Minutes_Arts and Cultural Affairs Commission 8.24.21City of Dubuque
City Council Meeting
Consent Items # 1.
Copyrighted
October 4, 2021
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council proceedings of 9/20; Arts and Cultural Affairs Commission
of 7/27 and 8/24; Housing Commission of 8/24; Human Rights
Commission of 8/9; Library Board of Trustees of 8/26; Library Board of
Trustees Update of 9/23.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description
City Council Proceedings of 9/20/21
Arts and Cultural Affairs Commission Minutes of
7/27/21
Arts and Cultural Affairs Commission Minutes of
8/24/21
Housing Commission Minutes of 8/24/21
Human Rights Commission Minutes of 8/9/21
Library Board of Trustees Minutes of 8/26/21
Library Board of Trustees Update of 9/23/21
Type
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Dubuque
THE CITY OF
DUB E
MI, AUHn
2007-2012.2013
2017*2019
Masterpiece on the Mississippi
ARTS AND CULTURAL AFFAIRS COMMISSION (A&CA)
MINUTES — SPECIAL MEETING
DATE: Tuesday, 24 August 2021
TIME: 3:30 PM
LOCATION: Orpheum Room, Five Flags Civic Center, 450 Main St., Dubuque, IA 52001
(virtual attendance offered via GoToMeeting)
Commissioners Present: Paula NEUHAUS (chair); Nicholas HALDER (vice -chair); Ryan
DECKER (recorder); Noelle CHESNEY; Ali LEVASSEUR; Sue RIEDEL, Thomas ROBBINS.
Staff Present: Jenni PETERSEN-BRANT (coordinator); Mike WILLIAMS (intern)
Public Present: Jean TUCKER (attending virtually)
1W
Neuhaus called the meeting to order fo wing staff assurance of Iowa Open Meeting
compliance at 3.31 PM.
Roll Call & Procedural Notes
1. Roll Call was taken of all present commissioners and staff.
2. Tornado Warning was announced; facilities staff shared safe locations.
Review of Minutes _
Commissioners reviewed and made minor corrections and additions to 27 July 2021 regular
meeting minutes. Levasseur motioned to approve minutes with discussed corrections and
additions. Neuhaus seconded. Vote: Unanimously affirmed. 27 July 2021 Minutes approved.
Staff Status Report
Petersen -Brant provided oral updates from various projects; notable updates include:
1. Art on the River (AotR) post-mortem to be held next week. Sales sheets and press release
have been made for pieces; one sale and one additional purchase inquiry have already
been made. Julien's Journal will feature one AotR piece per month. Exploring temporary
display sites for mobile murals. For purchase inquiries, contact the City or Petersen -Brant;
25% of price goes to AotR programming and 75% goes to the artist. Riedel thanked the
AotR committee and staff. Commissioners expressed appreciation for the variety and
representation of arts organizations at the opening event.
2. National Endowment for the Arts (NEA) American Rescue Plan (ARP) Local Arts
Agency Grant Application results will be announced in November. Requested $500,000;
$435,000 for operational support, $15,000 for individual artist fund, and $50,000 for
administrative support. Petersen -Brant is hoping to offer FY22 and F23 cycles of funding if
funding awarded.
3. FY21 to FY22 Budget Carryover Request submitted by Petersen -Brant and decisions
were made as follows by the City Manager. A&CA's FY21 surplus exceeded $111,000 in
total. Previously received grant award carryovers totaled $42,871. Previously requested
and approved operational carryovers totaled $28,111 with $23,311 for the Creative
Resiliency Grant Program (excess now being used for Special Projects and Operating
Support overrides), $1,800 toward AotR 11t" sculpture, and $3,000 towards upcoming
AFTA Economic Impact Study. Newly requested carryovers included $5,000 for
communications campaign by Branding & Communications Working Group; $2,000 for
updated Master Plan materials; $1,500 for additional City Art -Train enrollment; $8,000 for
an Art -Train pilot program; and $7,000 for AotR community engagement programming. All
approved except for $7,000 for AotR community engagement; Staff advised to request as
improvement package in upcoming budget cycle.
4. Art En Route artist call to be released at the end of the week; painting to commence in
September.
5. Dubuque Renaissance Project was discussed at length. Funding is available, but the
organization does not seem to be structured, meeting or advancing the mission. Staff
intends to contact volunteer leadership associated with AEI Working Group of Master Plan
in hopes of reenergize group with new participants and allied organizations.
6. Congressional Staffers met at the Dubuque Museum of Art and other locations as part of
annual visit organizing by the City. As part of the Museum visit, Decker presented to
attendees on the history and current work and subcommittees of the Arts & Cultural Affairs
Advisory Commission.
New & Upcoming Business
1. A&CA Commission Strategic Planning, to be facilitated by Jan Powers, will take place 7
and 20 September 2021 at the River Center Board Room, National Mississippi River
Museum & Aquarium. Neuhaus shared COVID protocols for the space. Public notice still
required, though public comment does not have to be allowed. Petersen -Brant, Neuhaus,
Halder and Levasseur will meet in advance to establish session goals and agenda.
2. Art & Cultural Affairs Coordinator Job Description is being revised as it currently does
not accurately reflect the position. Commissioner input is encouraged through 31 August
2021 via Google Doc.
3. Creative Resiliency Grant Applications, as scored by Chesney and Emily Grusczynski,
and funding options reviewed by Commission. Decker motioned, Levasseur seconded,
Funding Option 1. Vote: Unanimously affirmed. Creative Resiliency Grant Funding
Recommendation 1 to City Council carries. Motion awards $12,500 of $15,411 available
funding, leaving $2,911 surplus. Halder motioned, Neuhaus seconded, Commission
determines how to regrant or reallocate this surplus at a future Commission meeting. Vote:
Unanimously affirmed. Motion carries.
4. Iowa Tourism Grant Opportunity offered through the Iowa Economic Development
Authority was introduced by Petersen -Brant. Grants of $2,500-10,000 to local agencies may
be requested for FY22 expenses by 29 September 2021. Petersen -Brant expressed interest
in applying for the full $10,000 request for the Communication & Branding marketing
campaign, which would effectively increase that budget from $5,000 to $15,000. Riedel
motioned, Decker seconded, authorizing Petersen -Brant to make the application on the
Commission's behalf. Unanimously affirmed. Motion carries.
5. National Arts & Humanities Month (October) is approaching. Petersen -Brant will prepare
a mayoral proclamation and Williams will make social media posts throughout the month.
PSAs were discussed at length; Petersen -Brant will double-check with Public Information
Officer Randy Gehl on rules governing commission -driven PSA creation and distribution;
Neuhaus will organize PSA committee outside this regular meeting.
6. AmeriCorps Opportunities briefly mentioned. There may be potential for A&CA to work
with Parks & Recreation for youth/teen programing and/or AotR engagement projects.
Public Comment
Public comment was offered, but not made.
Current Events
Current events reported by Commissioners and Staff include:
1. Hate Mail, now-29 August, Bell Tower Theater
2. Sampson Brothers, 1 September, Heritage Center
3. Disenchanted!, 17-26 September, Grand Opera House
4. "Can You Hear My Voice" screening and panel, 19 September, Hotel Julien (JDIFF)
5. One -Day Play 2021, September 25, Loras College
6. DBQ One Acts Festival, 7-9 October, Loras College (with DFAP) �.
7. Nobody's Perfect, 8-24 October, Bell Tower Theater
Adjournment motioned by Decker, seconded by Riedell at 5:01 PM. Vote: Unanimously
affirmed. Motion carried.
Next Meeting: Tuesday, 28 September 2021 at 3:30 PM
Respectfully submitted:
Jenni Petersen -Brant
Arts & Cultural Affairs Coordinator, City of Dub ue
These minutes were passed and approved on , 2021.
Witnessed By:
(signature)
(printed)
(officer position)