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US 52 Traffic Flow Enhancement Project InitiationTHE CITY OF Dui Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: US 52 Traffic Flow Enhancement Project CIPs 3001266 (FY10/11), 3001133 (FY 10/11), 1001818, 3002256, 3002803 DATE: July 1, 2010 Dubuque kilkal i .� i 2007 City Engineer Gus Psihoyos is recommending preliminary approval of the plans, specifications, form of contract and the estimated cost of $1,251,092.00 for the US 52 Traffic Flow Enhancement Project. He further recommends authorization of the public bidding procedure and that a public hearing be set for July 19, 2010. The US 52 Traffic Flow Enhancement Project will provide for the reconstruction of traffic signals along US 52 (Central Avenue) including 32 22 2 17 and 14 Streets. New fiber optics conduit and cable will be installed and will connect the signalized intersections along Central Avenue between City Hall and IA 32 (NW Arterial). The reconstructed signals will include the standard ITS components, including battery backup, pre - emption, PTZ cameras and network switches. These newly- rebuilt signals, along with the 9 and Central and the IA 32 signal, will all be tied into the City -wide traffic management software located in the traffic operations center at City Hall. A significant part of the project funding is coming from a $500,000 Iowa Energy Efficiency and Conservation Block Grant I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer Michael C. Van Milligen Masterpiece on the Mississippi INTRODUCTION DISCUSSION PROJECT SCHEDULE Michael C. Van Milligen, City Manager Dubuque AI- Anmlca 11111, 2007 TO: FROM: Gus Psihoyos, City Engineer SUBJECT: US 52 Traffic Flow Enhancement Project CIPs 3001266 (FY10/11), 3001133 (FY 10/11), 1001818, 3002256, 3002803 DATE: June 30, 2010 The enclosed resolutions authorize the public bidding procedure for the US 52 Traffic Flow Enhancement Project. The US 52 Traffic Flow Enhancement Project will provide for the reconstruction of traffic signals along US 52 (Central Avenue) including 32 22 2 0 th 17 and 14 Streets. New fiber optics conduit and cable will be installed and will connect the signalized intersections along Central Avenue between City Hall and IA 32 (NW Arterial). The reconstructed signals will include the standard ITS components including battery backup, pre - emption, PTZ cameras and network switches. These newly - rebuilt signals, along with the 9 and Central and the IA 32 signal, will all be tied into the City -wide traffic management software located in the traffic operations center at City Hall. The project development schedule for the US 52 Traffic Flow Enhancement Project is as follows: Initiate Public Bidding Processing Publish Notice to Bidders, Advertise for Bids Notice of Hearing on Plans & Specifications Public Hearing Pre -Bid Meeting Receipt of Bids Award of Contract Completion Date July 6, 2010 July 9, 2010 July 9, 2010 July 19, 2010 July 20, 2010 July 27, 2010 August 2, 2010 December 20, 2010 RECOMMENDATION I recommend that the City Council establish the date for the public hearing and authorize the City Clerk to advertise for proposals for the US 52 Traffic Flow Enhancement Project. BUDGET IMPACT The estimate of probable cost for the US 52 Traffic Flow Enhancement Project is as follows: Construction Contract Contingency Engineering /Contract Administration Equipment Pre - Purchase Total Project Cost The project funding summary is as follows: CIP Funding Source Iowa Energy Efficiency and Conservation Block Grant 3001266 Traffic Signal Interconnect (FY 2010) 3001266 Traffic Signal Interconnect (FY 2011) 3001133 Mastarm (FY 2010) 3001133 Mastarm (FY 2011) 1001818 Rockdale Road Corridor Study 3002256 Pennsylvania at Radford Road Intersection Signal 3002083 Derby Grange Intersection Total Project Cost Estimate $ 849,720.00 102,372.00 125,000.00 174,000.00 $1,251,092.00 Amount $ 500, 000.00 74,000.00 100,000.00 50,000.00 105,000.00 100,000.00 60,000.00 262,092.00 $1,251,092.00 The City was awarded a State Energy Efficiency and Conservation Block Grant in the amount of $500,000. This grant funds projects that show improved energy efficiency by coordination of the traffic signals and making them run more efficiently to minimize motorist fuel consumption. This grant has a 50% match that will be funded by utilizing existing transportation related CIP's. The Engineering Department is recommending that the Rockdale Road Corridor Study be reprogrammed to a later year so that $100,000 from this CIP can be used to fund this project. Last year the Pennsylvania at Radford Road Intersection had stop signs installed. This improvement has successfully mitigated the traffic issues at this location for the current traffic load. The Engineering Dept is asking to reserve approximately $160,000 of the allocated funds from this CIP for right -of -way acquisitions to accommodate a future signal or roundabout. This would leave $60,000 available to help fund this project. The Derby Grange Intersection currently has a balance of $455,225 of which $262,092 would be used to fund this project. ACTION TO BE TAKEN The City Council is requested to establish the date for the public hearing and to authorize the City Clerk to advertise for proposals through adoption of the enclosed resolutions for the US 52 Traffic Flow Enhancement Project. Prepared by David Ness, Civil Engineer II cc: Jenny Larson, Budget Director RESOLUTION NO. 236-10 PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the US 52 Traffic Flow Enhancement Project, in the estimated amount $1,251,092.00, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 19th day of July, 2010, at 6:30 p.m. in the Historic Federal Building Council Chambers at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not Tess than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The US 52 Traffic Flow Enhancement Project is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not Tess than four but not more than forty -five days before the date for filing bids before 2:00 p.m. on the 27 day of July, 2010. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 2 day of August, 2010, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Passed, adopted and approved this 6th day of July anne F. Schneider, CMC, City Clerk US 52 TRAFFIC FLOW ENHANCEMENT PROJECT , 2010 Roy D. Buol, Mayor NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE US 52 TRAFFIC FLOW ENHANCEMENT PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the US 52 Traffic Flow Enhancement Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 19 day of July, 2010, in the Historic Federal Building Council Chambers (second floor), 350 West 6 Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Reconstruction of traffic signals along US 52 (Central Avenue) including 32 22 20 17 and 14 Streets. New fiber optics conduit and cable will be installed and will connect the signalized intersections along Central Avenue between City Hall and IA 32 (NW Arterial). The reconstructed signals will include the standard ITS components including battery backup, pre - emption, PTZ cameras and network switches. Any visual or hearing- impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of , 2010. Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT US 52 TRAFFIC FLOW ENHANCEMENT PROJECT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. Central Time on July 27, 2010, in the Office of the City Clerk, City Hall - First Floor, 50 West 13 Street, Dubuque, Iowa. Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. Central Time on July 27, 2010, at City Hall - Conference Room B, 50 West 13 Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on August 2, 2010. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by December 20, 2010. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10 %) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state - chartered or federally chartered bank, or a certified share draft drawn on a state - chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained at IIW Engineers & Surveyors, PC, 4155 Pennsylvania Avenue, Dubuque, IA 52002. IIW contact: Julie Neebel. Telephone: (563) 556 -2646. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. US 52 Traffic Flow Enhancement Project CIP: 3001266 (FY10/11), 3001133 (FY 10/11), 1001818, 3002256, 3002803 Reconstruction of traffic signals along US 52 (Central Avenue) including 32 22 20 17 and 14 Streets. New fiber optics conduit and cable will be installed and will connect the signalized intersections along Central Avenue between City Hall and IA 32 (NW Arterial). The reconstructed signals will include the standard ITS components including battery backup, pre - emption, PTZ cameras and network switches. Pre -Bid Construction Conference. Each prospective bidder is encouraged to attend the Pre -Bid Construction Conference to be held at 2 PM Central Time on July 20, 2010, at the Traffic Operations Center, City Hall, 50 West 13 Street, Dubuque, Iowa. Attendance by all prospective bidders is not mandatory but highly recommended. Published in the Telegraph Herald, July 9, 2010.