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Iowa Department of Transportation Five-Year (2021-2026) AgreementCity of Dubuque City Council Meeting Consent Items # 15. Copyrighted August 16, 2021 ITEM TITLE: Iowa Department of Transportation Five -Year (2021-2026)Agreement for Maintenance and Repair of Primary Roads in Municipalities SUMMARY: City Manager recommending approval of the execution of the Five Year (2021-2026) Agreement for Maintenance and Repair of Primary Roads in Municipalities between the Iowa Department of Transportation and the City of Dubuque. SUGGESTED Suggested Disposition: Receive and File; Approve DISPOSITION: ATTACHMENTS: Description I DOT 5 Year Maintenance Agreement for Repair of Primary Roads-MVM Memo Staff Memo Agreement Type City Manager Memo Staff Memo Supporting Documentation THE C Dubuque DUUB_-_*._TE *Awiu Ciq 1I. ' I�� iece on the Mississippi Masterpiece PP zoo�•zoi 2-2013 zoi7*2019oi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Iowa Department of Transportation Five -Year (2021-2026) Agreement for Maintenance and Repair of Primary Roads in Municipalities DATE: August 12, 2021 City Engineer Gus Psihoyos recommends City Council approval of the execution of the Five Year (2021-2026) Agreement for Maintenance and Repair of Primary Roads in Municipalities between the Iowa Department of Transportation and the City of Dubuque. Other than dates, the 2021-2026 Agreement is very similar to prior maintenance agreements. However, additional language was added to further clarify the City's responsibility for maintaining cross streets, retaining walls and pedestrian overpasses. All other language and provisions are consistent with the Iowa Code administrative rules. I concur with the recommendation and respectfully request Mayor and City Council approval. k�4 v4j�� Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF DUB E Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: August 11, 2021 Dubuque AI merlw 61ty WTYlL1L(NY� t1V:1:t 2007-2012.2013 2017*2019 SUBJECT: Iowa Department of Transportation Five -Year (2021-2026) Agreement for Maintenance and Repair of Primary Roads in Municipalities INTRODUCTION The purpose of this memorandum is to provide information and recommend the execution of the Five -Year (2021-2026) Agreement for Maintenance and Repair of Primary Roads in Municipalities between the Iowa Department of Transportation (Iowa DOT) and the City of Dubuque. BACKGROUND Every five years a "master agreement" is prepared by the Iowa DOT and distributed to all Iowa municipalities that have State primary highways within its corporate limits. Acceptance of this master agreement is necessary to coordinate the maintenance of the State roadways located within the municipality jurisdictions. DISCUSSION The attached agreement is for the period of July 1, 2021 to June 30, 2026. Public Works Director John Klostermann, and Assistant City Engineer Robert Schiesl have reviewed and approved the new agreement. Other than dates, the 2021-2026 Agreement is very similar to prior maintenance agreements. However, additional language was added to further clarify the City's responsibility for maintaining cross streets, retaining walls and pedestrian overpasses. All other language and provisions are consistent with the Iowa Code administrative rules. ACTION TO BE TAKEN The City Council is requested to approve and authorize the City Manager to execute the Five -Year (2021-2026) Agreement for Maintenance and Repair of Primary Roads in Municipalities between the Iowa Department of Transportation (Iowa DOT) and the City of Dubuque. Prepared by Robert Schiesl, Assistant City Engineer cc: John Klostermann, Public Works Director F:\PROJECTS\IOWA DEPT OF TRANSPORTATION\5-Year Maintenance Agreement 2021-2026 Full Legal Name Organization Type County Party 1 City of Dubuque City Dubuque Party 2 Iowa Department of Transportation State Agency Story 400 - TRANSPORTATION Service Type Maintenance, repair and minor reconstruction of the primary roads within the boundaries of the Municipality. Purpose 06/30/2026 Duration 5-Yr-Maintenance-Agreement-City-of-Dubuque-2021-2026.pdf Upload Scanned Agreement Contact Person: (Optional) Contact First Name Contact Last Name Job Title City of Dubuque Engineering Department Department Iowa Secretary of State 321 East 12th Street Des Moines, IA 50319 sos.iowa.gov FILED Filing Date: 08/20/2021 01:34 PM Filing Number: M513988 28E Agreement Participants engineer@cityofdubuque.org Email Address 1 563-580-4270 Phone Number Form 810034wd 05-11 Agreement for Maintenance and Repair of Primary Roads in Municipalities This Agreement made and entered into by and between the Municipality of , County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of Transportation, Ames, Iowa, hereinafter referred to as the Department. AGREEMENT: In accord with Provisions of Chapter 28E, Sections 306.3, 306.4, 313.3-5, 313.21-.23, 313.27, 313.36, 314.5, 321.348 and 384.76 of the Code of Iowa and the Iowa Administrative Rules 761 – Chapter 150 (IAC) the Municipality and Department enter into the following agreement regarding maintenance, repair and minor reconstruction of the primary roads within the boundaries of the Municipality. I. The Department shall maintain and repair: A. Freeways (functionally classified and constructed) 1. Maintain highway features including ramps and repairs to bridges. 2. Provide bridge inspection. 3. Highway lighting. B. Primary Highways – Urban Cross-Section (curbed) (See Sec. II.A) 1. Pavement: Maintain and repair pavement and subgrade from face of curb to face of curb (excluding parking lanes, drainage structures, intakes, manholes, public or private utilities, sanitary sewers and storm sewers). 2. Traffic Services: Provide primary road signing for moving traffic, pavement marking for traffic lanes, guardrail, and stop signs at intersecting streets. 3. Drainage: Maintain surface drainage within the limits of pavement maintenance described in I.B.1 above. 4. Snow and Ice Removal: Plow traffic lanes of pavement and bridges and treat pursuant to the Department’s policy. 5. Vehicular Bridges: Structural maintenance and painting as necessary. 6. Provide bridge inspection. C. Primary Highways – Rural Cross-Section (uncurbed) (See II.B) 1. Maintain, to Department standards for rural roads, excluding tree removal, sidewalks, and repairs due to utility construction and maintenance. D. City Streets Crossing Freeway Rights of Way (See II.C) 1. Roadsides within the limits of the freeway fence. 2. Surface drainage of right of way. 3. Traffic signs and pavement markings required for freeway operation. 4. Guardrail at piers and bridge approaches. 5. Bridges including deck repair, structural repair, berm slope protection and painting. 6. Pavement expansion relief joints and leveling of bridge approach panels. II. The Municipality shall maintain and repair: A. Primary Highways – Urban Cross-Section (curbed) (See Sec. I.B) 1. Pavement: Maintain and repair pavement in parking lanes, intersections beyond the limits of state pavement maintenance; curbs used to contain drainage; and repairs to all pavement due to utility construction, maintenance and repair. 2. Traffic Services: Paint parking stalls, stop lines and crosswalks. Maintain, repair and provide energy to traffic signals and street lighting. 3. Drainage: Maintain storm sewers, manholes, intakes, catch basins and culverts used for collection and disposal of surface drainage. DubuqueDubuque 4. Snow and ice removal: Remove snow windrowed by state plowing operations, remove snow and ice from all areas outside the traffic lanes and load or haul snow which the Municipality considers necessary. Remove snow and ice from sidewalks on bridges used for pedestrian traffic. 5. Maintain sidewalks, retaining walls and all areas between curb and right-of-way line. This includes the removal of trees as necessary and the trimming of tree branches as necessary. 6. Clean, sweep and wash streets when considered necessary by the Municipality. 7. Maintain and repair pedestrian overpasses and underpasses including snow removal, painting and structural repairs. B. Primary Highways – Rural Cross-Section (uncurbed) (See Sec. I.C) 1. Maintain and repair highway facilities due to utility construction and maintenance. 2. Removal of trees as necessary and the trimming of tree branches as necessary. 3. Maintain sidewalks. C. City Streets Crossing Freeway Rights of Way (See I.D) 1. All pavement, subgrade and shoulder maintenance on cross streets except expansion relief joints and bridge approach panel leveling. 2. Mark traffic lanes on the cross street. 3. Remove snow on the cross street, including bridges over the freeway. 4. Clean and sweep bridge decks on streets crossing over freeway. 5. Maintain all roadside areas outside the freeway fence. 6. Maintain pedestrian overpasses and underpasses including snow removal, painting, lighting and structural repair. III. The Municipality further agrees: A. That all traffic control devices placed by the Municipality on primary roads within the Municipal boundaries shall conform to the “Manual on Uniform Traffic Control Devices for Streets and Highways.” B. To prevent encroachment or obstruction within the right of way, the erection of any private signs on the right of way, or on private property which may overhang the right of way and which could obstruct the view of any portion of the road or the traffic signs or traffic control devices contrary to Section 318.11 of the Code of Iowa. C. To comply with all current statutes and regulations pertaining to overlength and overweight vehicles using the primary roads, and to issue special permits for overlength and overweight vehicles only with approval of the Department. D. To comply with the current Utility Accommodation Policy of the Department. E. To comply with the access control policy of the Department by obtaining prior approval of the Department for any changes to existing entrances or for the construction of new entrances. IV. Drainage district assessments levied against the primary road within the Municipality shall be shared equally by the Department and the Municipality. V. Major construction initiated by the Department and all construction initiated by the Municipality shall be covered by separate agreements. VI. The Department and the Municipality may by a separate annual Supplemental Agreement, reallocate any of the responsibilities covered in Section I of this agreement. VII. This Agreement shall be in effect for a five year period from July 1,20to June 30,202 IN WITNESS WHEREOF, The Parties hereto have set their hands, for the purposes herein expressed, on the dates indicated below. MUNICIPALITY IOWA DEPARTMENT OF TRANSPORTATION By BY District Engineer Date Date MUNICIPALITY 08/17/2021 City of Dubuque 08/19/2021