US 52 Traffic Flow Enhancement Project InitiationTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: US 52 Traffic Flow Enhancement Project
CIPs 3001266 (FY10/11), 3001133 (FY 10/11), 1001818, 3002256,
3002803
DATE: July 1, 2010
Dubuque
kilkal
i .� i
2007
City Engineer Gus Psihoyos is recommending preliminary approval of the plans,
specifications, form of contract and the estimated cost of $1,251,092.00 for the US 52
Traffic Flow Enhancement Project. He further recommends authorization of the public
bidding procedure and that a public hearing be set for July 19, 2010.
The US 52 Traffic Flow Enhancement Project will provide for the reconstruction of traffic
signals along US 52 (Central Avenue) including 32 22 2 17 and 14 Streets.
New fiber optics conduit and cable will be installed and will connect the signalized
intersections along Central Avenue between City Hall and IA 32 (NW Arterial). The
reconstructed signals will include the standard ITS components, including battery
backup, pre - emption, PTZ cameras and network switches. These newly- rebuilt signals,
along with the 9 and Central and the IA 32 signal, will all be tied into the City -wide
traffic management software located in the traffic operations center at City Hall.
A significant part of the project funding is coming from a $500,000 Iowa Energy
Efficiency and Conservation Block Grant
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Masterpiece on the Mississippi
INTRODUCTION
DISCUSSION
PROJECT SCHEDULE
Michael C. Van Milligen, City Manager
Dubuque
AI- Anmlca
11111,
2007
TO:
FROM: Gus Psihoyos, City Engineer
SUBJECT: US 52 Traffic Flow Enhancement Project
CIPs 3001266 (FY10/11), 3001133 (FY 10/11), 1001818, 3002256,
3002803
DATE: June 30, 2010
The enclosed resolutions authorize the public bidding procedure for the US 52 Traffic
Flow Enhancement Project.
The US 52 Traffic Flow Enhancement Project will provide for the reconstruction of traffic
signals along US 52 (Central Avenue) including 32 22 2 0 th 17 and 14 Streets.
New fiber optics conduit and cable will be installed and will connect the signalized
intersections along Central Avenue between City Hall and IA 32 (NW Arterial). The
reconstructed signals will include the standard ITS components including battery
backup, pre - emption, PTZ cameras and network switches. These newly - rebuilt signals,
along with the 9 and Central and the IA 32 signal, will all be tied into the City -wide
traffic management software located in the traffic operations center at City Hall.
The project development schedule for the US 52 Traffic Flow Enhancement Project is
as follows:
Initiate Public Bidding Processing
Publish Notice to Bidders, Advertise for Bids
Notice of Hearing on Plans & Specifications
Public Hearing
Pre -Bid Meeting
Receipt of Bids
Award of Contract
Completion Date
July 6, 2010
July 9, 2010
July 9, 2010
July 19, 2010
July 20, 2010
July 27, 2010
August 2, 2010
December 20, 2010
RECOMMENDATION
I recommend that the City Council establish the date for the public hearing and
authorize the City Clerk to advertise for proposals for the US 52 Traffic Flow
Enhancement Project.
BUDGET IMPACT
The estimate of probable cost for the US 52 Traffic Flow Enhancement Project is as
follows:
Construction Contract
Contingency
Engineering /Contract Administration
Equipment Pre - Purchase
Total Project Cost
The project funding summary is as follows:
CIP Funding Source
Iowa Energy Efficiency and Conservation Block Grant
3001266 Traffic Signal Interconnect (FY 2010)
3001266 Traffic Signal Interconnect (FY 2011)
3001133 Mastarm (FY 2010)
3001133 Mastarm (FY 2011)
1001818 Rockdale Road Corridor Study
3002256 Pennsylvania at Radford Road Intersection Signal
3002083 Derby Grange Intersection
Total Project Cost
Estimate
$ 849,720.00
102,372.00
125,000.00
174,000.00
$1,251,092.00
Amount
$ 500, 000.00
74,000.00
100,000.00
50,000.00
105,000.00
100,000.00
60,000.00
262,092.00
$1,251,092.00
The City was awarded a State Energy Efficiency and Conservation Block Grant in the
amount of $500,000. This grant funds projects that show improved energy efficiency by
coordination of the traffic signals and making them run more efficiently to minimize
motorist fuel consumption. This grant has a 50% match that will be funded by utilizing
existing transportation related CIP's.
The Engineering Department is recommending that the Rockdale Road Corridor Study
be reprogrammed to a later year so that $100,000 from this CIP can be used to fund
this project.
Last year the Pennsylvania at Radford Road Intersection had stop signs installed. This
improvement has successfully mitigated the traffic issues at this location for the current
traffic load. The Engineering Dept is asking to reserve approximately $160,000 of the
allocated funds from this CIP for right -of -way acquisitions to accommodate a future
signal or roundabout. This would leave $60,000 available to help fund this project.
The Derby Grange Intersection currently has a balance of $455,225 of which $262,092
would be used to fund this project.
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions for the US 52 Traffic Flow Enhancement Project.
Prepared by David Ness, Civil Engineer II
cc: Jenny Larson, Budget Director
RESOLUTION NO. 236-10
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT
FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the US 52
Traffic Flow Enhancement Project, in the estimated amount $1,251,092.00, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 19th day of July, 2010, at 6:30 p.m. in the Historic
Federal Building Council Chambers at which time interested persons may appear and be heard
for or against the proposed plans and specifications, form of contract and estimated cost of said
Project, and the City Clerk be and is hereby directed to cause the attached notice of the time
and place of such hearing to be published in a newspaper having general circulation in the City
of Dubuque, Iowa, which notice shall be published not Tess than four days nor more than twenty
days prior to the date of such hearing. At the hearing, any interested person may appear and
file objections to the proposed plans, specifications, form of contract, or estimated cost of the
Project.
The US 52 Traffic Flow Enhancement Project is hereby ordered to be advertised for bids
for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be
published not Tess than four but not more than forty -five days before the date for filing bids
before 2:00 p.m. on the 27 day of July, 2010. Bids shall be opened and read by the City Clerk
at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 2 day
of August, 2010, in the Historic Federal Building Council Chambers (second floor), 350 West 6th
Street, Dubuque, Iowa.
Passed, adopted and approved this 6th day of July
anne F. Schneider, CMC, City Clerk
US 52 TRAFFIC FLOW ENHANCEMENT PROJECT
, 2010
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE US 52 TRAFFIC FLOW
ENHANCEMENT PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the US 52 Traffic Flow Enhancement Project, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 19 day of July, 2010, in
the Historic Federal Building Council Chambers (second floor), 350 West 6 Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk. At said hearing any interested person
may appear and file objections thereto.
The scope of the Project is as follows:
Reconstruction of traffic signals along US 52 (Central Avenue) including 32
22 20 17 and 14 Streets. New fiber optics conduit and cable will be installed and
will connect the signalized intersections along Central Avenue between City Hall and IA
32 (NW Arterial). The reconstructed signals will include the standard ITS components
including battery backup, pre - emption, PTZ cameras and network switches.
Any visual or hearing- impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589 -4120
or TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of , 2010.
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
US 52 TRAFFIC FLOW ENHANCEMENT PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising
each improvement as stated below must be filed before 2:00 p.m. Central Time on July
27, 2010, in the Office of the City Clerk, City Hall - First Floor, 50 West 13 Street,
Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. Central Time on July 27, 2010,
at City Hall - Conference Room B, 50 West 13 Street, Dubuque, Iowa, for
consideration by the City Council (Council) at its meeting on August 2, 2010. The City
of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement
shall be commenced within 10 days after the Notice to Proceed has been issued and
shall be fully completed by December 20, 2010.
Bid Security. Each bidder shall accompany its bid with a bid security as security that
the successful bidder will enter into a contract for the work bid upon and will furnish after
the award of contract a corporate surety bond, acceptable to the governmental entity,
for the faithful performance of the contract, in an amount equal to one hundred percent
of the amount of the contract. The bid security shall be in the amount of ten percent
(10 %) of the amount of the contract and shall be in the form of a cashier's check or
certified check drawn on a state - chartered or federally chartered bank, or a certified
share draft drawn on a state - chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory
to the governmental entity. The bid bond shall contain no conditions excepted as
provided in this section.
Contract Documents. Copies of the construction documents may be obtained at IIW
Engineers & Surveyors, PC, 4155 Pennsylvania Avenue, Dubuque, IA 52002. IIW
contact: Julie Neebel. Telephone: (563) 556 -2646. No plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
US 52 Traffic Flow Enhancement Project
CIP: 3001266 (FY10/11), 3001133 (FY 10/11), 1001818, 3002256, 3002803
Reconstruction of traffic signals along US 52 (Central Avenue) including 32 22 20
17 and 14 Streets. New fiber optics conduit and cable will be installed and will
connect the signalized intersections along Central Avenue between City Hall and IA 32
(NW Arterial). The reconstructed signals will include the standard ITS components
including battery backup, pre - emption, PTZ cameras and network switches.
Pre -Bid Construction Conference. Each prospective bidder is encouraged to attend
the Pre -Bid Construction Conference to be held at 2 PM Central Time on July 20, 2010,
at the Traffic Operations Center, City Hall, 50 West 13 Street, Dubuque, Iowa.
Attendance by all prospective bidders is not mandatory but highly recommended.
Published in the Telegraph Herald, July 9, 2010.