07 06 21 City Council Proceedings Offical_Special and RegularCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
OFFICIAL
The Dubuque City Council met in special session at 5:30 p.m. on July 6, 2021 in the
second -floor Council Chambers of the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Cavanagh, Farber, Jones, Resnick, Roussell,
Sprank; City Manager Van Milligen, City Attorney Brumwell.
This was a special session of the City Council called for the purpose of conducting a
work session on the COVID-19 pandemic update.
WORK SESSION
COVID-19 Pandemic Update
Mary Rose Corrigan, Public Health Specialist for the City of Dubuque; Jenna Manders,
Director of Strategic Relations for the Community Foundation of Greater Dubuque; and
Rick Dickinson, President of Greater Dubuque Development Corporation (GDDC),
provided updates on the internal and community -facing response to COVID-19. Ms.
Corrigan spoke on recent COVID-19 cases in the county and vaccination rates. Ms.
Manders spoke about the Community Foundation of Greater Dubuque's involvement in
the Community Organizations Active in Disaster (GOAD) group, and the Disaster
Recovery Fund donating over $1.7 million to various community organizations since its
reactivation in March of 2020. Mr. Dickinson spoke about recent workforce outcomes and
the GDDC annual meeting scheduled for Thursday, July 8, 2021, at 5:30 p.m. The
presenters responding to questions from the City Council following their presentations.
There being no further business, Mayor Buol declared the meeting adjourned at 6.21
p.m.
/s/Adrienne N. Breitfelder, City Clerk
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CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
OFFICIAL
The Dubuque City Council met in regular session at 6:30 p.m. on July 6, 2021 in the
second -floor Council Chambers of the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Cavanagh, Farber, Jones, Resnick, Roussell,
Sprank; City Manager Van Milligen, City Attorney Brumwell.
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. Summer Learning Week Proclamation (July 12-16, 2021) was accepted by Danielle
Willis on behalf of St. Mark Youth Enrichment.
CONSENT ITEMS
Motion by Resnick to receive and file the documents, adopt the resolutions, and
dispose of as indicated. Seconded by Jones. Motion carried 7-0.
1. Minutes and Reports Submitted: City Council Proceedings of 6/21 and 6/23., Housing
Commission of 6/22; Library Board of Trustees Update of 6/24; Proof of Publication for
City Council Proceedings of 6/7; Proof of Publication for List of Claims and Summary of
Revenues for Month Ended 5/31. Upon motion the documents were received and filed.
2. Notice of Claims and Suits: Dustin McGonigle - Section 1983; J.B. Priest for property
damage; Douglas Spyrison for property damage; Jane Thorne and Michael Thorne for
vehicle damage; Settlement Agreement and Mutual Release of All Claims between
HACAP / Operation New View and Gary Stelpflug/2G2, LLC. Upon motion the documents
were received, filed, and referred to the City Attorney.
3. Disposition of Claims: City Attorney advised that the following claims have been
referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities
Assurance Pool: J.B. Priest for property damage, Douglas Spyrison for property damage.
Upon motion the documents were received, filed, and concurred.
4. Approval of City Expenditures: City Manager recommended City Council approval
for payment of City expenditures. Upon motion the documents were received and filed,
and Resolution No. 222-21 Authorizing the Director of Finance and Budget/City Treasurer
to make certain payments of bills that must be paid and approved for payment in
accordance with City procedures was adopted.
RESOLUTION NO. 222-21
AUTHORIZING THE DIRECTOR OF FINANCE AND BUDGET / CITY TREASURER TO
MAKE CERTAIN PAYMENTS OF BILLS THAT MUST BE PAID AND APPROVED FOR
PAYMENT IN ACCORDANCE WITH CITY PROCEDURES
Whereas, Section 1-7-7(E) of the Municipal Code of the City of Dubuque provides that
the Finance Director -City Treasurer shall keep an accurate account of all disbursements,
money, or property, specifying date, to whom, and from what fund paid; and
Whereas, the invoices, presented by those firms and persons providing such goods
and services have been pre -audited by Finance Department personnel in accordance
with generally accepted internal control procedures and have been determined to have
been requisitioned for a lawful municipal purpose; and
Whereas, the Finance Director -City Treasurer has provided a list of Expenditures
attached hereto, and by this reference made a part hereof, to be drawn to pay for goods
and services provided for City purposes; and
Whereas, the City Council of the City of Dubuque has heretofore, by Resolution 142-
18 adopted May 7, 2018, authorized the Finance Director -City Treasurer to issue checks
in payment of certain expenditures known as Exception Expenditures prior to City Council
approval and such list is attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Section 1. The Finance Director -City Treasurer is hereby authorized to issue payment
for goods and services provided for City purposes in response to the purchase orders
and contracts issued in compliance with state and municipal code requirements as
requested by designated requisitioning authorities in accordance with approved budget
appropriations.
Section 2. In accordance with Iowa Code Section 372.13(6), the City Clerk and Finance
Director are hereby authorized and directed to provide the statement of receipts and
disbursements to the City Council, and to publish a summary thereof.
Passed, approved, and adopted this 6th day of July, 2021.
Roy D. Buol, Mayor
Attest: Adrienne N. Breitfelder, City Clerk
5. Pre -Annexation Agreement - Sally A. Hoerner: City Manager recommended
approval of a Pre -Annexation Agreement with Sally Hoerner for property located at 9653
Monticello Drive in Dubuque County, in conjunction with her request to connect to City
water. Upon motion the documents were received and filed, and Resolution No. 223-21
Approving a Pre -Annexation Agreement between the City of Dubuque, Iowa and Sally A.
Hoerner was adopted.
RESOLUTION NO. 223-21
APPROVING A PRE -ANNEXATION AGREEMENT BETWEEN THE CITY OF
DUBUQUE, IOWA AND SALLY A. HOERNER
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Whereas, Sally A. Hoerner, the owner of the following described property located at
9653 Monticello Drive in Dubuque County, Iowa (the Property) have submitted to the City
Council of the city of Dubuque an application for voluntary annexation of the Property to
the City of Dubuque:
Lot 27 in Kerrigan Road Heights in Table Mound Township, Dubuque County, Iowa,
according to the recorded plat thereof
Whereas, Sally A. Hoerner has entered into a Pre -annexation Agreement with the City
of Dubuque, a copy of which is attached hereto governing the future annexation of the
Property; and
Whereas, the Property is not subject to an existing annexation moratorium; and
Whereas, the Property does not include any state or railroad property; and
Whereas, Iowa Code Section 368.7 authorizes the voluntary annexation of property in
Dubuque County, Iowa and the extension of city limits by voluntary annexation; and
Whereas, the annexation of the Property is consistent with the Comprehensive Plan of
the City of Dubuque, necessary for the future orderly growth and development of the City
of Dubuque, and will promote efficient and cost-effective extension of municipal services;
and
Whereas, the City Council finds that the annexation of the Property is in the public
interest.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The Pre -annexation Agreement by and between Sally A. Hoerner and the
City of Dubuque is hereby approved.
Passed, approved and adopted this 6th day of July 2021.
Roy D. Buol, Mayor
Attest: Adrienne N. Breitfelder, City Clerk
6. First Amendment to Grant Agreement Between the City of Dubuque and 84 Main,
LLC for the Creation of Rental Units at 84 Main Street: City Manager recommending
approval of the First Amendment to Grant Agreement between the City of Dubuque and
84 Main, LLC for its creation of rental units at 84 Main Street. Upon motion the documents
were received and filed, and Resolution No. 224-21 Approving the First Amendment to
Grant Agreement between the City of Dubuque, Iowa and 84 Main, LLC was adopted.
RESOLUTION NO. 224-21
APPROVING THE FIRST AMENDMENT TO GRANT AGREEMENT BETWEEN THE
CITY OF DUBUQUE, IOWA AND 84 MAIN, LLC
Whereas, the City of Dubuque (City) and 84 Main, LLC (Grant Recipient) previously
entered into a Grant Agreement dated December 2, 2019 for the creation of four new
rental units at 84 Main Street in the City of Dubuque, Iowa (the Project); and
Whereas, City and Grant Recipient desire to amend the Grant Agreement as set forth
in the attached First Amendment to Grant Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the First Amendment to Grant Agreement between the City of
Dubuque, Iowa and 84 Main, LLC, a copy of which is attached hereto, is hereby approved.
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Section 2. That the Mayor is hereby authorized and directed to execute the First
Amendment to Grant Agreement on behalf of the City of Dubuque and the City Clerk is
authorized and directed to attest to his signature.
Section 3. That the City Manager is authorized to take such actions as are necessary
to comply with the terms of the First Amendment to Grant Agreement as herein approved.
Passed, approved and adopted this 6th day of July, 2021.
Roy D. Buol, Mayor
Attest: Adrienne N. Breitfelder, City Clerk
7. Childcare Grant Opportunity Through Care Constellation Open Call: City Manager
recommended support of a grant application to the Care Constellation on the issue of
childcare submitted on behalf of a local childcare coalition. Upon motion the documents
were received, filed and approved.
8. Support for Dubuque Initiatives Rehabilitation Project at 1739-1763 Central Avenue:
City Manager recommended support for the Dubuque Initiatives grant application to the
Iowa Finance Authority for the use of National Housing Trust Fund grant dollars to
complete a rehabilitation project at 1739-1763 Central Avenue by Chris Richard. Upon
motion the documents were received, filed and approved.
9. Intent to Apply to City of Dubuque AmeriCorps Program: Partners in Learning: City
Manager recommended City Council approval to apply for City of Dubuque AmeriCorps
Program: Partners in Learning grant in the amount of $203,760. Upon motion the
documents were received and filed, and Resolution No. 225-21 Authorizing the Mayor to
execute an application for the City of Dubuque Americorps Program: Partners in Learning
and authorizing the Leisure Services Manager and the City Manager to approve the
application was adopted.
RESOLUTION NO. 225-21
AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR THE CITY OF
DUBUQUE AMERICORPS PROGRAM: PARTNERS IN LEARNING AND
AUTHORIZING THE LEISURE SERVICES MANAGER AND THE CITY MANAGER TO
APPROVE THE APPLICATION
Whereas, the City of Dubuque has administered City of Dubuque AmeriCorps
Program: Partners in Learning since June 2021; and
Whereas, the City of Dubuque proposes to continue administering the City of Dubuque
AmeriCorps Program: Partners in Learning.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA, THAT:
Section 1. That the Mayor hereby is authorized and directed to submit an application
for the City of Dubuque AmeriCorps Program: Partners in Learning on behalf of the City
of Dubuque.
Section 2. That the Leisure Services Manager and the City Manager are hereby
authorized to approve the application that is submitted to Adam Lounsbury.
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Section 3. That the City Manager is hereby authorized and directed to forward said
application and resulting standard executed contract to the respective agencies in a timely
fashion and as required by the Volunteer Iowa.
Passed, approved and adopted this 6th day of July 2021.
Roy D. Buol, Mayor
Attest: Adrienne N. Breitfelder, City Clerk
10. Intent to Apply for City of Dubuque AmeriCorps Program: Creating Opportunities:
City Manager recommended approval to apply for City of Dubuque AmeriCorps Program:
Creating Opportunities grant in the amount of $110,000. Upon motion the documents
were received and filed, and Resolution No. 226-21 Authorizing the Mayor to execute an
application for the City of Dubuque Americorps Program: Creating Opportunities and
Authorizing the Leisure Services Manager and the City Manager to approve the
application was adopted.
RESOLUTION NO. 226-21
AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR THE CITY OF
DUBUQUE AMERICORPS PROGRAM: CREATING OPPORTUNITIES AND
AUTHORIZING THE LEISURE SERVICES MANAGER AND THE CITY MANAGER TO
APPROVE THE APPLICATION
Whereas, the City of Dubuque has administered City of Dubuque AmeriCorps
Program: Creating Opportunities since June 2021; and
Whereas, the City of Dubuque proposes to continue administering the City of Dubuque
AmeriCorps Program: Creating Opportunities.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA, THAT:
Section 1. That the Mayor hereby is authorized and directed to submit an application
for the City of Dubuque AmeriCorps Program: Creating Opportunities on behalf of the City
of Dubuque.
Section 2. That the Leisure Services Manager and the City Manager are hereby
authorized to approve the application that is submitted to Adam Lounsbury.
Section 3. That the City Manager is hereby authorized and directed to forward said
application and resulting standard executed contract to the respective agencies in a timely
fashion and as required by the Volunteer Iowa.
Passed, approved and adopted this 6th day of July 2021.
Roy D. Buol, Mayor
Attest: Adrienne N. Breitfelder, City Clerk
11. Intent to apply for Lowes 100 Hometowns: City Manager recommended approval
to apply for Lowes 100 Hometowns grant in the amount of $115,000. Upon motion the
documents were received and filed, and Resolution No. 227-21 Authorizing the Mayor to
execute an application for the Lowes 100 Hometowns and authorizing the Leisure
Services Manager and the City Manager to approve the application was adopted.
RESOLUTION NO. 227-21
A
AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR THE LOWES 100
HOMETOWNS AND AUTHORIZING THE LEISURE SERVICES MANAGER AND THE
CITY MANAGER TO APPROVE THE APPLICATION
Whereas, the City of Dubuque has administered Lowes 100 Hometowns since April
2021; and
Whereas, the City of Dubuque proposes to continue administering the Lowes 100
Hometowns.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA, THAT:
Section 1. That the Mayor hereby is authorized and directed to submit an application
for the Lowes 100 Hometowns on behalf of the City of Dubuque.
Section 2. That the Leisure Services Manager and the City Manager are hereby
authorized to approve the application that is submitted to NA.
Section 3. That the City Manager is hereby authorized and directed to forward said
application and resulting standard executed contract to the respective agencies in a timely
fashion and as required by the Lowe's.
Passed, approved and adopted this 6th day of July 2021.
Roy D. Buol, Mayor
Attest: Adrienne N. Breitfelder, City Clerk
12. Purchase of three (3) Gillig 29' Low Floor Buses: City Manager recommended City
Council authorization to purchase three new 29' Gillig Low Floor Buses. Upon motion the
documents were received, filed and approved.
13. Purina Drive Flood Wall Replacement Project: CIP 3502480 and 7202480: City
Manager recommended that the award for the Purina Drive Flood Wall Replacement
Project be officially recorded in the minutes of the City Council. Upon motion the
documents were received, filed and made a Matter of Record.
14. Signed Contract(s): Boys and Girls Club Facility Use Agreement; Drew Cook &
Sons Excavating Co. Inc. for the Dillon Street Drain Tile Project 2021; Agreement with
Nicholas J. Edwards, MD to act as the Medical Director for the City's Fire Department
Emergency Medical Services Division; Tschiggfrie Excavating Co. for the 2021 Asphalt
Overlay Ramp Project Four. Upon motion the documents were received and filed
15. Emergency Operations Center (EOC) Response to COVID 19: City Manager
transmitted a summary of the response and activities of the Emergency Operations
Center (EOC) to COVID-19, providing a snapshot of the mechanics, accomplishments,
and future recommendations for operation of the EOC in response to COVID-19. Upon
motion the documents were received and filed.
16. Fireworks Permit for Mark Molo: City Manager recommended consideration to
issue a permit to Mark Molo for a fireworks display on July 17, 2021. Upon motion the
documents were received, filed and approved
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17. Liquor License Renewals: City Manager recommending approval of annual beer,
liquor and wine licenses as submitted. Upon motion the documents were received and
filed, and Resolution No. 228-21 Approving applications for beer, liquor, and/or wine
permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits was adopted.
RESOLUTION NO. 228-21
APPROVING APPLICATIONS FOR BEER, LIQUOR, AND/OR WINE PERMITS, AS
REQUIRED BY CITY OF DUBUQUE CODE OF ORDINANCES TITLE 4 BUSINESS
AND LICENSE REGULATIONS, CHAPTER 2 LIQUOR CONTROL, ARTICLE B
LIQUOR, BEER AND WINE LICENSES AND PERMITS
Whereas, applications for Beer, Liquor, and or Wine Permits have been submitted and
filed with the City Council for approval, and the same have been examined and approved;
and
Whereas, the premises to be occupied by such applicants were inspected and found
to comply with the Ordinances of the City, and the applicants have filed the proper fees
and bonds and otherwise complied with the requirements of the Code of Ordinances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Section 1. The City Clerk is hereby authorized and directed to cause to be issued the
noted permit types to the following applicants pending submission of the locally required
documentation:
RPnP%nialc
7 Hills Brewing Co, LLC, 1085 Washington St.
Diamond Jo Casino, 301 Bell St.
Fischer Lanes, 880 Locust St.
Jubeck New World Brewing LLC, 115 W. 11th St.
Kwik Star #236, 2035 J.F. Kennedy Rd.
Paul's Tavern, 176 Locust St.
Walgreens #11942, 345 East 20th St.
Passed, approved, and adopted this 6t" day of July 2021.
Roy D. Buol, Mayor
Attest: Adrienne N. Breitfelder, City Clerk
BOARDS/COMMISSIONS
1. Boards and Commission Applicant Review: City Clerk Breitfelder stated that the
Historic Preservation Commission applicant review was pulled from the meeting due to a
discrepancy in the vacancy of the term on the commission.
Applications were reviewed for the following Boards and Commissions. Applicants
were invited to address the City Council regarding their desire to serve on the following
Boards/Commissions.
i. Community Development Advisory Commission: One, 3-Year term through February
15, 2024 (Vacant term of Wainwright). Applicant: Danita Grant, 2479 LaVista Ct.
ii. Mayoral Appointment: Library Board of Trustees: One, 4-Year term through July 1,
2025 (Expiring term of Gorton) Applicant: Greg Gorton, 1295 Prairie St. This commission
is subject to the State of Iowa Gender Balance Law. 7 Commissioners total; currently 2
males/4 females/1 openings.
2. Boards and Commission Appointments: Appointments were made to the following
boards/commissions.
i. Housing Appeals and Mediation Board: One, 3-Year term through January 1, 2024
(Initial term on this board. Board was created on December 7, 2020 as a result of
restructuring the Building Code Boards). Applicants: George Cooley, 2255 Francis St.;
Lynn Sutton, 859 Air Hill St. (Additional Applicant). Membership Requires Balance of
Landlords, Tenants and Other Interested Citizens. 5 Commissioners total; currently 2
Landlords/1 Tenant/1 Interested Citizen /1 Opening. Upon roll call vote, Ms. Sutton was
appointed to the 3-year term through January 1, 2024. Ms. Sutton received all 7 votes
from the City Council for the term.
PUBLIC HEARINGS
1. Chavenelle Road - NW Arterial to Radford Road Reconstruction Project - CIP
#3602551, 7201180: Proof of publication on notice of public hearing to consider City
Council approval of the plans, specifications, form of contract, estimated cost of
$3,193,910, resolution of necessity and preliminary schedule of assessments for the
Chavenelle Road - Northwest Arterial to Radford Road Reconstruction Project, and City
Manager recommended approval. Motion by Cavanagh to receive and file the documents
and adopt Resolution No. 229-21 Approval of plans, specifications, form of contract, and
estimated cost for the Chavenelle Road — NW Arterial to Radford Road Reconstruction
Project; Resolution No. 230-21 With respect to the adoption of the Resolution of Necessity
Proposed for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project;
and Resolution No. 231-21 Approving schedule of assessments and estimate of total cost
for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project.
Seconded by Sprank. Jim Weber, property owner of 4300 Chavenelle Road, and Tonya
Millard, Executive Director of the Dubuque Humane Society, 4242 Chavenelle Road,
spoke in opposition to the project, stating inequities in the assessments for the property
owners of this project versus the property owners affected by the extension of a hiking
and biking trail on Radford Road. Additionally, concerns were stated on the financial
burden of the assessment for non -profits. Responding to questions from the City Council,
City Manager Van Milligen stated that it is standard practice for non -profits to be assessed
in the same manner as all other property owners, and that a grant awarded for the
mentioned hiking and biking trail eliminated the requirement for property owners affected
by that assessment to pay. City Engineer Gus Psihoyos stated that property owners can
contract with private companies on their own to install the sidewalks, which has a potential
cost savings of up to 25%. Mr. Psihoyos also stated that the property owners will have up
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to 15 years at 3% interest to pay back the assessment if the project is done through the
city. City Attorney Brumwell stated that per Iowa state code, if assessments are provided
to the County after May of 2022, then the assessments to the property owner will not be
due until July 1, 2023. Civil Engineer Jon Dienst summarized the special assessment
state code section. City Clerk Breitfelder confirmed that no public input was received by
the City Clerk's Office on this item. City Council discussed the necessity of sidewalks and
encouraged the community to assist with funding for the impacted non -profits. Motion
carried 7-0.
RESOLUTION NO. 229-21
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE CHAVENELLE ROAD — NW ARTERIAL TO RADFORD
ROAD RECONSTRUCTION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
Chavenelle Road — NW Arterial to Radford Road Reconstruction Project, in the estimated
amount $2,639,595.00, are hereby approved.
Passed, adopted and approved this 6th day of July 2021.
Roy D. Buol, Mayor
Attest: Adrienne N. Breitfelder, City Clerk
RESOLUTION NO. 230-21
WITH RESPECT TO THE ADOPTION OF THE RESOLUTION OF NECESSITY
PROPOSED FOR THE CHAVENELLE ROAD — NW ARTERIAL TO RADFORD ROAD
RECONSTRUCTION PROJECT
Whereas, the City Council has proposed a Resolution of Necessity for the Chavenelle
Road — NW Arterial to Radford Road Reconstruction Project and has given notice of the
public hearing thereon as required by law; and
Whereas, the public hearing has been held, all persons offering objections have been
heard and consideration given to all objections and is pending before this Council; and
Whereas, this is the time and place set as provided for the taking of action on the
proposed Resolution of Necessity.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed Resolution of Necessity described above is hereby:
X Adopted, without amendment, and all objections filed or made having been duly
considered are overruled.
Adopted as amended by the Preliminary Schedule of Assessments attached hereto
as Exhibit A, and made a part hereof by reference. All objections filed or made having
been duly considered are overruled.
Deferred for later consideration to a City Council meeting to be held on the 19th day
of July 2021, at 6:30 p.m. in the Historic Federal Building Council Chambers (and/or by
virtual means), 350 West 6th Street, with jurisdiction retained for further consideration and
action at the adjourned meeting.
Abandoned.
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Passed, adopted and approved this 6t" day of July, 2021.
Roy D. Buol, Mayor
Attest: Adrienne N. Breitfelder, City Clerk
RESOLUTION NO. 231-21
APPROVING SCHEDULE OF ASSESSMENTS AND ESTIMATE OF TOTAL COST
FOR THE CHAVENELLE ROAD — NW ARTERIAL TO RADFORD ROAD
RECONSTRUCTION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the attached plat, schedule of assessments, and estimate of total cost for the
Chavenelle Road — NW Arterial to Radford Road Reconstruction Project are hereby
approved.
Passed, approved and adopted this 6th day of July, 2021.
Roy D. Buol, Mayor
Attest: Adrienne N. Breitfelder, City Clerk
2. 2021 Pavement Marking Project (CIP 3002245): Proof of publication for notice of
public hearing to consider City Council approval of the plans, specifications, form of
contract and the estimated cost of $205,000 for the 2021 Pavement Marking Project, and
City Manager recommending approval. Motion by Jones to receive and file the information
and adopt Resolution No. 232-21 Approval of plans, specifications, form of contract, and
estimated cost for the 2021 Pavement Marking Project. Seconded by Resnick. Motion
carried 7-0.
RESOLUTION NO. 232-21
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 2021 PAVEMENT MARKING PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for 2021
Pavement Marking Project, in the estimated amount $175,700.00, are hereby approved.
Passed, adopted and approved this 6th day of July 2021.
Roy D. Buol, Mayor
Attest: Adrienne N. Breitfelder, City Clerk
ACTION ITEMS
1. Code of Ordinances Amendment - Mayor and City Council Compensation: City Clerk
submitted an amendment to the City of Dubuque Code of Ordinances Title 1
Administration, Chapter 6 Mayor and City Council, Section 1-6-2, adjusting Mayor and
City Council Member salaries effective January 1, 2022 as recommended by the
Compensation Task Force and concurred by the City Council on June 21, 2021. Motion
by Resnick to receive and file the documents and that the requirement that a proposed
ordinance be considered and voted on for passage at two Council meetings prior to the
meeting at which it is to be passed be suspended. Seconded by Jones. Mayor Buol briefly
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summarized the process for the City Council considering changes to compensation.
Motion carried 7-0.
Motion by Resnick for final consideration and passage of Ordinance No. 27-21
Amending City of Dubuque Code of Ordinances Title 1 Administration, Chapter 6 Mayor
and City Council, Section 1-6-2 Compensation. Seconded by Jones. Motion carried 7-0.
OFFICIAL PUBLICATION
ORDINANCE NO. 27-21
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 1
ADMINISTRATION, CHAPTER 6 MAYOR AND CITY COUNCIL, SECTION 1-6-2
COMPENSATION
Whereas, pursuant to Iowa Code 372.13-8, the City Council shall not adopt an
ordinance changing the compensation of the mayor and council members during the
months of November and December in the year of a regular city election; and
Whereas, a change in the compensation of the mayor does not become effective
during the term in which the change is adopted; and
Whereas, at the 2004 Dubuque City Council annual goal setting session, the City
Council concurred to make a change in mayor and council member compensation only
during the year in which a majority of council members' terms expire; and
Whereas, such change in compensation would be recommended to the City Council
by an ad hoc task force comprised of seven (7) residents of the city each selected by a
member of the City Council to represent him/her and facilitated by the City Clerk; and
Whereas, a change in the compensation of the council members becomes effective for
all council members at the beginning of the term of the council members elected at the
election next following the change in compensation; and
Whereas, effective:
• January 1, 1997 the compensation of the Mayor was set at Ten Thousand Four
Hundred Seventy -One Dollars ($10,471.00) per annum, and the compensation
for City Council Members set at Six Thousand Nine Hundred Seventy -Nine
Dollars ($6,979.00) per annum; and
• January 1, 2002 the compensation of the Mayor was set at Eleven Thousand
Dollars ($11,000.00) per annum, and the compensation for City Council Members
set at Eight Thousand Dollars ($8,000.00) per annum; and
• January 1, 2006, the compensation of the Mayor was set at Eleven Thousand
Five Hundred Dollars ($11,500.00) per annum, and the compensation for City
Council Members set at Eight Thousand Five Hundred Dollars ($8,500.00) per
annum; and
• January 1, 2014, the compensation of the Mayor was set at Thirteen Thousand
Dollars ($13,000) per annum, and the compensation for City Council Members
set at Nine Thousand Seven Hundred Dollars ($9,700.00) per annum; and
• January 1, 2018, the compensation of the Mayor was set at Thirteen Thousand
Eight Hundred Dollars ($13,800.00) per annum, and the compensation for City
Council Members set at Ten Thousand Three Hundred Dollars ($10,300) per
annum.
Whereas, the City Council has determined that the compensation for the Mayor and
City Council Members should be adjusted effective January 1, 2022.
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NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA, AS FOLLOWS:
Section 1. Section 1-6-2 of the City of Dubuque Code of Ordinances is amended to
read as follows:
1-6-2: COMPENSATION:
Effective January 1, 2022, the compensation for the mayor shall be fourteen
thousand eight hundred dollars ($14,800.00) per annum, and the compensation for
the city council members shall be eleven thousand one hundred dollars ($11,100)
per annum.
Section 2. This ordinance shall take effect upon publication.
Passed, approved and adopted this 6th day of July, 2021.
/s/Roy D. Buol, Mayor
Attest: /s/Adrienne N. Breitfelder, City Clerk
Published officially in the Telegraph Herald newspaper on the 14t" day of July, 2021.
/s/Adrienne N. Breitfelder, City Clerk
2. Renew DBQ - A Low- to Moderate -Income Solar Pilot Project: City Manager
recommended City Council approval of a pilot project called Renew DBQ, which focuses
on increasing access to solar technology for low- to moderate -income (LMI) residents and
requests approval to move forward with funding the pilot project. Motion by Cavanagh to
receive and file the documents and approve the project. Seconded by Jones.
Sustainability Coordinator Gina Bell made a presentation. Topics included: Energy as a
tool for impact; Pilot details; focus area of the project; and how the project works.
Responding to questions from the City Council, Ms. Bell summarized the options that
residents will have to pay their cost of the installations, stated the outcomes that will be
measured to assess the results of the project, and provided additional details about the
city's cost for the program. City Council expressed support for the project and stated that
data illustrating the results of this project will be helpful in potentially securing future
funding sources for the project. Motion carried 7-0.
3. Community Development Block Grant (CDBG) Contracts for Public Services: City
Manager recommended City Council approval of the Community Development Block
Grant (CDBG) Agreements with the following organizations: Dubuque Community
YMCA/YWCA Domestic Violence Shelter ($117,000); Dubuque Rescue Mission
($80,000); and Opening Doors — Maria House ($53,000). Motion by Jones to receive and
file the documents and adopt Resolution No. 233-21 Authorizing Execution of FY21/PY20
Homeless Shelter Rehabilitation Agreements. Seconded by Roussell. Motion carried 7-
0.
RESOLUTION NO. 233-21
AUTHORIZING EXECUTION OF FY21/PY20 HOMELESS SHELTER
REHABILITATION AGREEMENTS
Whereas, the following organizations prepared and submitted requests to provide
funding for homeless shelter rehabilitation needs in the City of Dubuque:
• Dubuque YMCA/YWCA
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• Dubuque Rescue Mission
• Opening Doors — Maria House; and
Whereas, the City Council approved the CDBG Fiscal Year 2021/Program Year 2020
Amendment #2 budget that included Homeless Shelter Rehabilitation allocation; and
Whereas, the submissions have been approved by the Community Development
Advisory Commission on March 17th, 2021; and
Whereas, all services provided will be to a minimum of 51 % low/moderate income
residents.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the Funding Approval/Agreements, authorized by the Community
Development Advisory Commission beginning July 7, 2021 for contracts to the
aforementioned organizations be approved.
Section 2. That the Mayor of the City of Dubuque is hereby authorized and directed to
execute said Agreement and related documents on behalf of the City of Dubuque, Iowa.
Passed, approved, and adopted this 6th day of July 2021.
Roy D. Buol, Mayor
Attest: Adrienne N. Breitfelder, City Clerk
4. Fiscal Year 2022 Purchase of Services Grant Recommendations & Agreements:
City Manager recommended approval of the recommended funding for the Fiscal Year
2022 Purchase of Services Grant applications as follows: Convivium Urban Farmstead,
Free Community Casseroles ($25,000.00); Dubuque YMCA/YWCA Domestic Violence
Shelter ($25,000.00); St. Mark Youth Enrichment, Before School Programming
($25,000.00); Red Basket Project, Period Supplies for Those Who Menstruate
($12,625.00); Marita Theisen Childcare Center at Steeple Square, Education and
Programming ($10,000.00); and Project Rooted, Rooted Pantries ($2,375.00). Motion by
Cavanagh to receive and file the documents and adopt Resolution No. 234-21 Authorizing
Execution of FY22 Purchase of Services Grant Agreements. Seconded by Resnick.
Motion carried 7-0.
RESOLUTION NO. 234-21
AUTHORIZING EXECUTION OF FY22 PURCHASE OF SERVICES GRANT
AGREEMENTS
Whereas, the following non-profit organizations prepared and submitted requests to
provide support for human service programs in the City of Dubuque:
• Convivium Urban Farmstead
• Dubuque YMCA/YWCA
• St. Mark Youth Enrichment
• Red Basket Project
• Marita Theisen Childcare Center at Steeple Square
• Project Rooted; and
Whereas, the City Council approved the Fiscal Year 2022 budget that included the
Purchase of Services allocation; and
Whereas, the submissions have been approved by the Community Development
Advisory Commission on June 16th, 2021; and
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Whereas, all services provided will be to a minimum of 51 % low/moderate income
residents.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the Funding Approval/Agreements, authorized by the Community
Development Advisory Commission beginning July 7, 2021 for Purchase of Services
Grants to the aforementioned organizations be approved.
Section 2. That the Mayor of the City of Dubuque is hereby authorized and directed to
execute said Agreement and related documents on behalf of the City of Dubuque, Iowa.
Passed, approved, and adopted this 6th day of July 2021.
Roy D. Buol, Mayor
Attest: Adrienne N. Breitfelder, City Clerk
5. Community Development Block Grant (CDBG) CV Contract for Dubuque Food
Pantry: City Manager recommended approval of a contract for Community Development
Block Grant (CDBG) CARES Act funding for assistance to the Dubuque Food Pantry in
the amount of $167,955. Motion by Resnick to receive and file the documents and adopt
Resolution No. 235-21 Authorizing Execution of CDBG-CV Agreement with Dubuque
Food Pantry. Seconded by Sprank. City Council thanked city staff for addressing food
insecurity in the community through this agreement and other actions. Council Members
Roussell and Cavanagh shared their experiences helping with food distribution in the
community. Motion carried 7-0.
RESOLUTION NO. 235-21
AUTHORIZING EXECUTION OF CDBG-CV AGREEMENT WITH DUBUQUE FOOD
PANTRY
Whereas, the Dubuque Food Pantry prepared a request to provide support for
increased demand due to the COVID-19 pandemic; and
Whereas, the City Council approved the CDBG Fiscal Year 2020/Program Year 2019
Amendment #3 budget that included CDBG CARES Act allocation; and
Whereas, the submission will be reviewed by the Community Development Advisory
Commission on July 21 st, 2021; and
Whereas, all services provided will be to a minimum of 51 % low/moderate income
residents.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the contract with the Dubuque Food Pantry, beginning no sooner than
July 22, 2021 be approved, pending all requirements for CDBG-CV funding be approved,
including authorization by the Community Development Advisory Commission.
Section 2. That the Mayor of the City of Dubuque is hereby authorized and directed to
execute said Agreement and related documents on behalf of the City of Dubuque, Iowa.
Passed, approved, and adopted this 6th day of July 2021.
Attest: Adrienne N. Breitfelder, City Clerk
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Roy D. Buol, Mayor
6. Community Development Block Grant FY2021 Annual Action Plan Amendment #2:
City Manager recommended City Council approval of the Community Development Block
Grant FY2021 Annual Action Plan Amendment #2 as recommended by the Community
Development Advisory Commission. Motion by Jones to receive and file the documents
and adopt Resolution No. 236-21 Adopting the Fiscal Year 2021 (Program Year 2020)
Community Development Block Grant (CDBG) Annual Action Plan Amendment #2.
Seconded by Farber. Motion carried 7-0.
RESOLUTION NO. 236-21
ADOPTING THE FISCAL YEAR 2021 (PROGRAM YEAR 2020) COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN AMENDMENT
#2
Whereas, the City of Dubuque, through a series of public meetings and hearings,
proposed a Fiscal Year 2021 (Program Year 2020) Community Development Block Grant
Annual Action Plan for inclusion in the City Budget addressing housing and non- housing
needs in the community; and:
Whereas, the City Council approved the Fiscal Year 2022 budget that included the
Purchase of Services allocation; and
Whereas, the Community Development Advisory Commission held a public hearing on
March 2nd, 2021 to receive community input on the second amendment to the Fiscal
Year 2021 (Program Year 2020) Community Development Block Grant Annual Action
Plan; and
Whereas, all services provided will be to a minimum of 51 % low/moderate income
residents.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the Community Development Block Grant Fiscal Year 2021 (Program
Year 2020) Annual Action Plan Amendment #2, attached hereto and by this reference
made a part hereof, is hereby approved.
Section 2. The City Manager is hereby authorized to directed staff to prepare and
submit to the United States Department of Housing and Urban Development the Fiscal
Year 2021 (Program Year 2020) Annual Action Plan Amendment #2 with all related
documents, for the use of Community Development Block Grant funds based on this
adopted budget and execute standard contracts and agreements.
Passed, approved, and adopted this 6th day of July 2021.
Roy D. Buol, Mayor
Attest: Adrienne N. Breitfelder, City Clerk
7. Proceedings to Direct Advertisement for Sale of $3,720,000 Water Revenue
Refunding Bonds, Series 2021 C, Approval of the Preliminary Official Statement, and
Approval of Electronic Bidding Procedures: City Manager recommended City Council
approval of the suggested proceedings for approving the advertisement for sale,
preliminary Official Statement, and electronic bidding procedures for the $3,720,000
Water Revenue Refunding Bonds, Series 2021 C. Motion by Roussell to receive and file
the documents and adopt Resolution No. 237-21 Directing the advertisement for sale of
$3,720,000* (subject to adjustment per terms of offering) Water Revenue Refunding
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Bonds, Series 2021 C, and approving electronic bidding procedures and distribution of
preliminary official statement. Seconded by Cavanagh. Motion carried 7-0.
RESOLUTION NO. 237-21
DIRECTING THE ADVERTISEMENT FOR SALE OF $3,720,000* (SUBJECT TO
ADJUSTMENT PER TERMS OF OFFERING) WATER REVENUE REFUNDING
BONDS, SERIES 2021C, AND APPROVING ELECTRONIC BIDDING PROCEDURES
AND DISTRIBUTION OF PRELIMINARY OFFICIAL STATEMENT
Whereas, the Issuer is in need of funds to pay costs of refunding outstanding revenue
obligations of the City, including Water Revenue Bonds, Series 2010D dated September
21, 2010, and Water Revenue Bonds, Series 2008D dated November 4, 2008, and it is
deemed necessary and advisable that Water Revenue Refunding Bonds, to the amount
of not to exceed $3,800,000 be authorized for said purpose(s); and
Whereas, pursuant to notice published as required by Section 384.83 of the Code of
Iowa, this Council has held a public meeting and hearing upon the proposal to institute
proceedings for the issuance of the Bonds, and the Council is therefore now authorized
to proceed with the issuance of said Bonds for such purpose(s); and
Whereas, in conjunction with its Municipal Advisor, Independent Public Advisors, LLC,
and Disclosure Counsel, the City has caused a Preliminary Official Statement to be
prepared outlining the details of the proposed sale of the Bonds; and
Whereas, the Council has received information from its Municipal Advisor evaluating
and recommending the procedure hereinafter described for electronic, facsimile and
internet bidding to maintain the integrity and security of the competitive bidding process
and to facilitate the delivery of bids by interested parties; and
Whereas, the Council deems it in the best interests of the City and the residents thereof
to receive bids to purchase such Bonds by means of both sealed and electronic internet
communication.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, STATE OF IOWA:
That the receipt of electronic bids by facsimile machine, email, and through the Parity
Competitive Bidding System described in the Notice of Sale and Official Statement are
hereby found and determined to provide reasonable security and to maintain the integrity
of the competitive bidding process, and to facilitate the delivery of bids by interested
parties in connection with the offering at public sale.
That Water Revenue Refunding Bonds, Series 2021 C, of City of Dubuque, State of
Iowa, in the amount of $3,720,000* (Subject to Adjustment per Terms of Offering), to be
issued as referred to in the preamble of this Resolution, to be dated August 18, 2021 *, be
offered for sale pursuant to the published advertisement.
That the preliminary Official Statement in the form presented to this meeting be and
the same hereby is approved as to form and deemed final for purposes of Rule 15c2-12
of the Securities and Exchange Commission, subject to such revisions, corrections or
modifications as the Mayor and City Clerk, upon the advice of Bond Counsel, Disclosure
Counsel, and the City's Municipal Advisor, shall determine to be appropriate, and is
authorized to be distributed in connection with the offering of the Bonds for sale.
That the Clerk is hereby directed to publish notice of sale of the Bonds at least once,
the last one of which shall be not less than four clear days nor more than twenty days
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before the date of the sale. Publication shall be made in the Telegraph Herald, a legal
newspaper, printed wholly in the English language, published within the county in which
the Bonds are to be offered for sale or an adjacent county. The notice is given pursuant
to Chapter 75 of the Code of Iowa, and shall state that this Council, on the 19th day of
July, 2021, at 6:30 P.M., will hold a meeting to receive and act upon bids for said Bonds,
which bids were previously received and opened by City Officials at 10:00 A.M. on said
date. The notice shall be in substantially the [provided] form.
Passed and approved this 6t" day of July, 2021.
Roy D. Buol, Mayor
Attest: Adrienne N. Breitfelder, City Clerk
8. Request for Work Session: Four Mounds Foundation: City Manager requested the
City Council schedule a work session for July 19, 2021, at 5:00 p.m. on the Four Mounds
Foundation and their work. Motion by Roussell to receive and file the documents and
schedule the work session as recommended. Seconded by Farber. No schedule conflicts
were expressed. Motion carried 7-0.
9. Request for Work Session: Inclusive Dubuque Quarterly Update: City Attorney
requested the City Council schedule a work session for August 16, 2021, at 5:00 p.m. for
the Inclusive Dubuque Quarterly Update. Motion by Cavanagh to receive and file the
documents and schedule the work session as recommended. Seconded by Jones. No
schedule conflicts were expressed. Motion carried 7-0.
10. Request for Work Session: Airport Master Plan Update: City Manager requested
the City Council schedule a work session for September 20, 2021, at 5:30 p.m. to review
the Airport Master Plan Update. Motion by Jones to receive and file the documents and
schedule the work session as recommended. Seconded by Resnick. No schedule
conflicts were expressed. Motion carried 7-0.
COUNCIL MEMBER REPORTS
Council Member Jones reported on the recent passing of former City Council Member
Mike Pratt and former Assistant Fire Chief Dick Rudden.
Council Member Resnick thanked city staff for their work over the 4th of July weekend.
Council Member Roussell reported on her recent attendance at an Iowa League of
Cities (ILC) policy committee meeting.
Council Member Cavanagh reported on his attendance at the ILC Executive Board
meeting. Mr. Cavanagh stated that Dubuque is a leader in hybrid City Council meetings,
as many cities are choosing not to conduct hybrid meetings for various reasons. Mr.
Cavanagh thanked city staff for their efforts in making hybrid meetings a successful
option.
CLOSED SESSION
Motion by Jones to convene in closed session at 8:09 p.m. to discuss professional
evaluations — Chapter 21.5(1)(i) Code of Iowa. Seconded by Farber. Motion carried 7-0.
in
Upon motion, the City Council reconvened in open session at 8:25 p.m.
There being no further business, Mayor Buol declared the meeting adjourned at 8:25
p.m.
/s/Adrienne N. Breitfelder, City Clerk
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