Minutes_Library Board of Trustees 8.26.21City of Dubuque
City Council Meeting
Consent Items # 1.
Copyrighted
October 4, 2021
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council proceedings of 9/20; Arts and Cultural Affairs Commission
of 7/27 and 8/24; Housing Commission of 8/24; Human Rights
Commission of 8/9; Library Board of Trustees of 8/26; Library Board of
Trustees Update of 9/23.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description
City Council Proceedings of 9/20/21
Arts and Cultural Affairs Commission Minutes of
7/27/21
Arts and Cultural Affairs Commission Minutes of
8/24/21
Housing Commission Minutes of 8/24/21
Human Rights Commission Minutes of 8/9/21
Library Board of Trustees Minutes of 8/26/21
Library Board of Trustees Update of 9/23/21
Type
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Carnegie -Stout Public Library n n
Board of Trustees q� G/N
Meeting Minutes August 26, 2021
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met by
teleconferencing based in the Lacy Board Room at 4:02 p.m. on Thursday, August
26, 2021.
Present: President Christy Monk, Vice President Pam Mullin, Secretary Rosemary
Kramer, Trustee Robert Armstrong, Trustee Greg Gorton, Trustee Patty
Poggemiller, and Director Nick Rossman.
Present Electronically: Administrative Assistant Denette Kellogg.
Excused: Trustee Victor Lieberman
1. President Monk called the meeting to order at 4:02 p.m.
"Moved to adopt the meeting agenda of August 26, 2021. "
Motion: Poggemiller
Second: Gorton
Vote: Aye — 6; Nay — 0
2. Approval of Library Board of Trustees' Meeting Minutes of July 22, 2021.
"Moved to approve the Board Minutes of July 22, 2021. "
Motion: Gorton
Second: Kramer
Vote: Aye — 6; Nay — 0
3. Board President's Report:
A. The Board reviewed the Communication with the Dubuque City Council for July
2021.
"Moved to receive and file the Communication with the Dubuque City
Council from July, 2021. "
Motion: Mullin
Second., Kramer
Vote: Aye — 6; Nay — 0
B. Election of Board Officers: Monk reviewed Board Officer positions of President,
Vice President, and Secretary as set forth in the Board of Trustees By -Laws that
provides information about officers and the annual meeting elections held each
1
year. Included in the By -Laws is the limit to no more than two consecutive
terms for Board Officers.
1) Monk asked for nominations for Board President.
"Moved to nominate Pam Mullin for Board President. "
Motion: Poggemiller
Second. • Kramer
Vote: Aye-6; Nay— 0
2) Monk asked for nominations for Board Vice President.
"Moved to nominate Greg Gorton for Board Vice President. "
Motion: Armstrong
Second, Mullin
Vote: Aye — 6; Nay — 0
3) Monk asked for nominations for Board Secretary.
"Moved to nominate Victor Lieberman for Board Secretary
should he accept the nomination. "
Motion: Poggemiller
Second. • Mullin
Vote: Aye — 6; Nay — 0
Newly elected Board President Mullin took over as Chair of the Meeting.
C. Oath of Office Greg Gorton — Mullin administered Gorton's Oath of Office as a
Trustee for a four-year membership period through July 1, 2025 as appointed by
Dubuque City Mayor Roy Boul and approved by the Dubuque City Council.
D. Library Board Committee Appointments — Mullin reviewed the various committee
appointments. The President is a standing member of each committee. Mullin
made the following appointments:
1) Relations Committee — Trustees Armstrong and Kramer
2) Operations Committee — Trustees Monk and Poggemiller
3) Planning Committee — Trustees Gorton, Lieberman, and Monk
4) 28E Agency —Trustee Victor Lieberman
5) Art Subcommittee — Trustee Armstrong
6) Library Foundation Board — President Mullin and Trustee Monk
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4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update:
1) Library Financial Report Fiscal Year (FY) 2022 — Rossman reported that July
1st marked the beginning of the FY 2022.
2) Library Use — Rossman reported an increase to visitors with a 71 % increase
over last July. Checkouts over last July also showed an increase; however,
compared to pre-Covid data, numbers are still lower. Checkouts of
Children's materials realized a 54% increase over last July, while Adult
checkouts was up 6%.
Patrons stopping by the Library curbside to pick up their materials numbered
38 in July.
3) Library Marketing Report — Rossman reported that during the month of July
the children's book digital resource TumbleBook Library was promoted. July
saw a large increase with 342 uses, up from 42, a 700% increase from the
previous month.
4) Project/Events/Programs Update — Rossman reported that attendance to
Library programs reached over 2,500 in July.
Rossman reported that the rise in Covid virus cases and the move to high
risk for community transmission in Dubuque County could result in a shift in
approach for in -person programming for the fall. For now, youth staff are
going to continue to offer outdoor story times. More information on fall
programming available in the Fall Program Guide.
Over 200 visitors came to see the 1914-1939 bus -museum Iowa history
exhibit at the Farmer's Market on August 14.
Rossman provided an update on the Allison furniture loaned to the Ham
House. The appraisal is now completed and the value is set at $950.00.
The new loan agreement is now completed, the document will be signed by
both parties, and the final loan document will be sent to the Ham House.
5) Grants Update — Rossman reported that the McDonough Foundation
awarded $5,000 to the Carnegie -Stout Public Library (C-SPL) Foundation
and, the Foundation agreed to contribute up to an additional $6,800 to
complete a C-SPL board book project.
The Dubuque Racing Association awarded the C-SPL Foundation $7,672
and the Foundation contributed $2,558 in matching funds to complete the
Outreach: Programs to People Project.
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6) Board Training — Rossman provided information on the State Library of
Iowa, IA Learns platform and Boardroom Webinar Series that Trustees can
access for a variety of information on a variety of topics.
7) Staff Development Day — Rossman reported that his first Staff Development
Day with staff would be held on Thursday, September 16, 2021. Plans for
the day include review and discussion of barriers to service, organizational
development, and learning about practical resources on how to better serve
patrons with mental health disabilities.
B. Comment Cards — Rossman reviewed the comment card from a patron
requesting that the restrooms be changed to unisex restrooms. The Board
reviewed this topic and agreed to change access to the men and women's
restrooms to "all gender" or "family". The Board charged Rossman with
switching over the adult restrooms and post new signage on the restroom doors
that adheres to any applicable building codes or laws.
"Moved to receive and file the informational update from the
Library Director including the Library Expenditure, Revenue and Budget
Financial Reports, Library Use Report, Marketing Report,
Projects/Events/Programs Update, Grants Update, Board Training, and
Comment Card. "
Motion: Armstrong
Second: Gorton
Vote: Aye — 6; Nay — 0
5. Action Items:
— FY 2022 Library Expenditures — The Board reviewed two itemized reports of July
2021, period two expenditures that includes both purchase orders and purchase
cards expenditures for review. The Board reported that the second detailed
report that breaks down a sub -total of the expenditures by account code is a
good additional report to have from now on. The Gifts Trusts period two
financial report includes both receipts and expenditures for the Board review.
"Moved to approve expenditures for FY22 period two and the FY22
period one Library Gifts Trusts expenditures. "
Motion: Poggemiller
Second.• Monk
Vote: Aye — 6; Nay — 0
6. Library Board Adjournment — The Board adjourned at 4:52 p.m.
"Motion to adjourn. "
GI
Motion: Kramer
Second: Gorton
Vote: Aye - 6; Nay - 0
Rosemary Krihner, Board Secretary
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