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Intent to Apply for Iowa Arts Council American Rescue Plan Arts Grant to Organizations
City of Dubuque City Council Meeting Consent Items # 11. Copyrighted September 20, 2021 ITEM TITLE: Intent to Apply for Iowa Arts CouncilAmerican Rescue Plan Arts Grant to Organizations SUMMARY: City Manager requesting approval to apply for the Iowa Arts Council American Recue Plan Arts Grant to Organizations in the amount of $20,000. SUGGESTED Suggested Disposition: Receive and File; Approve DISPOSITION: ATTACHMENTS: Description Type Intent to Apply to Iowa Arts Council American Rescue City Manager Memo Plan Arts Grant to Organizations- MVM Memo _Memo to MVM re I ntent to Apply for Iowa Arts Council American Rescue Plan Arts Grant to Organizations Staff Memo Funding Program Funding Program Guidelines - IAC ARPA Arts Grant Supporting Documentation for Organizations THE CITY OF Dubuque DUB TEE All -America City Masterpiece on the Mississippi � pp zoo�•*o 13 zoi720zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Intent to Apply for Iowa Arts Council American Rescue Plan Arts Grant to Organizations DATE: September 14, 2021 Economic Development Director Jill Connors requests approval to apply for the Iowa Arts Council American Recue Plan Arts Grant to Organizations in the amount of $20,000. No match is required for this grant. If received, the funds will be used to hire a .5 FTE staff person through June 30, 2022, to support the City's arts and culture initiatives, specifically related to increased grant management and reporting, communication needs, and nonprofit partner support due to COVD-19 impacts, as well as effective implementation of the City's Arts and Culture Master Plan. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Jill Connors, Economic Development Director THE CITY OF Dubuque D2007-2012.2013 Masterpiece on the Mississippi 2017*2019 TO: Michael C. Van Milligen, City Manager FROM: Jill Connors, Economic Development Director SUBJECT: Intent to apply for Iowa Arts Council American Rescue Plan Arts Grant to Organizations DATE: 9/13/2021 INTRODUCTION The purpose of this memorandum is to request approval to apply for Iowa Arts Council American Rescue Plan Arts Grant to Organizations. American Rescue Plan Arts Grants are intended to reinvigorate arts and culture in communities across the state by supporting jobs and putting Iowa's creative sector back to work. Funding for the program is provided by the National Endowment for the Arts, a federal agency, through the American Rescue Plan to the Iowa Arts Council, a division of the Iowa Department of Cultural Affairs. Anticipated Amount: $20,000.00 Match Required: No Match Amount: N.A. Application Due Date: 10/1/2021 Anticipated Notification Date: 11 /1 /2021 Anticipated Receipt of money: 12/1/2021 Departments Involved: Economic Development GRANT OBJECTIVE Secure funding to hire .5 FTE staff through June 30, 2022 to support for City's arts and culture initiatives, specifically related to increased grant management and reporting, communication needs, and nonprofit partner support due to COVD-19 impacts, as well as effective implementation of the City's Arts and Culture Master Plan. There is not a future opportunity to reapply for these funds, at this time. GOAL(S) ADDRESSED Council Goal: Diverse Arts, Culture, Parks, and Recreation: Experiences and Activities Outcome(s) Expand arts and cultural opportunities with access for all Value(s) Accessible, equitable and diverse recreational and enrichment programs, facilities and activities Council Goal: Financially Responsible High Performance City Organization: Sustainable, Equitable and Effective Service Delivery Outcome(s) Hire, retain a highly skilled City workforce reflective of the Dubuque community Value(s) Service value for taxes and fees ACTION STEP I am requesting that you approve my recommendation to apply for Iowa Arts Council American Rescue Plan Arts Grant to Organizations. CC: Jennifer Larson, Director of Budget and Finance Cassie Ross, Assistant Director of Finance JC/jp American Rescue Plan Arts Grant - Organizations Guidelines American Rescue Plan Arts Grants - Organizations American Rescue Plan Arts Grants are intended to reinvigorate arts and culture in communities across the state by supporting jobs and putting Iowa's creative sector back to work. Funding for the program is provided by the National Endowment for the Arts, a federal agency, through the American Rescue Plan to the Iowa Arts Council, a division of the Iowa Department of Cultural Affairs. Applicants must adhere to the funding -policies of the Iowa Arts Council and federal government through 2 CFR Part 200. Timeline Application Deadline October 1, 2021 at 11:59 p.m. for the funding period ofJuly 1, 2021 -June 30, 2022 Funding Notification Applicants will be notified of funding decisions via email by November 1, 2021 Final Report Deadline Grant recipients are required to complete a final report by August 1, 2022 Funding Grant Amount Applicants may request funding for eligible expenses that are incurred and expended within the eligible funding period. • Minimum Grant Request: $2,500 • Maximum Grant Request: $20,000 Funding Period Grant funds must be used for expenses incurred within the eligible funding period of July 1, 2021 - June 30, 2022. Eligible Use of Funds Grant funds may only be used to support jobs in response to the coronavirus pandemic such as: • salaries or wages for one or more jobs, including hiring or rehiring new or existing positions that are dedicated to the general operations and arts programs of the organization. • Institutions of higher education are only eligible to apply to support jobs whose main function is providing or supporting public programming. Funds cannot be used to support academic positions. • fees/stipends for contract personnel, including artists, for services provided that are dedicated to the ongoing operations or arts programs of the organization within the eligible funding period. • The services must be part of the organization's regular, day-to-day work and cannot be for a new or special project or program. Arts organizations, that have the arts as their core mission, can utilize funds to support jobs dedicated to the general operations and programs of the organization such as salaries or wages, full or partial, of staff position(s); or fees or stipends for artists and/or contractual personnel for services provided. Funds may only be used forjobs involved in specific activities that support the organization's general operations and may not be used to support a new or special project or program. Non -arts organizations, that have a non -arts core mission but that manage related, ongoing arts program(s), can utilize funds to support jobs dedicated to the arts program(s) such as salaries or wages, full or partial, of staff position(s); or fees or stipends for artists and/or contractual personnel for services provided. Funds may only be used forjobs involved in specific activities that support the organization's ongoing arts program(s) and may not be used to support a new or special project or program. Salaries and wages of staff positions must be prorated to only include time dedicated to administering the arts program(s). Ineligible Use of Funds Expenses that fall outside of the identified eligible expenses may not be included as part of the grant request. Applicants that include ineligible expenses in the grant request will be considered ineligible. Ineligible grant request expenses and activities include: • Capital expenditures, including equipment • Deficit or debt reduction, including loan, line -of -credit, or mortgage payments • Donations or contributions to other organizations or businesses • Equipment purchases or rentals • Expenses incurred prior to or after the funding period • Foreign travel • Fundraising or benefit • Lobbying activity • Materials • Overlapping costs with any other pending or approved application(s) for federal funding and/or approved federal awards • Prizes and awards • Religious activity • Unallowable expenses for federal awards as defined in 2 CFR 200 Subpart E - Cost Principles Applicant Requirements Eligible Applicants Eligible applicants must be one of the following types of entities. Entities who do not meet these requirements are not eligible to apply. • Federally tax exempt 501(c)3 nonprofit organization incorporated and physically located in Iowa • Physical location of the organization is defined as maintaining a current home office and registered agent address in Iowa defined by Iowa Code 490.501 as well as maintaining a primary staff presence physically located and working in Iowa • Unit of local, county or federally -recognized tribal government physically located in Iowa • Units within institutions of higher education that are physically located in Iowa that have the arts as their core mission and offer public programs are eligible. However, institutions of higher education are limited to one application, from one unit, and may neither apply for nor receive grant funds for multiple units. Ineligible Applicants The following types of entities are not eligible to apply • Individuals • For -profit corporations or businesses • Public and private schools that serve grades pre-K through 12 • Academic departments or non -arts units within institutions of higher education • Entities located in a border community • Entities using a fiscal agent or the nonprofit status of another organization. • Entities that serve as fiscal agents may only apply for their own operations or programs • Iowa Department of Cultural Affairs grantees with an outstanding final report or who have been placed on a department funding moratorium owa Arts Council Administered Grant Program Eligibility • Applicants whohave already received a fiscal year 2022 Iowa Arts Council administered grant ore eligible to apply for an American Rescue Plan grant provided the proposed use of funds do not overlap expenses alreedy covered by or used as match in the other grant program • Applicants may not submit more than one application during a single grant deadline or cycle regardless of grant program • Institutions of higher education are limited to submitting one American Rescue Plan Arts Grant application, for one arts unit, to this program. • Applicants may not submit applications to both the American Rescue Plan Arts Grant and the American Rescue Plan Humanities Grant. • Institutions of higher education may submit applications to both the American Rescue Plan Arts Grant and the American Rescue Plan Humanities Grant if applying for different units that have the arts and humanities, respectively, as their core mission. Funding Priorities Applications are encouraged from all applicants that meet the applicant eligibility requirements; however, priority will be placed on applications from organizations that have not received Shuttered Venue Operator Grant (SVOG) or second draw Paycheck Protection Program (PPP) funds and/or are led by and/or primarily serve populations that have historically been under-resourced by arts and cultural funding due to geography, race/ethnicity, or socioeconomic status as defined in the Grants Terms and Definitions. Online Application Submission Applicants must submit applications via the Iowa Arts Council's SlideRoom, an online application portal. Applications will not be accepted in any other format. Late, incomplete or ineligible applications will not be accepted. Applicants can access the current online application requirements at iowaartscouncil.slideroom.com. Applicants must create a login to view the full application requirements for the program. Applicants can visit help.liaisonedu.com for technical assistance related to the online submission. Review Process Department Eligibility Review Submitted applications are reviewed by staff for completion, eligibility and adherence to published funding priorities and guidelines. Applications are reviewed as submitted. New application information or subsequent application clarification submitted after a program deadline is not considered. Staff will also review an applicant's record of compliance and good standing with the Iowa Department of Cultural Affairs, State and Federal government. Applications or applicants determined by staff to be ineligible or incomplete will not move forward to panel review and are specifically denied any appeals process. Competitive Panel Review Eligible applications will be referred to a competitive review by a panel of Iowa arts and culture professionals with appropriate expertise commensurate to the purpose of the grant program. Applications will be scored and ranked based on the published scoring rubric. Panel ranking and recommendations are submitted to the Administrator of the Iowa Arts Council and Director of the Iowa Department of Cultural Affairs for consideration and funding approval. Applications will be awarded funding based on the ranked list, funding priorities, and available funding. All funding decisions are final and may not be appealed due to dissatisfaction. Applicants may review the department appeals policy for information on grounds for appeal and the appeal process. Decision Notification Applicants will be notified of funding decisions via email by November 1, 2021. Applicants are notified of the status of their application whether they are or are not selected to receive funding. Applicants will be contacted if any additional information is required and are encouraged to refrain from contacting staff for application status updates until funding decisions are made. Application Questions and Scoring Rubric The American Rescue Plan Arts Grant Scoring Rubric will be used to evaluate applications. Each section has criteria and corresponding point values to ensure a fair review process. The rubric is on a scale of 12 points. Application questions are for reference only. Applicants must review and complete application requirements in the Slideroom portal. Applicant Profile Mission Statement Enter the mission statement of the organization. Applicant Profile Describe the public arts programs the organization typically offers and how they help the applicant fulfill their mission and serve their target population. APPLICANT PROFILE: 3 points possible 3 Applicant demonstrates exceptional arts programs that clearly advances its mission and serves its target population 2 Applicant offers arts programs that 1 Applicant's arts programs are limited, support its mission and target unclear or do not support its mission or serve population. its target population Grant Activity Description Describe how the grant funds will be used to support jobs that sustain operations and/or programs that allow the applicant to respond to the pandemic within the eligible funding period, including: • the jobs and related activities that will be suported • public impact and access to the activities • the timeline GRANT ACTIVITY DESCRIPTION: 3 points possible 3 Applicant clearly describes how grant funds 2 Applicant adequately describes how grant 1 Unclear how grant funds will support will support operations and/or programs that funds will support operations and/or programs operations and/or programs that respond to the pandemic. that respond to the pandemic. respond to the pandemic. New Jobs Identify the number of new jobs that will be created by the grant activity. Include only those jobs that will be directly supported by the grant funds. Retained Jobs Identify the number of jobs that will be retained by the grant activity. Include only those jobs that will be directly supported by the grant funds. Use of Funds Narrative Describe the expenses grant funds will be used for, including specifying the jobs supported, Iowa artists or vendors who will be paid for services provided and justification for the figures included in the budget. Budget Form Itemize the eligible expenses that will be funded by the grant request. Round to the nearest dollar. Do not enter decimal signs or commas. Add a final "TOTAL" row at the bottom that identifies the total grant request. BUDGET: 3 points possible 3 Budget and intended use of requested funds 2 Budget, intended use of requested 1 Budget, intended use of requested funds are are clear and appropriate. funds are identified. unclear or inadequate. Work Samples Upload 3-5 media samples that demonstrate the quality of applicant's arts programming. WORK SAMPLES: 3 points possible 3 Work samples are of high quality and clearly 2 Work samples demonstrate average 1 Work samples are of poor quality or demonstrate exceptional arts programming. quality in arts programming. demonstrate inadequate quality in arts programming. CASE FOR SUPPORT: 3 points possible 3 Case for support is exemplary and merits investment 2 Case for support is 1 Case for support is inadequate or does not merit from the State. Glossary of Terms and Definitions good. state investment. Applicants should refer to the glossary_ for clarification of program terms and definitions. Questions Potential applicants are encouraged to review all published material and contact Senior Programs and Operations Manager Veronica O'Hern at veronica.ohern@iowa.gov with questions well in advance of application deadlines. Accessibility The Iowa Arts Council is committed to providing reasonable accommodations to eligible applicants. For technical support submitting the online application, please contact the Accessibility Coordinator, Lindsay Keast at 515-281-8352 or lindsay.keast@iowa.gov, at least two weeks in advance of application deadlines. FOLLOW US u IOWA CULTURE ARTS HISTORY FILM / MEDIA CALENDAR EDUCATION RESI ABOUT US EMERGENCY RESOURCES re rani imon in►Ai ETY OF I OWA r 1 1 111 0%9ret et a I 1 IDUCEIOWA TICE OF MEDIA PRODUCTIOP EPARTMENT ORC NA1 ArrAine A © 2021 Iowa Department of Cultural Affairs. All rights reserved. Policies I Accessibility-