Tenth and Central Parking Ramp_Fire Headquarters Expansion ProjectMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 10th & Central Parking Ramp
(US Department of Commerce Economic Development Administration
Funding Award #05 -01- 04941)
(CIP #7302179)
Fire Headquarters Expansion Project
(Funded Totally by General Obligation Bonds)
(CIP #7302266)
DATE: June 16, 2010
Parking System Supervisor Tim Horsfield recommends City Council approval of the
plans, specifications, form of contract and the estimated cost of $9,754,412 for the
10 & Central Parking Ramp Project and $689,060 for the Fire Headquarters Expansion
Project.
concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Tim Horsfield, Parking System Supervisor
Michael C. Van Milligen
Dubuque
AA- AmeiicaCAU
1 1 1 I
2007
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Tim Horsfield, Parking System Supervisor
DATE: June 16, 2010
Dubuque
Al- AmedcaCity
2007
SUBJECT: 10 & Central Parking Ramp
(US Department of Commerce Economic Development Administration
Funding Award # 05 -01- 04941)
(CIP # 7302179)
INTRODUCTION
The enclosed resolution is in reference to the public hearing on the 10 & Central
Parking Ramp and Fire Headquarters Expansion Project.
BACKGROUND
Fire Headquarters Expansion Project
(Funded Totally by General Obligation Bonds)
(CIP # 7302266)
The City Council has previously approved the site and design firm for the construction of
a 477 -space parking ramp and the addition of three truck bays for the current fire
headquarters.
The design team for the project consists of Desman Associates, Straka /Johnson
Architects and Buesing Associates. In order to achieve the desired number of vehicular
spaces, it was determined the ramp would be seven stories /levels in height (82 feet at
the top of the spandrel).
Since the parking ramp will exceed the maximum 75 -foot height requirement of the C -4
Downtown Commercial District, it is exempted from the bulk of the regulations of the
Unified Development Code in Article 3 -16 Public Buildings and Uses since it is a public
structure. If this ramp was not a public structure, a height variance would need to be
received from the Zoning Board of Adjustment. City Attorney Barry Lindahl has advised
against seeking a variance due to the exemption provided for the parking ramp in UDC
Article 3 -16.
The parking ramp design has been reviewed and approved by the City Council, the
Historic Preservation Commission and the State Historic Preservation Office. Since the
building will be located in an area that is not adjacent to residential, and because it will
be similar in height to other downtown structures (Dubuque County Courthouse,
American Trust, Roshek Brothers' Building, Fischer Building, Hotel Julien, etc.),
Planning Services Staff feels that exempting the property from the height requirement
will not be detrimental to the surrounding property.
This project was initially approved at the April 19, 2010 Council meeting, but due to
some potential ambiguity in the plans and specifications, it was decided by the City
Council to re -bid the entire project. Subsequently, we have developed a new set of
plans and specifications substantially unchanged with the exceptions of clarifying those
potentially unclear items and also we have actually eliminated all alternates listed. We
have actually included two items in the base bid that had previously been listed as
alternates, those being the canopy system for the parking ramp and also the LED
lighting for the ramp. The other two alternates, the snow melt system for sidewalks and
driveways and painting of the ceilings will be bid at a later time in the project if allowed.
DISCUSSION
The 10 & Central Parking Ramp and Fire Headquarters Expansion Project will include
the following:
10 & Central Parking Ramp (Partially Funded by U.S. Department of Commerce,
Economic Development Administration — Approval Pending)
The 10 & Central Parking Ramp will be a 7- level, 2 -bay wide cast -in- place, post -
tensioned concrete parking facility partially clad with an architectural precast concrete
facade and containing 477 parking spaces.
The parking facility will be considered an open structure, in conformance with
International Building Code, and clad with a combination of thin brick -faced architectural
precast concrete and solid color precast panels to emulate a buff limestone facade
containing sufficient openings to provide natural ventilation of all parking areas. Two
stair towers will be clad with an aluminum curtain wall on two sides and each tower will
have one elevator. The towers will be constructed on the northeast and southwest
corners of the facility.
Vehicle entrances and exits will be on Iowa Street on the southwest corner and onto
Central Avenue on the east side of the site.
Fire Headquarters Expansion (Totally Funded by General Obligation Bonds)
The fire headquarters expansion will include the construction of a three -bay wide fire
station equipment expansion structure on the west side of the existing adjacent Fire
Department Headquarters. Site work includes demolition of the existing parking lot and
construction of new site work and landscaping per drawing and specifications.
The contractor shall be responsible for protection of the adjacent existing fire station
headquarters, existing east/west running utilitied just south of the proposed parking
deck and newly - installed utilities, curb and gutter that will be in place along 9th Street,
10 Street, and Central Avenue including the southeast corner of the fire headquarters
expansion.
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and the estimated cost for the 10 & Central Parking Ramp and Fire Headquarters
Expansion Project.
BUDGET IMPACT (10 & Central Parking Ramp Project)
The estimate of probable cost for the 10 & Central Parking Ramp Project is as follows:
Estimate
Construction Contract $7,440,000.00
Contingency 744,000.00
Construction Engineering & Inspection 770,412.00
Miscellaneous Expenses (Fiber Relocation, Revenue Control Equip, 800,000.00
Testing, Traffic Study, Emergency Siren Relocation)
Total $9,754,412.00
The project funding summary is as follows:
CIP No. Fund Description
7302179 10 /Central Parking Ramp(General Obligation Bonds)
U.S. Dept. of Commerce Economic Development Admin.
Total Project Funding
An application for partial funding was submitted to the U.S. Department of Commerce,
Economic Development Administration. City staff has been in discussions and
negotiations for EDA assistance for nearly 18 months. Over that timeframe, the location
and size of the proposed parking ramp has been modified. The original application
requested $7 million from EDA. Due to changes in how the Denver EDA allocates
public works funding within our region, the EDA could only commit to a $1.5 million
grant. City staff has submitted the additional information requested by the EDA, and a
Award # 05 -01 -04941 has been made in the amount of $1.5 million. The City of
Dubuque also sold general obligation bonds in the amount of $9.2 million to fully fund
the cost of the project.
BUDGET IMPACT (Fire Headquarters Expansion)
The estimate of probable cost for the Fire Headquarters Expansion is as follows:
Construction Contract
Contingency -10%
Construction Engineering & Inspection
Total Project Cost
Fund
Amount
$8,254.412.00
1,500,000.00
$9,754,412.00
Estimate
$550,000.00
65,000.00
74,060.00
$689,060.00
The project funding summary is as follows:
CIP No. Fund Description
7302266 Fire Headquarters Expansion(General Obligation Bonds)
Total Project Funding
* *City Provided Alternate — Closed Circuit Security Camera System
ACTION TO BE TAKEN
Fund
Amount
$689,060.00
$689,060.00
$ 226,000.00
The City Council is requested to approve the plans, specifications, form of contract and
the estimated cost for the 10 & Central Parking Ramp and Fire Headquarters
Expansion Project.
cc: David Heiar, Economic Development Director
Dan Brown, Fire Chief
Steve Sampson Brown, Project Manager
Gus Psihoyos, City Engineer
Jenny Larson, Budget Director
RESOLUTION NO. 216 -10
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 10 & CENTRAL PARKING RAMP AND FIRE
HEADQUARTERS EXPANSION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the 10 & Central Parking Ramp and Fire Headquarters Expansion Project, in the
estimated amount of $9,754,412.00 (partially funded by the U.S. Department of
Commerce Economic Development Administration Award # 05 -01- 04941) for the 10 &
Central Parking Ramp and the estimated amount of $689,060.00 (completely funded by
General Obligation Bonds) for the Fire Headquarters Expansion Project, are hereby
approved.
Attest:
Passed, approved and adopted the 21 day of June, 2010.
/eanne F. Schneider, CMC, City Clerk
v Roy D. Buol, Mayor