The URL can be used to link to this page

Improvement Contract_South Gate Dr to Simpson St Water Main ProjectCity of Dubuque City Council Meeting Consent Items # 15. Copyrighted October 4, 2021 ITEM TITLE: Improvement Contracts / Performance, Payment and Maintenance Bonds SUMMARY: McDermott Excavating Company for the South Gate Drive to Simpson Street Water Main Project; River City Paving for the 2021 Airport Parking Lot Resurfacing Project. SUGGESTED Suggested Disposition: Receive and File; Approve DISPOSITION: ATTACHMENTS: Description South Gate Drive to Simpson Street Water Main Project 2021 Airport Parking Lot Resurfacing Project Type Supporting Documentation Supporting Documentation THE CITY OF DuB E Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Christopher Lester, Water Department Manager SUBJECT: Southgate Drive to Simpson Street water main installation CIP #7402234-73211 Dubuque All-AmedcaCAy III11 2N7 • 2U32 • M3 • 2M7 September 21, 2021 INTRODUCTION: The purpose of this memorandum is to request your approval and the authorization to proceed with the installation of approximately 260 feet of 6" water main between Southgate Drive and Simpson Street in creating a looped water distribution system throughout this residential subdivision. DISCUSSION: Southgate Drive (1957) and Simpson Street (1930) water mains along with the public streets both terminate without connecting. This creates two dead end water mains within a short distance. Since 1953 through 2020 we have experienced 34 water main failures between the two water mains. Connecting the two water mains together will eliminate two dead end water mains creating a lopped distribution system which may prevent future water main failures. Proper for $4,370.00 to make this water main connection. Staff have solicited bids for this project from local excavating contractors and are as follows: CONTRACTOR ADDRESS BID PROPOSAL COST McDermott Excavating Dubuque, IA $54,111.00 Top Grade Excavating Farley, IA $61,543.00 Tschiggfrie Excavating Dubuque, IA $68,974.00 This project would be part of our current ongoing Capital Improvement Projects, fund code 7402234-73211. The funds required to support this project are available. We have provided for your review a copy of the bids and short form contract for your approval and signature to proceed with this project. ACTION: It is staff and my recommendation that this project request be approved and that we can proceed with offering this project to low bidder McDermott Excavating of Dubuque, Iowa in the proposed cost of $54,111.00 with a contingency of 15% or $8,100.00 for a total of $62,211.00. Staff and I are available to meet with you at your convenience to discuss and answer any questions that you may have with this. Prepared by: Brant Schueller, Water Distribution Supervisor CL: bs Attachments Cc: File THE CITY OF DUB E Masterpiece on the Mississippi City of Dubuque Water Department 925 Kerper Court Dubuque,lA 52001 (563) 589-4303 CITY OF DUBUQUE, IOWA SHORTFORM PUBLIC IMPROVEMENT CONTRACT THIS PUBLIC IMPROVEMENT CONTRACT (the Contract), made in triplicate, between the City of Dubuque, Iowa (City), by its City Manager, through authority conferred upon the City Manager by its City Council and McDermott Excavating Company (Contractor) of the City of (Contractor Name) 11672 Airborne Road, Dubuque, IA 52003 (Contractors Address - City and State) For and in consideration of the mutual covenants herein contained, the parties hereto agree as follows: CONTRACTOR AGREES: To furnish Water main material, select backfill, asphalt repair, traffic control, equipment and all labor necessary for the 6" water main (approx.. 260 feet) connection between Southgate Drive and Simpson Street water mains with in the recorded water main easement per plan (see documentation attached). Work to be completed during normal hours no later than the end of work day on Friday, November 12, 2021. The Project shall be constructed to the meet the requirements as described in this Project Contract and the attached special conditions; in strict accordance with the requirements of the laws of the State of Iowa and ordinances of the City of Dubuque relating to public works, and in accordance with the Contract Documents which provisions and documents are each and all hereby referred to and made a part of this Contract just as much as if the detailed statements thereof were repeated herein. Page 1 of 4 2. Contract Documents shall mean and include the following: This Improvement Contract; all ordinances and resolutions heretofore adopted by the City Council having to do with the Project; the Contractor's Proposal; and the conditions described in the Contract, including any Special Conditions, Plans and Specifications and General Requirements as adopted by the City Council for the Project. 3. All materials used by the Contractor in the Project shall be the best of their several kinds and shall be put in place to the satisfaction of the City Manager. 4. The Contractor shall remove any materials rejected by the City Manager as defective or improper, or any of said work condemned as unsuitable or defective, and the same shall be replaced or done anew to the satisfaction of the City Manager at the cost and expense of the Contractor. 5. Five percent (5%) of the Contract price may be retained by the City for a period of thirty (30) days after final completion and acceptance of the Project by the City Manager to pay any claim that may be filed within said time for labor and materials done and furnished in connection with the performance of this Contract and for a longer period if such claims are not adjusted within that time, as provided in Iowa Code Chapter 573. The City shall also retain additional sums to protect itself against any claim that has been filed against it for damages to persons or property arising through the prosecution of the work and such sums shall be held by the City until such claims have been settled, adjudicated or otherwise disposed of. The Contractor has read and understands the City of Dubuque Standard Specifications including General Requirements and has examined and understands the project description described in Section 1 and any attached Special Conditions herein referred to and agrees not to plead misunderstanding or deception because of estimates of quantity, character, location or other conditions surrounding the same. 7. The Contractor shall guarantee for a period two years and make good any other defect in any part of the Project due to improper construction or material performance notwithstanding the fact that said Project may have been accepted and fully paid for by the City. The guarantee shall commence on the date that the City pays full compensation for the complete performance of this contract. 8. The Contractor shall fully complete the Project under this Contract on or before 9. INDEMNIFICATION FROM THIRD PARTYCLAIMS. To the fullest extent permitted by law, City shall defend, indemnify and hold harmless Contractor, its officers and employees, from and against all claims, damages, losses and expenses claimed by third parties, but not including any claims, damages, losses or expenses of the parties to this Agreement, including but not limited to attorneys' fees, arising out of or resulting from performance of this Agreement, provided that such claim, damages, loss or expense is attributable to bodily injury, sickness, disease or death, or injury to or destruction of property, including loss of use resulting therefrom, but only to the extent caused in whole or in part by negligent acts or omissions of City, or anyone directly or indirectly employed by City or anyone for whose acts City may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder. 10. Unless otherwise specified in the Contract Documents, prior to the commencement of any work on the Project and at all times during the performance of this Contract, the Contractor shall provide evidence of insurance which meets the requirements of the City's Insurance Schedule for Artisan Contractors or General Contractors. 11. The City of Dubuque, State of Iowa and Department of Justice have entered into a Consent Decree requiring the City to complete certain capital improvements pursuant to an established schedule and to comply with certain capital improvements pursuant to an established schedule and to comply with Page 2 of 4 certain reporting and recordkeeping requirements. One of the terms of the Consent Order is for the City to advise contractors whose duties might reasonably include compliance with any provision of the Consent Decree with a copy of the Consent Decree. The City expects its contractors to comply with the Consent Decree and to assist the City in complying with the Consent Decree. As a requirement of this Contract, the Contractor shall execute and return to the City Exhibit A that is attached to this Contract. THE CITY AGREES: Upon the completion of the Contract, and the acceptance of the Project by the City Manager, the City agrees to pay the Contractor as full compensation for the complete performance of this Contract, the amount determined for the total number of units completed at the unit prices stated in the Contractor's Proposal and less any liquidated damages provided for in the Contract Documents. The number of units stated in the contract, special conditions and contractors proposal is approximate only and the final payment shall be made by the work covered by the Contract. CONTRACT ESTIMATED AMOUNT $54,111.00 THE MAXIMUM CONTRACT AMOUNT SHALL BE LIMITED TO AN INCREASE OF —15 % OF THE ABOVE LISTED ESTIMATED AMOUNT. CITY OF DUBjU,�QUE, IOWA By: !/r1 4 M chael C. Van Milligen City Manager 9/28/2021 Date CONTRACTOR: Company Name By: - /` Signature Date Printed Name Titl4 CONTRACTOR ACKNOWLEDGEMENT OF ATTACHED SPECIAL CONDITIONS: Signature Date Printed Name Title Page 3 of 4 REV. 10/11 The following special conditions shall apply to this See attached Droiect documentation. 1. Bid sheet 2. Southgate Drive water main as -built 3. Simpson Street water main as -built 4. Recorded water main easement 5. Southgate Drive to Simpson Street Water main plan layout Page 4 of 4 WATER MAIN INSTALLATION Southgate Drive to Simpson Street City of Dubuque Water Department 925 Kerper Court September 16, 2021 Dubuque, IA 52001 Page 1 of 5 ITEM DESCRIPTION UNIT BID QUANTITY BID UNIT COST TOTAL COST 1 Mobilization, EA 1 $ 5000.00 _ $ 5,000.00 2 Connect to ex! fing water main EA 2 $ 50.00 $ 1,300.00 3 6" DIP, Class 52 W./ Wrap' LF 275 $ 62.00 $ 17 050.00 4 6" 45 deg. Bend MJ X MJ' EA 2 $ 185.00 $ 370.00 5 6" 11 1/4 deg. Bend MJ X MJ' FA 1 $ 185.00 $ 185.00 6 .6" Mega Lug' EA 8 $ 80.00 _ $ 640.00 7 6" Coupling - restraint EA 2 $ 450.00 $ 900.00 8 6" valve RS, OR, MJ & Box I EA 4 $ 1 800.00 $ 7,200.00 9 6 X 6 Anchoring tee MJ EA 1 $ 425.00 It A 5.00 10 Fire Hydrant MJ EA 1 $ 3,850.00 $ 3,850.00 11 Tracer wire I LF 270 $ .75 $ 150.00 wire box EA 2 $ 125.00 $ 16.00 k1312Tracer Select Trench Backfill TON 409 $ 20.00 $ 8,180.00 Asphalt pavement, repair TON 21 $ 175.00 $ 3 675.00 Asphalt saw cutting LF 260 $ 2.00 $ 520.00 16 Concrete curb demo & replacement LF 20 $ 35.00 $ 700.00 17 Clear &grub LS 1 $ 1,500.00 $ 1,500.00 18 Grass seeding & restoration LS 1 $ 1,500.00 $ 1 00.00 -t9 Traffic &Safe control LS 1 $ 750.00 $ 750.00 20 PROJECT TO BE COMPLETED BY NOV. 12, 2021 TOTAL = I$ 54,111.00 u.-Eff■� 1. All work shall conform to City of Dubuque Standards and Speciflcatlons. 2. Successful low bidder Shall complete and sign a City of Dubuque Short Form Public Improvement Contract. 3 Price shall be good for 30 days from the date signed below. Contractors name: McDermott Excavating Address: 11672 Airborne Road Dubuque Iowa 52003 BIDS DUE @ 2.00 P.M. 09/21/21 Phone Number: 563-583-4633 @ WATER DISTRIBUTION OFFICE 925 KERPER COURT DUB. IA Signature: % �� i �� .�w� Date: 9/20/2021 WATER MAIN INSTALLATION Southgate Drive to Simpson Street City of Dubuque Water Department 925 Kerper Court September 16, 2021 Dubuque, IA 52001 Page 1 of 5 ITEM DESCRIPTION UNIT BID QUANTITY BID UNIT COST j TOTAL COST 1 Mobilization EA j 1 is 2100D pD Is 12,OpO, 00 2 Connect to existing water main EA 2 $ Do,. 00 i $ 21 Z 00 , OO 3 I6"DIP, Class 52W./Wrap* LF 275 $ �Z pp I$ ZZr5sO,bn 4 6" 45 deg. Bend MJ X MIX EA 5 6" 11 1/4 deg. Bend MJ X MJ* j EA 1 $ DO L$ O O. 6 6" Mega Lug' EA 8 $ 0 $ OQ. D 7 16" Coupling - restraint EA 2 $ Qp 1$ 100.00 8 6" valve RS, OR, MJ & Box j EA 4 $ i 00. $ Zoe). O O 9 6 X 6 Anchoring tee MJ I EA 1 I$ SO .00 $ 3SO.00 10 jFire Hydrant MJ EA 1 $ 3 410p, 00 $ 3 Y00, 00 11 ITracerwire' LF 270 $ $ 220.00 12 Tracer wire box EA 2 $ 0p, 00 Is z00. 06 13 ISelect Trench Backfill TON 409 $ Is 9 53, 0(D 14 Asphalt pavement, repair j TON 21 $ A0.00 1 $ O.00 15 Asphalt saw cutting LF 260 1$ 4/'00 $ 1p O O . 00 16 Concrete curb demo & replacement LF 20 $ D , 00 $ 800.00 17 Clear & grub LS 1 $ , Op $ c)00 18 Grass seeding & restoration I LS 1 $ 19 Traffic & Safety control LS 1 Is D 0 $ O D 20 - i PROJECT TO BE COMPLETED BY NOV, 12, 2021 TOTAL = $ (�O i - •IMUNK 1. All work shall conform to City of Dubuque Standards and Specifications. 2. Successful low bidder shall complete and sign a City of Dubuque Short Form Public improvement Contract. 3 Price shall be good for 30 days from the date signed below. Address: BIDS DUE @ 2:00 P.M. 09/21/21 Phone Number: St, 3 - 7 `/`i- 3 Y( (o @ WATER DISTRIBUTION OFFICE 925 KERPER COURT DUB. IA Date: `7- Z / - WATER MAIN INSTALLATION Southgate Drive to Simpson Street City of Dubuque Water Department 925 Kerper Court September 16, 2021 Dubuque, IA 52001 Page 1 of 5 ITEM DESCRIPTION UNIT BID QUANTITY BID UNIT COST TOTAL COST 1 2 3 4 !Mobilization !Connect to existing water main 16" DIP, Class 52 W./ Wrap* 6" 45 deg. Bend MJ X MJ* 1 EA I EA I LF EA 1 $ 8.70cU no $ Oo, ao R 2 $ ►t 000, 00 $_ of 000, 0p 275 1$ 7S. 00 $ �qi (0a - (jD 2 $ 33ig.00 $ f ( c Oa _ 5 6° 11 1/4 deg. Bend MJ X MJ* EA 1 $ 30 00 $ 0 Op 6 '6" Mega Lug* I EA 8 $ 0, 00 $ 1 (080�00 7 8 9 16" Coupling - restraint ;6" valve RS, OR, MJ & Box 16 X 6 Anchoring tee MJ I EA EA j EA 2 4 1 1$ $ I $ 90.00 01 J 00 00 610 $ $ $ I, I @Q .0c) $ 00 oa C010,06 10 Fire Hydrant MJ EA 1 $ (0 0 $ 600. 11 12I Tracer wire I Tracer wire box I i LF EA 270 2 1 $ 1$ O.S6 O.GO $ $ D D 13 Select Trench Backflll TON 409 1 $ n I.OfJ $ , 14 Asphalt pavement, repair TON 21 $ O I $ !y GO 15 Asphalt saw cutting LF 260 $ 1,90 $ 9 9V , 00 16 Concrete curb demo & replacement LF 20 I $ 9. D $ ► f 0. ao 17 IClear& grub LS 1 Is ► 0, 00 $ OD 18 Grass seeding & restoration LS 1 is 19 Traffic & Safety control LS 1 1 0 0 $ ),-700.00 20 PROJECT TO BE COMPLETED BY NOV. 12, 2021 TOTAL = j$ L. 971 & 0 NUIt: 1. All work shall conform to City of Dubuque Standards and Specifications. 2. Successful low bidder shall complete and sign a City of Dubuque Short Form Public improvement Contract. 3 Price shall be good for 30 days from the date signed Contractors name: 1 ce-A. f L. ! ress: BIDS DUE @ 2:00 P.M. 09/21/21 Phone Number: E6 3 - 2-12 - OSSb @ WATER DISTRIBUTION OFFICE 925 KERPER COURT DUB. IA Date: C79- a l-o�Ga-I 6. I L nP Ai .. �5 of1h 1) _�4ts�G�Ymlu¢.t�ofi� ; _'Nl YYKS. pa9r74 •'�{ I .q ..II I c v C_✓_� � 3 �.G J7. �/iw.,� �b�as!t �; 2So•cd �Arrf cta 'Xe�! 1Ej V- . U FOK— el v Al —I z 4 -4 n Es f 417/ T Southgate Drive / Simpson Street Water main connection 09/15/2021 Notes: i , f rl61ALL N6kl FIB Z_ -rjw, kl/. tr,,� VALv]r E,�4sT Wi-tT 3 . 6"17. I .P, aim 62 wa-rt3p-MmKj w/ 1-- 4sw 8 .4" R,3 . YAL-A,S 9 , T � -Pare tf Asa✓amatjr Tz, Mate'd aXl,,;Y1,.r oYIV,: W,rz 0 4 -r)z1 - lulag 4-1 Tizl I Z . ��LAG6 Geti1c'�zE'(G cv#ZFv . N 50 25 0 50 Feet