserves the right to monitor and
measure the achievement of program performance at any time during or after the Grant
Agreement Period. Corrective action may involve the following:
a) Suspend Payments. Volunteer Iowa may suspend the Agreement and withhold future
payments under the Agreement until the program is brought into compliance or develops
a corrective action plan and timeline that is approved by the Commission to bring the
program into compliance. Volunteer Iowa may allow such necessary and proper costs
which the Grantee could not reasonably avoid during the period of suspension provided
that Volunteer Iowa concludes that such costs meet the requirements of the federal
regulations.
b) Partial Repayment. Volunteer Iowa may require partial repayment of Grant proceeds
which allows partial credit for the performance targets or programmatic goals which have
been met.
c) Other Remedies. The Commission may require other remedies following the parties'
unsuccessful good faith attempt to resolve any event of default giving rise to the
Commission seeking to exercise the enforcement of this clause.
8.3 NOTICE OF DEFAULT. Volunteer Iowa shall issue a written notice of default providing
therein a fifteen (15) day period in which the Grantee shall have an opportunity to cure, provided
that cure is possible and feasible.
8.4 REMEDIES UPON DEFAULT. If, after opportunity to cure, the default remains, Volunteer
Iowa may do one or more of the following:
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Grant Agreement Number: 21-AF-05
a) Exercise any remedy provided by law,
b) Terminate the Grant Agreement and establish revised reporting deadlines for the purposes
of closing out the grant,
c) Require immediate repayment of the full amount of funds disbursed to the Grantee under
the Grant Agreement, plus interest.
d) Other Remedies. The Commission may require other remedies following the parties'
unsuccessful good faith attempt to resolve any default giving rise to the Commission
seeking to exercise the enforcement of this clause.
ARTICLE 9 - DISBURSEMENT PROCEDURES
9.1 REQUEST FOR DISBURSEMENT. All disbursements of proceeds shall be subject to
receipt by the Commission of claims for disbursement submitted by the Grantee. Claims for
disbursement ("claims") shall be in form and content acceptable to the Commission. Each
requisition shall be submitted to the Commission according to the schedule shown in Article 6.10.
a) Program Income. All program income as defined in 2 CFR 200.307 shall be added to the
Budget and used to meet the grantee share in furthering eligible Program activities as
defined in the Agreement and the approved Grant Application. Program income not used
to further Program activities will be deducted from the federal share for the purpose of
determining the amount of reimbursable costs under the Agreement. In cases of dispute,
final decisions regarding the definition or disposition shall be made by Volunteer Iowa.
Proceeds generated from the AmeriCorps program are considered Program Income.
Programs are required to report all income generated in excess of that which is used to
meet the grantee share of the expenditures on the FFR to the Commission according to the
schedule shown in Article 6.10. All program income shall be expended prior to requesting
federal AMERICORPS funds. Program income received after the Grant Agreement Period
shall be returned to the Commission.
9.2 REQUEST FOR PAYMENT MODIFICATIONS.
a) Quarterly payments. With prior approval, the Grantee may qualify for quarterly claim
submission, provided the Grantee meets the financial management standards specified in
2 CFR Chapters I and II, as applicable, and provided Grantee submits any additional
information that may be required by Volunteer Iowa. The Commission may revoke the
approval for quarterly payment at any time, if the Grantee fails to meet financial
management requirements or demonstrates significant deficiencies.
b) Advance payments for cost reimbursement grantees. With prior approval, cost
reimbursement grantees may receive advance payments of grant funds, provided the
Grantee meets the financial management standards specified in 2 CFR Chapters I and II,
as applicable, and provided Grantee submits any additional information that may be
required by Volunteer Iowa.
i. Immediate cash flow needs. The amount of advance payments requested by the
Grantee must be based on actual and immediate cash needs in order to minimize
federal cash on hand in accordance with policies established by the U.S.
Commission of the Treasury in 31 CFR Part 205.
ii. Discontinuing advance payments. Volunteer Iowa may, after providing due
notice to the Grantee, discontinue the advance payment method and either allow
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Grant Agreement Number: 21-AF-05
payments in advance based upon individual request and approval, or by
reimbursement only, in cases where the grantee receiving advance payments
demonstrates unwillingness or inability to establish procedures to ensure accurate
reporting, minimize the time elapsing between the receipt of the cash advance and
its disbursement, displays other practices that indicate a potential financial
management problem or in cases where federal funds are not forthcoming or
insufficient due to non -appropriation, termination of the Program, or reduction in
funding level.
iii. Interest earned. In most circumstances, the Grantee must deposit advance funds
received from the Volunteer Iowa in a federally insured, interest -bearing account.
For exceptions to this requirement, refer to 2 CFR Chapters I and II. To the extent
that interest is earned on advances of AMERICORPS funds, this interest shall be
returned to Volunteer Iowa.
9.3 MATCHING REQUIREMENTS FOR COST REIMBURSEMENT GRANTEES. The
following requirements apply only to cost reimbursement grantees.
a) The Grantee agrees to provide local matching contribution to the Program as defined in the
"Grantee Share" column of the budget shown in Attachment B, "Budget". The Grantee is
expected to meet the budgeted match percent of the Grantee share for each reporting period,
unless otherwise agreed upon by the Commission.
b) The Grantee shall comply with OMB Cost Principles 2 CFR Part 200, Subpart E
requirements related to allowable kinds and sources of match and match documentation
requirements. Grantees utilizing match funds from other Federal sources must have
consent from the other Federal source allowing the use of the funds as match under this
Grant. Grantees shall report the amount and sources of federal funds, other than those
provided by AMERICORPS, used to carry out its Program. This includes other federal
funds expended by Program Subrecipients and operating sites. This information shall be
reported on the Federal Financial Report (FFR).
c) If a Program fails to meet the matching requirements, the Commission will notify the
Grantee in writing of the situation and request that the costs be brought into alignment with
the budgeted federal and match percentages within one reporting period. If there is an on-
going issue related to match, the Commission may notify the Financial Representative,
Program Representative and/or the Authorized Representative of the Grantee agency. The
Commission may suspend payment of reimbursement request(s) until the situation is
corrected.
ARTICLE 10 - GENERAL TERMS AND PROVISIONS
10.1 BINDING EFFECT. This Grant Agreement shall be binding upon the Grantee and the
Commission, and their respective successors, legal representatives and assigns. The obligations,
covenants, warranties, acknowledgments, waivers, agreements, terms, provisions and conditions
of this Grant Agreement shall be jointly and severally enforceable against the parties to this Grant
Agreement.
10.2 SUSPENSION. Volunteer Iowa may suspend a grant for not more than thirty (30) calendar
days. Examples of situations necessitating a suspension may include, but are not limited to:
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Grant Agreement Number: 21-AF-05
a) Serious risk to persons or property.
b) Violations of Federal, state or local criminal statutes.
c) Material violation(s) of the grant agreement. Violations that are sufficiently serious that
they outweigh the general policy in favor of advance notice and opportunity to show cause.
d) Corrective action. As part of a corrective action plan undertaken according to Article 8.2.
10.3 TERMINATION. Termination means the ending of the Grant Agreement, at any time prior
to the planned end of the Grant Agreement Period.
a) Circumstances for Termination. This agreement may be terminated in the following
circumstances. (The Administrative Rules of Volunteer Iowa in regards to the appeals
process apply in all situations.)
i. For Convenience. With thirty (30) days notice, Volunteer Iowa or the Grantee may
terminate the Agreement in whole, or in part, when all parties agree that the
continuation of the Program would not produce beneficial results commensurate with
the future disbursement of funds.
ii. For Cause. As a result of Grantee's default under this Agreement, as stated in Article
8. The agreement may also be terminated if it no longer effectuates the program goals
or AMERICORPS priorities.
iii. Due to Non -appropriation or Reduction of AMERICORPS Funding. If funds
anticipated for the continuing fulfillment of this Agreement are at any time not
forthcoming or insufficient due to non -appropriation, termination of the Program, or
reduction in funding level, then Volunteer Iowa shall have the right to terminate this
Agreement without penalty by giving the Grantee not less than thirty (30) days written
notice. In the event of termination of this agreement under this Article, the exclusive,
sole and complete remedy of the Grantee shall be payment of services rendered prior
to termination.
b) Procedures Upon Termination.
i. Termination Notice. Volunteer Iowa shall provide written notice to the Grantee of the
decision to terminate, the reason(s) for the termination, the effective date of the
termination, and final reporting obligations and deadlines. If there is partial termination
due to a reduction in funding, the notice will set forth the change in funding and the
changes in the approved budget. The Grantee shall not incur new obligations after the
effective date of the termination and shall cancel as many outstanding obligations as
possible.
ii. Rights in Products. All finished and unfinished documents, data, reports and other
material prepared by the Grantee under the Agreement, except for any intellectual
property, shall, at Volunteer Iowa discretion, become the property of the Commission.
iii. Return of Funds. Volunteer Iowa's share of noncancelable obligations which
Volunteer Iowa determines were properly incurred prior to notice of cancellation will
be allowable under the Grant Agreement. The Grantee shall return to the Commission
any costs previously paid by the Commission which are subsequently determined to be
unallowable through audit, monitoring or closeout procedures within thirty (30) days
of the disallowance. In case of termination, all unencumbered Grant proceeds shall be
returned to Volunteer Iowa within thirty (30) days of the of receipt of Notice of
Termination.
Grant Agreement Number: 21-AF-05
10.4 SURVIVAL OF AGREEMENT. If any portion of this Grant Agreement is held to be invalid
or unenforceable, the remainder shall be valid and enforceable. The provisions of this Grant
Agreement shall survive the execution of all instruments herein mentioned and shall continue in
full force and effect until the Grant Agreement is terminated or the proceeds are paid in full.
10.5 GOVERNING LAW. This Grant Agreement shall be interpreted in accordance with the law
of the State of Iowa, and any action relating to the Grant Agreement shall only be commenced in
the Iowa District Court for Polk County or the United States District Court for the Southern District
of Iowa.
10.6 AMENDMENT.
a) Joint Modification. The Agreement may only be amended through written prior approval
of the Commission. The Commission or the Grantee may, during the duration of this
Agreement, deem it necessary to modify provisions of this Agreement, which make a
substantial change in the scope of services, extend the period of operation, modify the
performance measures or make other changes to programmatic elements of the Agreement.
The provisions of the amendment shall be in effect as of the date the modification is signed
by both the Commission and the Grantee, unless otherwise specified within the
amendment.
b) Unilateral Modification. Notwithstanding paragraph (a) above, Volunteer Iowa may
unilaterally modify this Agreement at will in order to accommodate any change in the Act
or any change in the interpretation of the Act or any applicable federal, state or local laws,
regulations, rules or policies. A copy of such unilateral modification will be given to the
Grantee as an amendment to this Agreement. Volunteer Iowa will give the Grantee
reasonable prior notice of any proposed unilateral modification of this agreement.
c) Volunteer Iowa Review. Volunteer Iowa will consider whether an amendment request is
so substantial as to require AMERICORPS written approval or as to necessitate
reevaluating the Commission's funding decision on the Program. An amendment will be
denied if it substantially alters the circumstances under which the Program funding was
originally approved or if it does not meet federal or state requirements.
10.7 NOTICES. Whenever this Grant Agreement requires or permits any notice or written request
by one party to another, it shall be in writing, and delivered at Volunteer Iowa's discretion via
electronic means (such as email with a read receipt requested), to the Authorized Representative,
Financial Representative, or Program Representative as noted on this Grant Agreement (or to
another Authorized Representative who may have been designated by written notice) or enclosed
in an envelope, addressed to the parry to be notified at the address heretofore stated (or at such
other address as may have been designated by written notice), properly stamped, sealed and
deposited in the United States Mail, as Certified Mail, return receipt requested. Any such notice
given hereunder shall be deemed delivered upon the earlier of actual receipt or two (2) business
days after posting. The Commission may rely on the address of the Grantee and Authorized
Representative set forth heretofore, as modified from time to time, as being the address and
Authorized Representative of the Grantee.
10.8 WAIVERS. No waiver by the Commission of any default hereunder shall operate as a waiver
of any other default or of the same default on any future occasion. No delay on the part of the
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Grant Agreement Number: 21-AF-05
Commission in exercising any right or remedy hereunder shall operate as a waiver thereof. No
single or partial exercise of any right or remedy by the Commission shall preclude future exercise
thereof or the exercise of any other right or remedy.
10.9 LIMITATION. The Commission shall not, under any circumstances, be obligated financially
under this Grant Agreement except to disburse funds according to the terms of the Agreement. It
is expressly understood and agreed that the maximum amounts to be paid to the Grantee by the
Commission for any item of work or service shall conform to the Budget as presented in
Attachment B. It is further understood and agreed that all payments to the Grantee by the
commission for all work and services required under this Agreement shall not exceed the Total
Maximum Grant Amount unless modified by written amendment of this Agreement as provided
for in Article 10.6.
10.10 ENFORCEMENT EXPENSES.
a) State agencies: If the Grantee is an Agency of the State of Iowa, if any dispute arises
between the parties in connection with this Agreement and it cannot be resolved by
mutual agreement of the parties, the remaining dispute shall be submitted to a board of
arbitration in accordance with the procedure set forth in Iowa Code §679A.19.
b) Private nonprofits, private institutions of higher education, city governments, school
districts, and other grantee types: If the Grantee is not an Agency of the State of Iowa,
the Grantee shall pay upon demand any and all reasonable fees and expenses of the
Commission, including the fees and expenses of their attorneys, experts and agents, in
connection with the exercise or enforcement of any of the rights of the Commission under
this Grant Agreement, following the parties' unsuccessful good faith attempt to resolve
any default giving rise to the Commission seeking to exercise the enforcement of its
rights.
10.11 HEADINGS. The headings in this Grant Agreement are intended solely for convenience of
reference and shall be given no effect in the construction and interpretation of this Grant
Agreement.
10.12 PROGRAM NONDISCRIMINATION. Grantee shall comply with the provisions of
federal, state and local laws and regulations to ensure that no employee, member or applicant for
employment is discriminated against because of race, creed, religion, color, age, sex, gender
identity, sexual orientation, national origin, disability, or other protected class. Grantee shall
provide state or federal agencies with appropriate reports as required, ensuring compliance with
equal employment laws and regulations. Grantee shall ensure that all authorized subcontractors
comply with provisions of this clause. A breach of this Article shall be considered a material breach
of this Agreement.
10.13 NON -ASSIGNMENT. This Agreement may not be assigned without prior Commission
written consent. The Grantee may not discontinue administration of activities under this
Agreement without the prior written disclosure to and prior written consent of the Commission.
10.14 INTEGRATION. This Grant Agreement contains the entire understanding between the
Grantee and the Commission and any representations that may have been made before or after the
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Grant Agreement Number: 21-AF-05
signing of this Grant Agreement, which are not contained herein, are nonbinding, void and of no
effect. Neither of the parties has relied on any such prior representation in entering into this Grant
Agreement.
10.15 COUNTERPARTS. This Agreement may be executed in any number of counterparts, each
of which shall be deemed to be an original, but all of which together shall constitute but one and
the same instrument.
[Remainder of Page Intentionally Left Blank — Signature Page Follows]
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Grant Agreement Number: 21-AF-05
GRANT AGREEMENT SIGNATURE PAGE
IN WITNESS WHEREOF, the parties have executed this Grant Agreement by their proper and
duly authorized representatives as of the Effective Date first stated.
For City of Dubuque
/�'t/� k�4 64-�,
Mic ael Van Milligen
City Manager
For Iowa Commission on Volunteer Service
Adam Lounsbury
Executive Director
For the purposes of this Agreement, please add the following designees:
Program Representative Name and Title:
Financial Officer Name and Title:
Please indicate below your participation in the Iowa AmeriCorps Disaster Response Team:
❑ Yes, the program will participate in the Iowa AmeriCorps Disaster Response Team
❑ No, the program will not participate in the Iowa AmeriCorps Disaster Response Team
If yes, designate a contact person for the Disaster Response Team.
Iowa AmeriCorps Disaster Response Team Program Contact Name and Title:
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Attachment A
Grant Application
PART I - FACE SHEET
APPLICATION FOR FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION:
Modified Standard Form 424 (Rev.02/07 to confirm to the Corporation's eGrants System) Application X❑ Non -Construction
a. DATE SUBMITTED TO CORPORATION
3. DATE RECEIVED BY STATE
STATE APPLICATION IDENTIFIER:
FOR NATIONAL AND COMMUNITY
SERVICE (CNCS):
04-JUN-21
4. DATE RECEIVED BY FEDERAL AGENCY:
FEDERAL IDENTIFIER:
b. APPLICATION ID:
21 A C234652
18A FHIA 0010011
5. APPLICATION INFORMATION
LEGAL NAME: City of Dubuque
UEI NUMBER:
DUNS NUMBER: 093105302
ADDRESS (give street address, city, state, zip code and county)
2200 Bunker Hill Rd
Dubuque IA 52001 - 3010
County: Dubuque
6. EMPLOYER IDENTIFICATION NUMBER (EIN):
426004596
8. TYPE OF APPLICATION (Check appropriate box).
❑ NEW ❑ NEW/PREVIOUS GRANTEE
0 CONTINUATION ❑ AMENDMENT
9 Amendment, enter appropriate letter(s) in box(es):
A. AUGMENTATION B. BUDGET REV ISION
C. NO COST EXTENSION D. OTHER (specify below):
10a. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 94.006
10b. TITLE AmeriCorps State
12. AREAS AFFECTED BY PROJECT (List Cities, Counties, States, etc):
Dubuque, IA
13. PROPOSED PROJECT: START DATE: 09/01/21 END DATE: 08/31/22
15. ESTIMATED FUNDING: Year #:�3
a. FEDERAL $ 110,000.00
k A o v-A nmm $ 50,191.00
c. STATE
d.LOCAL
$ 0.00
0.00
NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER
PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION (give
area codes):
NAME Heather M. Satterly
TELEPHONE NUMBER: (563) 690-6171
FAX NUMBER
INTERNET EMAIL ADDRESS: hsatterl@cityofdubuque.org
7. TYPE OF APPLICANT:
7a. Local Government - Municipal
7b. Local Government, Municipal
9. NAME OF FEDERAL AGENCY:
Corporation for National and Community Service
11.a. DESCRIPTIVE TITLE OFAPPLICANTS PROJECT:
City of Dubuque Creating Opportunities AmeriCorps Program
11.1b. CNCS PROGRAM INITIATIVE(IFANY):
14. CONGRESSIONAL DISTRICT OF: a.Applicant Ik 01 b.Program IA 01
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
YES. THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE
TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR
REVIEW ON:
DATE:
❑X NO. PROGRAM IS NOT COVERED BY E.O. 12372
e.OTHER $ 0.00
f. PROGRAM INCOME $ 0.00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
YES if "Yes," attach an explanation. ® NO
g. TOTAL $ 160,191.00
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN
DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE
IS AWARDED.
a. TYPED NAME OF AUTHORIZED REPRESENTATIVE b. TITLE c. TELEPHONE NUMBER:
Heather M. Satterly AmeriCorps Director (563) 690-6171
d. SIGNATURE OF AUTHORIZED REPRESENTATIVE:
e. DATE SIGNED:
06/04/21
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Executive Summary
The City of Dubuque proposes to have 14 AmeriCorps members who will develop and implement teen
programming in Dubuque, IA. At the end of the program year, the AmeriCorps members will be
responsible for a change in teenaged youths' knowledge of social -emotional skills and knowledge of
career opportunities. In addition, the AmeriCorps members will leverage too volunteers who will be
engaged in mentoring teens and supporting teen programming.
This program will focus on the CNCS focus areas of Education and Economic Opportunity. The CNCS
investment of $11o,000 will be matched with $50,191, $29,816 in public funding and $20,375 in
private funding.
Rationale and Approach/Program Design
Theory of Change
Teenaged youth in Dubuque are in crisis. According to the 2018 Iowa Youth Survey, only 82% of
Dubuque County youth felt that they have someone they can talk to within their homes compared to
84% of Iowa youth, and less than 82% of Dubuque County youth felt that the adults in the
community care about students. Only 6o% of Dubuque County youth feel that adults in the
community let youth know that they are proud of them, compared to 61% of Iowa youth. Since 2014,
the percentage of Dubuque County youth taking the Iowa Youth Survey who agreed that adults in
their community let them know they are proud of them when they do something well decreased by
9%, compared to all Iowa youth decreasing by 1o.9%. Overall, from 2012 to 2018, the percentage of
Iowa Youth who reported having a plan to kill themselves within the past year increased by 53.0%. In
Dubuque County, youth reporting plans to kill themselves rose from 6.4 % in 2012 to 10.5 % in 2018;
with an alarming increase from a reported 6.2% in 2016 to 10.5% in 2018. One in ten students taking
the Iowa Youth Survey in 2018 reported they had a plan to kill themselves in the past twelve months.
From 2016 to 2018, the percent of Dubuque County 8th grade students who reported having a plan to
kill themselves within the past year increased from 6.8% to 13.5%. Of the Dubuque County youth
surveyed in 2018, 21% of youth identified as another race besides white (up from 14% in 2014); 6% of
youth were made fun of because of their race or color (up from 5% in 2014); 31% disagreed that
students were respected for their differences (up from 21% in 2014); and 11% disagreed that adults
respected differences in students (up from 8% in 2014). Dubuque teens are also struggling with risk -
taking behaviors and criminal activity. Data received from Dubuque Police for the timeframe of
January 2016 through November 2018 show 1,932 criminal charges were reported involving youth
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aged 9-17. Of the 1,932 charges reported, some of these charges belong to the same individuals, with a
total of 1,524 arrests during this time span. A breakdown of ages of individuals charged shows that the
older a student is, the more likely they are to engage in risk taking and law -breaking behaviors. The
top five charges were disorderly conduct, assault, theft, criminal mischief, and interference with
official acts. 195 charges were drug -related, including drug possession, unlawful possession of
prescription drugs and possession of drug paraphernalia. 133 charges were alcohol -related, including
consumption, OWI, possession and public intoxication. Youth were more likely to be engaged in risk -
taking and unlawful behavior during after -school and evening hours, with 767 arrests occurring
between 2:30pm to 1opm. From 2012 to 2018, according to the Iowa Youth Survey, the percentage of
Dubuque County youth reporting most of their school peers feel it would be wrong or very wrong for
them to use any illegal drug other than alcohol, cigarettes, or marijuana decreased from 83.9% to
79.6%.
Our program utilizes a two -pronged approach to our community's problem of teens in crisis. The first
prong revolves around creating a positive connection between teens and adults through -out the year,
while the second prong focuses on fostering resiliency and curbing risk -taking behaviors by giving
teens safe and positive programming options during after -school time and summer months. The first
prong of our program is focused on developing positive connections between teenaged youth and
positive adult role models to support teens through crisis through year -long programming. During the
year, six Full -Time AmeriCorps members will serve with community -centered programs to develop
positive relationships between teenaged youth and adult role models, while during the summer, 10
Minimum -Time and 5 Affiliate -Time Members will develop and implement positive and enriching
summer programs to build community within and around Dubuque teens. Our program believes that
utilizing AmeriCorps members to develop and increase opportunities for community connection, as
well as fostering direct connections with youth will create and foster resiliency among these youth. In
contexts of risk, relationships are crucial to mitigating the negative impact of toxic environments.
Resilience, the capacity to overcome adversity, is facilitated by those who engage with the child
(Masten, 2001; Rutter, 2012). Hillcrest Family Services will have 3 Full -Time members: The Teen
Education Specialist, the Match Specialist and the Mentor Specialist. The Match and Mentor
Specialists will support their Mentor Dubuque program, fostering positive community -based
mentoring relationships between youth and adults. These AmeriCorps members will identify at -risk
youth who would benefit from mentoring and the safe, positive adult role model that the youth will be
paired with, creating 3o new mentoring relationships. The AmeriCorps members will follow the
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relationship, checking in on all aspects of the relationship while providing opportunities for new
experiences within the community. The Teen Education Specialist will support their teenaged youth
community education programming focusing on teen pregnancy, smoking cessation, and opioid
education. The Multicultural Family Center will have two Full -Time Members. The Teen Engagement
Specialist will develop and enhance connections with the teenaged youth populations of Dubuque.
This AmeriCorps member will interact directly with over 25 community youth to build positive
relationships and increase attendance within teen -related after -school and summer programming.
The Academic Advocate will support the newly created Future -Bound Program, focused specifically
on supporting Teens from communities of color, marginalized communities, and low-income families
to help these students identify the correct coursework and career preparations to set them up for post-
secondary education, trade school or post -High School work. The City of Dubuque Engineering
Department will have one Full-time member serving as the as the Career Specialist. This member will
engage at -risk teens in job -shadowing experiences and summer -internship opportunities within
municipal and civic careers. This member will provide 1 on 1 career coaching and mentorship to the
teens. Youth with a positive adult connection had significantly higher odds of good school
performance, and lower odds of alcohol use, violence involvement and violence witnessing (Culyba,
Alison J., et al).
The second prong of our program utilizes AmeriCorps members to engage teens during out -of -school
time and during the summer through teen programs. During the summer, the Multicultural Family
Center will host Minimum -Time AmeriCorps members will serve with the Multicultural Family
Center to provide small group mentoring to a total of 40 teens between the ages of 12-17 during the
summer. During 2 separate sessions, 20 teens will receive small group mentoring from AmeriCorps
Members 4 times per week for 4 weeks. These teens experience workforce engagement, service
projects, engagement in topics around Diversity, Equity and Inclusion, and post -secondary education
experiences in a safe, controlled environment. These teens will develop skills and gain resources that
will help them seek future employment, giving them access to opportunities that they would not have
previously had, as well as adult mentors who will be able to guide them. Evidence is clear that social
connections are important determinants of healthy adolescent development (Ewell Foster, Cynthia, et
al). The Out -of -School teen programming is tailored to provide experiences with positive adults that
are interested in furthering teen futures. The City of Dubuque's Leisure Services Department will host
five Minimum -Time AmeriCorps members to provide small group enrichment to 25 teens during the
summer -evenings with community teens. These members expand teen night programming to
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multiple times a week to ensure that youth are supported by positive adults through meaningful
engagement, while also keeping teens engaged productively and are not engaging in unlawful
behavior. These AmeriCorps Members will partner with the Multicultural Family Center, Carnegie -
Stout Public Library, and other community organizations to provide active and engaging teen
programs to increase community connections. Most of the summer teen programming will be held at
one of our city parks or with park staff along corridors where teens are shown to be arrested and
charged with crimes. Providing thoughtful programming that engages the three pillars of the National
Park and Recreation Association, conservation, health and wellness, and social equity, is the best
practice for teens to feel connected to their city parks and provide positive outlets. Two-thirds of survey
respondents agree that offering a safe space to play is a top benefit of their park and recreation
agencies' OST (Out -of -School Time) programs. Similarly, 46 percent of park and recreation
professionals report that another benefit of OST program is providing a free or affordable space that
encourages healthy, physically active lifestyles through play, swimming, exercise, and sports
(National Parks and Recreation Association, 2018).
The program proposes the development of a third -prong to our program, focused on developing a
Youth AmeriCorps Program for Dubuque Teens. The program will host five Affiliate -Time
AmeriCorps Members that will consists of teens ages 17-19. This program will be the third tier of the
STEP program and will consist of students who have completed STEP and are active participants in
the Future -Bound program. These 5 youth will serve the Dubuque Community during a six -week
summer municipal career exploration program. Each youth will be assigned to two different city
departments for 3-week service stints. The departments will be selected based on their capacity to
support a Youth AmeriCorps Member, their proposals for a Youth AmeriCorps Member project, the
project's criteria to not meet prohibited activities and the program's own grant criteria, and finally- the
interest of the Youth AmeriCorps Member's Career path. This municipal career exploration is vital for
the City of Dubuque and for teens from minority communities. The City of Dubuque's staffing is
predominantly made up of white males. The City of Dubuque expects over 50% of it's workforce to
retire in the next io years, creating many openings in leadership. With seasonal positions, as of March
16, 2021, we have a total of 74o employees. Breakdown by race and gender for those are as follows:
Male = 66% ,Female = 34%; White = 92.5%, Black = 4.5%, Hispanic = 2%, Asian = 0.75, Native
American = 0.25%. The municipal career exploration focus could lead to a marked change in the
make-up of our workforce in the future. The Academic Advocate and the Career Specialist will serve
together to identify 5 at -risk teens to enroll in career exploration programming and will provide
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ongoing coaching and mentoring to the youth enrolled in the Program, while the MFC Teen
Coordinator will serve as their site supervisor.
EVIDENCE BASE
Our program falls into the Pre -preliminary evidence tier as a proposed evidence -informed program.
Our program has previously been implemented in a past program year as an education -based
program, we have continued to grow in our partnerships to expand the program. With this growth,
we have determined that our program would be better suited to address the community needs of teen
mental health and teen workforce development. Our program previously saw the success of the
Multicultural Family Center's Summer Teen Empowerment Program (STEP, previously known as
YEEP), which saw 35 out of 4o at -risk teens complete a summer mentoring and workforce
development program in Summer 2019 and 18 of 21 at -risk teens in Summer 2020. The success of the
STEP program, the lack of other teen opportunities in Dubuque, and the increasing number of teens
experiencing crisis helped our program determine that utilizing AmeriCorps can help meet these
community needs. Recently, the 2018 Iowa Youth Survey results were published by the Iowa
Department of Public Health showing that teenaged youth are struggling with mental health, suicide,
and risk -taking behaviors. Additionally, our program was able to review detailed arrest records from
the Dubuque Police Department of youth ages 9 - 17, which showed us that teens are engaging in
unlawful and risk -taking behavior. Teenaged youth are an inherently underserved population that is
typically difficult to serve. Our program was unable to find a community -based program that served
teenaged youth that our partners (a mentoring organization, a city recreation department, and a
community center) would be able to replicate with fidelity. This led our program to research best
practices in teen programming from across the country and in Iowa. Many Iowa communities of
Dubuque's size do not have the capacity to serve teens through free, community -based programming,
which led us to look at best practices from the National Parks and Recreation Association to focus on
out -of -school time programming to reduce unlawful and risk -taking behaviors in teens by giving
them options during their out -of -school time. Additionally, our program wanted to help support teens
in crisis by fostering resiliency. Research has shown that resiliency increases when youth relate to
positive adult role models, leading our program to aim to create mentoring relationships with
teenaged youth. There is very little data on Dubuque teens, so our program will collect data on the
knowledge of social -emotional skills of the teens who participate in these community -based teen
programs to gauge an increase in their knowledge and an eventual change in behavior. The program
will work to contact teens who have graduated from STEP to determine if the program assisted them
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in workforce readiness.
Additionally, our program has shown that we are serving significant numbers of youth who are an
underrepresented population. The program heavily supports the Multicultural Family Center, which is
the only community center in the Greater Dubuque Area that focuses on supporting families from
diverse backgrounds, races, religions, and cultures. Each year, over 6o% of youth served by the
Multicultural Family Center were students of color. In the Mentor Dubuque program, 68% of youth
served at on welfare, 21% are a racial minority, 21% have an Individualized Education Plan and 7%
are a rural population. In both programs, we do have anecdotal data on students who identify as
transgender and non -binary on the gender spectrum. Our program has worked closely with key
organizations in Dubuque to bring positive role models into the lives of youth. Our program is actively
creating space for youth to be themselves, to value their identities and embrace new experiences.
NOTICE PRIORITY
The program fits with the 2021-2022 CNCS priority areas of programs that actively engage in
removing structural racial inequities, advancing racial equality, and increasing opportunity to achieve
sustainable change in communities and the Priority of Economic Opportunity. Additionally, the
program does fit with several of our State of Iowa priorities based on the ICVS State Service Plan: 1)
comprehensive community strategy 2) engage underrepresented populations and those that provide a
high return on investment 3) address disparities with minority populations 4) Governor's priority
areas of Future Ready Iowa, enrichment; and 5) actively participate in A-DRT. Additionally, one of
our Host Sites- Mentor Dubuque, is certified through the Iowa Mentoring Partnership. The program
fits into the following priorities based on Iowa Code: Summer Youth Corps through the Multicultural
Family Center STEP Program, where students receive workforce development, service learning, high
school credit and the ability to earn a paid stipend as well as the new implementation of a Youth
AmeriCorps Program.
MEMBER EXPERIENCE
Member experience is a priority of our program. Development begins with the recruitment process
where the Director strategically recruits, interviews and places members from our community to the
site that is the best fit for each member. During their year of service, members are challenged to
develop personally and professionally. Members are supported and developed at their host site in
partnership with their site supervisors. The Director takes a personal, 1-1 approach with every member
to challenge them in different ways. This can include community presentations, mentoring other
members, applying for graduate school, or leading service projects. Members also gain important
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experiences through our Days of Service which are conducted in partnership with Dubuque's National
Service Partnership (DNSP), a collaboration of area national service members and programs. Through
National Days of Service and DSNP, members learn about their community, network with other
national service members, and participate in service opportunities. Members are provided 12 hours of
orientation consisting of general information on the Corporation for National and Community Service
(CNCS), AmeriCorps and the Iowa Commission on Volunteer Service (ICVS). The program reviews
member's rights and responsibilities, code of conduct, prohibited activities, Drug Free Workplace Act,
grievance procedures, suspension and termination procedures, sexual harassment, and discrimination
policies. Members review and sign the Member Service Agreement which includes the review of the
National Criminal History Background Check, prohibited activities and grievance procedure. Members
are trained on data collection, time sheets, and other program specific information. Additionally,
members participate in 4 hours of communication training through a low/high ropes course to
provide individual and team challenges, as well as 21 hours of training, spread out over monthly
meetings, focused on Diversity, Equity, and Inclusion, ensuring that members can provide the best
support to students from different cultures and backgrounds. Members are provided intensive on -site
training and orientation at their host site. Finally, all members develop and present a reflection project
during our End of Service Ceremony and Life After AmeriCorps Training.
Organizational Capability
ORGANIZATIONAL BACKGROUND AND STAFFING
The City of Dubuque has sponsored an AmeriCorps Program since 2007. The City of Dubuque is a
Municipal Corporation governed by an elected mayor and six -member council. The City relies on its
expert personnel to plan and implement the grant and provides in -kind administration, personnel and
fiscal support. The City Council reviews the grant and budget documents each year. The AmeriCorps
Director, Heather Satterly, a 3-term AmeriCorps alum, has been the Director since 2017, in addition to
working in Iowa AmeriCorps Grant Management for 3 previous years. Sarah Berna, an AmeriCorps
Alum, is the current AmeriCorps Coordinator for the program, providing compliance monitoring and
technical assistance to Members. Sarah previously worked as a temporary coordinator for the
program's planning grant, as well as a Site Supervisor for the Summer Teen Night Program's
AmeriCorps Members, as well as an outside contractor for developing virtual curriculum for COVID-
19 Virtual Tutoring. Sarah is a certified teacher with a background in Elementary Education. Marie
Ware, Leisure Services Department Manager, oversees the activities of the AmeriCorps Director and
members. Marie has been directly and indirectly involved with grant award management for over
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twenty-five years for three cities and a non-profit agency. Elena Fox serves as the Grant Financial
Analyst for the AmeriCorps Program. She has a Bachelor & Masters degree in Business Administration
and has overseen the fiscal responsibilities of the program since 2020. Elena is a former Intelligence
Analyst for the United States Marine Corps. Cassie Ross, Finance Manager, & Jennifer Larson,
Finance and Budget Director, have been monitoring the AmeriCorps Finances since 2019.
COMPLIANCE AND ACCOUNTABILITY
Our program strongly believes in compliance and accountability. The program prides itself in having a
reputation as a high functioning, low risk program and has a complete plan for compliance and
accountability. The Director ensures site supervisors and host sites fully understand the prohibited
activities, non -duplication and non -displacement guidelines, and all other rules and regulations
through service agreements and training. The Director also conducts at least two site visits a year, as
well as a mid-term review to ensure rules and regulations are being followed. The Director keeps lines
of communications open between members and site supervisors to ensure compliance and
accountability. The Director monitors the activities being performed through ongoing communication
with members and site supervisors. The Director can visit any site, at any time without prior
appointment. Should a compliance issue be suspected or arise, the Director holds a meeting with all
parties involved to review guidelines and design a corrective action plan. If compliance issues continue
to be a concern the members are removed from their assigned placement until the site can ensure all
activities fall within the AmeriCorps guidelines. If compliance issues are not corrected, or re -appear,
the Director will no longer place members at the host site. Lastly, the program manages and
implements its program with limited compliance issues. Our staff takes CNCS' Criminal History
Record Check very seriously as well as the following program management policies: time sheets, in
kind documentation, position descriptions, Member Service Agreements, Host Site Agreements,
mandatory training requirements, corrective action forms, midterm and end of year evaluations,
grievance, termination of service, drug free workplace, sexual harassment, prohibited activities and
unallowable activities. Our systems follow this cyclical pattern: follow, monitor, review and update to
detect instances of risk or noncompliance. The AmeriCorps Director runs all background checks on
members. As these checks are completed, the Director completes ICVSs NSCHC Document Checklist
and attaches it to copies of all Background checks. Additionally, copies of all checks are kept in the
members electronic file, as well as in a hard copy format. The AmeriCorps Coordinator reviews all
background checks to ensure compliance. The Director and Coordinator conduct member and staff
file audits twice a year and works closely with its expert fiscal staff to ensure compliance.
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CULTURE THAT VALUES LEARNING
As part of the City of Dubuque, our program believes in creating an equitable community of choice by
being a data -driven & outcome focused high performance government built on four pillars: Equity,
Resiliency, Sustainability and Compassion. The City of Dubuques City Council develops and sets goals,
policy agenda top priorities and high priorities, as well as management agenda top priorities and high
priorities based on the Citys mission and vision statements. These goals and priorities set the tone and
expectations of the City governments plan for the next 2 years, driving each department and division
within the organization to collect data, measure performance, and continually strive to create
meaningful impact for its community members. All departments, including AmeriCorps, have
performance measures that connect to the Citys goals and priorities. Data is collected on a regular
basis and reported annually to the City Council and the community in the Citys annual budget review
process. During this budget review process, all departments present the last years performance
measures and impacts to the City Council for a decision on the next years budget and goals.
MEMBER SUPERVISION
All of our members receive two layers of supervision. First, every host site designates a site supervisor.
Each site supervisor provides daily supervision to their members and conducts biweekly, 1-1 meetings
with each of their members for clear guidance. Site supervisors also provide on -site training as
described previously and observations by the site supervisor to ensure accurate interventions. Second,
the Director serves as an added level of supervision for all members. The Director meets regularly with
each member to discuss progress and ensure member activities fall within allowable activities. The
Director has an open door policy and members may contact via in -person meeting, email, phone, or
text at any time for any reason. Each site supervisor is trained by the Director. Training occurs before
members arrive on site and are completed in person, 1-1, as well as in recorded webinar format to
review overall program changes. The site supervisor training consists of an overview of the CNCS and
ICVS, member responsibilities, supervisor responsibilities and host site agreements, in -kind match
documentation, time sheets, data collection, prohibited activities and unallowable activities including
nonduplication and nondisplacement. Site supervisors can contact the Director with
questions/concerns at any time. The AmeriCorps brand is a high priority for our program. All
members receive apparel and a photo id, both with the AmeriCorps logo. Members are required to
wear their photo id at all times during service and are required to wear their AmeriCorps logo apparel
at least once per week or more frequently if participating in a community event. All host sites are
provided an "AmeriCorps Members Serve Here" sign and display it in a prominent location.
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Cost Effectiveness and Budget Adequacy
See Budget.
Evaluation Summary or Plan
EVALUATION PLAN
PROGRAM BACKGROUND/PROGRAM MODEL
The City of Dubuque AmeriCorps Program has been extremely successful in its 21 years of operation,
14 of which have been under the leadership of the City of Dubuque. The program's success in the
Dubuque community is apparent in the over 800 AmeriCorps alumni giving over 45o,000 hours of
service in our community. The program has typically been focused on education; however, the
current iteration of the program focuses on supporting at -risk teens through mentoring and out of
school programming around social -emotional learning and workforce development.
The AmeriCorps Program has become an important part of the organizations served. The AmeriCorps
Program has partnered with the Multicultural Family Center since the MFC's inception and has been
essential to the implementation of its programming. The MFC provides training to the AmeriCorps
members that aligns with City priorities, AmeriCorps Program goals and MFC performance
indicators. By creating this focus, The MFC's growth in teen programming since 2017 has steadily
increased.
SCOPE AND PURPOSE OF CURRENT EVALUATION
The City of Dubuque AmeriCorps Program has decided to conduct an external impact evaluation of
the Summer Teen Empowerment Program (STEP).
The purpose of this evaluation is to better understand the long-term impacts that the program has on
community teens. The findings of the evaluation will help our AmeriCorps Program learn and grow
to better support our students. Our intent, as a program and a partner in a community impact model,
is to determine how effective our program is and to use this information to drive enhancements to our
processes and procedures and inform future decision -making for our community.
THEORY OF CHANGE
Teenaged youth in Dubuque are in crisis. According to the 2018 Iowa Youth Survey, only 84% of
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Iowa teens felt that they have someone they can talk to within their homes, and less than 83% of
students felt that the adults in the community care about students. Only 61% of students feel that
adults in the community let students know that they are proud of them. Since 2014, the percentage of
all students taking the Iowa Youth Survey who agreed that adults in their community let them know
they are proud of them when they do something well decreased by 1o.9%. Overall, from 2012 to 2o18,
the percentage of students who reported having a plan to kill themselves within the past year
increased by 53.0%. One in ten students taking the Iowa Youth Survey in 2o18 reported they had a
plan to kill themselves in the past twelve months. From 2012 to 2018, the percent of 6th grade
students who reported having a plan to kill themselves within the past year increased by 71.1%.
Dubuque teens are also struggling with risk -taking behaviors and criminal activity. Data received
from Dubuque Police for the timeframe of January 2016 through November 2018 show 1,932
criminal charges were reported from youth aged 9-17. Of the 1,932 charges reported, some of these
charges belong to the same individuals, with a total of 1,524 arrests during this time span. A
breakdown of ages of individuals charged shows that the older a student is, the more likely they are to
engage in risk taking and law -breaking behaviors. The top five charges were disorderly conduct,
assault, theft, criminal mischief, and interference with official acts. 195 charges were drug -related,
including drug possession, unlawful possession of prescription drugs and possession of drug
paraphernalia. 133 charges were alcohol -related, including consumption, OWI, possession and public
intoxication. Youth were more likely to be engaged in risk -taking and unlawful behavior during after -
school and evening hours, with 767 arrests occurring between 2:301)m to 1opm. From 2012 to 2018,
according to the Iowa Youth Survey, the percentage of students reporting most of their school peers
feel it would be wrong or very wrong for them to use any illegal drug other than alcohol, cigarettes, or
marijuana decreased from 86.3% to 82.2%. Our program utilizes a two -pronged approach to our
community's problem of teens in crisis. The first prong revolves around creating a positive connection
between teens and adults through -out the year, while the second prong focuses on fostering resiliency
and curbing risk -taking behaviors by giving teens safe and positive programming options during after -
school time and summer months. The first prong of our program is focused on developing positive
connections between teenaged youth and positive adult role models to support teens through crisis.
Our program believes that utilizing AmeriCorps members to develop and increase opportunities for
community connection, as well as fostering direct connections with youth will create and foster
resiliency among these youth. In contexts of risk, relationships are crucial to mitigating the negative
impact of toxic environments. Resilience, the capacity to overcome adversity, is facilitated by those
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who engage with the child (Masten, 2001; Rutter, 2012). During the year, six AmeriCorps members
will serve with community -centered programs to develop positive relationships between teenaged
youth and adult role models. The Teen Engagement At HFS, two FT members as the Match and
Mentor Specialists, will support their Mentor Dubuque program, fostering positive community -based
mentoring relationships between youth and adults. These AmeriCorps members will identify at -risk
youth who would benefit from mentoring and the safe, positive adult role model that the youth will be
paired with, creating 3o new mentoring relationships. The AmeriCorps members will follow the
relationship, checking in on all aspects of the relationship while providing opportunities for new
experiences within the community. The other FT member will support their teenaged youth
community education programming as the Teen Education Specialist- focusing on teen pregnancy,
smoking cessation, and opioid education. One Full -Time Member will serve with the Multicultural
Family Center as the Academic Advocate, supporting Teens from communities of color and low-
income families to help these students identify the correct coursework to set them up for post-
secondary education. One Full-time member will serve with the City of Dubuque Engineering
Department as the Career Specialist, helping engage teens in job -shadowing and internship
opportunities within municipal careers. The Academic Advocate and the Career Specialist will serve
together to identify 5 at -risk teens to enroll in career exploration programming inside of the City of
Dubuque as Abbreviated -Time Youth AmeriCorps Members. These 5 students will serve the Dubuque
Community during a six -week summer municipal career exploration program. Five of the MT
AmeriCorps members will serve with the Multicultural Family Center to provide small group
mentoring to a total of 40 teens during the summer. During 2 separate sessions, 20 teens will receive
mentoring 4 times per week for 4 weeks. These teens experience workforce engagement, service
projects, and post -secondary education experiences in a safe, controlled environment. These teens will
develop skills and gain resources that will help them seek future employment, giving them access to
opportunities that they would not have previously had, as well as adult mentors who will be able to
guide them. Evidence is clear that social connections are important determinants of healthy
adolescent development (Ewell Foster, Cynthia, et al). The second prong of our program utilizes 6
AmeriCorps members to engage teens during out -of -school time and during the summer through teen
night programs. One FT AmeriCorps Member will serve with the Multicultural Family Center as the
Teen Engagement Specialist to develop and enhance connections with the teenaged youth populations
of Dubuque. These AmeriCorps members will interact directly with over 25 community youth to build
relationships and increase attendance within teen -related after -school and summer programming.
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Youth with a positive adult connection had significantly higher odds of good school performance, and
lower odds of alcohol use, violence involvement and violence witnessing (Culyba, Alison J., et al). The
Out -of -School teen programming is tailored to provide experiences with positive adults that are
interested in furthering teen futures. The other five MT AmeriCorps members will serve with the City
of Dubuque's Leisure Services Department providing small group enrichment to 25 teens during the
evenings with community teens. These members expand teen night programming to multiple times a
week to ensure that youth are engaged productively and are not engaging in unlawful behavior. These
AmeriCorps Members will partner with the Multicultural Family Center, Carnegie -Stout Public
Library, and other community organizations to provide active and engaging teen programs to
increase community connections. Most of the summer teen programming will be held at one of our
city parks or with park staff along corridors where teens are shown to be arrested and charged with
crimes. Providing thoughtful programming that engages the three pillars of the National Park and
Recreation Association, conservation, health and wellness, and social equity, is the best practice for
teens to feel connected to their city parks and provide positive outlets. Two-thirds of survey
respondents agree that offering a safe space to play is a top benefit of their park and recreation
agenciesc OST (Out -of -School Time) programs. Similarly, 46 percent of park and recreation
professionals report that another benefit of OST programming is providing a free or affordable space
that encourages healthy, physically active lifestyles through play, swimming, exercise, and sports
(National Parks and Recreation Association, 2018).
OUTCOME OF INTEREST
The outcome of interest underlying this impact evaluation is that students who have graduated from
STEP will feel that the program helped them feel more connected to the community and helped
prepare them for a job. This evaluation will study the response data collected from past graduates of
the program.
EVALUATION RESEARCH QUESTIONS
The impact evaluation will address the following three research questions:
1) What percentage of students that graduated from STEP report that the program helped their social -
emotional well-being?
2) What percentage of students that graduated from STEP report that the program helped prepare
them for the workforce?
3) What percentage of students that graduated from STEP remained involved in community
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programming?
EVALUATION DESIGN
We proposes to use a longitudinal cohort design to track changes in student perceived knowledge gain
from the program over time. The strengths of this design include being able to utilize existing data
collected by our program and Multicultural Family Center. The AmeriCorps Program administers pre -
and post -assessments to all STEP participants, holds the data, and regularly analyzes the accuracy of
the data, contributing to the validity of the evaluation results.
This descriptive study allows us to consider gains or losses that occur after students complete the STEP
program. It also allows us to compare these data between cohorts as our programming responses
developed between cohorts.
This design allows our program to explore logical explanations for differences between cohort
performance and allows our program to build a long-term research plan with this design. One of the
downsides of this design is that it can take several years to acquire the data. Responses to the results
are not implemented in the next program year. On the other hand, the responses are to a much more
informed data set. So, instead of comparing only perceived knowledge gains with the current year's
students with previous year's students, we can compare whether improvement overall persisted
through time and make changes to our program that consider how we can most impact the students
we serve. The positives of this design significantly outweigh the limitations. Our program will be able
to utilize these long-term data to make changes to our program design and effectiveness.
DATA COLLECTION AND ANALYSIS PLAN.
Our program utilizes data that has been previously collected in grant years related to student
participant completion rates, as well as pre -post assessment data that is administered to each
participant. Data is collected in the same way for every program year to ensure accuracy and
consistency. Each program year's data is held by the program to allow for the program to compare
which students are seen for multiple years. The program will only pull student data for students who
met dosage and duration requirements of our program. The program will work directly with the
Multicultural Family Center's staff and AmeriCorps members to pull contact information for all past
participants. MFC AmeriCorps Members will be responsible for contacting past participants and
administering a follow up assessment about their perceived knowledge gains in the program, as well
as their perceived impact that the program has had on their ability to enter the workforce and
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maintain a job. The estimated number for this population is 70.
Our evaluator analyzes this quantitative data and aggregates it into a report for our AmeriCorps
Program, looking for themes, concerns, or outliers.
EVALUATOR QUALIFICATIONS
Dr. Rachel Daack, PhD, of Clarke University, will work closely with the Program Director to develop
and execute our impact evaluation. Dr. Daack has a BA in Global Studies, a MA in Geography and a
PhD in Interdisciplinary Studies and currently served as a Professor of Sociology at Clarke University
in Dubuque, IA. Dr. Daack has prior experience with the City of Dubuque AmeriCorps Program, as
she conducted both the Outcome Evaluation (2018-2019) and Process Evaluation (2015-2o16). Dr.
Daack also provides evaluation services to several community organizations, which includes St. Mark
Youth Enrichment and the Dubuque Dream Center, which support the Dubuque Campaign for
Grade -Level Reading Initiative, making her an ideal evaluator for our program.
Heather Satterly is a 3-term AmeriCorps alum, and has been the AmeriCorps Director of the City of
Dubuque AmeriCorps Partners in Learning Program since 2017. Heather has a BS degree in
Recreation, Parks and Tourism Administration with an emphasis on Recreation Therapy from
Western Illinois University. Heather has also previously worked for another competitively funded
Iowa AmeriCorps Program as a Program Manager for 3 years. She organizes and maintains Student
logs and Data Collection Submissions from AmeriCorps Members and handles the compilation of all
member -student intervention data.
Jacqueline Hunter joined the Multicultural Family Center as Director in October 2018. She brings to
the MFC 25 years of experience working in local government and public -school education. She is a
Veteran of the Gulf War and is a graduate of Bethune-Cookman University and Nova Southeastern
University. She is currently a doctoral student. Jacqueline is committed to initiatives that ensure
families have a voice and a choice to achieve sustainable livelihoods they have a reason to value. She
supports collaborations that empower local communities to identify and implement the projects they
most need. Jacqueline oversees the overall operations and community collective impact of the MFC.
Sarah Petersen has been the Multicultural Family Center Assistant Director since May 2013. She
brings to the MFC over 25 years of experience working in the non-profit sector, specializing in
program development and community engagement. Sarah has lived in Chicago, IL, Albuquerque,
NM, San Francisco, CA and Galena, IL, and worked with diverse and marginalized populations in
those communities. Sarah oversees programming and program operations for the MFC.
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BUDGET
Line Item Total Year 1 Year 2 Year 3 Notes
Staffing (Evaluator) $3,000 $1,000 $1,000 $1,000 $5o/hr @ 20 hours
TIMELINE
In 2021-22, program staff will pull student data and will coordinate with MFC Staff to identify
participant contact information in Q1. In Q2, program staff will provide a finalized list of past
participants and their contact information to AmeriCorps Members. AmeriCorps Members will be
trained on survey administration and data collection methods to ensure data is collected accurately
and consistently. AmeriCorps Members will then begin to contact past participants and administer
surveys. In Q3, AmeriCorps Members will continue to administer surveys and provide collected data
to program staff. Program staff will provide the cleaned data to our external evaluator, who will begin
the analysis. In Q4, Data will be analyzed by our outside evaluator and a report will be prepared for
the final evaluation report for submission with our next application. The Evaluator, Program Staff
and MFC staff will meet to review the report to determine a post -evaluation action plan to drive
decision making for continuous improvements to reading interventions, delivery methods, member
training, and/or management systems will be developed.
Amendment Justification
NA
Clarification Summary
NA
Continuation Changes
2021-22 Clarifications:
Updated the budget to reflect the new Volunteer Iowa method for charging commission
administrative costs as a "State Support & Monitoring fee" within the Other Program Operating costs.
Updated the budget to the awarded amount of $109,920.
Updated the Performance Measure module with changes to the target numbers and 14 member/5.5
MSY allocation.
Re -aligned logic model targets to the approved MSY/member levels
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Narratives
Updated the executive summary with changes to the award amounts and member/MSY counts.
Grant Characteristics
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Page 18
Performance M easures
MSYs by Focus Area
IEduoation:5.5
Tablet: MSYs by Focus Areas
FocusArea '.
Ed u cat ion 100%
MSYs by Objective
IK-12 Suooess:5.5
Table2: MSYs by Objectives
Objectives
K- 12 Success 100%
% of MSY NPM VS Applicant VS Not hi ANY
100%
■ Applicant:0 National:5.5 Not in ANY:O
Table3: %MSYs by NPM vs.Applicant vs. Not in ANY
NPM plicant Not in ANY
100%
Table4: No of MSY and Members by Objective
No of MSYs No of Members
K- 12 Success 5.50 14
Primary Focus Area:
Primary Intervention:
Secondary Focus Area:
Secondary Intervention:
Education
Out- of- School Time
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Page 19
Performance Measure:
Focus Education
Area:
Teen Out -of -School Time Engagement
Objective: K- 12 Success
N o of 5.50 No of 14
M Sys: Members:
Problem Statement:
As an underserved population in Dubuque, teenaged youth are experiencing mental health crisis and are more
likely to participate in risk taking behaviors during the summer and out- of- school time when not engaged in
structured programming.
Selected Interventions:
Out- of- School Time
Describe Interventions:
The City of Dubuque Creating Opportunities AmeriCorps Program will have 2 FT and 1 RHT AmeriCorps
members supporting one on one mentoring for at risk teenaged youth in the Hliicrest Family Services Mentor
Dubuque program AmeriCorps members will recruit and support positive mentoring relationships with
teenaged youth and adult mentors who will meet for at least 1 hour a week for 50 weeks to improve the
student's knowledge of their social- emotional skills. The Program will will have 1 FT year long and 5 MT
summer AmerlCorps members supporting teen programming for at risk teenaged youth AmeriCorps members
will recruit and support teen participation on Teen Night programming to increase their knowledge of social -
emotional skills for 2 hours a week for 50 weeks or for at least 80 hours of Teen Night Programs.
ED1A Output:
ED1A: Number of individuals served
Target: 80 Individuals
M easu red By: Tracking System
Described Instrument:
L
ED27C Outcome:
AmeriCorps Members will record names of teenaged youth who participate in
STEP and Teen Night programs and the Hillcrest Family Services Mentor
Dubuque program. Teens will take a pre- assessment to measure their current
I
knowledge of social- emotional skills.
ED27C: Number of students with improved academic engagement or social- emotional skills
Target: 64 Students
Measured By: Survey
Described Instrument: Names of teenaged youth who participated in Teen Nights programs for 2 hours a
week for 50 weeks, STEP the 4 week summer program, or for at least 80 hours of
Teen Night Programs or have completed the Hillcrest Family Services Mentor
Dubuque program will be recorded.
Upon completion of the Mentor Dubuque and STEP programs or the teen night
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Page 20
Performance Measure: Teen Out -of -School Time Engagement
Problem Statement:
�g�e�ffn�,+W�tl4�
D scre abed Instrument: programs, Teens will take a post- assessment to measure their current
knowledge of social- emotional skills. The Pre and Post assessments for each
teen will be compared to determine a change in knowledge.
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Page 21
Program Information
AmeriCorps Funding Priorities
*Check any priority area(s) that apply to the proposed program. In order to
receive priority consideration, applicants must demonstrate that the priority
area is a significant part of the program focus, high quality program design, and
outcomes.
Grant Characteristics
*Check any characteristics that are a significant part of the proposed program
Advancing Racial Equality,
Economic Opportunity
Workforce Preparation
Geographic Focus- Urban
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Page 22
Demographics
Other Revenue Funds
Number of volunteers generated by AmeriCorps members
Percent of disadvantaged youth enrolled
100
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Page 23
Required Documents
Document Name Status
Evaluation Not Applicable
Federally Approved Indirect Cost Agreement Not Applicable
Labor Union Concurrence Not Applicable
Other Documents Not Applicable
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Page 24
Logic Model
Problem
Inputs
Activities
Outputs
Short -Term
Outcomes
Mid -Term Outcomes
Long -Term
Outcomes
The community
Resources that are
The core activities
Direct products from
Changes in
Changes in behavior
Changes in
problem that the
necessary to deliver
that define the
program activities.
knowledge, skills,
or action.
condition or status
program activities
the program
intervention or
attitudes and
Depending on
in life. Depending on
(interventions) are
activities
program model that
opinions. These
program design,
program design,
designed to address.
(interventions),
members will
outcomes, if
these outcomes may
these outcomes may
including the
implement or
applicable to the
or may not be
or may not be
number of
deliver, including
program design, will
measurable during
measurable during
locations/sites and
duration, dosage
almost always be
the grant year.
the grant year.
number/type of
and target
measurable during
Some programs,
AmeriCorps
population.
the grant year.
such as
members.
environmental or
capacity -building
programs, may
measure changes in
condition over a
period as short as
one year.
Dubuque
Year -Long Program
1 on 1 or small
4o at risk youth will
32 at risk youth will
Youth are connected
Community Middle
(Sept - August)
group mentoring for
start the Mentor
complete the Mentor
to a caring adult
Youth will become
& High School
2 FT; 1 RHT at
at least once a week
Dubuque Program.
Dubuque Program
mentors for a year.
more resilient in
students do not have
Hillcrest Family
for 50 weeks or a
their social -
access to out -of-
Services Mentor
total of 8o hours.
4o at -risk youth will
32 at -risk youth will
Youth will increase
emotional skills.
school time
Dubuque
start the
complete the
in their readiness for
opportunities.
1 FT at City of
1 on i or small
Multicultural
Multicultural
the workforce.
Youth will become
Dubuque/Multicult
group mentoring at
Family Center STEP
Family Center STEP
more resilient in
ural Family Center
least 5 times a week
Program.
Program.
making their career
Teen Programs
for 4 weeks during
choices.
the summer
Summer Program
months.
(June - August)
5 MT AmeriCorps
Members at
Multicultural
Family Center STEP
Program
5 MT AmeriCorps
Members at Leisure
Services Teen Night
Program
Page 25
Attachment B
Budget
RPT BGT 424
July 24, 2021 1:15 AM
City of Dubuque Creating Opportunities AmeriCorps Program
City of Dubuque
Application ID: 21AC234652
Budget
Dates:
Total Amt
CNCS Share
Grantee Share
Section I. Program Operating Costs
A. Personnel Expenses
18,107
18,107
0
B. Personnel Fringe Benefits
3,407
3,407
0
C. Travel
Staff Travel
1,755
1,755
0
Travel to CNCS-Sponsored Meetings
0
0
0 0
Member Travel
Total $1,755
$1,755
$0
D. Equipment
E. Supplies
660
660
0
F. Contractual and Consultant Services
G. Training
Staff Training
Member Training
1,020
600
420
Total $1,020
$600
$420
H. Evaluation
1,000
0
1,000
I. Other Program Operating Costs
5,198
4,175
1,023
Section I. Subtotal
$31,147
$28,704
$2,443
Section I Percentage
92%
8%
Section II. Member Costs
A. Living Allowance
Full Time (1700 hrs)
51,000
30,625
20,375
1-Year Half Time (900 hours)
0
0
0
Reduced Half Time (675 hrs)
6,750
6,750
0
Quarter Time (450 hrs)
0
0
0
Minimum Time (300 hrs)
30,000
16,700
13,300
2-Year Half Time (2nd Year)
0
0
0
2-Year Half Time (1st Year)
0
0
0
Three Quarter Time (1200 hours)
0
0
0
Abbreviated Time (100 hrs)
0
0
0
Total $87,750
$54,075
$33,675
B. Member Support Costs
FICA for Members
6,713
6,713
0
Worker's Compensation
2,808
2,808
0
Health Care
14,400
14,400
0
Total $23,921
$23,921
$0
Section Il. Subtotal
$111,671
$77,996
$33,675
Section II. Percentages
70%
30%
Section III. Administrative/Indirect Costs
A. Corporation Fixed Percentage
Corporation Fixed Amount
17,373
3,300
14,073
Commission Fixed Amount
0
0
0
Total $17,373
$3,300
$14,073
B. Federally Approved Indirect Cost Rate
Section III. Subtotal
$17,373
$3,300
$14,073
Section III Percentage
19%
81%
Section I + III. Funding Percentages
66%
34%
Budget Totals
$160,191
$110,000
$50,191
Budget Total Percentage
69%
31 %
Required Match
0%
Form 424A
Modified SF-424A (4/88 and 12/97)
Page 1
July 24, 2021 1:15 AM
RPT_BGT_424
City of Dubuque Creating Opportunities AmeriCorps Program
City of Dubuque
# of years Receiving CNCS Funds
Total MSYs
Cost/MSY
Total Amt
Budget Totals $0
Budget Total Percentage
Required Match
# of years Receiving CNCS Funds
Total MSYs
Form 424A
4
5.50
$20,000
CNCS Share
Grantee Share
$0
$0
0%
0%
0%
4
5.50
Modified SF-424A (4/88 and 12/97)
Page 2
Budget Narrative for 21AC234652
Budget Narrative: City of Dubuque Creating Opportunities AmeriCorps Program for City of Dubuque
Section I. Program Operating Costs
A. Personnel Expenses
Position/Title -Qty -Annual Salary -% Time
CNCS Share
Grantee Share
Total Amount
Program Director: - 1 person(s) at 63300 each x 13.17 % usage
8,337
0
8,337
Program Assistant: - 1 person(s) at 19540 each x 50 %usage
9,770
0
9,770
Category Totals
18,107
0
18,107
B. Personnel Fringe Benefits
Purpose -Calculation
CNCS Share
Grantee Share
Total Amount
Program Director Fringe Benefits: Program Director (Workers Comp + FICA
1,692
0
1,692
+ IPERS= 20.9%)
Program Assistant Fringe Benefits: AmeriCorps Coordinator Benefits
1,715
0
1,715
Package: FICA@.0765= $747 + IPERS@.0991= $968
Category Totals
3,407
0
3,407
C. Travel
Staff Travel
Purpose -Calculation
CNCS Share
Grantee Share
Total Amount
Travel to CNCS-Sponsored Meetings: N/A
0
0
0
ICVS (AmeriCorps staff travel to ICVS sponsored meeting): 3 Trips to Des
Moines @ 450 miles each=1350 miles x .58 per mile (City of Dubuque
1,175
0
1,175
policy approved mileage reimbursement rate) _ $783; $50 per day diem x 3
days $150; $242 for 2night in hotel
AmeriCorps Staff Travel: Mileage for site supervision for site visits, 8
midterm reviews, and service projects, x 1000 miles per year x .58 per mile
580
0
580
(City of Dubuque policy approved mileage reimbursement rate) =$580.
Category Totals
1,755
0
1,755
Member Travel
Purpose -Calculation J1
CNCS Share11
Grantee Sha
FTotal Amount
Category Totals
0
0
0
D. Equipment
Item/Purpose -Qty -Unit Cost
CNCS Share
Grantee Share
Total Amount
https://egrants.ens.gov/...AAt81Dv7AobH9oYQV3!1116136528!1627101882048&scope=4&report=RPT BGT NARR&app=21AC234652[7/24/2021 12:16:09 AM]
Budget Narrative for 21AC234652
Category Totals11 0 0 0
E. Supplies
Item -Calculation
CNCS Share
Grantee Share
Total Amount
Member gear w/AmeriCorps logo: Badge & Shirts all with AmeriCorps logo
@ $30/member @ 14 Members = 630
420
0
420
Office supplies: (paper, ink, toner, pens, pencils, post -it notes) $20 per
month x 12= $240)
240
0
240
Category Totals
660
0F
660
F. Contractual and Consultant Services
Purpose -Calculation -Daily Rate
CNCS Share
Grantee Share
Total Amount
Category Totals
L
0
0
0
I -
G. Training
Staff Training
Purpose -Calculation -Daily Rate
CNCS Share
LGrantee Share
Total Amount
Category Totals
0
0
0
Member Training
Purpose -Calculation -Daily Rate
CNCS Share
Grantee Share
Total Amount
Member Development: (4 Mounds Team Building/communication training; 1
600
0
600
trainings per year at $600)- Daily Rate of 600
Member Orientation: Portfolios, handbooks, printed materials and other
training supplies as needed. $30 x 14 members. 3 day orientation training
0
420
420
for fall and summer members. Ongoing monthly training for both fall and
summer members.)- Daily Rate of 30
Category Totals
600
420
1,020
H. Evaluation
Purpose -Calculation -Daily Rate
CNCS Share
Grantee Share
Total Amount
Program Evaluation: Program Evaluation to support AmeriCorps program
Evaluation Plan: Program Evaluation conducted by outside evaluator
0
1,000
1,000
($58/hr for 20 hours=$1,000)- Daily Rate of 50- Daily Rate of 50
Category Totals
0
1,000
1,000
I. Other Program Operating Costs
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Budget Narrative for 21AC234652
Purpose -Calculation
CNCS Share11
Grantee Shareji
Total Amount
Background Checks: 18 x $54 each = 972. Includes FBI, state of residence
and state of service checks for 14 members + 4 site supervisors. There is
972
0
972
no expected turn -over for staff.
Member Timekeeping System: Member Timekeeping System ($16 x 14
224
0
224
members=$224)
Member Assistance Program: $250 + $10/MEMBER = $390
390
0
390
Site Liability Insurance: FLAT RATE @ $500
0
500
500
AmeriCorps Coordinator Cell Phone: Program cell phone $300 +($60 x 12)=
$1020 (negotiated rate per sponsor); For AmeriCorps Program/Staff use
497
523
1,020
only.
[State Support & Monitoring Fee: $26,612+ $77996= $104,608* 0.02= $2092
2,092
0
2,092
Category Totals
4,175
1,023
5,198
Section Totals
28,704
2,443
31,147
PERCENTAGEIL
92%
:8-/J
Section II. Member Costs
A. Living Allowance
Item -# Mbrs w/ Allow -Allowance Rate -# Mbrs w/o Allow
CNCS Share
LGrantee Share
Total Amount
Full Time (1700 hrs): 3 Member(s) at a rate of 17000 each
30,625
20,375
51,000
Members W/O allowance 0
Three Quarter Time (1200 hours): 0 Member(s) at a rate of 0 each
0
0
0
Members W/O allowance 0
1-Year Half Time (900 hours): 0 Member(s) at a rate of 0 each
0
0
0
Members W/O allowance 0
2-Year Half Time (1 st Year): Member(s) at a rate of each
0
0
0
Members W/O allowance
2-Year Half Time (2nd Year): Member(s) at a rate of each
0
0
0
Members W/O allowance
Reduced Half Time (675 hrs): 1 Member(s) at a rate of 6750 each
6,750
0
6,750
Members W/O allowance 0
Quarter Time (450 hrs): Member(s) at a rate of each
0
0
0
Members W/O allowance
Minimum Time (300 hrs): 10 Member(s) at a rate of 3000 each
IL
16,700
13,300
30,000
Members W/O allowance 0
Abbreviated Time (100 hrs): 0 Member(s) at a rate of 1000 each
0
0
0
Members W/O allowance 0
E__ Category Totals
54,075
33,675
871750
B. Member Support Costs
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Budget Narrative for 21AC234652
Purpose -Calculation
CNCS Share
Grantee Share
Total Amount
FICA for Members: 87750*.0765= $6713
6,713
0
6,713
Worker's Compensation: living allowance total (87750) x City of Dubuque
2,808
0
2,808
Workers Comp Rate (.032) = 2808
Health Care: 12 months of health insurance for 3 FT member at
14,400
0
14,400
$400/MEMBER*12 MO = 14400
Category Totals
23,921
0
23,921
Section Totals
77,996
33,675
111,671
PERCENTAGE
70%
30%
Section III. Administrative/Indirect Costs
A. Corporation Fixed Percentage
Item -Calculation
CNCS Share
Grantee Share
FTotal Amount
Corporation Fixed Amount: (26561+ 77996= 104557* 0.0526*.06= $3300) +
(26535+2494+77996+33675)*.01=14073
3,300
14,073
17,373
Commission Fixed Amount: See OPOC IL0
0
F 0
1:7- Category Totals
3,300
14,073
17,373
B. Federally Approved Indirect Cost Rate
Calculation -Cost Type -Rate -Rate Claimed -Cost Basis
CNCS Share 11
Grantee Share
Total Amount
Category Totals
0 11
0
0
Section Totals
3,300
14,073
17,373
PERCENTAGE
19%
81%
Budget Totals
110,000
50,191
160,191
PERCENTAGE
69%
31
Total MSYs
5.50
Cost/MSY
20,000
Source of Funds
Section
Match Description
L
Amount
Classification
Source
Source of Funds
City of Dubuque (Secured)
29,816
Cash
State/Local
Hillcrest Family Services (Secured)
20,375
Cash
Private
https://egrants.cns.gov/...AAt81Dv7AobH9oYQV3!1116136528!1627101882048&scope=4&report=RPT BGT_NARK&app=21AC234652[7/24/2021 12:16:09 AM]
Budget Narrative for 21AC234652
Total Source of Funds 50,191 I��
https:Hegrants.cns.gov/...AAt81Dv7AobH9oYQV3!1116136528!1627101882048&scope=4&report=RPT_BGT NARR&app=21AC234652[7/24/2021 12:16:09AM]
Attachment C
Iowa AmeriCorps Disaster Response Team
Attachment C
IOWA AMERICORPS DISASTER RESPONSE TEAM
DISASTER DEPLOYMENT AGREEMENT
In this agreement the Iowa Commission on Volunteer Service ("Commission" or
"Volunteer Iowa") and GRANTEE agree as follows:
1. PURPOSE. The purpose of this agreement is to outline the expectations,
limitations, and requirements for eligible reimbursements for disaster deployment
under the Commission's Disaster Response Cooperative Agreement (DRCA) with
the Corporation for National and Community Service ("CNCS" or
"AMERICORPS"), Iowa AmeriCorps Disaster Response Team (Iowa A-DRT)
deployments, or direct deployments initiated from Iowa Homeland Security and
Emergency Management (HSEMD).
2. MEMBERS. The GRANTEE, as a member of the Iowa A-DRT is willing to
respond to disasters or assist in recovery efforts within their capability. Volunteer
Iowa and GRANTEE seek to make efficient use of their authority, powers,
resources, and privileges by entering into this agreement to carry out its purposes.
3. DISASTER RESPONSE: Volunteer Iowa requires the availability of Iowa
AmeriCorps members to support disaster response and/or recovery efforts as
needed by the State of Iowa. Waivers to this requirement will be considered on a
case -by -case basis for GRANTEES that demonstrate an undue hardship or for
complications related to program design.
4. STATE ACTIVATION: Volunteer Iowa serves as the primary point -of -contact
for National Service resources in Iowa during times of disaster and may receive
requests for support from government or nongovernmental partners, including the
Iowa HSEMD, the Iowa State VOAD, and the Iowa Governor's Office.
In an Iowa federal declaration, the Commission will work with the CNCS and
Iowa HSEMD on any mission assignments and requests for assistance from the
Volunteer Iowa A-DRT.
Any budget or programmatic changes to a program due to a disaster response or
recovery will be made in accordance with AMERICORPS specific terms and
conditions.
5. OUT OF STATE: If GRANTEE is a member of the Volunteer Iowa A-DRT,
any mission assignment requests from the CNCS will be discussed prior to
accepting the mission assignment. At any time, GRANTEE AmeriCorps members
are not to deploy out of state without express approval from the Commission.
6. COST REIMBURSEMENT. GRANTEE is eligible for cost reimbursements
associated with a specific mission assignment for allowable expenses that fall
within the approved budget for deployment. Allowable expenses include travel,
lodging, meals, supplies, and equipment incurred for deployment and any
negotiated expenses specific to the deployment or mission assignment.
Unless negotiated and approved under a specific mission assignment and
deployment(s), the Commission will not reimburse costs already included in the
program's budget under its existing Volunteer Iowa or AMERICORPS grant(s).
This preclusion includes both the CNCS and non-CNCS shares of staff salaries
paid, participant costs, staff overtimes, administrative overhead and fees and/ or
any other costs.
The GRANTEE is responsible for following all reimbursement procedures and
allowable cost policies outlined or referenced in the Disaster Deployment
Agreement between Volunteer Iowa and AMERICORPS that will be provided to
the GRANTEE in the case of mission assignment and deployment.
7. LIABILITY. GRANTEE ensures adequate liability coverage for any mission
assignment or deployment. Any deployment outside of the scope of the program's
normal duties or not covered by existing policies will be covered by the state as
members will be considered acting on behalf of the state for deployment
purposes.
8. RECORD KEEPING. Records will be maintained by the GRANTEE and
Volunteer Iowa in a manner consistent with the reporting requirements of the
Iowa Department of Revenue and Finance, the State of Iowa Auditor's Office, the
Corporation for National and Community Service and the Federal Emergency
Management Agency. Source documentation sufficient to support expenditures
will be provided by the GRANTEE. GRANTEE shall keep a copy of receipts
requested for reimbursement for a period of 6.25 years from the end of the
mission assignment.
9. TRAINING. Volunteer Iowa recommends GRANTEE provide training on
disaster preparedness, response, and recovery to all AmeriCorps members;
however, Volunteer Iowa will ensure task -specific training is provided to
members if they are requested to assist in a disaster. Additionally, members
selected to participate in the Volunteer Iowa A-DRT will receive intermittent
training throughout their service year.
10. TERMINATION. This agreement may be terminated in part or completely
with or without cause by either Volunteer Iowa or GRANTEE upon thirty (30)
days written notice.
11. AMENDMENTS. Any amendment to this agreement shall be by the mutual
consent of the parties, be in writing, and be appended to this agreement.
12. DEPLOYMENT. Any deployment not ordered by the Governor will be
voluntary and can be rejected by the Commission or the GRANTEE. Programs
will not be reimbursed for any disaster response unless a specific deployment for
that activity is issued. Multiple deployments may be issued under any specific
mission assignment received by Volunteer Iowa and/or AMERICORPS.
13. ADMINISTRATORS. GRANTEE and Volunteer Iowa each will designate
one representative to serve as administrators and contacts of this Iowa Disaster
Response Team agreement. GRANTEE will complete the appropriate section on
the signature page to designate a contact.
For GRANTEE: see signature page
For Volunteer Iowa:
Name: Adam LounsbjU
Phone: 515-348-6230
Email: Adam.Lounsbin(�i volunteeriowa.org
Attachment D
Additional Fees & Reporting Requirements for Grantees Not Using the
Volunteer Iowa Member Management System
Effective member management and timekeeping is critical for the success of any
AmeriCorps State program. Applicants were required to budget for costs of
participation in the state's member management and timekeeping systems.
Grantees who wish to use another member management and timekeeping system
may be allowed to do so, with Volunteer Iowa approval prior to the start of
member service and at additional cost to account for increased Volunteer Iowa
staff time required to conduct required monitoring in a separate system. Any
grantee wishing to use an alternate member management and timekeeping system
can seek formal approval by completing this form to provide additional detail
about the alternate system and to acknowledge the additional fees and reporting
requirements to be incurred.
System name/platform:
Have you previously used this system for AmeriCorps member timekeeping:
❑Yes ❑No
Please initial and date the following sections to acknowledge these requirements:
Grantee agrees to pay a cost of $32/member as a fee to Volunteer Iowa for use of
an alternate member management/timekeeping system.
Initials:
Cost Reimbursement Grantees agree to provide Volunteer Iowa staff limited
access to the alternative timekeeping system for the duration of the project period
for the purpose of completing required monitoring. If such access is not available,
the Grantee agrees to submit a monthly timekeeping report in IowaGrants for the
same period, for the purpose of monitoring by Volunteer Iowa Staff. Such a report
must come directly from the system and should indicate submitted and approved
hours per member.
Initials:
Fixed Amount Grants are responsible for monitoring their own member
timekeeping in alignment with federal grant requirements and maintaining
timekeeping records for audit purposes; no timekeeping reporting to Volunteer
Iowa is required.
Initials:
This form completed by: (Name)
(Title)
VOLUNTEER IOWA
In Partnership with Iowa Economic Development Authority
1963 Bell Avenue, Suite 200 1 Des Moines, Iowa 50315 USA I Phone: 800.308.5987
volunteeriowa.org
June 30, 2021
City of Dubuque
50 West 13th Street
Dubuque, IA 52001
SUBJECT: 2021— 2022 Iowa AmeriCorps State Award Letter
Dear Heather Satterly,
voluntee
1(`&'tWA
We are pleased to inform you that Volunteer Iowa has approved an AmeriCorps program grant in the
amount of $110000 in federal funding for City of Dubuque Creating Opportunities AmeriCorps Program.
This award amount does not reflect any additional state funding that your program may receive or any
administrative fees that may be charged or retained by Volunteer Iowa.
There are several steps in the AmeriCorps grant award process (award in eGrants, award in IowaGrants,
and signing a hard copy grant agreement). There are also multiple pre-award/program start up
requirements that you will wish to undertake before the formal start of your program. This letter aims
to summarize these steps. We will also include some welcome information as part of our regular
monthly Program Director webinar scheduled for July 21. Information is provided in the Key
Requirements & Resources chart below about getting signed up for the monthly webinars and weekly
email updates.
Grant Award
Written grant agreement: Your grant award will have a start date of 9/1/2021 and will go through one
program year, ending on 8/31/2022. A signed grant agreement or a pre -award letter (see details below)
must be in place before any grant funds can be expended (although your grant will appear in "awarded"
status in eGrants and IowaGrants at an earlier date, it is not fully awarded until the grant agreement is
executed).
Currently, the person to whom this letter is addressed is considered the program director/program
contact for the grant award process. Additionally, we have the following individual listed as the
authorized representative for the grant, based on your eGrants submission and/or previous grant
agreements. This individual will be listed as the signer for your AmeriCorps grant agreement. Please
contact us via email by Friday, July 9, to update the program contact or authorized representative.
Authorized Representative Name: Michael Van Milligen
Title: City Manager
Email: ctymgr@cityofdubuque.org
Governor Kim Reynoids 1 Lt. Governor Adam Gregg I Executive Director Adam Lounsbury
Once your individual grant agreement is drafted it will be sent to the authorized representative with
instructions on how to complete it and return it to us. Let us know as soon as possible of deadlines that
impact the approval and signature of the grant agreement by your organization (for example, if you
need authorization from your board/council on a specific date) or if you would like to see a draft
agreement template in order to expedite your agency's review process.
eGrants: The AmeriCorps grants have been awarded by CNCS in the eGrants system. Once this is
complete, you are able to add recruitment postings and begin member pre -enrollment steps in the
MyAmeriCorps/eGrants portal. If there are new staff who will be active in eGrants, they will need to set
up their own account. They should register with your organization's EIN to be connected to your existing
account. eGrants account registration system questions should be directed to the eGrants helpdesk.
IowaGrants: Most applicants had clarification and/or resolution items that resulted in changes to your
eGrants submission. Note that when your grant is awarded in IowaGrants, it will include your final
approved eGrants award and will be saved in the Grant Reference Materials section of IowaGrants. Any
versions included in the Application section of IowaGrants may not be accurate and final. Grantees who
receive state funding for their program in addition to federal AmeriCorps funding must complete the
State Budget Allocation form and email to Volunteer Iowa by Friday, July 9, in order for the grant award
to be set up correctly in IowaGrants.
IRS Form W9 & Iowa Direct Deposit Authorization Form: All new programs must submit a W9 to
Volunteer Iowa so that we can set up an account to reimburse you under the grant award. New
grantees wishing to use direct deposit, or existing grantees who wish to switch to direct deposit
payments, have an additional form to submit. These forms should be submitted via email by Friday, July
9.
Pre-Award/Start Up Responsibilities & Reminders
Authorization for Pre -Award Costs: Programs should notify Volunteer Iowa via email by Friday, July 9,
should they like to request authorization to incur pre -award costs. This authorization allows programs
to incur allowable, non -member -related expenses from their AmeriCorps budgets in advance of the
official grant start date, such as for staff time to work on program start-up activities. No pre -award
costs should be incurred without authorization from Volunteer Iowa. Returning programs are reminded
that a few recurring costs, such as for member recruitment and National Service Criminal History
Checks, have been determined by the federal AmeriCorps agency to be allowable costs across grant
years, meaning you may use funds from your 2020-2021 grant to cover that type of expense for 2021-
2022 applicants. However these are exceptions from the general rule that 2021-2022 expenses must be
incurred during the 2021-2022 grant period and charged to that year's grant.
IowaGrants Start Forms: Now that your grants are awarded in eGrants (and after your final eGrants
materials are uploaded into IowaGrants as noted above), we will work to award them in IowaGrants so
that you can begin work on the required start forms. These will be due in phases, with some due as
soon as Aug. 1 for new programs with Aug. or Sep. 1 grant start dates. See our Start Form Checklist for
full details on the required start forms and timeline. You are able to begin submitting start forms after
the grant is awarded. If there are new staff on the program who were not involved in the application
process, they will need to set up their own IowaGrants account and you will need to connect them to
your awarded grant in the system (see our guide to Giving Others Access to IowaGrants). IowaGrants
account registration system questions should be directed to Volunteer Iowa compliance officer Jane
Mild.
21-22 Enrollment Plan Form: The Enrollment Plan start form will be due Aug. 1 for programs with an
Aug. or Sept.1 start date. For those programs that would like to start working on their enrollment plan
here's the link to the 21-22 Enrollment Plan form. There are a couple of changes to the form for 21-22,
for example conditional formatting has been added to add reminders about anticipated service schedule
hours and start dates beyond the conversion date. The two new columns, Planned Refills and Slots Left
Unfilled are for use during Enrollment Plan Updates and can be left blank during the initial planning. If
you have questions about the form or need more space, please reach out to Jane Mild.
National Service Criminal History Checks (NSCHC): The AmeriCorps agency has updated the National
Service Criminal History Check guidance found at https://americorps.gov/grantees-sponsors/history-
check. Operational programs must have a minimum of two staff complete the annual CNCS-required
NSCHC e-course (planning grantees will be introduced to this course and complete it as part of their
planning curricula). Certificates of completion from the training must be uploaded as part of the start
form requirements in IowaGrants. Also, any covered staff on the grant must have completed NSCHC
before they can begin charging time to the grant. Reminder: Contractors and staff NOT listed on an
AmeriCorps budget (i.e. staff of fixed -amount grants) are not subject to NSCHC requirements.
Programs must complete and adjudicate all components of the check the day before the member/staff
start date (for members, this is based on the start date in eGrants) so it is important to start the process
as early as feasible. If you have questions about how to conduct the checks under the new rule or how
to get set up with any of the vendors for the checks, contact your program officer.
Program Manual: Please send an email to americorps@iowaeda.com by Friday, July 9, to let us know if
you wish to receive a hard copy manual. For those who prefer a hard copy, we will plan to mail them
out or make them available for pick-up at our office. Your email should include the number of hard copy
manuals requested (normally a maximum of 2 per program and the desired mailing address or the best
contact person to communicate details about picking up the manuals at our office). If we do not hear
from you, we will assume you will be utilizing the electronic version.
Risk -Based Monitoring: As we continue to tailor our risk -based monitoring and support, this year
programs with elevated risk/monitoring levels in grant, member, and/or financial management may be
required to use Volunteer Iowa tools and templates or attend targeted trainings in these areas. More
information on these expectations will be communicated in the start forms and/or along with
notification of your risk/monitoring levels.
Member Recruitment & Support: See the Key Requirements & Resources section for important
reminders about required member recruitment postings in eGrants (& suggested postings in Service
Year), setting up member benefits for the coming year, and setting up your timekeeping system for
incoming members. Programs that don't have final approval for their 2021-2022 their host site
agreements and member service agreements should be working with Jane Mild to ensure that these are
ready before the first members start under the new grant. New programs can request a template and
technical assistance to get started on these documents.
Upcoming Trainings
Training & Evaluation Start -Up Survey: We encourage you to take our Start -Up Survey by the beginning
of August to provide your input on the grant application process and training needs for the coming
program year. Your feedback will help us make improvements in both of these areas!
Important Dates & Boot Camp Opportunity: You should put the following upcoming trainings (as
appropriate) on your calendar. If you have questions as to whether or not you are expected to attend
one of the listed trainings, please reach out to your assigned program officer.
Note that Volunteer Iowa has funds available to cover the registration costs for a limited number of new
program staff to attend the America's Service Commissions New Program Start-up "Boot Camp." This is
an optional but highly recommended training for new programs and/or new staff at existing AmeriCorps
programs. Attendees are responsible for covering the costs of their travel to this in -person training.
Contact Volunteer Iowa via email by 7/9/2021 if you are interested in sending staff to this intensive
training.
Upcoming Trainings
Tentative
Notes &/or Registration Information
Dates
Welcome Webinar
7/21/21
In conjunction with regularly scheduled PD webinar.
New Program Director Training
8/4/21
Required for program directors or management staff with
(Required for New Staff)
two years or less experience. Takes place virtually.
TA Webinar Topic 1: NSCHC
8/11/21
May be required for programs at high risk/monitoring
levels.
TA Webinar Topic 2: Site
8/25/21
May be required for programs at high risk/monitoring
Supervisor Support
levels.
TA Webinar Topic 3: Data
9/8/21
May be required for programs at high risk/monitoring
Collection & Performance
levels.
Measurement
TA Webinar Topic 4: Financial
9/24/21
May be required for programs at high risk/monitoring
Management
levels.
Iowa Nonprofit Summit
10/5/21-
Required of all programs. Takes place virtually in 2021.
10/7/21
ASC New Program Start -Up Boot
10/13/21-
Will take place in Austin, TX. Encouraged for new program
Camp (Optional)
10/15/21
directors or program management staff but limited spots
available so if interested contact your program officer or
americorps@iowaeda.com by 7/9/21.
Volunteer Iowa AmeriCorps
10/20/21-
Required of all programs. Takes place virtually and/or in
Program Launch (Required for all
10/21/21
the Des Moines metro.
Programs)
Key Requirements & Resources
The following chart provides a reminder of some key start-up requirements for the coming program year
as well as resources available to you.
Key Requirements/
Due Date
Notes &/or Submission Format
Resources
Current AmeriCorps
n/a
Located at https://volunteeriowa.org/americorps/current-
americorps-grantee-resources. Includes Program Manual,
Grantee Resources Web
Page from Volunteer Iowa
calendars, weekly email update archives, and monthly
webinar recordings.
Register for/Save Dates for
n/a
Weekly emails: the subscription link for the Friday update
Weekly Program Emails &
emails is https://volunteeriowa.us7.list-
Monthly Program
manage.com/subscribe?u=04f63a8c794588ec65a2e9c56&i
d=c4e5442d32. We encourage all program staff to
Webinars
register.
Monthly webinars: It is required to have a program
representative attend each monthly webinar. The monthly
URL is https://bit.ly/20-21PDwebinar or call 515-348-6300
(Conference ID: 147 202 440#). Use this same link to
login/call in each month.
Name, Title, & Email of
7/9/21, as needed
Send updates via email to Volunteer Iowa at
Authorized Representative
americorps@iowaeda.com.
for grant agreement
Pre -Award Cost Request
7/9/21, as needed
Send request via email to Volunteer Iowa at
americorps@iowaeda.com.
State Budget Allocation
7/9/21, if
Required from programs awarded state funds. Use
Form
applicable
attached Excel budget spreadsheet: Budget Allocation
Form State Funds.xlsx
IRS Form W9 & Iowa Direct
7/9/21, if
W9 required from new grantees only. Direct deposit form
Deposit Authorization
applicable
to be submitted by new grantees requesting direct deposit
Form
or others updating their bank information.
IRS Form W9- https://www.irs.gov/pub/irs-pdf/fw9.pdf
Iowa Department of Administrative Services Direct Deposit
Authorization Form-
https://das.iowa.gov/sites/default/files/acct sae/man for
ref/forms/eft authorization form.pdf
Program Manual
7/9/21
Send request for hard copy manual to Volunteer Iowa at
Preference
americorps@iowaeda.com
AmeriCorps Program Start-
7/9/21
Email your program officer or americorps@iowaeda.com if
Up Boot Camp Interest
you would like to send staff to this training.
Program Start -Up Survey
8/1/21
Take the survey at
https://www.surveymonkey.com/r/ACstart-up to give
feedback as you start up the program year
NSCHC Requirements
Vendor account set
NSCHC required annual ecourse is accessed through
up as soon as
Litmos, the AmeriCorps training platform. See how to
possible, ecourse
register at
completion
https://www.americorps.gov/sites/default/files/document
/How%20to%20create%20Litmos%20account.pdf. Before
annually, NSCHC
any covered program staff can charge time to the grant,
completion before
start of
they must have a completed NSCHC. All current NSCHC
work/service for
guidance and information on setting up your NSCHC
covered staff & all
process/accounts is found at:
members
https://americorps.gov/grantees-sponsors/history-check
Member Recruitment
As soon as possible
Programs should begin recruitment locally and in eGrants
as soon as the grant is awarded in that system. Volunteer
Iowa also strongly encourages recruitment through
ServiceYear. Resources on these systems as well as
developing compliant position descriptions are posted at
https://volunteeriowa.org/americorps/current-
americorps-grantee-resources/member-management-
resources.
Resources for creating a compliant posting in eGrants:
https://www.americorps.gov/sites/default/files/document
/2018 06 01 Creating Service Opportunity Listing PDF
ASN.pdf
IowaGrants Start Forms
8/1/21 and later,
Submit the forms in IowaGrants as indicated on the
see schedule
schedule and checklist attached here and to be posted at
https://volunteeriowa.org/americorps/current-
americorps-grantee-resources/monitoring-and-policies
Member Benefits Set Up-
7/23/21 deadline
Volunteer Iowa does not endorse any specific mental
Mental Health Services
for 8/1/21 start
health services provider for AmeriCorps members,
date
however the only AmeriCorps-specific program we are
aware of is the Member Assistance Program (MAP)
8/21/21 deadline
through America's Service Commissions (ASC)-
for 9/1/21 start
https://www.statecommissions.org/americorps-member-
assistance -program. AmeriCorps members and employees
date
of their organizations. In order to participate in MAP, the
AmeriCorps program must be an existing AmeriCorps State
Service Partner with America's Service Commissions or pay
the fee to join as part of the MAP enrollment.
Member Benefits Set Up-
Before member
Volunteer Iowa does not endorse any specific health
Health Insurance
start- see
insurance provider for AmeriCorps members, however the
deadlines from
only AmeriCorps-specific program we are aware of in
provider
operation in Iowa is the plan through The Corps Network-
https://corpsnetwork.org/about-us/loin-the-corps-
network/health-insurance/. Volunteer Iowa is a member of
The Corps Network, which gives Iowa programs access to
this plan.
Member Service
Before member
Review feedback from Volunteer Iowa on member service
Agreements & Member
start
agreements (returning programs) before utilizing them.
Orientation Agenda
New programs should work with Volunteer Iowa to
customize the template for their use.
Host Site Agreements &
Before member
Review feedback from Volunteer Iowa on host site
Site Supervisor Training
start
agreements (returning programs) before putting them into
place. New programs should work with Volunteer Iowa to
customize the template for their use.
Member Timekeeping
By grant start date
Volunteer Iowa requires use of the OnCorps system unless
grantees get pre -approval to use an alternate system
(which will also incur additional fees). See the set-up
information at
https://www.volunteeriowa.org/americorps/current-
americorps-grantee-resources/member-management-
resources and contact Jane Mild at
9ane.mild@iowaeda.com for assistance.
Certificate of Insurance
By date noted in
As outlined in the grant agreement template, you will be
start form checklist
required to maintain protection against losses or damages
with a financially sound and reputable insurer. A copy will
need to be provided as part of the start forms in
IowaGrants.
Congratulations again on the work you have done to be selected for this funding. We look forward to
working with you!
Sincerely,
Kristin Honz
Volunteer Iowa, Deputy Director of Operations
CC. Jamie Orozco Nagel, Program Development Officer
Authorized Representative
IowaGrants Correspondence (will be copied to correspondence when grant is awarded)
Required Federal Award Information
PROJECT & SUBRECIPIENT INFORMATION
AGENCY NAME: City of Dubuque
ADDRESS: 50 West 13th Street, Dubuque, IA 52001
PROJECT TITLE: City of Dubuque Creating Opportunities AmeriCorps Program
TOTAL FEDERAL FUNDS AWARD TO RECIPIENT: $110000
GRANT AWARD PERIOD: 9/1/2021 to 8/31/2022
FEDERAL AWARD PROJECT DESCRIPTION: 2021-2022 Iowa AmeriCorps State
FEDERAL FUNDS INFORMATION
FEDERAL FUNDING ENTITY: Corporation for National & Community Service
FEDERAL PROGRAM NAME: 2020 AmeriCorps State & National Grants
FEDERAL AWARD NUMBER: 21AFEIA001
CATALOGUE OF FEDERAL DOMESTIC ASSISTANCE: 94.006
AWARD FOR RESEARCH AND DEVELOPMENT: No
IOWA COMMISSION ON VOLUNTEER SERVICE INFORMATION
CONTACT PERSON: Adam Lounsbury
E-MAIL ADDRESS: Adam.Lounsbury@iowaeda.com
TELEPHONE NUMBER: 515.348.6230
This information is provided as a requirement of 24 CFR 200.331 Requirements for pass -through
entities. All requirements imposed by the Federal entity are passed on to Iowa Economic Development
Authority- Iowa Commission on Volunteer Service (IEDA-ICVS). In turn IEDA-ICVS passes on to the
subrecipient all requirements imposed by the Federal entity and that the Federal award is used in
accordance with Federal statutes, regulations and the terms and conditions of the Federal award.
PLEASE RETAIN FOR YOUR FILES.