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Lead & Healthy Home Program Grant Agreement
City of Dubuque City Council Meeting Action Items # 3. Copyrighted October 18, 2021 ITEM TITLE: Lead & Healthy Home Program Grant Agreement SUMMARY: City Manager recommending City Council authorization of an agreement with the U.S. Department of Housing & Urban Development (HUD) for the use of $4,275,680.92 to administer the Lead and Healthy Homes Program. RESOLUTION Authorizing the City Manager or his designee to execute an agreement and any further documents required for the execution of the Lead and Healthy Homes Grant Award of $1,000,000 SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s) DISPOSITION: ATTACHMENTS: Description Type Lead and Healthy Home Program Grant Agreement- City Manager Memo MVM Memo Staff Memo Staff Memo Resolution Approving Agreement Resolutions Agreement Supporting Documentation THE CITY OF Dubuque DUB TEE All -America City Masterpiece on the Mississippi � pp zoo�•*o 13 zoi720zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Lead & Healthy Home Program Grant Agreement DATE: October 14, 2021 Housing & Community Development Director Alexis Steger recommends City Council authorization of an agreement with the U.S. Department of Housing & Urban Development (HUD) for the use of $4,275,680.92 to administer the Lead and Healthy Homes Program. The City of Dubuque has been administering a Lead and Healthy Homes Program for over 20 years. This program assists residents in making their homes lead safe through remediation of the lead hazards in the home. The City of Dubuque submitted a Lead and Healthy Homes grant application in July 2021, to request $4,275,680.92 to continue this program for an additional 42-months. The Housing & Community Development Department will administer this program, partnering with Visiting Nurses Association to help evaluate the health needs in the home. The City will also team with the HEART Program to complete the construction/lead remediation in some of the units. This program requires a Program Manager that dedicates at least 75% of an FTE to this grant. Due to the two Lead and Healthy Homes grants overlapping for 11-months, an additional temporary FTE will be required to administer this grant; therefore, increasing the number of FTEs in the Housing Department on a temporary basis by 1.0. This agreement is for 42 months and will complete approximately 106 units. I concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Alexis M. Steger, Housing & Community Development Director THE CF D�Uj!_B Eh Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Alexis M. Steger, Housing & Community Development Director DATE: October 14, 2021 RE: Lead & Healthy Home Program Grant Agreement Dubuque AIFlataiea Clly I l 2007-2012-2013 2017*2019 Introduction The purpose of this memorandum is to request the City Council's authorization of an agreement with the U.S. Department of Housing & Urban Development (HUD) for the use of $4,275,680.92 to administer the Lead and Healthy Homes Program. Background The City of Dubuque has been administering a Lead and Healthy Homes Program for over 20 years. This program assists residents in making their homes lead safe through remediation of the lead hazards in the home. The City of Dubuque submitted a Lead and Healthy Homes grant application in July 2021, to request $4,275,680.92 to continue this program for an additional 42-months. In late September 2021, the City of Dubuque was awarded these funds, and the City began negotiations with HUD to develop the agreement between HUD and the City of Dubuque for the use of the funds. Discussion The Housing & Community Development Department (HCDD) will administer this program, partnering with Visiting Nurses Association to help evaluate the health needs in the home. The City will also team with the HEART Program to complete the construction/lead remediation in some of the units. This program requires a Program Manager that dedicates at least 75% of an FTE to this grant. Due to the two Lead and Healthy Homes grants overlapping for 11-months, and additional temporary FTE will be required to administer this grant; therefore, increasing the number of FTEs in the Housing Department on a temporary basis by 1.0. This agreement is for 42 months and will complete approximately 106 units. Requested Action I respectfully request City Council to accept the Lead and Healthy Homes Program Grant awarded to the City of Dubuque, and authorizing the Mayor to execute the agreement. Additionally, the City Council authorizes the City Manager, or his designee, may execute any further documents as required for the successful completion of this grant opportunity. Cc: Jenny Larson, Budget and Finance Director Cori Burbach, Assistant City Manager Teri Goodman, Assistant City Manager Mary Rose Corrigan, Public Health Specialist Prepared by Alexis Steger Housing & Community Devel 350 W. 6t1 St Suite 312 (5631690 6072 Return to Adrienne N. Breitfelder, City Clerk, 50 W. 1311 St., Dubuque, IA 52001, (563) 589-4100 RESOLUTION NO. 363-21 RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE AN AGREEMENT AND ANY FURTHER DOCUMENTS REQUIRED FOR THE EXECUTION OF THE LEAD AND HEALHTY HOMES GRANT AWARD OF $1,000,000 Whereas, the U.S. Department of Housing and Urban Development has published a Notice of Funding Availability (NOFA) for the Lead and Healthy Homes Program; and Whereas, the City of Dubuque applied for the grant opportunity in July 2021 in the amount of $4,275,680.92; and Whereas, the U.S. Department of Housing and Urban Development awarded $4,275,680.92 to the City of Dubuque to administer the Lead and Healthy Homes Program, and entered into negotiations for an agreement; and Whereas, the City of Dubuque proposes acceptance of the Lead and Healthy Homes Program funding from the U.S. Department of Housing and Urban Development to assist approximately 106 units. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE IOWA: Section 1: The Mayor is hereby authorized accept the $4,275,680.92 Lead and Healthy Homes funds and approve the agreement with the U.S. Department of Housing and Urban Development; and Section 2: That the City Manager and the Housing & Community Development Director are hereby authorized and directed to execute any further documents to ensure the grant program regulations stipulated in the agreement are met. Passed, approved and adopted this 18th day of October 2021. Roy D Buol Mayor Attest: AOV:�& Adrienne Breitfelder City Clerk Assistance Award/Amendment U.S. Department of Housing and Urban Development Office of Administration 1. Assistance Instrument 2. Type of Action ® Cooperative Agreement ❑ Grant ® Award Amendment 3. Instrument Number 4. Amendment Number 5. Effective Date of this Action 6. Control Number IALHBO773-21 See Block #20 7. Name and Address of Recipient 8. HUD Administering Office HUD, Office of Lead Hazard Control and Healthy Homes City of Dubuque 451 Seventh Street, SW 350 W 6t" Street, Suite 312 Room 8236 Dubuque, Iowa 52001-4648 Washington, DC 20410 8a. Name of Administrator 8b. Telephone Number Loyedi Marie Gedeon 202-402-6052 10. Recipient Project Manager 9. HUD Government Technical Representative Alexis Steger, asteeer@citvof lubunue.ora, 563-690-6072 Aaron Mitchell, Aaron.T.Mitchell(rdhud.sov, 202-402-2289 11. Assistance Arrangement 12. Payment Method 13. HUD Payment Office ® Cost Reimbursement ❑ Treasury Check Reimbursement U.S. Dept. of HUD ❑ Cost Sharing ❑ Advance Check CFO Accounting Center, 6AF ❑ Fixed Price ® Automated Clearinghouse 801 Cherry St., Unit #45 Ste. 2500 Fort Worth, TX 76102 14. Assistance Amount I5. HUD Accounting and Appropriation Data Previous HUD Amount $0.00 15b. Reservation number 8620/22017420LRLH/LRLHR $3,812,180.92 ................. -..................................................... .................................................................. -.......................................... 8620/220174 20LRHH/LRHHI $ 463,500.00 LHC 21-9 HUD Amount this LHB $3,812,180.92 ............................................................................................................HHO ........................t500.00 4163..... TotalHUD Amount ....................................................................................................................................................r.........A..................... $4 275 680.92 ......................................... ,.... Amount Previously Obligated..............................................................._.,.,,,,,....,,,,,,,,,$0.00.,,. .Recipient Amount ....................................................................................................................................................... $ 686,417.00 Obligation by this action $4,275,680.92 ........................................................................................................................................................................ . .............. Total Instrument Amount $4 962 097.92 Total Obligation $4 275 680.92 16. Description Employer Identification: 42-6004596 DUNS: 148218832 Program: LHB/HHO This instrument sets forth the agreement between the parties as to all terms and conditions and provisions herein. By signing this award document, the Grantee certifies that it is in compliance with all administrative and financial provisions of this award. This grant instrument consists of the following, some of which are incorporated by reference: 1. Cover Page, HUD 1044 2. FY 2021 Terms and Conditions 3. Statement of Work/Work Plan/Benchmark Standards 4. Grantee's financial and technical proposal 5. Mutually agreed and negotiated proposal changes 6. Abstract of grant activities 7. Lead Hazard Control Program Policy Guidance Issuances `PGI-2015-01- Clarification of Costs for LHRD and LBPHC Grant Programs" 8. TITLE 2: GRANTS AND AGREEMENTS - PART 200-UNIFORM ADMINISTRATIVE REQUIREMENTS COST PRINCIPLES AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS httu://www.ecrr.¢ov/ce-6'nhex�=dz�node=2t 1221 9. Notice of Grant Opportunity announced in GRANTS.GOV FR-6500-N-13 Posted date: 07/12/2021 Period of Performance: 42 months - November 1, 2021- May 30, 2025 17. ® Recipient is required to sign and return three (3) copies 18. ❑ Recipient is not required to sign this document. of this document to the HUD Administering Office 19. Recipient (By Name) 20. HUD (By Name) Roy D. Buol, rbuol@cityofdubuque.org Loyedi Marie Gedeon, Lovedi.M.Gedeon(ahud.eov Signatuaref Title Date (mm/dd/yyyy) Signature & Title Date (mm/dd/yyyy) LOYEDI GEDEON Digitally 0130Y281 4'00' May., I©/19/aoai G:antUi37cer form HUD-1044 (8/90)