Kennedy Road Water Main Extension Project 2021 Award ResolutionCopyrighted
October 4, 2021
City of Dubuque Action Items # 2.
City Council Meeting
ITEM TITLE: Kennedy Road Water Main Extension Project 2021 Award Resolution
SUMMARY: City Manager requesting City Council adoption of a resolution which
gives authorization to award the construction contract for the Kennedy
Road Water Main Extension Project 2021 to Drew Cook & Sons
Excavating in the amount of $752,852.00.
RESOLUTION Awarding Public Improvement Contract for the Kennedy
Road Water Main Extension 2021 Project
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Kennedy Rd Water Main Ext Const Award Resolution- City Manager Memo
MVM Memo
Staff Memo
Staff Memo
Kennedy Rd Water Main Extension Award Resolution Resolutions
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
SUBJECT: Kennedy Road Water Main Extension Project 2021 Award Resolution
DATE: September 29, 2021
Water Department Manager Christopher Lester and City Engineer Gus Psihoyos are
requesting City Council adoption of a resolution which gives authorization to award the
construction contract for the Kennedy Road Water Main Extension Project 2021 to Drew
Cook & Sons Excavating in the amount of $752,852.00. This amount is 16.8% under
the estimate of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Manager
Gus Psihoyos, City Engineer
THE CITYF
DUiYB_ E-E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Manager
Gus Psihoyos, City Engineer
DATE: September 29, 2021
RE: Kennedy Road Water Main Extension Project 2021
Award Resolution
Dubuque
AN -Americo CRY
2007-2012.2013
2017*2019
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the
Kennedy Road Water Main Extension Project 2021.
BACKGROUND
The FY21 CIP Budget included funding for the John F. Kennedy water main
extension — Forest Glen Ct. to Daisy Trail Project. This is commonly known as the
Wildflower Ridge Water Main Project. The City of Dubuque was contacted by
Vendors Unlimited Corporation which owns, operates, and maintains the private
water system serving Wildflower Ridge. The Vendors Unlimited Corporation water
distribution system serves 55 lots. City of Dubuque staff and Vendors Unlimited
Corporation have had several discussions and meetings over the last few years,
which have resulted in the preparation of an MOU between the City of Dubuque and
Vendors Unlimited Corporation for the connection of Wildflower Ridge's water
distribution system to the City of Dubuque's water system.
DISCUSSION
The project will provide for the installation of approximately 4,250 lineal feet of 12-inch
ductile iron pipe (DIP) water main along the north ditch line of John F. Kennedy Road
from Forest Glen Court to Daisy Trail. Additionally, four hydrants will be placed with 8-
inch ductile iron pipe (DIP) leads to the south side of John F. Kennedy Road to
provide fire protection and future connection to the water main.
BID RESULTS
Sealed bids were received and publicly opened on September 29, 2021, for the
Kennedy Road Water Main Extension Project 2021.
Item No.
Contractor Name
Base Bid Amount
1
Drew Cook & Sons Excavating
$752,852.00
2
Top Grade Excavating
$765,456.80
3
Midwest Concrete
$821,203.70
4
Portzen Construction
$865,579.00
Drew Cook & Sons Excavating of Dubuque, Iowa submitted the apparent low bid in
the amount of $752,852.00. This amount is 16.8% under the estimate of probable
cost.
RECOMMENDATION
The recommendation is to award the contract for the Kennedy Road Water Main
Extension Project 2021 to Drew Cook & Sons Excavating of Dubuque, Iowa in the
amount of $752,852.00.
BUDGETIMPACT
Funding for the project will be from CIP 740-2836 Water Line Extensions to New
Developments. The table below shows the estimate of probable cost for the Kennedy
Road Water Main Extension Project 2021:
Description
Original Cost
Estimate
Bid Cost
Estimate
Construction Cost Estimate, Water + Public Works
$904,523.00
$752,852.00
Contingency (10%)
$90,452.00
$75,285.20
Engineering Design (Preliminary and Final) - Consultant
$43,000.00
$43,000.00
Engineering Services - City
$10,000.00
$10,000.00
Total Estimate Project Cost
$1,047,975.00
$881,137.00
ACTION TO BE TAKEN
The City Council is requested to award the construction contract for the Kennedy Road
Water Main Extension Project 2021 to Drew Cook & Sons Excavating in the amount of
$752,852.00, through the adoption of the attached resolution.
CC' Jenny Larson, Director of Finance & Budget
Jon Dienst, Civil Engineer II
Kerry Leppert, Water Engineering Assistant
1
Prepared by: Christopher Lester Water Department Manager, 901 Hawthorn St Dubuque IA 52001 (563) 589 4290
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13'h St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 345-21
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE KENNEDY ROAD
WATER MAIN EXTENSION 2021 PROJECT
Whereas, sealed proposals have been submitted by contractors for the Kennedy
Road Water Main Extension 2021 Project (the Project) pursuant to Resolution No. 307-
21 and Notice to Bidders published on the City of Dubuque Website and posted to the
Construction Update Network www.mbionline.com on the 10th day of September, 2021;
and
Whereas, said sealed proposals were opened and read on the 28th day of
September, 2021, and it has been determined that Drew Cook and Sons Excavating of
Dubuque, Iowa, with a bid in the amount of $752,852.00, is the lowest responsive,
responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Drew
Cook and Sons Excavating and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 4th day of October, 2021.
i CY
Roy D. Buol, Mayor
Attest:
Adrienne Breitfelder, City Clerk