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Intent to Apply for 2021-2022 MLK Day of Service GrantCity of Dubuque City Council Meeting Consent Items # 9. Copyrighted September 20, 2021 ITEM TITLE: I ntent to Apply for 2021-2022 MLK Day of Service Grant SUMMARY: City Manager recommending approval to apply for the 2021-2022 MLK Day of Service Grant in the amount of $10,000. SUGGESTED Suggested Disposition: Receive and File; Approve DISPOSITION: FIN aL[91:ILy,121zk ] Description Type 21-22 MLK Day of Service Grant Application-MVM City Manager Memo Memo Staff memo Grant Application Grant Support Material Grant Support Material Grant Support Material Staff Memo Supporting Documentation Supporting Documentation Supporting Documentation Supporting Documentation THE CITY DUOF B TEE Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Intent to Apply for 21-22 MLK Day of Service Grant DATE: September 14, 2021 Dubuque All -America City IN 2007.2012.2013 2017*2019 Leisure Services Manager Marie Ware recommends City Council approval to apply for the 21-22 MILK Day of Service Grant in the amount of $10,000. The City of Dubuque AmeriCorps Program will apply for this grant in partnership with the Multicultural Family Center, Project Rooted and United Way to address the need for food security in the Dubuque Community. This partnership will engage community members across several demographics to give back and help community members in need. This grant will wrap community volunteer resources and food education around the Multicultural Family Center's current Monthly Food Pantry in an effort to increase education and access to local and nutritious foods. The $31,083 required match will be provided as follows: Source of In -Kind Matching Funds: • Project Rooted Staff In -Kind $2,812 • United Way Staff In -Kind $1,607 • City of Dubuque Staff In -Kind $13,844 o Multicultural Family Center Staff • City of Dubuque Rental Space $4,320 o Multicultural Family Center Space • Project Rooted In -Kind Marketing $1,000 • Multicultural Family Center In -Kind $7,500 o Kitchen Supply Kit Fundraising I concur with the recommendation and respectfully request Mayor and City Council approval. k�4 Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Marie Ware, Leisure Services Manager THE CITY OF DUB E Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Marie Ware, Leisure Services Manager SUBJECT: Intent to Apply for 21-22 MLK Day of Service Grant DATE: 9/13/2021 Dubuque �A•J�etla [i� �I 2007-2012.2013 2017*2019 INTRODUCTION The purpose of this memorandum is to request approval to apply for 21-22 MLK Day of Service Grant. DISCUSSION The Arc is proud to partner again with AmeriCorps to help plan and execute volunteer projects that unite Americans in service for the MLK Day of Service and throughout the year. AmeriCorps is the federal agency that leads the Martin Luther King, Jr. Day of Service. The Arc will work with selected applicants to accomplish the following goals: • Partner with a local service club or organization to recruit volunteers with and without disabilities from diverse racial and ethnic backgrounds • Engage volunteers to serve a specified number of service hours • Secure commitments from volunteers and partners to engage in future service activities • Work with hunger -focused groups or organizations (e.g. community food banks, food pantries, soup kitchens) to deliver emergency food aid to people in need • Host a kick-off event to provide food aid on the MLK Day of Service (January 17, 2022) to your community • Continue to provide food aid to those in need through the end of the grant period (September 30, 2022) • Contribute in -kind or cash matching funds to support the project during the grant year (October 1, 2021 — September 30, 2022) The Arc will award competitive grants of $5,000-$20,000 to selected community organizations that commit to these activities. Anticipated Amount: $10,000.00 Match Required: Yes Match Amount: $31,083.00 Source of In -Kind Matching Funds: • Project Rooted Staff In -Kind $2,812 • United Way Staff In -Kind $1,607 • City of Dubuque Staff In -Kind $13,844 o Multicultural Family Center Staff • City of Dubuque Rental Space $4,320 0 Multicultural Family Center Space • Project Rooted In -Kind Marketing $1,000 • Multicultural Family Center In -Kind $7,500 o Kitchen Supply Kit Fundraising Application Due Date: 9/2/2021 Anticipated Notification Date: 9/30/2021 Anticipated Receipt of money: 10/1/2021 Departments Involved: Leisure Services GRANT OBJECTIVE The City of Dubuque AmeriCorps Program will apply for this grant in partnership with the Multicultural Family Center, Project Rooted and United Way to address the need for food security in the Dubuque Community. This partnership will engage community members across several demographics to give back and help community members in need. This grant will wrap community volunteer resources and food education around the MFC's current Monthly Food Pantry in an effort to increase education and access to local and nutritious foods. There is a future opportunity to reapply for these funds, at this time. GOAL(S) ADDRESSED Council Goal: Diverse Arts, Culture, Parks, and Recreation: Experiences and Activities Outcome(s) Have amenities for special needs population with high level of community participation Value(s) Enriches quality of life Council Goal: Partnership for a Better Dubuque: Building our Community that is Viable, Livable and Equitable Outcome(s) Have opportunities for residents for upward mobility and empowerment across all demographics Value(s) Leveraging community resources in order to accomplish more than tax revenues ACTION STEP I am requesting that you approve my recommendation to apply for 21-22 MLK Day of Service Grant. CC: Jennifer Larson, Director of Budget and Finance Cassie Ross, Assistant Director of Finance MW/hs Introduction The Arc is proud to partner again with AmeriCorps to help plan and execute volunteer projects that unite Americans in service for the MLK Day of Service and throughout the year. AmeriCorps is the federal agency that leads the Martin Luther King, Jr. Day of Service. The Arc will work with selected applicants to accomplish the following goals: • Partner with a local service club or organization to recruit volunteers with and without disabilities from diverse racial and ethnic backgrounds • Engage volunteers to serve a specified number of service hours • Secure commitments from volunteers and partners to engage in future service activities • Work with hunger -focused groups or organizations (e.g. community food banks, food pantries, soup kitchens) to deliver emergency food aid to people in need • Host a kick-off event to provide food aid on the MLK Day of Service (January 17, 2022) to your community • Continue to provide food aid to those in need through the end of the grant period (September 30, 2022) • Contribute in -kind or cash matching funds to support the project during the grant year (October 1, 2021 - September 30, 2022) The Arc will award competitive grants of $5,000-$20,000 to selected community organizations that commit to these activities. The outcomes required for each grant amount are listed below. Applications must be received by The Arc by 11:59 PM (EST) on Friday, August 27, 2021. Interested applicants can submit this RFP (in Word doc format) and the Budget Template (in Excel format) via email to Kerry Mauger at Mauger@TheArc.org. Page 1 of 9 More about the MILK Day of Service Dr. Martin Luther King Jr. once said, "Life's most persistent and urgent question is: 'What are you doing for others?"' Each year, Americans answer that question by joining together in service. What is the Martin Luther King, Jr. Day of Service (MLK Day)? After a long struggle, legislation was signed in 1983 that created a federal holiday honoring the birthday of Rev. Dr. Martin Luther King, Jr. In 1994, Congress designated the Martin Luther King Jr. Federal Holiday as a national day of service and charged AmeriCorps with leading the effort to engage Americans in community service to mark this day. Observed annually on the third Monday in January, the MLK Day of Service is the only federal holiday designated as a national day of service - a "day on, not a day off." It calls for Americans from all walks of life to work together to provide solutions to our most pressing national problems. Further, the MLK Day of Service empowers individuals, strengthens communities, bridges barriers, creates solutions to social problems, and moves us closer to Dr. King's vision of a "Beloved Community." Dr. King believed in a nation of freedom and justice for all and encouraged all citizens to live up to the purpose and potential of America by applying the principles of nonviolence to make this country a better place to live —creating the Beloved Community. The MLK Day of Service is a way to transform Rev. Dr. Martin Luther King, Jr.'s life and teachings into community action that helps solve social problems. That service may meet a tangible need, or it may meet a need of the spirit, or both. On this day, Americans of every age, ability, and background celebrate Dr. King through service projects that strengthen communities, empower individuals, bridge barriers, and create solutions. However, the MLK Day or service isn't just for one day, this message of community service should be implemented and focused on year-round to help give back to those in need. Why address food insecurity? Even before the pandemic, food insecurity impacted every community across the county. With the introduction of COVID-19, those numbers soared. Now, it is estimated that more than 42 million individuals may not have enough to eat. This includes 15 million children and 7.3 million seniors. The rates of food insecurity are also much higher for African American, Latino, and Native American families. Providing food assistance gives communities a way to combat food insecurity while improving access to healthy foods. For more, visit Feeding America. Why The Arc? Just like Americans without disabilities, people with intellectual and developmental disabilities (I/DD) are eager to give back to their communities and should be supported to fully participate in service. As the largest and oldest advocacy organization for people with I/DD and their families, The Arc is committed to supporting people with I/DD as they share their skills and talents in service to their community. The Arc is proud to be a part of the MLK Day of Service and to support community organizations to develop projects that engage volunteers with and without disabilities to work hand -in -hand to serve people in need. In 2022, AmeriCorps will invest $204,587 (30% of the project cost) to support The Arc's project. This investment will be matched with $477,400 in in -kind support from organizations and The Arc and subgrantee organizations. This in -kind support will be financed by approximately $42,883 in public money (10%) and $434,517 (90%) in private resources. Page 2 of 9 MILK Day of Service Project Application In the application below, any nonprofit organization interested in organizing volunteer service projects should describe the need for food assistance in their service area and how they will develop their program. To promote inclusive volunteering, organizations are required to demonstrate their capacity to recruit and manage volunteers with disabilities and to work with a non -disability volunteer organization and a hunger - focused organization to develop these projects. As part of The Arc's commitment to diversity and inclusion in all program efforts, organizations must also demonstrate how their program will be reflective of and accessible to diverse populations in their service area. Organization Profile Organization: Organization's DUNS Number: Contact Name: Address: Phone Number: E-Mail: City of Dubuque AmeriCorps 093105302 Heather Satterly 2200 Bunker Hill Road 563-690-6171 hsattert@cityofdubuque.org Check the box if your organization is a chapter of The Arc. ❑ Note: This RFP is open to all organizations, regardless of affiliation to The Arc, and this question is not part of the scoring criteria. Check the box if you have previously received an award from The Arc for MLK Day. ❑ Check this box to indicate your organization is a nonprofit organization and attach proof of status. ❑ Need for Emergency Food Assistance 1. List the state and cities/counties within that will be served during this project. The City of Dubuque AmeriCorps projects impact Dubuque, IA located in Dubuque County and the surrounding tri-state area (Iowa, Illinois, Et Wisconsin). As Dubuque is near a state line, and is the closest metro area, this project has the potential to impact people in East Dubuque, Illinois in Jo Daviess County, as well as people in Grant County, Wisconsin. • Dubuque, Dubuque County, Iowa • East Dubuque, Jo Daviess County, Illinois • Grant County, Wisconsin 2. Describe the need in your service area relating to emergency food assistance. If the need in your area stems from a natural or other disaster, demonstrate evidence of the need for food aid. (You can view the Robert Wood Johnson Foundation's County Health Rankings to see your areas Food Environment Index Score, which is the percent of population lacking access to healthy food). (limit 300 words). Page 3 of 9 Dubuque Community data shows areas of inequity and great need relating to food security. The Robert Wood Johnson Foundation's County Health rankings, rank Dubuque County in the lower middle range of counties in Iowa (lower 25%-50%) for Food Environments. Dubuque County's % Limited Access to Healthy Foods was 5% and Food Insecurity at 9%, with the County Value at 8.6. What the Robert Wood Johnson data does not show is the racial inequity that impacts Food Security. As much of Dubuque County identifies as white, the City of Dubuque has higher populations of non -white families. In 2019, Dubuque's Median Household income for a white family was approximately $57,000, while a black family's was $12,000. Additionally, when looking at Census Tracts 1, 5 and 7.01 in Dubuque, 2017 data shows the average percentile of BPL is 35.5%. The most recent Map the Meal Gap from Feeding America data from 2019 shows Dubuque County with a child food insecurity rate of 12.2% and an estimated 47% of the food insecure are likely ineligible for federal nutrition programs (incomes above 185% of poverty). In 2016, 23.95% of Dubuque County resident live in census designated food deserts. When looking at the Child Policy Research Center's fact sheet on Dubuque County, there are only 1.2 grocery stores per 10,000 people, compared to the 6.5 grocery stores per 10,000 in multiple other counties in Iowa. Only 33% of the 17 zip codes in Dubuque County have access to a healthy food outlet. Research has shown that citizens living in food deserts have a higher obesity rate than in non-food desert areas because the only food options available are small convenience stores and fast-food restaurants. Additionally, nearly half of food deserts are in low- income, impoverished areas, making it even harder to eat healthy. 3. Describe what you will do for your MLK Day of Service event to provide food assistance to your community? (limit 200 words). MLK Day of Service will be a day on, not a day off! This event will take place at the Multicultural Family Center- The hub for diverse and equitable programming in the Dubuque community. At this event, we propose to have educational activities for community youth that incorporate Dr. King's messages of equality and non -violence by serving others. Additionally, Project Rooted will focus on helping the community members get access and education to healthy food options. We will invite hunger -focused non- profit organizations and community -garden projects to share resources and educational activities. We will invite local food providers, such as farmers and growers to volunteer their time to show community members how they could grow their own local foods. The event will be free to all, with the option to donate food as an `entrance fee', which will then be available for community members in need to "shop" at the end of the event. Partnering with the Multicultural Family Center, Project Rooted and United Way will increase the audience we can reach the event. United Way will advertise the event through their social media, community partnership and the Volunteer Dubuque platforms. 4. Dr. Martin Luther King, Jr. envisioned the Day of Service as a kick-off event to a year of service. As such, this project requires organizations to plan for and encourage volunteers to remain engaged in service throughout the grant year and facilitate connections to future service opportunities. Below, briefly describe the activities you plan to implement after the Day of Service to continue to engage volunteers on this project and provide food aid to your community throughout the grant year. (limit 300 words). The goal of our project with this grant will be to provide healthy food options as well as education and cooking supplies for families focusing on when other organizations are not providing meals outside of school. Partnering with Dubuque's Multicultural Family Center (MFC), we can provide a venue and food pantry platform to reach families, as well as valuable connections with diverse community members for Page 4 of 9 future opportunities. We propose that the MFC monthly food pantries will feed approximately 75 families per month through family food boxes. A concern that exists with food security is people not being able to cook what they receive, because of lack of knowledge or lack of appropriate supplies. With the help of the MFC staff and their existing set up for donations we will seek monetary donations from the community to purchase new cooking supplies (pots, pans, utensils) for community members who lack the necessary items to prepare healthy meals. The MFC venue has a commercial kitchen which will be used to provide educational cooking sessions to families. Project Rooted will partner with the AmeriCorps Program and the MFC to provide nutritional information and cooking activities during food pantry days if/when the pandemic allows. If the pandemic does not allow, materials will be sent home and there is potential for recording and digitally distributing information. Our partnership with United Way will tap into community volunteers across the spectrum of need- from individuals supporting the monthly food pantry efforts, to food donations, to professionals in nutrition and cooking to continue our educational aspect of the project. United Way will be advertising the event and on- going pantry dates through their social media, volunteering and community partnership platforms potentially reaching 4,400+ individuals as well as 120+ organizations that are already registered through the Volunteer Dubuque Get Connected website. Organizational Experience 5. Describe your organization's experience with and capacity to develop volunteer programs that include all individuals regardless of ability level or background, race, ethnicity, etc. in valued roles (limit 200 words). The City of Dubuque has sponsored an AmeriCorps Program since 2007. The AmeriCorps Director, Heather Satterly, a 3-term AmeriCorps alum, has been the Director since 2017, in addition to working in AmeriCorps Grant Management for 3 previous years. Sarah Berna, an AmeriCorps Alum, is the current AmeriCorps Coordinator for the program, providing compliance monitoring and technical assistance to Members. Sarah previously worked as a coordinator for the program's planning grant. The AmeriCorps Program recruit over 70 AmeriCorps Members in a year, and 300 volunteers on an annual basis. According to the City's Human Resources Department, the AmeriCorps Program has had the most diverse applicant and hiring pool across the city departments. Additionally, the AmeriCorps Program was awarded a Volunteer Generation Fund grant in 2021, focusing on developing equitable volunteer opportunities. The City of Dubuque is working with community organizations to create equitable policies around Diversity, Equity and Inclusion leveraging diverse populations in volunteerism. All AmeriCorps Program and Multicultural Family Center Staff have already undergone NSCHC Background Checks. Project Rooted and United Way Staff are not City of Dubuque staff and would be considered contractors for the purpose of this grant and are not required to undergo the NSCHC. 6. Identify a non -disability volunteer service organization or group you will work with to recruit and manage volunteers. Discuss how they will seek to engage and support all volunteers on the program. Attach a letter of support from this organization (limit 200 words). United Way of Dubuque Area Tri-States is committed to the ideals of diversity and inclusion. They support health and human service programs that address identified community needs and encourage collaboration. These initiatives align with three pillars of health, education, and financial stability -- the building blocks of a good quality of life. Volunteering is at the heart of United Way's mission. Mobilizing volunteers is a core service of United Way through the United Way Volunteer Center. United Way has a long-standing relationship in the Dubuque Community and will be partnering to help recruit and manage Page 5 of 9 volunteers with the AmeriCorps program for a Volunteer Dubuque initiative. This initiative is focused on strengthening the volunteer infrastructure in Dubuque through AmeriCorps Volunteer Generation Funding. Volunteer Dubuque resources will help create communities of diversity, including women, black, indigenous, and people of color, people with disabilities, and low-income populations. Using a newly rebranded volunteer management software, Get Connected, the partnership is supporting over 120 organizations and reaching over 4,400 individuals in developing diversity, equity and inclusion policies for recruitment as well as volunteer training. This partnership will bring the two organizations' connections as well as their resources together to support volunteers in this project. 7. Identify a hunger -focused organization(s) or group(s) that you will work with to distribute food assistance. Indicate how they've been successful at distributing food assistance. Attach a letter of support from this organization (limit 200 words). Project Rooted is a community -focused organization that strives to co -create a future where everyone has access to fresh, locally grown produce. They work to connect Dubuque's children, schools, and families with local farmers, gardens, and nutritious food. A need quickly surfaced when schools shut down, leaving the community to feed children who normally received 2 meals a day at school. The Rooted Grab and Go Meals were designed and distributed beginning in early 2020 daily. The bagged lunch was full of fresh, local ingredients sourced from farmers, growers, and was distributed free of charge to community youth. The wholesome food was accompanied by a positive affirmation along with fun activities and entertaining education. These meals were prepared and then distributed by community volunteers. At the height of the Pandemic, Project Rooted was preparing and distributing nearly 1000 meals per day during the months of March 2020 - May 2020. In total, 35,000 meals were distributed. Close connections with the Marshallese population identified specialized meals needed and approximately 105 meals were delivered daily. Project Rooted has set roots in our community as a non-profit blossoming into a unique, hands-on approach to teaching about healthy and nutritious local foods. Volunteer Recruitment/Management Plan 8. Provide a bulleted outline of the strategies and action steps you will use to recruit and manage volunteers. Be sure to include the dates to complete each step and staff responsible for recruiting, managing, and recognizing volunteers. Also, be sure to include any steps you will take to ensure you are reaching out to diverse groups within your community. 1) Outreach/Recruitment a) October 2021: Utilization of United Way and Project Rooted contact lists, City of Dubuque AmeriCorps Program connections and Volunteer Dubuque platform (advertising event for public and volunteers as well as cooking supply donation drive) i) Platforms: Volunteer Dubuque web portal (Get Connected), social media, email blasts, word of mouth, flyers ii) Staff involved: United Way Director of Community Impact, AmeriCorps Coordinator, Multicultural Family Center staff, Project Rooted Staff b) October/November 2021: Volunteer Recruitment and scheduling- continual throughout grant cycle for monthly food pantries (this will be done with monthly check ins prior to kick off and food pantry dates, advertise educational component to demonstrate what's coming) i) Platform: Volunteer Dubuque web portal (Get Connected), social media, email blasts, word of mouth, flyers Page 6 of 9 ii) Staff: AmeriCorps Coordinator, United Way Director of Community Impact, Project Rooted Staff c) November/December 2021: MILK Day Kick -Off event planning and coordination i) Platform: Email and phone coordination with interested volunteers ii) Staff: AmeriCorps Coordinator, United Way Director of Community Impact, Project Rooted Staff, Multicultural Family Center staff 2) Diversity Equity Inclusion Accommodation a) Connections with City of Dubuque Equity Coordinator and Intercultural Facilitators, Multicultural Family Center Director/Assistant and Volunteer Centers of Iowa for best practice b) December 2021: consult material for training, venue is ADA accessible and open to general public i) Platform: Use of City DEI materials recommended by Equity Coordinator and Multicultural Family Center Director and Assistant Director ii) Staff: AmeriCorps Coordinator and Multicultural Family Center Director and Assistant Director 3) Retention (monthly starting in November 2021-September 2022) a) Volunteer Management: Check -ins will be conducted by email on a monthly basis, giving information about upcoming activities and service opportunities. The AmeriCorps Coordinator and MFC Staff will pre -meetings at each Pantry Day to help get all volunteers on the same page, as well as a short post -meeting to identify areas of difficulties or improvement for the future. i) Platform: email, phone, Volunteer Dubuque web portal (Get Connected) ii) Staff: AmeriCorps Coordinator, Project Rooted Farm to School Coordinator b) Volunteer Recognition: April 2022 and/or October 2022 Volunteers will be issued a Volunteer Dubuque t-shirt. Volunteers who have attended over 80% of the Food Pantries will be nominated for the annual National Service and Volunteerism Recognition Day hosted by the Dubuque National Service Partnership. i) Platform: Online submission form https://www.cityofdubuque.orp,/2816/Dubuque- National - Service- Partnership , on -site or virtual recognition day in April 2022. ii) Staff: All staff will provide any input for recognition of volunteers 4) Communication a) Continual throughout grant: Coordination of events and on -going dates will be maintained by AmeriCorps Coordinator with the inclusion of all partnering/in-kind staff. Email, Kickoff event, Monthly food and supply Preparation/Distribution 5) Supporting Volunteers (monthly starting in November 2021-September 2022) a) Multicultural Family Center staff, Project Rooted Farm to School Coordinator and the AmeriCorps Coordinator will be on site for the monthly food pantries to coordinate volunteers and food recipients. i) Platform: on -site, email, phone, Volunteer Dubuque web portal (Get Connected) ii) Staff: Multicultural Family Center staff, Project Rooted Farm to School Coordinator and the AmeriCorps Coordinator b) AmeriCorps Coordinator will provide regular communication and orientation to all volunteers (new and ongoing) i) Platform: Email communication and phone were necessary, Volunteer Dubuque web portal (Get Connected) for volunteers registered ii) Staff: AmeriCorps Coordinator, United Way Director of Community Impact Page 7 of 9 9. This project requires organizations to hold a mandatory 1-hour kick-off meeting for volunteers prior to their work on the MILK Day of Service. This meeting should provide an overview of volunteer activities as well as the life and message of Dr. Martin Luther King, Jr. and should incorporate resources and materials developed by AmeriCorps. Below, briefly outline your anticipated agenda for this meeting and which resources you plan to use to train your volunteers. Please specify any accommodations you plan to offer (limit 300 words). Volunteer Registration Et Accommodations: The MFC building is compliant with the ADA and volunteer registration at the beginning of the meeting will allow volunteers to express any accommodations or needs they may have. Examples include: sitting/standing up tasks, socially distanced activities, allergic contact, etc. The City of Dubuque also has access to language line services for individuals with limited English. Meeting Content: The AmeriCorps Coordinator will provide volunteer training on duties, assignments and scheduling, as well as the COVID-19 guidelines. The Multicultural Family Center will introduce the mobile/on-site food pantry format and Kitchen Safety for all food demonstrations. Project Rooted will give an overview of educational materials related to cooking and food education that will be provided at the events. MILK Training: The City of Dubuque's Intercultural Competency Facilitators will provide training on Diversity, Equity and Inclusion that promotes the message of MLK Day to ensure all participants (volunteers and food pantry recipients) are treated with dignity and respect. Wrap -Up: All Volunteers will receive their final volunteer assignments with the schedule for their assigned duties. Volunteers will be thanked for their service and t-shirts will be distributed. 10. While much of the country is opening back up, public health authorities still urge caution. If COVID restrictions are still present in your area during the project time, how you would plan to shift project work and volunteer activities to adhere to social distancing guidelines or pivot to virtual, etc. (limit 300 words). The City of Dubuque has strict social distancing, masking and sanitation guidelines for all in -person service, and all volunteers and program locations under this grant will be expected to adhere to the same guidance. The program proposes to utilize a drive -up food pantry model that will limit interaction between volunteers and community members. The City of Dubuque also has fleet vehicles that can be used to deliver meal boxes to community members who may not be able to utilize the curbside pickup. Project Rooted has significant experience in creating and distributing grab Et go meals for children during the height of the COVID-19 pandemic- allowing us to fall back on their implementation plans. Volunteers will continue to be used to distribute food to the community in a socially distanced manner. Volunteers will also be used to put together and distribute materials to organizations with pick up and drop off locations. Additionally, the City of Dubuque and United Way have significant reach across social media and online platforms, allowing the project to share any virtual programming if pivoting to a virtual setting became necessary. Budget Plan 12. Please check the box below that indicates what funding level you would like to be considered for. You can check more than one box. ❑ $5,000 ❑x $10, 000 Page 8 of 9 ❑ $15,000 ❑ $20,000 13. Submit the attached budget plan to describe how you will spend the requested grant funds and required amount of matching funds. Matching funds levels can be found in the chart on the first page of this application. NOTE: Neither volunteer time nor the value of food donated can be counted as matching funds or planned expenses. If you need assistance in determining what can be counted as matching funds, visit this web course from AmeriCorgs. Agreement to Terms and Conditions Please review the information below. If selected, you will be asked to agree to these obligations upon grant acceptance. My organization will: • Adhere to the terms and conditions required of organizations receiving this grant (see below) • Receive training and complete required criminal background checks on staff as mandated by AmeriCorgs prior to beginning service • Submit program and financial reports as scheduled for the MLK Day Snapshot report, mid -year report and final report (dates will be in beginning of year, if awarded) • Share print -quality pictures and stories and report information about the project with AmeriCorps, The Arc and the public • Update The Arc via phone/email communications as coordinated by The Arc View the General Terms and Conditions View the MLK-Specific Terms and Conditions Thank you for your application and for your commitment to community service. We look forward to reviewing your application! Page 9 of 9 The Arc's MILK Day of Service Budget Plan *Grant Funds must equal amount requested. Matching funds must equal or exceed required Matching Fund requirements can be found on next excel tab NOTE: The value of volunteer time and food that is donated cannot be included in the budge NOTE: There is a cap of $1,000 for t-shirt requests or volunteer refreshments that can be us For details on what can be considered match, please visit this link. A. Personnel Salaries, Wages, Fringe Benefits Please specify person's name and position Position Sarah Berna, AmeriCorps Coordinator (18 hr/month for 12 month @ rate of 22.36=$4832 Paula Paider-Licht, United Way Director of Community Impact (5 hr/month for 12 months Emily Reisch, Project Rooted Farm to School Coordinator In -Kind Staff (Salary 37,500, 12 hr/month @rate of $19.53/hr) Position To Be Filled, Multicultural Family Center Director (5 hr/month for 12 months @ Sarah Petersen, Multicultural Family Center Assistant Director (10 hr/month for 12 month Heidi Zull, Multicultural Family Center Site Supervisor (12 hr/month for 12 month @ rate Yara Lopez, Multicultural Family Center Site Supervisor (12 hr/month for 12 month @ rate Fringe Benefits for Personnel SUBTOTALS B. Travel Staff travel Line Item Description JExamples: Lodging, per diem, mileage per state travel regulations SUBTOTALS C. Rental Space or Equipment for Project Space or equipment rentals for grant activities Line Item Description xamples: rental for event, cost of office space, vehicle insurance/depreciation Multicultural Family Center Monthly Food Pantry - Rental Space (72 hours C rental rate of SUBTOTALS D. Consumable Materials, Supplies and Publications advertisements for volunteers and food collection events Line Item Description Examples: T-Shirts, Postage, Staff Supplies, Advertisements for Volunteers Printing 8t Postage for flyers/advertisements Volunteer Dubuque T-Shirts Project Rooted In -Kind Marketing ($75/hr. for 13.34 hrs for year = $1000) SUBTOTALS E. Other Costs Please visit this site to see approximate cost of backaground checks for staff in your state. Other Costs Line Item Description NSCHC Criminal History Checks ($54 x 0 - All City of Dubuque Staff currently meet Kitchen Supply Kits ($100 per kit for 75 families = $7,500) F. Total Budget SUBTOTALS TOTALS G. Sources of Matching Funds Identify sources for Matching Funds Project Rooted Staff In -Kind United Way Staff In -Kind City of Dubuque Staff In -Kind City of Dubuque Rental Space Project Rooted In -Kind Marketing Multicultural Family Center in -Kind Total Matching Funds: amount. et or matching expenses. ed in the grant budget. Grant Match Funds Totals Requested Cash In -Kind 7,036 7,036 1607.40 1,607 2812.50 2,813 2563.80 2,564 4951.20 4,951 3163.68 3,164 3,165 3,165 0 7,036 0118263.70 25,300 Grant Match Funds Totals Requested Cash In -Kind 0 0 0 0 0 0 0 0.00 0 Grant Match Funds Totals Requested Cash In -Kind 0 4320.00 4,320 0 0 0 0 0 4320.00 4,320 Grant Match Funds Totals Requested Cash In -Kind 0 1,964 1,964 1,000 1,000 1000.00 1,000 0 2,964 0 1000.00 3,964 Grant Match Funds Totals Requested Cash In -Kind 0 7500.00 7,500 0 0 0 0 0 7500.00 7,500 Grant Match Total Funds Project Requested Cash In -Kind Costs 10,000 0 31083.70 41,084 Grant Funds Matching Funds Requested Required $5,00 $15,500 $10,000 $31,000 $15,000 $46,000 $20,000 $62,000 PO Box 1169 phone: 563.880.8216 Dubuque, Iowa 52004 info@projectrooted.com The Arc Kerry Mauger 1825 K Street, NW, Suite 1200 Washington, DC 20006 Dear Kerry Mauger, It is my pleasure to write a letter in support of the Martin Luther King Jr. Days of Service grant being submitted by the City of Dubuque, IA. Project Rooted is a 501 (c)3 organization whose mission is to connect kids and community to real food. We believe everyone has a right to access fresh, healthy foods that fuel their bodies and their minds. During Covid-19 school closures, Project Rooted served over 35,000 made from scratch meals in the community with the help of over 200 community volunteers, many of which continue to provide their time and talents on a regular basis to assist in fulfilling our mission. Through the collaboration with the City of Dubuque and United Way we'll have the opportunity to further this mission, engage with volunteers and continue to serve the community in a meaningful way through food. I fully support the efforts of the City of Dubuque as they seek out funding for this MLK Days of Service grant. Any initiative that supports nourished bodies and volunteer engagement will benefit our community. Sincerely, i / / Whitney Sanger President + Co -Founder projectrooted.com LIVE UNITED WE BELIEVE We believe every child deserves a good education Every citizen deserves to feel financially stable. Our community deserves to be healthy and strong. OUR MISSION To connect people and resources to advance the health, education and income of those in need in our community. United Way of Dubuque Area Tri-States 215 W. 6th St. Dubuque, IA 52001 tel 563.588.1415 DBQUnitedWay.org August 27, 2021 Paula Paider Licht United Way of Dubuque Area Tri-States 215 W. 6t' St Dubuque, IA 52001 To whom it may concern, It is with great enthusiasm that I write this letter of support of AmeriCorps through the City of Dubuque's proposal for the MILK Day of Service Project to execute volunteer projects that unite Americans in service for the MLK Day of Service and throughout the year. United Way of Dubuque Area Tri-States has a long history of cultivating volunteerism in the ten -county area we serve, with our greatest successes being in Dubuque. We are committed to supporting and increasing volunteer opportunities and connections of community members to those opportunities. Operations of our online volunteer platform has been successful in strengthening our nonprofit community in many vital areas. We believe this project will enhance these efforts. We look forward to working with AmeriCorps through the City of Dubuque to make this project a success. Sincerely, Paula Paider Licht Director of Community Building & Impact United Way of Dubuque Area Tri-States GIVE. ADVOCATE_ VOLUNTEER.