Fiscal Year 2022 Main Street Iowa Program AgreementCity of Dubuque
City Council Meeting
Consent Items # 8.
Copyrighted
October 4, 2021
ITEM TITLE: Fiscal Year 2022 Main Street Iowa Program Agreement
SUMMARY: City Manager requesting approval of the Program Agreement through a
resolution among Dubuque Main Street Ltd., the City of Dubuque, and
the Iowa Economic Development Authority.
RESOLUTION Approving an Agreement by and among the Iowa
Economic Development Authority, Dubuque Main Street, Ltd. and the
City of Dubuque providing for the Dubuque Main Street Program in the
City of Dubuque
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Dubuque Main Street -Agreement with Main Street Iowa City Manager Memo
Staff Memo Staff Memo
Resolution of Approval Resolutions
Agreement Supporting Documentation
THE C
DUjIBQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY2022 Main Street Iowa Program Agreement
DATE: September 29, 2021
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Economic Development Director Jill Connors is requesting City Council approval of the
Program Agreement through a resolution among Dubuque Main Street Ltd., the City of
Dubuque, and the Iowa Economic Development Authority.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jill Connors, Economic Development Director
THE CITY OF
E
Masterpiece on the Mississippi
Dubuque
All -America C'�
fvtll["JV�tL i T7(: fJ iY'L9=
2007-2012.2013
2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: Jill M. Connors, Economic Development Director
SUBJECT: FY2022 Main Street Iowa Program Agreement
DATE: September 28, 2021
INTRODUCTION
Economic Development
Department
1300 Main Street
Dubuque, Iowa 52001-4763
Office (563) 589-4393
TTY (563) 690-6678
http://www.cityofdubuque.org
The purpose of this memorandum is to request approval of the Program Agreement
among Dubuque Main Street Ltd., the City of Dubuque, and the Iowa Economic
Development Authority.
BACKGROUND
Dubuque Main Street Ltd. (DMS) is a downtown development organization developed to
promote the revitalization of downtown. Specifically, the organization coordinates
downtown revitalization aimed at the creation and retention of jobs, prevention and
elimination of slum and blight, enhancement of the local tax base, and capturing of
private investment. Their mission includes the development of ongoing public
awareness and education programs designed to enhance appreciation of the district's
architecture and other assets. DMS maintains an affiliation with the National Main
Street Center and the State of Iowa Main Street program through the Iowa Economic
Development Authority (IEDA). To maintain this affiliation, IEDA requires an annual
Program Agreement signed by representatives of DMS, the City of Dubuque and IEDA.
DISCUSSION
Attached is the Program Agreement provided by IEDA. Included in the Agreement is a
requirement that Dubuque Main Street must "obtain from the City's governing body a
Resolution of Support of the Local Main Street Program" (detailed in Section 8 of the
attached).
This language is consistent with the annual Contracted Services Agreement between
the City of Dubuque and DMS. The City is providing $83,300 in Fiscal Year 2022 and
has a City Council representative on the board of directors. The FY 2022 Contracted
Service Agreement dated July 1, 2021, was approved and executed by City Council.
Both the IEDA Program Agreement and the annual Contracted Service Agreement will
expire on June 30, 2022.
RECOMMENDATION/ ACTION STEP
I respectfully recommend the approval of the attached Program Agreement and
Resolution.
cc: Dan LoBianco, Dubuque Main Street
Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
2
Prepared by: Jill Connors, Economic Development, 50 W. 1311 Street, Dubuque IA 52001, 563 589-4393
Return to: Jill Connors, Economic Development, 50 W. 1V Street, Dubuque IA 52001, 563 589-4393
RESOLUTION NO. 333-21
APPROVING AN AGREEMENT BY AND AMONG THE IOWA ECONOMIC
DEVELOPMENT AUTHORITY, DUBUQUE MAIN STREET, LTD. AND THE CITY OF
DUBUQUE PROVIDING FOR THE DUBUQUE MAIN STREET PROGRAM IN THE CITY
OF DUBUQUE
WHEREAS, an Agreement by and among the Iowa Economic Development
Authority, Dubuque Main Street, LTD. and the City of Dubuque has been prepared for the
purpose of continuing the Local Main Street Program in the City of Dubuque; and
WHEREAS, this Agreement is pursuant to contractual agreements between
Dubuque Main Street, LTD., and the Iowa Economic Development Authority to assist in
the revitalization of the designated Main Street District of the City of Dubuque Iowa; and
WHEREAS, the City Council of the City of Dubuque endorses the goal of economic
revitalization of the Main Street District within the context of preservation and
rehabilitation of its historic buildings and supports the continuation of the Main Street
Approach as developed by Main Street America and espoused by Main Street Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the City of Dubuque hereby agrees to support both financially
and philosophically the work of Dubuque Main Street, LTD., designates the Main Street,
LTD. Board to supervise the Executive Director, and commits to appoint a City official to
represent the City on the local Main Street LTD. Board. The source of funds to support
Dubuque Main Street will be from the City's General Fund.
Section 2. That the Mayor is hereby authorized and directed to execute the
attached Agreement on behalf of the City of Dubuque and the City Clerk is authorized
and directed to attest to his signature.
Section 3. That the City Manager is authorized to take such actions as are
necessary to comply with the terms of the Agreement as herein approved.
Passed, approved and adopted this 4th day of fct�ober, 2021.
Attest:Roy D. Buol, Mayor
nJ�f
Adrienne N. Breitfelder, City Clerk
09282021bal
Agreement # G300-MSI-19A
MAIN STREET IOWA PROGRAM CONTINUATION AGREEMENT
THIS MAIN STREET IOWA PROGRAM CONTINUATION AGREEMENT ("Agreement") is entered into
and executed by the Iowa Economic Development Authority (the "IEDA"), the City of Dubuque (the
"City"), and Dubuque Main Street (the "Local Main Street Program") (Individually "Party" and Jointly, the
"Parties").
WHEREAS, the IEDA administers the Main Street Iowa Program (the "MSI Program"); and
WHEREAS, the City was selected to participate in the MSI Program in 1985 and entered into a
Program Agreement with the IEDA pursuant to which the City and the Local Main Street
Program established a partnership with IEDA; and
WHEREAS, the City and the Local Main Street Program desire to continue to participate in the MSI
Program; and
WHEREAS, the IEDA desires to continue the relationship which has been established with the City and
the Local Main Street Program;
NOW THEREFORE, in consideration of the foregoing and mutual covenants and agreements
contained herein, the Parties agree as follows:
SECTION I. The Local Main Street Program agrees to:
Main Street Revitalization Focus:
a. Maintain the Local Main Street Program's focus on the revitalization of the designated
Main Street district utilizing the Main Street Approach®. This focus should be reflected in
the programs annual plan of action, goals and objectives, vision, and mission statement.
b. Promote the revitalization of the Main Street district through advocacy of tools and
resources that support district investment, for example: development incentives,
ordinances and policy that promote the revitalization of the district, design guidelines or
standards that promote the protection of the traditional character of the district, district
development planning, etc.
2. Main Street Paid Executive Director:
a. Employ a paid full-time Executive Director for the Local Main Street Program who will be
responsible for the day-to-day administration of the Local Main Street Program in
the City. Full-time employment is defined as 40 hours per week dedicated to the Local
Main Street Program. Part time employment is 25 hours per week dedicated to the Local
Main Street Program. The Local Main Street Program and the City will work to the best
of their ability to provide professional support, competitive compensation, and benefits
for the Executive Director position.
b. In the event this position is vacated during the time of this agreement, the Local Main
Street Program shall fill this position in a reasonable time and provide a written timeline
to fill this position to the IEDA's Main Street Iowa State Coordinator ("the Coordinator").
c. If the Executive Director for the Local Main Street Program also serves as the director,
executive director, chief executive officer, president, or other leadership role for another
organization or program (e.g., chamber, tourism, community/county economic
development, City, etc.) the Executive Director shall dedicate at least twenty-five hours
per week to their duties as Executive Director of the Local Main Street Program.
d. Develop and maintain an accurate position description for the Executive Director, a copy
of which shall be provided to the Coordinator, which includes the rate of compensation
and describes the professional activities for which the Executive Director is responsible.
e. Maintain worker's compensation insurance for the Executive Director and staff.
Page 1 of 5
Agreement # G300-MSI-19A
3. Designated Main Street District: Submit to the Coordinator a current map of the approved
designated Main Street district contemporaneously with execution of this Agreement.
4. Main Street Program Office: Maintain an office within the designated boundaries of the local
Main Street district.
5. Main Street Economic Impact Reporting:
a. Submit economic impact reports to the Coordinator on or before established due date
documenting the progress of the Local Main Street Program's activities.
b. If the Local Main Street Program is 30 or more days late submitting any economic impact
report, Main Street Iowa design services, business support services, eligibility for grant
applications, and targeted technical assistance visits available through Main Street Iowa
may be suspended until the Local Main Street Program has submitted all required
reports.
6. National Main Street Accreditation:
a. Maintain Main Street America National Accreditation.
b. Maintain a "Main Street America Member Community" membership with Main Street
America.
c. Use the words "Main Street" when referring to and marketing the Local Main Street
Program, either as an official part of the organization's name or as a tagline such as "A
Main Street Iowa Program". As a designated Main Street Iowa community, the Local
Main Street Program shall include the Main Street America and Main Street Iowa logos
on all communication materials.
7. Training Requirements:
a. Participate, as required by the IEDA, in training sessions as scheduled throughout the
year. To remain in compliance and to be eligible for Main Street America National
Accreditation, the Local Main Street Program shall be represented at both days, in their
entirety, of the three (3) annual training sessions that have been designated as
mandatory on the MSI Program calendar.
b. Any newly hired Executive Director will be required to participate in Main Street
Orientation as soon after the hire date as feasible. Registration and all related travel
expenses for training will be paid by the Local Main Street Program.
8. Demonstrated Support:
a. Obtain from the City's governing body a Resolution of Support of the Local Main Street
Program. This resolution must describe sources and amounts of funding for the program,
a commitment to appoint a City official to represent the City on the Local Main Street
Program governing board of directors, and that the City will continue to follow the Main
Street Approach® as developed by Main Street America and espoused by Main Street
Iowa for Main Street district revitalization.
b. Obtain a Resolution of Support from the Local Main Street Program governing board in
which the board commits to continuing Main Street district revitalization following the
Main Street Approach® as developed by the Main Street America and espoused by the
MSI Program.
9. Compliance:
a. Not assign this agreement to another organization without obtaining prior written
approval of the IEDA.
b. Remain in compliance with the requirements of the MSI Program as outlined in this
agreement and the administrative rules for the MSI Program, 261 IAC Chapter 39. If the
Page 2 of 5
Agreement # G300-MSI-19A
IEDA finds that the Local Main Street Program is not in compliance with the
requirements of this program agreement:
i. IEDA shall issue an "Initial Warning" describing how the Local Main Street
Program is out of compliance and provide guidance on how to resolve the
issues. The Local Main Street Program will have 90 days to resolve non-
compliance issues. During this 90-day period, all Main Street Iowa services, with
the exception of targeted technical assistance to help the Local Main Street
Program mitigate non -compliant items, will be suspended. At the end of the 90-
day period, the IEDA will evaluate whether The Local Main Street Program has
resolved the non -compliant issues.
ii. If the Local Main Street Program is not in compliance at the end of the 90-day
Initial Warning period, the IEDA may issue a Final Warning notifying the Local
Main Street Program that, if the Local Main Street Program is not in compliance
within 90 days after issuance of the Final Warning, Main Street Iowa may
terminate this Agreement.
iii. The IEDA will send Notice of Termination via overnight delivery service to the
Local Main Street Program, the City, and Main Street America. Termination of
this Agreement will result in the loss of recognition as a participant in the MSI
Program and discontinuation all services provided by IEDA.
iv. Within 30 days after issuance of the Notice of Termination, the Local Main Street
Program shall cease using the trademarked brand "Main Street" and/or "Main
Street Program" in its name or as part of its organization's identity.
v. The City may reapply for Main Street Iowa designation.
10. Main Street Re -Designation:
a. Continued participation in the MSI Program after the term of this Agreement shall be
contingent upon re -designation as a participant in the MSI Program. Submission of a
request for re -designation shall be submitted at least 90 days prior to the end of the term
of this Agreement.
b. The IEDA will provide information and guidance regarding re -designation to the Local
Main Street Program at least 6 months prior to the re -designation request submission
deadline.
c. To be re -designated as a participant in the MSI Program, at a minimum, the Local Main
Street Program shall:
i. Document local revitalization impacts through its partnership with Main Street
Iowa;
ii. Demonstrate the Local Main Street Program's active utilization of MSI Program
services and benefits;
iii. Identify specific plans for future downtown/Main Street district revitalization;
iv. Set out future Main Street Iowa technical assistance needs; and
v. Demonstrate continued broad -based commitment and support of the Local Main
Street Program and its revitalization efforts.
SECTION II. The CITY agrees to:
Main Street Revitalization Support:
a. Support and partner with the Local Main Street Program's focus on the revitalization of
the designated Main Street district utilizing the Main Street Approach®.
b. Support the revitalization of the Main Street district by utilizing tools and resources that
support Main Street district investment, for example: development incentives, ordinances
and policy that promote the revitalization of the district, design guidelines or standards
that promote the protection of the traditional character of the district, district development
planning, etc.
Page 3 of 5
Agreement # G300-MSI-19A
2. Main Street Financial Support: Invest financially into the operation of the Local Main Street
Program.
3. National Main Street Accreditation: Support the Local Main Street Program in compliance with
this Agreement and with the completion of the annual Main Street America Accreditation and
the re -designation process described above.
4. Demonstrated Support: Pass a Resolution to demonstrate the City's support of the Local Main
Street Program and revitalization of the downtown/designated Main Street district as an
important element of the City's economic development strategy. In the resolution, the City must
commit to providing funding for the Local Main Street Program, appoint a City official to
represent the City on the Local Main Street Program governing board, and commit to continuing
to follow the Main Street Approach® as developed by the Main Street America and espoused by
the MSI Program for local Main Street district revitalization efforts.
SECTION III. The IEDA agrees to:
1. National Main Street Accreditation: Administer the Main Street America Accreditation process in
Iowa on behalf of Main Street America and recognize Local Main Street Programs and Cities
who successfully meet the Main Street America Accreditation Standards.
2. Main Street Technical Assistance:
a. Maintain a team of downtown revitalization specialists, including a Main Street Iowa
State Coordinator, to manage communication between the Local Main Street Program,
City, the Main Street Iowa Program, and state government agencies.
b. Provide, as requested and as can be scheduled, on -site technical assistance to the
Local Main Street Program and City by one or more downtown revitalization specialists.
Technical assistance may include design, economic vitality, promotion, organization,
committee training, board planning retreat facilitation, and action planning.
c. Conduct an on -site partnership visit at least once every two years.
d. Provide continuing advice and information to the Local Main Street Program and City.
3. Main Street Training:
a. Coordinate at least three (3) statewide training sessions annually for Local Main Street
Programs and Cities. The nature of training to be provided at each session shall be
based on the combined needs of all Iowa Main Street Communities.
b. Conduct at least three MSI Program orientations for all new Executive Directors and
Local Main Street Program board members and volunteers. The Orientation will
introduce the Executive Director and Local Main Street Program volunteers and board
members to the Main Street Program and to their immediate responsibilities.
c. Offer optional regional training sessions.
d. Statewide training sessions, orientations, and optional regional training sessions may be
virtual, as determined by IEDA.
4. Main Street Network: Include the Local Main Street Program and City in the Main Street Iowa
network.
5. Main Street Designation: Create and implement a re -designation process to be completed by
all Local Main Street Programs every five (5) years.
Page 4 of 5
Agreement # G300-MSI-19A
SECTION IV. The PARTIES hereto otherwise agree as follows:
1. The term of this Agreement shall be for a period of nine (9) months beginning October 1, 2021
and ending June 30, 2022.
2. This Agreement may be amended by a written agreement to amend the Agreement signed by
all three Parties, provided that the IEDA may unilaterally amend this Agreement to comply with
legislative, administrative, and policy changes by the federal or state government.
3. Should any governmental unit enact, promulgate, or adopt laws, regulations, rules, or policies
which alter or in any way affect the MS] Program, the City and the Local Main Street Program
shall not hold IEDA liable in any manner for the resulting changes.
4. This Agreement shall be binding upon and shall inure to the benefit of the Parties and their
successors.
5. No Party shall discriminate against any employee or applicant for employment because of race,
color, sex, age, disability, creed, religion, sexual orientation, marital status, or national origin.
6. Any Party may terminate this Agreement without cause after 30 days written notice to the other
two parties.
7. This Agreement supersedes any previous agreements or negotiations, whether oral or written.
8. Nothing contained in this Agreement shall create any employer -employee relationship between
or among any of the Parties.
IN WITNESS WHEREOF, the parties have executed this agreement.
BY.
Mayor S.Cnature
Roy D. Buol
Mayor Printed Name
BY:
m
Board President Signature
L Tony Pfohl
Board President Printed Name
Deborah V. Durham, Director
Iowa Economic Development Authority
October 5, 2021
Date
Dubuque, IA
City
September 22, 2021
Date
Dubuque Main Street
Local Main Street Program
Date
Page 5 of 5
Debi Durham (Nov 3, 2021 09:54 CDT)11/03/2021