Signed Contract_Amendment to AmeriCorps Creating Opportunities GrantCity of Dubuque
City Council Meeting
Consent Items # 9.
Copyrighted
November 1, 2021
ITEM TITLE: Signed Contract(s)
SUMMARY: Hillcrest Family Services for use of Louis Murphy Park; Origin Design
Co. for the Jule Bus Barn Rooftop Unit Removal; Iowa Commission on
Volunteer Service for the 2021-2022 Formula Grant Amendment for the
AmeriCorps Creating Opportunities Grant; Iowa Commission on
Volunteer Service for the 2021-2022 Competitive Grant Amendment for
the AmeriCorps Partners in Learning Grant.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
Louis Murphy Park Agreement Supporting Documentation
Amendment to AmeriCorps Creating Opportunities Supporting Documentation
Grant
Amendment to AmeriCorps Partners in Learning Grant Supporting Documentation
Jule Bus Barn Rooftop Unit Removal Supporting Documentation
THE CITY OF
DUB E
Masterpiece on the Mississippi
Dubuque
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2007-2012-2013
2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Supplemental Funding Amendment to 21-22 Formula AmeriCorps Grant
Request for Signature
DATE: October 15, 2021
INTRODUCTION
The purpose of this memo is request approval of the 2021-22 Formula Grant
Amendment recently sent to City Manager Mike Van Milligen by Tina Dunphy of the
Iowa Commission on Volunteer Service on October 13, 2021. This request was
approved by the Iowa Commission on Volunteer Service and is being sent via Adobe
Sign due to COVID-19's impact on in -person documentation.
BACKGROUND
This memo is to inform you that our request for supplemental funding the AmeriCorps
Creating Opportunities Grant was approved by the Iowa Commission on Volunteer
service. This amendment will provide additional funding for the program expansion that
was not initially awarded by Volunteer Iowa in the original grant application. This
amendment will allow for 3 additional Full -Time AmeriCorps positions: 1 Teen Municipal
Career Specialist with the Engineering Department, 1 Academic Advocate with the
Multicultural Family Center, and 1 Mentor Specialist with Mentor Dubuque, as well as 5
100-hour Summer Youth AmeriCorps positions.
BUDGETIMPACT
This amendment identifies the total amount of federal funding coming to the Formula
Creating Opportunities AmeriCorps Program at $175,600. This is an increase of
approximately $65,600 This funding will cover the AmeriCorps Member Living
Allowance, Member benefits and associated program costs. The departments and
partners have already identified, secured, and approved any internal funding that may
be necessary for these new positions. Currently, there is no match requirement for this
program year due to a federal blanket waiver, so the program anticipates minimal
additional City funding needed for this expansion.
RECOMMENDATION
I fully recommend approval of the 2021-22 Formula Grant Amendment.
attachment: 21-AF-05 2-NCE
CC: Heather Satterly, AmeriCorps Program Director
Jenny Larson, Budget and Finance Director
2
VOLUNTEER IOWA
In Partnership with Iowa Economic Development Authority
1963 80 Avenue, Suite 200 I Des Moines, Iowa 50315 USA I Phone: 800,308,6987
volunteeriowa.org
GRANT AMENDMENT
GRANTEE: City of Dubuque
GRANT NUMBER: 21-AF-05
PROGRAM NAME: City of Dubuque Creating Opportunities AmeriCorps Program
AMENDMENT NUMBER: 1
AMENDMENT EFFECTIVE DATE: October 1, 2021
volunter
K)WA
THIS AMENDMENT is made by and between the IOWA COMMISSION ON VOLUNTEER
SERVICE, ("Commission" or "Volunteer Iowa'), 1963 Bell Avenue, Suite 200, Des Moines, Iowa
50315, an agency of the State of Iowa, and City of Dubuque ("Grantee"), 50 West 13th Street, Dubuque,
IA 52001, a city government.
Due to award of additional supplemental funding and MSY, AmeriCorps Grant 21-AF-05 is modified
as follows:
1. TOTAL MAXIMUM GRANT AMOUNT: $175,600
2. ARTICLE 3.1, "GRANT" is amended so that the first sentence reads as follows: The
Commission grants $175,600 to the Grantee for AmeriCorps activities during the Grant
Agreement Period.
3. ARTICLE 7.1, "DOCUMENTS INCORPORATED BY REFERENCE": is amended to
replace
Attachment A, "Grant Application" with Attachment A as revised.
Attachment B, "Budget" with Attachment B as revised.
Additionally, per Volunteer Iowa request the following additional modifications are made:
1. ARTICLE 2.8 "ADMINISTRATIVE COST GUIDELINES": sections 2.8b, 2.8c, and 2.8d
are amended to read that the Commission will invoice grantees on a biannual or other regular
basis.
Except as otherwise revised above, the terms, provisions, and conditions of 21-AF-05 remain unchanged
and are in full force and effect.
City of Dubuque
BY:
Michael Van Milligen
City Manager
Iowa Commission on Volunteer Service
BY: Adam Lounsbury (Oct 19, 202 V6 CDT)
Adam Lounsbury
Executive Director
Governor Kim Reynolds I Lt. Governor Adam Gregg I Executive director Adam Lounsbury
Attachment A - Grant application
PART I - FACE SHEET
APPLICATION FOR FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION:
Modified Standard Form 424 (Rev.02/07 to confirm to the Corporation's eGrants System) Application X❑ Non -Construction
a. DATE SUBMITTED TO CORPORATION
3. DATE RECEIV ED BY STATE:
STATE APPLICATION IDENTIFIER:
FOR NATIONAL AND COMMUNITY
SERVICE (CNCS):
27-SEP-21
4. DATE RECEIVED BY FEDERAL AGENCY:
FEDERAL IDENTIFIER:
b. APPLICATION ID:
21 AC239974
18A FHIA0010011
5. APPLICATION INFORMATION
LEGAL NAME: City of Dubuque
UEJ NUMBER:
DUNS NUMBER: 093105302
ADDRESS (give street address, city, state, zip code and county)
2200 Bunker Hill Rd
Dubuque IA 52001 - 3010
County: Dubuque
6. EMPLOYER IDENTIFICATION NUMBER (EIN):
426004596
8. TYPE OF APPLICATION (Check appropriate box).
❑ NEW ❑ NEW/PREVIOUS GRANTEE
❑ CONTINUATION FX AMENDMENT
If Amendment, enter appropriate letter(s) in box(es): ❑ ❑
A. AUGMENTATION B. BUDGET REVISION
C. NO COST EXTENSION D. OTHER (specify below):
Awarded supplemental funding for previously requested positions
10a. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 94.006
10b. TITLE: AmeriCorps State
12. AREAS AFFECTED BY PROJECT (List Cities, Counties, States, etc):
Dubuque, IA
NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER
PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION (give
area codes):
NAME Heather M. Satterly
TELEPHONE NUMBER: (563) 690-6171
FAX NUMBER:
INTERNET E-MAIL ADDRESS: hsatterl@cityofdubuque.org
7. TYPE OF APPLICANT:
7a. Local Government -Municipal
7b. Local Government, Municipal
9. NAME OF FEDERAL AGENCY:
Corporation for National and Community Service
11.a. DESCRIPTIVE TITLE OFAPPLICANTS PROJECT:
City of Dubuque Creating Opportunities AmeriCorps Program
11.b. CNCS PROGRAM INITIATIVE (IF ANY):
13. PROPOSED PROJECT: START DATE: 09/01/21 END DATE: 08/31/22 14. CONGRESSIONAL DISTRICT OF: a.Applicant IA 01 b.Program lA 01
15. ESTIMATED FUNDING: Year #: �3 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. FEDERAL $ 175,600.00
0 YES. THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE
b. APPLICANT $ 56,738.00 TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR
REVIEW ON:
c. STATE $ 0.00 DATE:
d. LOCAL $ 0.00 ❑X NO. PROGRAM IS NOT COVERED BY E.O. 12372
e.OTHER $ 0.00
f. PROGRAM INCOME $ 0.00 17. IS THEAPPLICANT DELINQUENT ON ANY FEDERAL DEBT?
YES if "Yes," attach an explanation. ® NO
g. TOTAL $ 232,338.00
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN
DULY AUTHORIZED BY THE GOVERNING BODY OF THE A PPL ICA NT AND THE APPLICANT WILL COMPLY WITH THE ATTA CHED ASSURANCES IF THE ASSISTANCE
IS AWARDED.
a. TYPED NAME OF AUTHORIZED REPRESENTATIVE: b. TITLE: c. TELEPHONE NUMBER:
Heather M. Satterly AmeriCorps Director (563) 690-6171
d. SIGNATURE OF AUTHORIZED REPRESENTATIVE:
e. UH It JI
06/04/21
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Executive Summary
The City of Dubuque proposes to have 14 AmeriCorps members who will develop and implement teen
programming in Dubuque, IA. At the end of the program year, the AmeriCorps members will be
responsible for a change in teenaged youths' knowledge of social -emotional skills and knowledge of
career opportunities. In addition, the AmeriCorps members will leverage ioo volunteers who will be
engaged in mentoring teens and supporting teen programming.
This program will focus on the CNCS focus areas of Education and Economic Opportunity. The CNCS
investment of $11o,000 will be matched with $50,191, $29,816 in public funding and $20,375 in
private funding.
Rationale and Approach/Program Design
Theory of Change
Teenaged youth in Dubuque are in crisis. According to the 2018 Iowa Youth Survey, only 82% of
Dubuque County youth felt that they have someone they can talk to within their homes compared to
84% of Iowa youth, and less than 82% of Dubuque County youth felt that the adults in the
community care about students. Only 6o% of Dubuque County youth feel that adults in the
community let youth know that they are proud of them, compared to 61% of Iowa youth. Since 2014,
the percentage of Dubuque County youth taking the Iowa Youth Survey who agreed that adults in
their community let them know they are proud of them when they do something well decreased by
9%, compared to all Iowa youth decreasing by 1o.9%. Overall, from 2012 to 2018, the percentage of
Iowa Youth who reported having a plan to kill themselves within the past year increased by 53.0%. In
Dubuque County, youth reporting plans to kill themselves rose from 6.4% in 2012 to 10.5% in 2018;
with an alarming increase from a reported 6.2% in 2016 to 10.5% in 2018. One in ten students taking
the Iowa Youth Survey in 2018 reported they had a plan to kill themselves in the past twelve months.
From 2016 to 2018, the percent of Dubuque County 8th grade students who reported having a plan to
kill themselves within the past year increased from 6.8% to 13.5%. Of the Dubuque County youth
surveyed in 2018, 21% of youth identified as another race besides white (up from 14% in 2014); 6% of
youth were made fun of because of their race or color (up from 5% in 2014); 31% disagreed that
students were respected for their differences (up from 21% in 2014); and 11% disagreed that adults
respected differences in students (up from 8% in 2014). Dubuque teens are also struggling with risk -
taking behaviors and criminal activity. Data received from Dubuque Police for the timeframe of
January 2016 through November 2o18 show 1,932 criminal charges were reported involving youth
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aged 9-17. Of the 1,932 charges reported, some of these charges belong to the same individuals, with a
total of 1,524 arrests during this time span. A breakdown of ages of individuals charged shows that the
older a student is, the more likely they are to engage in risk taking and law -breaking behaviors. The
top five charges were disorderly conduct, assault, theft, criminal mischief, and interference with
official acts. 195 charges were drug -related, including drug possession, unlawful possession of
prescription drugs and possession of drug paraphernalia. 133 charges were alcohol -related, including
consumption, OWI, possession and public intoxication. Youth were more likely to be engaged in risk -
taking and unlawful behavior during after -school and evening hours, with 767 arrests occurring
between 2:30pm to 1opm. From 2012 to 2018, according to the Iowa Youth Survey, the percentage of
Dubuque County youth reporting most of their school peers feel it would be wrong or very wrong for
them to use any illegal drug other than alcohol, cigarettes, or marijuana decreased from 83.9% to
79.6%.
Our program utilizes a two -pronged approach to our community's problem of teens in crisis. The first
prong revolves around creating a positive connection between teens and adults through -out the year,
while the second prong focuses on fostering resiliency and curbing risk -taking behaviors by giving
teens safe and positive programming options during after -school time and summer months. The first
prong of our program is focused on developing positive connections between teenaged youth and
positive adult role models to support teens through crisis through year -long programming. During the
year, six Full -Time AmeriCorps members will serve with community -centered programs to develop
positive relationships between teenaged youth and adult role models, while during the summer, 10
Minimum -Time and 5 Affiliate -Time Members will develop and implement positive and enriching
summer programs to build community within and around Dubuque teens. Our program believes that
utilizing AmeriCorps members to develop and increase opportunities for community connection, as
well as fostering direct connections with youth will create and foster resiliency among these youth. In
contexts of risk, relationships are crucial to mitigating the negative impact of toxic environments.
Resilience, the capacity to overcome adversity, is facilitated by those who engage with the child
(Masten, 2001; Rutter, 2012). Hillcrest Family Services will have 3 Full -Time members: The Teen
Education Specialist, the Match Specialist and the Mentor Specialist. The Match and Mentor
Specialists will support their Mentor Dubuque program, fostering positive community -based
mentoring relationships between youth and adults. These AmeriCorps members will identify at -risk
youth who would benefit from mentoring and the safe, positive adult role model that the youth will be
paired with, creating 3o new mentoring relationships. The AmeriCorps members will follow the
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relationship, checking in on all aspects of the relationship while providing opportunities for new
experiences within the community. The Teen Education Specialist will support their teenaged youth
community education programming focusing on teen pregnancy, smoking cessation, and opioid
education. The Multicultural Family Center will have two Full -Time Members. The Teen Engagement
Specialist will develop and enhance connections with the teenaged youth populations of Dubuque.
This AmeriCorps member will interact directly with over 25 community youth to build positive
relationships and increase attendance within teen -related after -school and summer programming.
The Academic Advocate will support the newly created Future -Bound Program, focused specifically
on supporting Teens from communities of color, marginalized communities, and low-income families
to help these students identify the correct coursework and career preparations to set them up for post-
secondary education, trade school or post -High School work. The City of Dubuque Engineering
Department will have one Full-time member serving as the as the Career Specialist. This member will
engage at -risk teens in job -shadowing experiences and summer -internship opportunities within
municipal and civic careers. This member will provide 1 on 1 career coaching and mentorship to the
teens. Youth with a positive adult connection had significantly higher odds of good school
performance, and lower odds of alcohol use, violence involvement and violence witnessing (Culyba,
Alison J., et al).
The second prong of our program utilizes AmeriCorps members to engage teens during out -of -school
time and during the summer through teen programs. During the summer, the Multicultural Family
Center will host Minimum -Time AmeriCorps members will serve with the Multicultural Family
Center to provide small group mentoring to a total of 40 teens between the ages of 12-17 during the
summer. During 2 separate sessions, 20 teens will receive small group mentoring from AmeriCorps
Members 4 times per week for 4 weeks. These teens experience workforce engagement, service
projects, engagement in topics around Diversity, Equity and Inclusion, and post -secondary education
experiences in a safe, controlled environment. These teens will develop skills and gain resources that
will help them seek future employment, giving them access to opportunities that they would not have
previously had, as well as adult mentors who will be able to guide them. Evidence is clear that social
connections are important determinants of healthy adolescent development (Ewell Foster, Cynthia, et
al). The Out -of -School teen programming is tailored to provide experiences with positive adults that
are interested in furthering teen futures. The City of Dubuque's Leisure Services Department will host
five Minimum -Time AmeriCorps members to provide small group enrichment to 25 teens during the
summer -evenings with community teens. These members expand teen night programming to
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multiple times a week to ensure that youth are supported by positive adults through meaningful
engagement, while also keeping teens engaged productively and are not engaging in unlawful
behavior. These AmeriCorps Members will partner with the Multicultural Family Center, Carnegie -
Stout Public Library, and other community organizations to provide active and engaging teen
programs to increase community connections. Most of the summer teen programming will be held at
one of our city parks or with park staff along corridors where teens are shown to be arrested and
charged with crimes. Providing thoughtful programming that engages the three pillars of the National
Park and Recreation Association, conservation, health and wellness, and social equity, is the best
practice for teens to feel connected to their city parks and provide positive outlets. Two-thirds of survey
respondents agree that offering a safe space to play is a top benefit of their park and recreation
agencies' OST (Out -of -School Time) programs. Similarly, 46 percent of park and recreation
professionals report that another benefit of OST program is providing a free or affordable space that
encourages healthy, physically active lifestyles through play, swimming, exercise, and sports
(National Parks and Recreation Association, 2018).
The program proposes the development of a third -prong to our program, focused on developing a
Youth AmeriCorps Program for Dubuque Teens. The program will host five Affiliate -Time
AmeriCorps Members that will consists of teens ages 17-19. This program will be the third tier of the
STEP program and will consist of students who have completed STEP and are active participants in
the Future -Bound program. These 5 youth will serve the Dubuque Community during a six -week
summer municipal career exploration program. Each youth will be assigned to two different city
departments for 3-week service stints. The departments will be selected based on their capacity to
support a Youth AmeriCorps Member, their proposals for a Youth AmeriCorps Member project, the
project's criteria to not meet prohibited activities and the program's own grant criteria, and finally- the
interest of the Youth AmeriCorps Member's Career path. This municipal career exploration is vital for
the City of Dubuque and for teens from minority communities. The City of Dubuque's staffing is
predominantly made up of white males. The City of Dubuque expects over 50% of it's workforce to
retire in the next io years, creating many openings in leadership. With seasonal positions, as of March
16, 2021, we have a total of 74o employees. Breakdown by race and gender for those are as follows:
Male = 66% ,Female = 34%; White = 92.5%, Black = 4.5%, Hispanic = 2%, Asian = 0.75, Native
American = 0.25%. The municipal career exploration focus could lead to a marked change in the
make-up of our workforce in the future. The Academic Advocate and the Career Specialist will serve
together to identify 5 at -risk teens to enroll in career exploration programming and will provide
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ongoing coaching and mentoring to the youth enrolled in the Program, while the MFC Teen
Coordinator will serve as their site supervisor.
EVIDENCE BASE
Our program falls into the Pre -preliminary evidence tier as a proposed evidence -informed program.
Our program has previously been implemented in a past program year as an education -based
program, we have continued to grow in our partnerships to expand the program. With this growth,
we have determined that our program would be better suited to address the community needs of teen
mental health and teen workforce development. Our program previously saw the success of the
Multicultural Family Center's Summer Teen Empowerment Program (STEP, previously known as
YEEP), which saw 35 out of 4o at -risk teens complete a summer mentoring and workforce
development program in Summer 2019 and 18 of 21 at -risk teens in Summer 2020. The success of the
STEP program, the lack of other teen opportunities in Dubuque, and the increasing number of teens
experiencing crisis helped our program determine that utilizing AmeriCorps can help meet these
community needs. Recently, the 2018 Iowa Youth Survey results were published by the Iowa
Department of Public Health showing that teenaged youth are struggling with mental health, suicide,
and risk -taking behaviors. Additionally, our program was able to review detailed arrest records from
the Dubuque Police Department of youth ages 9 - 17, which showed us that teens are engaging in
unlawful and risk -taking behavior. Teenaged youth are an inherently underserved population that is
typically difficult to serve. Our program was unable to find a community -based program that served
teenaged youth that our partners (a mentoring organization, a city recreation department, and a
community center) would be able to replicate with fidelity. This led our program to research best
practices in teen programming from across the country and in Iowa. Many Iowa communities of
Dubuque's size do not have the capacity to serve teens through free, community -based programming,
which led us to look at best practices from the National Parks and Recreation Association to focus on
out -of -school time programming to reduce unlawful and risk -taking behaviors in teens by giving
them options during their out -of -school time. Additionally, our program wanted to help support teens
in crisis by fostering resiliency. Research has shown that resiliency increases when youth relate to
positive adult role models, leading our program to aim to create mentoring relationships with
teenaged youth. There is very little data on Dubuque teens, so our program will collect data on the
knowledge of social -emotional skills of the teens who participate in these community -based teen
programs to gauge an increase in their knowledge and an eventual change in behavior. The program
will work to contact teens who have graduated from STEP to determine if the program assisted them
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in workforce readiness.
Additionally, our program has shown that we are serving significant numbers of youth who are an
underrepresented population. The program heavily supports the Multicultural Family Center, which is
the only community center in the Greater Dubuque Area that focuses on supporting families from
diverse backgrounds, races, religions, and cultures. Each year, over 6o% of youth served by the
Multicultural Family Center were students of color. In the Mentor Dubuque program, 68% of youth
served at on welfare, 21% are a racial minority, 21% have an Individualized Education Plan and 7%
are a rural population. In both programs, we do have anecdotal data on students who identify as
transgender and non -binary on the gender spectrum. Our program has worked closely with key
organizations in Dubuque to bring positive role models into the lives of youth. Our program is actively
creating space for youth to be themselves, to value their identities and embrace new experiences.
NOTICE PRIORITY
The program fits with the 2021-2022 CNCS priority areas of programs that actively engage in
removing structural racial inequities, advancing racial equality, and increasing opportunity to achieve
sustainable change in communities and the Priority of Economic Opportunity. Additionally, the
program does fit with several of our State of Iowa priorities based on the ICVS State Service Plan: 1)
comprehensive community strategy 2) engage underrepresented populations and those that provide a
high return on investment 3) address disparities with minority populations 4) Governor's priority
areas of Future Ready Iowa, enrichment; and 5) actively participate in A-DRT. Additionally, one of
our Host Sites- Mentor Dubuque, is certified through the Iowa Mentoring Partnership. The program
fits into the following priorities based on Iowa Code: Summer Youth Corps through the Multicultural
Family Center STEP Program, where students receive workforce development, service learning, high
school credit and the ability to earn a paid stipend as well as the new implementation of a Youth
AmeriCorps Program.
MEMBER EXPERIENCE
Member experience is a priority of our program. Development begins with the recruitment process
where the Director strategically recruits, interviews and places members from our community to the
site that is the best fit for each member. During their year of service, members are challenged to
develop personally and professionally. Members are supported and developed at their host site in
partnership with their site supervisors. The Director takes a personal, i-1 approach with every member
to challenge them in different ways. This can include community presentations, mentoring other
members, applying for graduate school, or leading service projects. Members also gain important
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experiences through our Days of Service which are conducted in partnership with Dubuque's National
Service Partnership (DNSP), a collaboration of area national service members and programs. Through
National Days of Service and DSNP, members learn about their community, network with other
national service members, and participate in service opportunities. Members are provided 12 hours of
orientation consisting of general information on the Corporation for National and Community Service
(CNCS), AmeriCorps and the Iowa Commission on Volunteer Service (ICVS). The program reviews
member's rights and responsibilities, code of conduct, prohibited activities, Drug Free Workplace Act,
grievance procedures, suspension and termination procedures, sexual harassment, and discrimination
policies. Members review and sign the Member Service Agreement which includes the review of the
National Criminal History Background Check, prohibited activities and grievance procedure. Members
are trained on data collection, time sheets, and other program specific information. Additionally,
members participate in 4 hours of communication training through a low/high ropes course to
provide individual and team challenges, as well as 21 hours of training, spread out over monthly
meetings, focused on Diversity, Equity, and Inclusion, ensuring that members can provide the best
support to students from different cultures and backgrounds. Members are provided intensive on -site
training and orientation at their host site. Finally, all members develop and present a reflection project
during our End of Service Ceremony and Life After AmeriCorps Training.
Organizational Capability
ORGANIZATIONAL BACKGROUND AND STAFFING
The City of Dubuque has sponsored an AmeriCorps Program since 2007. The City of Dubuque is a
Municipal Corporation governed by an elected mayor and six -member council. The City relies on its
expert personnel to plan and implement the grant and provides in -kind administration, personnel and
fiscal support. The City Council reviews the grant and budget documents each year. The AmeriCorps
Director, Heather Satterly, a 3-term AmeriCorps alum, has been the Director since 2017, in addition to
working in Iowa AmeriCorps Grant Management for 3 previous years. Sarah Berna, an AmeriCorps
Alum, is the current AmeriCorps Coordinator for the program, providing compliance monitoring and
technical assistance to Members. Sarah previously worked as a temporary coordinator for the
program's planning grant, as well as a Site Supervisor for the Summer Teen Night Program's
AmeriCorps Members, as well as an outside contractor for developing virtual curriculum for COVID-
19 Virtual Tutoring. Sarah is a certified teacher with a background in Elementary Education. Marie
Ware, Leisure Services Department Manager, oversees the activities of the AmeriCorps Director and
members. Marie has been directly and indirectly involved with grant award management for over
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twenty-five years for three cities and a non-profit agency. Elena Fox serves as the Grant Financial
Analyst for the AmeriCorps Program. She has a Bachelor & Masters degree in Business Administration
and has overseen the fiscal responsibilities of the program since 2020. Elena is a former Intelligence
Analyst for the United States Marine Corps. Cassie Ross, Finance Manager, & Jennifer Larson,
Finance and Budget Director, have been monitoring the AmeriCorps Finances since 2019.
COMPLIANCE AND ACCOUNTABILITY
Our program strongly believes in compliance and accountability. The program prides itself in having a
reputation as a high functioning, low risk program and has a complete plan for compliance and
accountability. The Director ensures site supervisors and host sites fully understand the prohibited
activities, non -duplication and non -displacement guidelines, and all other rules and regulations
through service agreements and training. The Director also conducts at least two site visits a year, as
well as a mid-term review to ensure rules and regulations are being followed. The Director keeps lines
of communications open between members and site supervisors to ensure compliance and
accountability. The Director monitors the activities being performed through ongoing communication
with members and site supervisors. The Director can visit any site, at any time without prior
appointment. Should a compliance issue be suspected or arise, the Director holds a meeting with all
parties involved to review guidelines and design a corrective action plan. If compliance issues continue
to be a concern the members are removed from their assigned placement until the site can ensure all
activities fall within the AmeriCorps guidelines. If compliance issues are not corrected, or re -appear,
the Director will no longer place members at the host site. Lastly, the program manages and
implements its program with limited compliance issues. Our staff takes CNCS' Criminal History
Record Check very seriously as well as the following program management policies: time sheets, in
kind documentation, position descriptions, Member Service Agreements, Host Site Agreements,
mandatory training requirements, corrective action forms, midterm and end of year evaluations,
grievance, termination of service, drug free workplace, sexual harassment, prohibited activities and
unallowable activities. Our systems follow this cyclical pattern: follow, monitor, review and update to
detect instances of risk or noncompliance. The AmeriCorps Director runs all background checks on
members. As these checks are completed, the Director completes ICVSs NSCHC Document Checklist
and attaches it to copies of all Background checks. Additionally, copies of all checks are kept in the
members electronic file, as well as in a hard copy format. The AmeriCorps Coordinator reviews all
background checks to ensure compliance. The Director and Coordinator conduct member and staff
file audits twice a year and works closely with its expert fiscal staff to ensure compliance.
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CULTURE THAT VALUES LEARNING
As part of the City of Dubuque, our program believes in creating an equitable community of choice by
being a data -driven & outcome focused high performance government built on four pillars: Equity,
Resiliency, Sustainability and Compassion. The City of Dubuques City Council develops and sets goals,
policy agenda top priorities and high priorities, as well as management agenda top priorities and high
priorities based on the Citys mission and vision statements. These goals and priorities set the tone and
expectations of the City governments plan for the next 2 years, driving each department and division
within the organization to collect data, measure performance, and continually strive to create
meaningful impact for its community members. All departments, including AmeriCorps, have
performance measures that connect to the Citys goals and priorities. Data is collected on a regular
basis and reported annually to the City Council and the community in the Citys annual budget review
process. During this budget review process, all departments present the last years performance
measures and impacts to the City Council for a decision on the next years budget and goals.
MEMBER SUPERVISION
All of our members receive two layers of supervision. First, every host site designates a site supervisor.
Each site supervisor provides daily supervision to their members and conducts biweekly, 1-1 meetings
with each of their members for clear guidance. Site supervisors also provide on -site training as
described previously and observations by the site supervisor to ensure accurate interventions. Second,
the Director serves as an added level of supervision for all members. The Director meets regularly with
each member to discuss progress and ensure member activities fall within allowable activities. The
Director has an open door policy and members may contact via in -person meeting, email, phone, or
text at any time for any reason. Each site supervisor is trained by the Director. Training occurs before
members arrive on site and are completed in person, 1-1, as well as in recorded webinar format to
review overall program changes. The site supervisor training consists of an overview of the CNCS and
ICVS, member responsibilities, supervisor responsibilities and host site agreements, in -kind match
documentation, time sheets, data collection, prohibited activities and unallowable activities including
nonduplication and nondisplacement. Site supervisors can contact the Director with
questions/concerns at any time. The AmeriCorps brand is a high priority for our program. All
members receive apparel and a photo id, both with the AmeriCorps logo. Members are required to
wear their photo id at all times during service and are required to wear their AmeriCorps logo apparel
at least once per week or more frequently if participating in a community event. All host sites are
provided an "AmeriCorps Members Serve Here" sign and display it in a prominent location.
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Narratives
Cost Effectiveness and Budget Adequacy
See Budget.
Evaluation Summary or Plan
EVALUATION PLAN
PROGRAM BACKGROUND/PROGRAM MODEL
The City of Dubuque AmeriCorps Program has been extremely successful in its 21 years of operation,
14 of which have been under the leadership of the City of Dubuque. The program's success in the
Dubuque community is apparent in the over 800 AmeriCorps alumni giving over 450,000 hours of
service in our community. The program has typically been focused on education; however, the
current iteration of the program focuses on supporting at -risk teens through mentoring and out of
school programming around social -emotional learning and workforce development.
The AmeriCorps Program has become an important part of the organizations served. The AmeriCorps
Program has partnered with the Multicultural Family Center since the MFC's inception and has been
essential to the implementation of its programming. The MFC provides training to the AmeriCorps
members that aligns with City priorities, AmeriCorps Program goals and MFC performance
indicators. By creating this focus, The MFC's growth in teen programming since 2017 has steadily
increased.
SCOPE AND PURPOSE OF CURRENT EVALUATION
The City of Dubuque AmeriCorps Program has decided to conduct an external impact evaluation of
the Summer Teen Empowerment Program (STEP).
The purpose of this evaluation is to better understand the long-term impacts that the program has on
community teens. The findings of the evaluation will help our AmeriCorps Program learn and grow
to better support our students. Our intent, as a program and a partner in a community impact model,
is to determine how effective our program is and to use this information to drive enhancements to our
processes and procedures and inform future decision -making for our community.
THEORY OF CHANGE
Teenaged youth in Dubuque are in crisis. According to the 2018 Iowa Youth Survey, only 84% of
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Page 11
Narratives
Iowa teens felt that they have someone they can talk to within their homes, and less than 83% of
students felt that the adults in the community care about students. Only 61% of students feel that
adults in the community let students know that they are proud of them. Since 2014, the percentage of
all students taking the Iowa Youth Survey who agreed that adults in their community let them know
they are proud of them when they do something well decreased by 1o.9%. Overall, from 2012 to 2018,
the percentage of students who reported having a plan to kill themselves within the past year
increased by 53.0%. One in ten students taking the Iowa Youth Survey in 2o18 reported they had a
plan to kill themselves in the past twelve months. From 2012 to 2018, the percent of 6th grade
students who reported having a plan to kill themselves within the past year increased by 71.1%.
Dubuque teens are also struggling with risk -taking behaviors and criminal activity. Data received
from Dubuque Police for the timeframe of January 2016 through November 2018 show 1,932
criminal charges were reported from youth aged 9-17. Of the 1,932 charges reported, some of these
charges belong to the same individuals, with a total of 1,524 arrests during this time span. A
breakdown of ages of individuals charged shows that the older a student is, the more likely they are to
engage in risk taking and law -breaking behaviors. The top five charges were disorderly conduct,
assault, theft, criminal mischief, and interference with official acts. 195 charges were drug -related,
including drug possession, unlawful possession of prescription drugs and possession of drug
paraphernalia. 133 charges were alcohol -related, including consumption, OWI, possession and public
intoxication. Youth were more likely to be engaged in risk -taking and unlawful behavior during after -
school and evening hours, with 767 arrests occurring between 2:301)m to 1opm. From 2012 to 2018,
according to the Iowa Youth Survey, the percentage of students reporting most of their school peers
feel it would be wrong or very wrong for them to use any illegal drug other than alcohol, cigarettes, or
marijuana decreased from 86.3% to 82.2%. Our program utilizes a two -pronged approach to our
community's problem of teens in crisis. The first prong revolves around creating a positive connection
between teens and adults through -out the year, while the second prong focuses on fostering resiliency
and curbing risk -taking behaviors by giving teens safe and positive programming options during after -
school time and summer months. The first prong of our program is focused on developing positive
connections between teenaged youth and positive adult role models to support teens through crisis.
Our program believes that utilizing AmeriCorps members to develop and increase opportunities for
community connection, as well as fostering direct connections with youth will create and foster
resiliency among these youth. In contexts of risk, relationships are crucial to mitigating the negative
impact of toxic environments. Resilience, the capacity to overcome adversity, is facilitated by those
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who engage with the child (Masten, 2001; Rutter, 2012). During the year, six AmeriCorps members
will serve with community -centered programs to develop positive relationships between teenaged
youth and adult role models. The Teen Engagement At HFS, two FT members as the Match and
Mentor Specialists, will support their Mentor Dubuque program, fostering positive community -based
mentoring relationships between youth and adults. These AmeriCorps members will identify at -risk
youth who would benefit from mentoring and the safe, positive adult role model that the youth will be
paired with, creating 3o new mentoring relationships. The AmeriCorps members will follow the
relationship, checking in on all aspects of the relationship while providing opportunities for new
experiences within the community. The other FT member will support their teenaged youth
community education programming as the Teen Education Specialist- focusing on teen pregnancy,
smoking cessation, and opioid education. One Full -Time Member will serve with the Multicultural
Family Center as the Academic Advocate, supporting Teens from communities of color and low-
income families to help these students identify the correct coursework to set them up for post-
secondary education. One Full-time member will serve with the City of Dubuque Engineering
Department as the Career Specialist, helping engage teens in job -shadowing and internship
opportunities within municipal careers. The Academic Advocate and the Career Specialist will serve
together to identify 5 at -risk teens to enroll in career exploration programming inside of the City of
Dubuque as Abbreviated -Time Youth AmeriCorps Members. These 5 students will serve the Dubuque
Community during a six -week summer municipal career exploration program. Five of the MT
AmeriCorps members will serve with the Multicultural Family Center to provide small group
mentoring to a total of 40 teens during the summer. During 2 separate sessions, 20 teens will receive
mentoring 4 times per week for 4 weeks. These teens experience workforce engagement, service
projects, and post -secondary education experiences in a safe, controlled environment. These teens will
develop skills and gain resources that will help them seek future employment, giving them access to
opportunities that they would not have previously had, as well as adult mentors who will be able to
guide them. Evidence is clear that social connections are important determinants of healthy
adolescent development (Ewell Foster, Cynthia, et al). The second prong of our program utilizes 6
AmeriCorps members to engage teens during out -of -school time and during the summer through teen
night programs. One FT AmeriCorps Member will serve with the Multicultural Family Center as the
Teen Engagement Specialist to develop and enhance connections with the teenaged youth populations
of Dubuque. These AmeriCorps members will interact directly with over 25 community youth to build
relationships and increase attendance within teen -related after -school and summer programming.
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Youth with a positive adult connection had significantly higher odds of good school performance, and
lower odds of alcohol use, violence involvement and violence witnessing (Culyba, Alison J., et al). The
Out -of -School teen programming is tailored to provide experiences with positive adults that are
interested in furthering teen futures. The other five MT AmeriCorps members will serve with the City
of Dubuque's Leisure Services Department providing small group enrichment to 25 teens during the
evenings with community teens. These members expand teen night programming to multiple times a
week to ensure that youth are engaged productively and are not engaging in unlawful behavior. These
AmeriCorps Members will partner with the Multicultural Family Center, Carnegie -Stout Public
Library, and other community organizations to provide active and engaging teen programs to
increase community connections. Most of the summer teen programming will be held at one of our
city parks or with park staff along corridors where teens are shown to be arrested and charged with
crimes. Providing thoughtful programming that engages the three pillars of the National Park and
Recreation Association, conservation, health and wellness, and social equity, is the best practice for
teens to feel connected to their city parks and provide positive outlets. Two-thirds of survey
respondents agree that offering a safe space to play is a top benefit of their park and recreation
agencies4 OST (Out -of -School Time) programs. Similarly, 46 percent of park and recreation
professionals report that another benefit of OST programming is providing a free or affordable space
that encourages healthy, physically active lifestyles through play, swimming, exercise, and sports
(National Parks and Recreation Association, 2018).
OUTCOME OF INTEREST
The outcome of interest underlying this impact evaluation is that students who have graduated from
STEP will feel that the program helped them feel more connected to the community and helped
prepare them for a job. This evaluation will study the response data collected from past graduates of
the program.
EVALUATION RESEARCH QUESTIONS
The impact evaluation will address the following three research questions:
1) What percentage of students that graduated from STEP report that the program helped their social -
emotional well-being?
2) What percentage of students that graduated from STEP report that the program helped prepare
them for the workforce?
3) What percentage of students that graduated from STEP remained involved in community
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programming?
EVALUATION DESIGN
We proposes to use a longitudinal cohort design to track changes in student perceived knowledge gain
from the program over time. The strengths of this design include being able to utilize existing data
collected by our program and Multicultural Family Center. The AmeriCorps Program administers pre -
and post -assessments to all STEP participants, holds the data, and regularly analyzes the accuracy of
the data, contributing to the validity of the evaluation results.
This descriptive study allows us to consider gains or losses that occur after students complete the STEP
program. It also allows us to compare these data between cohorts as our programming responses
developed between cohorts.
This design allows our program to explore logical explanations for differences between cohort
performance and allows our program to build a long-term research plan with this design. One of the
downsides of this design is that it can take several years to acquire the data. Responses to the results
are not implemented in the next program year. On the other hand, the responses are to a much more
informed data set. So, instead of comparing only perceived knowledge gains with the current year's
students with previous year's students, we can compare whether improvement overall persisted
through time and make changes to our program that consider how we can most impact the students
we serve. The positives of this design significantly outweigh the limitations. Our program will be able
to utilize these long-term data to make changes to our program design and effectiveness.
DATA COLLECTION AND ANALYSIS PLAN.
Our program utilizes data that has been previously collected in grant years related to student
participant completion rates, as well as pre -post assessment data that is administered to each
participant. Data is collected in the same way for every program year to ensure accuracy and
consistency. Each program year's data is held by the program to allow for the program to compare
which students are seen for multiple years. The program will only pull student data for students who
met dosage and duration requirements of our program. The program will work directly with the
Multicultural Family Center's staff and AmeriCorps members to pull contact information for all past
participants. MFC AmeriCorps Members will be responsible for contacting past participants and
administering a follow up assessment about their perceived knowledge gains in the program, as well
as their perceived impact that the program has had on their ability to enter the workforce and
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maintain a job. The estimated number for this population is 70.
Our evaluator analyzes this quantitative data and aggregates it into a report for our AmeriCorps
Program, looking for themes, concerns, or outliers.
EVALUATOR QUALIFICATIONS
Dr. Rachel Daack, PhD, of Clarke University, will work closely with the Program Director to develop
and execute our impact evaluation. Dr. Daack has a BA in Global Studies, a MA in Geography and a
PhD in Interdisciplinary Studies and currently served as a Professor of Sociology at Clarke University
in Dubuque, IA. Dr. Daack has prior experience with the City of Dubuque AmeriCorps Program, as
she conducted both the Outcome Evaluation (201-8-2019) and Process Evaluation (2015-2016). Dr.
Daack also provides evaluation services to several community organizations, which includes St. Mark
Youth Enrichment and the Dubuque Dream Center, which support the Dubuque Campaign for
Grade -Level Reading Initiative, making her an ideal evaluator for our program.
Heather Satterly is a 3-term AmeriCorps alum, and has been the AmeriCorps Director of the City of
Dubuque AmeriCorps Partners in Learning Program since 2017. Heather has a BS degree in
Recreation, Parks and Tourism Administration with an emphasis on Recreation Therapy from
Western Illinois University. Heather has also previously worked for another competitively funded
Iowa AmeriCorps Program as a Program Manager for 3 years. She organizes and maintains Student
logs and Data Collection Submissions from AmeriCorps Members and handles the compilation of all
member -student intervention data.
Jacqueline Hunter joined the Multicultural Family Center as Director in October 2018. She brings to
the MFC 25 years of experience working in local government and public -school education. She is a
Veteran of the Gulf War and is a graduate of Bethune-Cookman University and Nova Southeastern
University. She is currently a doctoral student. Jacqueline is committed to initiatives that ensure
families have a voice and a choice to achieve sustainable livelihoods they have a reason to value. She
supports collaborations that empower local communities to identify and implement the projects they
most need. Jacqueline oversees the overall operations and community collective impact of the MFC.
Sarah Petersen has been the Multicultural Family Center Assistant Director since May 2013. She
brings to the MFC over 25 years of experience working in the non-profit sector, specializing in
program development and community engagement. Sarah has lived in Chicago, IL, Albuquerque,
NM, San Francisco, CA and Galena, IL, and worked with diverse and marginalized populations in
those communities. Sarah oversees programming and program operations for the MFC.
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BUDGET
Line Item Total Year 1 Year 2 Year 3 Notes
Staffing (Evaluator) $3,000 $1,000 $1,000 $1,000 $5o/hr @ 20 hours
TIMELINE
In 2021-22, program staff will pull student data and will coordinate with MFC Staff to identify
participant contact information in Q1. In Q2, program staff will provide a finalized list of past
participants and their contact information to AmeriCorps Members. AmeriCorps Members will be
trained on survey administration and data collection methods to ensure data is collected accurately
and consistently. AmeriCorps Members will then begin to contact past participants and administer
surveys. In Q3, AmeriCorps Members will continue to administer surveys and provide collected data
to program staff. Program staff will provide the cleaned data to our external evaluator, who will begin
the analysis. In Q4, Data will be analyzed by our outside evaluator and a report will be prepared for
the final evaluation report for submission with our next application. The Evaluator, Program Staff
and MFC staff will meet to review the report to determine a post -evaluation action plan to drive
decision making for continuous improvements to reading interventions, delivery methods, member
training, and/or management systems will be developed.
Amendment Justification
NA
Clarification Summary
NA
Continuation Changes
2021-22 Clarifications:
Updated the budget to reflect the new Volunteer Iowa method for charging commission
administrative costs as a "State Support & Monitoring fee" within the Other Program Operating costs.
Updated the budget to the awarded amount of $109,920.
Updated the Performance Measure module with changes to the target numbers and 14 member/5.5
MSY allocation.
Re -aligned logic model targets to the approved MSY/member levels
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Narratives
Updated the executive summary with changes to the award amounts and member/MSY counts.
Grant Characteristics
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Page 18
Performance Measures
MSYs by Fatits ALiea
0Eduoation:8.78
Tablet: MSYs by Focus Areas
Focus'. IMSYS
Education 100%
MSYs by Objective
0K-12 SuooRs:8.78
Table2: MSYs by Objectives
Objectives '
.
K- 12 Success 100%
°/o of MSY NPR-1 VS ilicant VS Not hi ANY
■ ApplicaiTt:0 National:8.78 Not in ANY:0
Table3: %MSYs by NPM vs.Applicant vs. Not in ANY
NPM Applicant Not in ANY
100% 0% 0%
Table4: No of MSY and Members by Objective
Primary Focus Area:
Primary Intervention:
Secondary Focus Area:
Secondary Intervention:
Education
Out- of- School Time
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Page 19
Performance Measure: Teen Out -of -School Time Engagement
- No of No of
-ocus Education Objective: K- 12 Success No of 8.78 Members: 22
Area:
Problem Statement:
As an underserved population in Dubuque, teenaged youth are experiencing mental health crisis and are more
likely to participate in risk taking behaviors during the summer and out- of- school time when not engaged in
structured programming.
Selected Interventions:
Out- of- School Time
Describe Interventions:
The City of Dubuque Creating Opportunities AmeriCorps Program will have 2 FT and 1 RHT AmeriCorps
members supporting one on one mentoring for at risk teenaged youth in the Hliicrest Family Services Mentor
Dubuque program AmeriCorps members will recruit and support positive mentoring relationships with
teenaged youth and adult mentors who will meet for at least 1 hour a week for 50 weeks to improve the
student's knowledge of their social- emotional skills. The Program will will have 1 FT year long and 5 MT
summer AmerlCorps members supporting teen programming for at risk teenaged youth AmeriCorps members
will recruit and support teen participation on Teen Night programming to increase their knowledge of social -
emotional skills for 2 hours a week for 50 weeks or for at least 80 hours of Teen Night Programs.
ED1 A Output:
ED1A: Number of individuals served
Target: 80 Individuals
Measured By: Tracking System
Described Instrument: AmeriCorps Members will record names of teenaged youth who participate in
STEP and Teen Night programs and the Hillcrest Family Services Mentor
Dubuque program. Teens will take a pre- assessment to measure their current
knowledge of social- emotional skills.
ED27C Outcome:
ED27C: Number of students with improved academic engagement or social- emotional skills
Target: 64 Students
Measured By: Survey
Described Instrument: Names of teenaged youth who participated in Teen Nights programs for 2 hours a
week for 50 weeks, STEP the 4 week summer program, or for at least 80 hours of
Teen Night Programs or have completed the Hillcrest Family Services Mentor
Dubuque program will be recorded.
Upon completion of the Mentor Dubuque and STEP programs or the teen night
For Official Use Only
Page 20
Performance Measure:
Teen Out -of -School Time Engagement
Problem Statement:
S0gjLe0f LntWW6qtipW
Described Instrument:
programs, Teens will take a post- assessment to measure their current
knowledge of social- emotional skills. The Pre and Post assessments for each
teen will be compared to determine a change in knowledge.
For Official Use Only
Page 21
Program Information
AmeriCorps Funding Priorities
*Check any priority area(s) that apply to the proposed program. In order to
receive priority consideration, applicants must demonstrate that the priority
area is a significant part of the program focus, high quality program design, and
outcomes.
Grant Characteristics
*Check any characteristics that are a significant part of the proposed program
Advancing Racial Equality,
Economic Opportunity
Workforce Preparation
Geographic Focus- Urban
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Page 22
Demographics
Other Revenue Funds
Number of volunteers generated by AmeriCorps members
Percent of disadvantaged youth enrolled
100
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Page 23
Document Name
Required Documents
Status
For Official Use Only
Page 24
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Attachment B - Budget
RPT_BGT_424
City of Dubuque
Creating Opportunities AmeriCorps
Program
City of Dubuque
Application ID: 21AC239974
Budget Dates:
Total Amt CNCS Share Grantee
Share
Section I. Program Operating Costs
A. Personnel Expenses
18,107
18,107
0
B. Personnel Fringe Benefits
3,407
3,407
0
C. Travel
Staff Travel
1,755
1,755
0
Travel to CNCS-Sponsored Meetings
0
0
0 0
Member Travel
Total $1,755
$1,755
$0
D. Equipment
E. Supplies
671
671
0
F. Contractual and Consultant Services
G. Training
Staff Training
Member Training
1,260
600
660
Total $1,260
$600
$660
H. Evaluation
1,000
0
1,000
I. Other Program Operating Costs
6,707
5,684
1,023
Section I. Subtotal
$32,907
$30,224
$2,683
Section I Percentage
92%
8%
Section II. Member Costs
A. Living Allowance
Full Time (1700 hrs)
102,000
81,625
20,375
1-Year Half Time (900 hours)
0
0
0
Reduced Half Time (675 hrs)
6,750
6,750
0
Quarter Time (450 hrs)
0
0
0
Minimum Time (300 hrs)
30,000
16,700
13,300
2-Year Half Time (2nd Year)
0
0
0
2-Year Half Time (1st Year)
0
0
0
Three Quarter Time (1200 hours)
0
0
0
Abbreviated Time (100 hrs)
5,000
5,000
0
Total $143,750
$110,075
$33,675
B. Member Support Costs
FICA for Members
10,997
10,997
0
Worker's Compensation
4,600
4,600
0
Health Care
14,400
14,400
0
Total $29,997
$29,997
$0
Section II. Subtotal
$173,747
$140,072
$33,675
Section II. Percentages 81% 19%
Section III. Administrative/Indirect Costs
A. Corporation Fixed Percentage
Corporation Fixed Amount
25,684
5,304
20,380
Commission Fixed Amount
0
0
0
Total $25,684
$5,304
$20,380
B. Federally Approved Indirect Cost Rate
Section III. Subtotal
$25,684
$5,304
$20,380
Section III Percentage
21%
79%
Section I + III. Funding Percentages
61%
39%
Budget Totals
Budget Total Percentage
Required Match
$232,338 $175,600
76%
0%
$56,738
24%
Form424A
Modified SF-424A (4/88 and 12/97)
Page 1
October 1. 2021 2:12 PM
RPT_BGT_424
City of Dubuque Creating Opportunities AmeriCorps Program
City of Dubuque
# of years Receiving CNCS Funds 4
Total MSYs 8.78
Cost/MSY $20,000
Total Amt CNCS Share Grantee Share
Budget Totals $0 $0 $0
Budget Total Percentage 0% 0%
Required Match 0%
# of years Receiving CNCS Funds 4
Total MSYs 8.78
Form 424A
Modified SF-424A (4/88 and 12/97)
Page 2
Budget Narrative for 21 AC239974
Page 1 of 5
Budget Narrative: City of Dubuque Creating Opportunities AmeriCorps Program for
City of Dubuque
Section I. Program Operating Costs
A. Personnel Expenses
Position/Title -Qty -Annual Salary -% Time
CNCS Share
Grantee Share
Total Amount
Program Director: - 1 person(s) at 63300 each x 13.17 % usage
8,3371[
0
8,337
Program Assistant: - 1 person(s) at 19540 each x 50 % usage
9,770IL
0 11
9,770
Category Totals
18,107
011
18,107
B. Personnel Fringe Benefits
Purpose -Calculation 11
CNCS Share IL
Grantee Share
Total Amount
Program Director Fringe Benefits: Program Director (Workers Comp + FICA +
IPERS= 20.9%)
1,692
0
1,692
L
Program Assistant Fringe Benefits: AmeriCorps Coordinator Benefits Package:
1,715
0
1,715
FICA@.0765= $747 + IPERS@.0991= $968
Category TotalsIL
3,407
0
L 1�
3,407
C. Travel
Staff Travel
Purpose -Calculation
CNCS Share
Grantee Share11
Total Amount
Travel to CNCS-Sponsored Meetings: N/A
0 IL
0
0
ICVS (AmeriCorps staff travel to ICVS sponsored meeting): 3 Trips to Des
Moines @ 450 miles each=1350 miles x .58 per mile (City of Dubuque policy
1,175
0
1,175
approved mileage reimbursement rate) = $783; $50 per day diem x 3 days
$150; $242 for 2night in hotel
AmeriCorps Staff Travel: Mileage for site supervision for site visits, 8 midterm
reviews, and service projects, x 1000 miles per year x .58 per mile (City of
580
0
580
Dubuque policy approved mileage reimbursement rate) =$580.
Category Totals
1,75511
0
1,755
Member Travel
Purpose -Calculation
CNCS Share 1[
Grantee Share11
Total Amount
Category TotalsIL
0
011
0
D. Equipment
Item/Purpose -Qty -Unit Cost =1 CNCS Share Grantee Share11 Total Amount
https://egrants.cns.gov/espan/main/report.] sp?sid=61085Jrg4R7vgM4uAOcHm-wvr-OR5e... 10/ 1 /2021
Budget Narrative for 21 AC239974
Page 2 of 5
E. Supplies
Category Totals I 011
011 0
Item -Calculation
CNCS Share
Grantee Share
Total Amount
Member gear w/AmeriCorps logo: Badge & Shirts all with AmeriCorps logo @
approx. $30.78/member @ 14 Members = 431. Gear for Supplemental
431
0
431
members will be covered by other sources of funding.
Office supplies: (paper, ink, toner, pens, pencils, post -it notes) $20 per month x
240
0
240
12= $240)
Category TotalsIL
671L_
0
671
F. Contractual and Consultant Services
Purpose -Calculation -Daily Rate
CNCS Share
Grantee Share
Total Amount
Category Totals
0
0
0
G. Training
Staff Training
Purpose -Calculation -Daily Rate
CNCS Share I
Grantee Share11
Total Amount
Category TotalsIL
0
011
0
Member Training
Purpose -Calculation -Daily Rate ILCNCS
Share
Grantee Share
Total Amount
Member Development: (4 Mounds Team Building/communication training; 1
600
0
600
trainings per year at $600)- Daily Rate of 600
Member Orientation: Portfolios, handbooks, printed materials and other training
supplies as needed. $30 x 22 members. 3 day orientation training for fall and
0
660
660
summer members. Ongoing monthly training for both fall and summer
members.)- Daily Rate of 30
Category Totals
600
660
1,260
H. Evaluation
Purpose -Calculation -Daily Rate
CNCS Share
Grantee Share
Total Amount
Program Evaluation: Program Evaluation to support AmeriCorps program
Evaluation Plan: Program Evaluation conducted by outside evaluator ($58/hr
0
1,000
1,000
for 20 hours=$1,000)- Daily Rate of 50- Daily Rate of 50
Category TotalsIL
0
1,000
1,000
I. Other Program Operating Costs
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Budget Narrative for 21 AC239974
Page 3 of 5
Purpose -Calculation I
CNCS Share11
Grantee Share11
Total Amount
Background Checks: 17 x $54 each = 1134. Includes FBI, state of residence
and state of service checks for 17 members + 4 site supervisors. There is no
1,134
0
1,134
expected turn -over for staff. No Checks for Youth AmeriCorps Members under
age of 18 (5).
Member Timekeeping System: Member Timekeeping System ($16 x 14
members=$224) Supplemental members will be covered by other sources of
224
0
224
funding.
Member Assistance Program: $250 + $10/MEMBER = $490 IL
490
0 11
490
Site Liability Insurance: FLAT RATE @ $500
0
500
500
AmeriCorps Coordinator Cell Phone: Program cell phone $300 +($60 x 12)=
497
523
1,020
$1020 (negotiated rate per sponsor); For AmeriCorps Program/Staff use only.
State Support & Monitoring Fee: S1 Fed Share + S2 Fed Share ($26,885 +
3,339
0 IE:Hg
$140,072) = Total ($166,957)' 0.02= $3339
Category TotalsL
5,684
1,023
L
6,707
Section TotalsIL
30,224
2,683
32,907
PERCENTAGE
92%
8%
Section II. Member Costs
A. Living Allowance
Item -# Mbrs w/ Allow -Allowance Rate -# Mbrs w/o Allow IL
CNCS Share
Grantee Share
Total Amount
Full Time (1700 hrs): 6 Member(s) at a rate of 17000 each
81,625
20,375
102,000
Members W/O allowance 0
Three Quarter Time (1200 hours): 0 Member(s) at a rate of 0 each
0
0
0
Members W/O allowance 0
1-Year Half Time (900 hours): 0 Member(s) at a rate of 0 each
0
0
0
Members W/O allowance 0
2-Year Half Time (1 st Year): Member(s) at a rate of each
0
0
0
Members W/O allowance
2-Year Half Time (2nd Year): Member(s) at a rate of each
0
0
0
Members W/O allowance
Reduced Half Time (675 hrs): 1 Member(s) at a rate of 6750 each
6,750
0
6,750
Members W/O allowance 0
Quarter Time (450 hrs): Member(s) at a rate of each
0
0
0
Members W/O allowance
Minimum Time (300 hrs): 10 Member(s) at a rate of 3000 each
16,700
13,300
30,000
Members W/O allowance 0
Abbreviated Time (100 hrs): 5 Member(s) at a rate of 1000 each
Members W/O allowance 0
5,000
0
5,000
Category TotalsIL
110,075
33,675
L
143,750
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Budget Narrative for 21 AC239974
Page 4 of 5
B. Member Support Costs
Purpose -Calculation
CNCS Share
Grantee Share
Total Amount
FICA for Members: 143750*.0765= $10997
10,997
0
10,997
Worker's Compensation: living allowance total (143750) x City of Dubuque
4,600
0
4,600
Workers Comp Rate (.032) = 4600
Health Care: 12 months of health insurance for 3 FT member at
14,400
0
14,400
$400/11VIEMBER*12 MO = 14400
Category TotalsIL
29,997
011
29,997
Section TotalsIL
140,072IL
33,675
173,747
PERCENTAGEIL
81%
19%
Section III. Administrative/Indirect Costs
A. Corporation Fixed Percentage
Item -Calculation
CNCS Share
Grantee Share
Total Amount
Corporation Fixed Amount: ((S1 fed+ S2 fed)* 0.0526)*.06)=CNCS share;
5,304
20,380
25,684
($32,907+ $173, 747)*.01=20380
Commission Fixed Amount: See OPOC
0�[
0
0
Category TotalsIL
5,304
20,380
25,684
B. Federally Approved Indirect Cost Rate
Calculation -Cost Type -Rate -Rate Claimed -Cost Basis ILCNCS
Share
Grantee Share
Total Amount
Category Totals
0
011
0
Section TotalsIL
5,304
20,380
25,684
PERCENTAGEIL
21%
79%
Budget TotalsIL
175,600
56,738
L
232,338
PERCENTAGEIL
76%
24%
Total MSYs
8.78
Cost/MSYIL
20,000
Source of Funds
Section
Match Description 11
Amount
Classification
Source
Source of Funds
Hillcrest Family Services (Secured) IL
20,375
Cash
Private
City of Dubuque (Secured)
36,363
Cash
State/Local
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Budget Narrative for 21AC239974
Page 5 of 5
11 Total Source of Funds 11 11 56,738 11 11 11
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21-AF-05 DBQ Amendment 01 _Supplemental -
Combined
Final Audit Report
Created: 2021-10-13
By: Tina Dunphy (tina.dunphy@volunteeriowa.org)
Status: Signed
Transaction ID: CBJCHBCAABAAQKRoq-DphGWDDFgSv485_tvLi5AC1ohZ
2021-10-19
"21-AF-05 DBQ Amendment 01_Supplemental - Combined" Hist
ory
' ii Document created by Tina Dunphy (tina.dunphy@volunteeriowa.org)
2021-10-13 - 9:27:15 AM GMT
Document emailed to City Manager (ctymgr@cityofdubuque.org) for signature
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`p Document e-signed by City Manager (ctymgr@cityofdubuque.org)
Signature Date: 2021-10-19 - 12:33:07 PM GMT - Time Source: server
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`p Document e-signed by Adam Lounsbury (adam.lounsbury@volunteeriowa.org)
Signature Date: 2021-10-19 - 2:56:53 PM GMT - Time Source: server
!� Agreement completed.
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