Iowa Department of Transportation Five-Year (2021-2026) AgreementCity of Dubuque
City Council Meeting
Consent Items # 15.
Copyrighted
August 16, 2021
ITEM TITLE: Iowa Department of Transportation Five -Year (2021-2026)Agreement
for Maintenance and Repair of Primary Roads in Municipalities
SUMMARY: City Manager recommending approval of the execution of the Five Year
(2021-2026) Agreement for Maintenance and Repair of Primary Roads
in Municipalities between the Iowa Department of Transportation and the
City of Dubuque.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
I DOT 5 Year Maintenance Agreement for Repair of
Primary Roads-MVM Memo
Staff Memo
Agreement
Type
City Manager Memo
Staff Memo
Supporting Documentation
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa Department of Transportation Five -Year (2021-2026) Agreement for
Maintenance and Repair of Primary Roads in Municipalities
DATE: August 12, 2021
City Engineer Gus Psihoyos recommends City Council approval of the execution of the
Five Year (2021-2026) Agreement for Maintenance and Repair of Primary Roads in
Municipalities between the Iowa Department of Transportation and the City of Dubuque.
Other than dates, the 2021-2026 Agreement is very similar to prior maintenance
agreements. However, additional language was added to further clarify the City's
responsibility for maintaining cross streets, retaining walls and pedestrian overpasses.
All other language and provisions are consistent with the Iowa Code administrative
rules.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
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Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: August 11, 2021
Dubuque
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SUBJECT: Iowa Department of Transportation Five -Year (2021-2026) Agreement for
Maintenance and Repair of Primary Roads in Municipalities
INTRODUCTION
The purpose of this memorandum is to provide information and recommend the
execution of the Five -Year (2021-2026) Agreement for Maintenance and Repair of
Primary Roads in Municipalities between the Iowa Department of Transportation (Iowa
DOT) and the City of Dubuque.
BACKGROUND
Every five years a "master agreement" is prepared by the Iowa DOT and distributed to
all Iowa municipalities that have State primary highways within its corporate limits.
Acceptance of this master agreement is necessary to coordinate the maintenance of the
State roadways located within the municipality jurisdictions.
DISCUSSION
The attached agreement is for the period of July 1, 2021 to June 30, 2026. Public Works
Director John Klostermann, and Assistant City Engineer Robert Schiesl have reviewed
and approved the new agreement.
Other than dates, the 2021-2026 Agreement is very similar to prior maintenance
agreements. However, additional language was added to further clarify the City's
responsibility for maintaining cross streets, retaining walls and pedestrian overpasses.
All other language and provisions are consistent with the Iowa Code administrative
rules.
ACTION TO BE TAKEN
The City Council is requested to approve and authorize the City Manager to execute the
Five -Year (2021-2026) Agreement for Maintenance and Repair of Primary Roads in
Municipalities between the Iowa Department of Transportation (Iowa DOT) and the City
of Dubuque.
Prepared by Robert Schiesl, Assistant City Engineer
cc: John Klostermann, Public Works Director
F:\PROJECTS\IOWA DEPT OF TRANSPORTATION\5-Year Maintenance Agreement 2021-2026
Full Legal Name Organization Type County
Party 1 City of Dubuque City Dubuque
Party 2 Iowa Department of Transportation State Agency Story
400 - TRANSPORTATION
Service Type
Maintenance, repair and minor reconstruction of the primary roads within the boundaries of the Municipality.
Purpose
06/30/2026
Duration
5-Yr-Maintenance-Agreement-City-of-Dubuque-2021-2026.pdf
Upload Scanned Agreement
Contact Person: (Optional)
Contact First Name
Contact Last Name
Job Title
City of Dubuque Engineering Department
Department
Iowa Secretary of State
321 East 12th Street
Des Moines, IA 50319
sos.iowa.gov
FILED
Filing Date: 08/20/2021 01:34 PM
Filing Number: M513988
28E Agreement
Participants
engineer@cityofdubuque.org
Email Address 1
563-580-4270
Phone Number
Form 810034wd
05-11
Agreement for Maintenance and Repair of
Primary Roads in Municipalities
This Agreement made and entered into by and between the Municipality of ,
County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of Transportation, Ames, Iowa, hereinafter
referred to as the Department.
AGREEMENT:
In accord with Provisions of Chapter 28E, Sections 306.3, 306.4, 313.3-5, 313.21-.23, 313.27, 313.36, 314.5, 321.348 and
384.76 of the Code of Iowa and the Iowa Administrative Rules 761 – Chapter 150 (IAC) the Municipality and Department enter
into the following agreement regarding maintenance, repair and minor reconstruction of the primary roads within the boundaries
of the Municipality.
I. The Department shall maintain and repair:
A. Freeways (functionally classified and constructed)
1. Maintain highway features including ramps and repairs to bridges.
2. Provide bridge inspection.
3. Highway lighting.
B. Primary Highways – Urban Cross-Section (curbed) (See Sec. II.A)
1. Pavement: Maintain and repair pavement and subgrade from face of curb to face of curb (excluding parking
lanes, drainage structures, intakes, manholes, public or private utilities, sanitary sewers and storm sewers).
2. Traffic Services: Provide primary road signing for moving traffic, pavement marking for traffic lanes, guardrail,
and stop signs at intersecting streets.
3. Drainage: Maintain surface drainage within the limits of pavement maintenance described in I.B.1 above.
4. Snow and Ice Removal: Plow traffic lanes of pavement and bridges and treat pursuant to the Department’s
policy.
5. Vehicular Bridges: Structural maintenance and painting as necessary.
6. Provide bridge inspection.
C. Primary Highways – Rural Cross-Section (uncurbed) (See II.B)
1. Maintain, to Department standards for rural roads, excluding tree removal, sidewalks, and repairs due to utility
construction and maintenance.
D. City Streets Crossing Freeway Rights of Way (See II.C)
1. Roadsides within the limits of the freeway fence.
2. Surface drainage of right of way.
3. Traffic signs and pavement markings required for freeway operation.
4. Guardrail at piers and bridge approaches.
5. Bridges including deck repair, structural repair, berm slope protection and painting.
6. Pavement expansion relief joints and leveling of bridge approach panels.
II. The Municipality shall maintain and repair:
A. Primary Highways – Urban Cross-Section (curbed) (See Sec. I.B)
1. Pavement: Maintain and repair pavement in parking lanes, intersections beyond the limits of state pavement
maintenance; curbs used to contain drainage; and repairs to all pavement due to utility construction,
maintenance and repair.
2. Traffic Services: Paint parking stalls, stop lines and crosswalks. Maintain, repair and provide energy to traffic
signals and street lighting.
3. Drainage: Maintain storm sewers, manholes, intakes, catch basins and culverts used for collection and
disposal of surface drainage.
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4. Snow and ice removal: Remove snow windrowed by state plowing operations, remove snow and ice from all
areas outside the traffic lanes and load or haul snow which the Municipality considers necessary. Remove
snow and ice from sidewalks on bridges used for pedestrian traffic.
5. Maintain sidewalks, retaining walls and all areas between curb and right-of-way line. This includes the removal
of trees as necessary and the trimming of tree branches as necessary.
6. Clean, sweep and wash streets when considered necessary by the Municipality.
7. Maintain and repair pedestrian overpasses and underpasses including snow removal, painting and structural
repairs.
B. Primary Highways – Rural Cross-Section (uncurbed) (See Sec. I.C)
1. Maintain and repair highway facilities due to utility construction and maintenance.
2. Removal of trees as necessary and the trimming of tree branches as necessary.
3. Maintain sidewalks.
C. City Streets Crossing Freeway Rights of Way (See I.D)
1. All pavement, subgrade and shoulder maintenance on cross streets except expansion relief joints and bridge
approach panel leveling.
2. Mark traffic lanes on the cross street.
3. Remove snow on the cross street, including bridges over the freeway.
4. Clean and sweep bridge decks on streets crossing over freeway.
5. Maintain all roadside areas outside the freeway fence.
6. Maintain pedestrian overpasses and underpasses including snow removal, painting, lighting and structural
repair.
III. The Municipality further agrees:
A. That all traffic control devices placed by the Municipality on primary roads within the Municipal boundaries shall
conform to the “Manual on Uniform Traffic Control Devices for Streets and Highways.”
B. To prevent encroachment or obstruction within the right of way, the erection of any private signs on the right of way,
or on private property which may overhang the right of way and which could obstruct the view of any portion of the
road or the traffic signs or traffic control devices contrary to Section 318.11 of the Code of Iowa.
C. To comply with all current statutes and regulations pertaining to overlength and overweight vehicles using the primary
roads, and to issue special permits for overlength and overweight vehicles only with approval of the Department.
D. To comply with the current Utility Accommodation Policy of the Department.
E. To comply with the access control policy of the Department by obtaining prior approval of the Department for any
changes to existing entrances or for the construction of new entrances.
IV. Drainage district assessments levied against the primary road within the Municipality shall be shared equally by the
Department and the Municipality.
V. Major construction initiated by the Department and all construction initiated by the Municipality shall be covered by separate
agreements.
VI. The Department and the Municipality may by a separate annual Supplemental Agreement, reallocate any of the
responsibilities covered in Section I of this agreement.
VII. This Agreement shall be in effect for a five year period from July 1,20to June 30,202
IN WITNESS WHEREOF, The Parties hereto have set their hands, for the purposes herein expressed, on the dates indicated
below.
MUNICIPALITY IOWA DEPARTMENT OF TRANSPORTATION
By BY
District Engineer
Date Date
MUNICIPALITY
08/17/2021
City of Dubuque
08/19/2021