Proof_City Council Proceedings 9.7.21Copyrighted
October 18, 2021
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 10/4; Zoning Advisory Commission of 10/6;
Zoning Board of Adjustment of 9/23; Proof of Publication for City
Council Proceedings of 9/7 and 9/20; Proof of Publication for List of
Claims and Summary of Revenues for Month Ended 8/31.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description
City Council Proceedings of 10/4/21
Zoning Advisory Commission Minutes of 10/6/21
Zoning Board of Adjustment Minutes of 9/23/21
Proof of Publication for City Council Proceedings of
9/7/21
Proof of Publication for City Council Proceedings of
9/20/21
Proof of Publication for List of Claims / Summary of
Revenues for Month Ended 8/31/21
Type
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
09/15/2021
and for which the charge is 397.88
Subscribed to befor me, a Notary Publi ' and for
Dubuque County, Iowa,
this 21st day of September, 2021
Notary Public in and for Dubuque County, Iowa.
'hAAOH WELBORN
Caum�ms:udae Mvsbw &274M
•�.• WY Garner, E[:p. WQY' 10, 26?3
Ad text : CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m.
on September 7, 2021, in the second -floor Council Chambers of
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Cavanagh, Farber,
Jones, Resnick, Roussell (attended virtually), Sprank; City
Manager Van Milligen, City Attorney Bramwell.
Mayor Buol read the call and stated this is a special
session of the City Council called for the purpose of
conducting a work session on the Sustainable Dubuque update.
WORK SESSION
Sustainable Dubuque Update
Planning Services Manager Wally Wemimont made a
presentation on sustainability practices as they relate to the
planning department. Topics included:
- Unified Development Code (UDC)
- Sustainable Division Development
o"Conservation Subdivision
o"Solar Subdivision
o"Cottage Design Subdivision
- Other Options for Sustainability Points
- Site Plan Design Standards
- Site Development: Low Impact Development Tools
- Landscaping Requirements
- Site Landscaping
- Trees and Shrubs
- Street Trees
- Parking Lot Landscaping
- Parkland Development
- Imagine Dubuque
Mr. Wernimont responded to questions from the City Council
regarding lot specifications of cottage design subdivisions,
requirements for streets annexed into the city to attain
sustainability points, and which developments achieve higher
sustainability points. Mr. Wemimont stated that the Planning
Services Departments staff memos for City Council agenda items
detail the sustainability points that an applicant has
accrued.
There being no further business, Mayor Buol declared the
meeting adjourned at 6:24 p.m.
/s/Adrienne N. Breitfelder
City Clerk
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m.
on September 7, 2021, in the second -floor Council Chambers of
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Cavanagh, Farber,
Jones, Resnick, Roussell (attended virtually), Sprank; City
Manager Van Milligen, City Attorney Brumwell.
Mayor Buol read the call and stated this is a regular
session of the City Council called for the purpose of
conducting such business that may properly come before the
City Council.
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1. COVID-19 Update: Mary Rose Corrigan, Public Health
i
Specialist for the City of Dubuque, provided an update on the
COVID-19 pandemic and response activities. Ms. Corrigan
responded to questions from the City Council regarding
hospital capacity, frequency of state reporting, and potential
impacts of the upcoming flu season.
PROCLAMATION(S)
1. Days of Peace and Non -Violence (September 11-Septemeber
29, 2021) was accepted by Art Roche, R.R.S. Stewart, and Mira
Mosle on behalf of the Dubuque International Day of Peace
Coordinating Committee.
2. National Recovery Month (September 2021) was accepted by
Sue Greene on behalf of ZTM Sober Living.
3. National Library Card Signup Month (September 2021) was
accepted by Library Director Nick Rossman on behalf of
Carnegie Stout Public Library.
4. St. John's Community Kindness Month (September 2021) was
accepted by John Stewart on behalf of St. John's Episcopal
Church Kindness Community Campaign.
CONSENT ITEMS
Motion by Resnick to receive and file the documents, adopt
the resolutions, and dispose of as indicated. Seconded by
Farber. Motion carried 7-0.
1. Minutes and Reports Submitted: City Council Proceedings
of 8/16, 8/23, 8/24, and 8/25; Library Board of Trustees
Minutes of 7/22; Proof of publication for City Council
proceedings of 8/2, 8/9, and 8/16; Proof of publication for
List of Claims and Summary of Revenues for Month Ended 7/31.
Upon motion the documents were received and filed.
2. Notice of Claims and Suits: Dennis Viertel for vehicle
damage. Upon motion the documents were received, filed, and
referred to the City Attorney.
3. Disposition of Claims: City Attorney advised that the
following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance
Pool: Dennis Viertel for vehicle damage. Upon motion the
documents were received, filed, and concurred.
4. Approval of City Expenditures: City Manager recommended
City Council approval for payment of City expenditures. Upon
motion the documents were received and filed, and Resolution
No. 291-21 Authorizing the Director of Finance and Budget/City
Treasurer to make certain payments of bills that must be paid
and approved for payment in accordance with City procedures
was adopted.
5. Proposed Downtown Rehabilitation Grant Award for 1540
Central Avenue: City Manager recommended approval of a
Downtown Rehabilitation Loan Program Grant Award to Real
Property Investments, LLC in the maximum amount of $50,000 for
rehabilitation of 1540 Central Avenue. Upon motion the
documents were received and filed, and Resolution No. 292-21
Approving a Grant Agreement between the City of Dubuque, Iowa
and Real Property Investments, LLC for the Redevelopment of
1540 Central Avenue was adopted.
6. Amendment to Fiscal Year 2022 Contracted Service
Agreement with Dubuque Area Convention and Visitors Bureau
(a.k.a. Travel Dubuque): City Manager recommended adoption of
a resolution approving the First Amendment to the Fiscal Year
2022 Contracted Service Agreement with Travel Dubuque. Upon
motion the documents were received and filed, and Resolution
No. 293-21 Approving the First Amendment to Agreement between
the City of Dubuque, Iowa and Dubuque Area Convention and
Visitors Bureau (a.k.a. Travel Dubuque) was adopted.
7. Contract Amendment to State of Iowa Direct Financial
Assistance Contract by and among Medline Industries, Inc. MRE
DIA, LLC, the City of Dubuque, and the Iowa Economic
Development Authority: City Manager recommended approval of a
resolution authorizing a contract amendment between Medline
Industries, Inc., MRE DIA, LLC, the City of Dubuque and the
Iowa Economic Development Authority which modifies the project
completion date for its job creation requirements from March
31, 2021, to December 31, 2022. Upon motion the documents were
received and filed, and Resolution No. 294-21 Approving the
Contract Amendment to the Economic Development Financial
Assistance Contract by and among Medline Industries, Inc., MRE
DIA, LLC, the City of Dubuque, Iowa, and the Iowa Economic
Development Authority was adopted.
8. Approval of Assignment Agreement, Medline Industries,
Inc. Corporate Reorganization: City Manager recommended
approval of resolutions and First Amendment and Assignment
Agreement for Medline Industries, Inc. and its subsidiaries.
Upon motion the documents were received and filed, and
Resolution No. 295-21 Approving an Assignment Agreement
between MRE DIA, LLC and MRE Propco, LP and Resolution No.
296-21 Approving the First Amendment to Amended and Restated
Development Agreement between the City of Dubuque, Iowa and
Medline Industries, Inc. were adopted.
9. Summary of COVID 19 Vaccination efforts by City of
Dubuque: City Manager transmitted a summary of COVID-19
Vaccination efforts by the City of Dubuque. Upon motion the
documents were received and filed.
10. Recommendations for Supporting Local Governments making
American Rescue Plan (ARP) Eligible Expenditures:
Correspondence from Chuck Isenhart, Iowa State Representative
of House District 100, on recommendations he has provided to
Iowa Governor Kim Reynolds for supporting local governments
making American Rescue Plan (ARP) eligible expenditures. Upon
motion the documents were received and filed.
11. Appointment of Liaison to the Long Range Planning
Commission: Housing Commission recommended that Commissioner
Amy Eudaley continue as the Housing Commission Liaison to the
Long Range Planning Commission. Upon motion the documents were
received, filed, and approved.
12. Appointment of Liaison to the Community Development
Advisory Commission: Housing Commission recommended that
Commissioner Hilary Dalton continue as the Housing Commission
Liaison to the Community Development Advisory Commission. Upon
motion the documents were received, filed, and approved.
13. Washington Neighborhood / Housing Trust Fund
Application: City Manager recommended approval of a resolution
authorizing commitment of $34,951.64 from Greater Dubuque
Downtown TIF as a match to the Housing Trust Fund Committees
application to the Iowa Finance Authority for a $183,956 grant
from the State Housing Trust Fund for continued support of
homeownership and rehabilitation activities in the Washington
Neighborhood. Upon motion the documents were received and
filed, and Resolution No. 297-21 Approving commitment of
matching funds for an application to the Iowa Finance
Authority (IFA) for State Housing Trust Funds was adopted.
14. Notice of Application for Family Self Sufficiency
Coordinator Grant: City Manager recommended approval to submit
a $133,507 grant application to the US Department of Housing &
Urban Development (HUD) for renewal funding for two Family
Self -Sufficiency (FSS) Program Coordinators for the calendar
year 2022. Upon motion the documents were received and filed,
and Resolution No. 298-21 Authorizing the Director of Housing
and Community Development to execute an application for the
HUD Family Self -Sufficiency Program Grant and authorizing the
Director of Housing and Community Development and the City
Manager to approve the application was adopted.
15. Human Trafficking Training and Bus Wrap: City Manager
transmitted information about training provided in March of
2021 to the Jule bus operators by the Tri State Coalition
Against Human Trafficking and Slavery, as well as a
promotional bus wrap applied to a City of Dubuque bus to raise
awareness about human trafficking. Upon motion the documents
were received and filed.
16. Signed Contract(s): Service Agreement with Dakota,
Minnesota & Eastern Railroad Corporation (Canadian Pacific)
for the 17th Street Storm Sewer Project; Interim Management
Agreement with Dubuque Community Ice and Recreation Center for
management of Mystique Community Ice Center; Parking Agreement
with Q Casino for use of a City -owned area for parking on
specified dates. Upon motion the documents were received and
filed.
17. Improvement Contracts / Performance, Payment and
Maintenance Bonds: Drew Cook & Sons Excavating for Green Alley
Repair of 2417 White Street; Drew Cook & Sons Excavating for
the Chavenelle Road Water Main Improvements; G&R Tree Service
for the 2021 Stumps/Sidewalks Project One; Horsfield
Construction, Inc. for the Chavenelle Road Reconstruction
Project - Radford Road to Northwest Arterial; SELCO, Inc. for
the 2021 Pavement Marking Project; Temperley Excavating, Inc.
for the Wood St. Sanitary / Water Project. Upon motion the
documents were received, filed, and approved.
18. 2021 Asphalt Overlay Access Ramp Project 2: City Manager
recommended acceptance of the construction contract for the
2021 Asphalt Overlay Access Ramp Project 2, as completed by S
& S Builders, in the final contract amount of $93,349.29. Upon
motion the documents were received and filed, and Resolution
No. 299-21 Accepting the 2021 Asphalt Overlay Access Ramp
Project 2 and authorizing the payment to the contractor was
adopted.
19. Chaplain Schmitt Veterans Memorial Project Acceptance
of the Construction Contract: City Manager recommended
acceptance of the construction contract for the Chaplain
Schmitt Veterans Memorial Project, as completed by Conlon
Construction, in the final contract amount of $2,579,595.77.
Upon motion the documents were received and filed, and
Resolution No. 300-21 Accepting the Chaplain Schmitt Veterans
Memorial Project, and authorizing the payment to the
contractor was adopted.
20. Acceptance of Grants of Easements for Hike/Bike Trail
and Public Utilities from Property Owners on Chavenelle Road
in the City of Dubuque as Part of the Chavenelle Road
Hike/Bike Trail Project - Phase 2: City Manager recommended
acceptance of a Grant of Easement from Dubuque Initiatives,
Chavenelle Warehouse Development, LLC, A.Y. McDonald Mfg. Co.,
F.H. Uelner Precision Tools and Dies, Inc. and AB(MC)2, LLC
for hike/bike trail and public utilities as part of the
Chavenelle Road Hike/Bike Trail Project- Phase 2. Upon motion
the documents were received and filed, and Resolution No.
receive and file the documents and adopt Resolution No. 308-21
Vacating a portion of Grace Street, in the City of Dubuque,
Iowa, to be known as Lot 14A Of O'Hare's Subdivision, in the
City of Dubuque, Iowa and Resolution No. 309-21 Disposing of
City Interest in Lot 14A of O'Hare's Subdivision, in the City
of Dubuque, Iowa. Seconded by Jones. Adam Schwendinger, 1845
Bennett St., spoke about potential issues from traffic being
re-routed because of Grace Street's closure. Keith Obeforth,
Assistant Vice President for University of Dubuque, stated
that the university is still confirming the final design for
proposed campus improvements on Grace Street. City Council
members expressed support for the vacate agreement. Motion
carried 7-0.
2. Proceedings for Public Hearing on the Issuance of Not to
Exceed $290,000, Sewer Revenue Capital Loan Notes (Interim
Financing) State Revolving Funds, Planning and Design Loan
Applications: Proof of publication on notice of public hearing
to consider City Council approval of the suggested proceedings
for a public hearing on the issuance of not to exceed $290,000
in Sewer Revenue Capital Loan Notes (Interim Financing) State
Revolving Loan Fund Program, the proceeds of which will be
used to pay planning and design costs for High Strength Waste
Receiving & Storage Project, and City Manager recommended
approval. Motion by Jones to receive and file the documents
and adopt Resolution No. 310-21 Instituting proceedings to
take additional action for the authorization of a Loan and
Disbursement Agreement and the issuance of not to exceed
$290,000 Sewer Revenue Capital Loan Notes and Resolution No.
311-21 Approving and authorizing a form of Interim Loan and
Disbursement Agreement by and between the City of Dubuque and
the Iowa Finance Authority, and authorizing and providing for
the issuance and securing the payment of $290,000 Sewer
Revenue Capital Loan Notes Anticipation Project Note, Series
2021, of the City of Dubuque, Iowa, under the provisions of
the Code of Iowa, and providing for a method of payment of
said note. Seconded by Sprank. Responding to a question from
the City Council, Water Resource and Recovery Center (WRRC)
Manager William OBrien stated that co -digestion was not
considered when the WRRC was built in 2013. City Manager Van
Milligen stated that the Iowa Finance Authority (IFA) loans
money to counties and cities for water and wastewater
projects, and the loans allow the city to use the loans
interest for other projects. Motion carried 7-0.
3. Sale of City -Owned Property at 654 Clarke Drive: Proof of
publication on notice of public hearing to consider City
Council approval of the Purchase Agreement and Special
Warranty Deed for the sale of City -owned real property located
at 654 Clarke Drive to Torrent Property Management LLC for the
amount of $35,250, and City Manager recommended approval.
Motion by Jones to receive and file the documents and adopt
Resolution No. 312-21 Disposing of city interest in real
property located at 654 Clarke Drive, in the City of Dubuque,
Iowa. Seconded by Farber. Motion carried 7-0.
ACTION ITEMS
1. Fiscal Year 2022 Arts & Culture Creative Resiliency Grant
Funding Recommendation: City Manager recommended City Council
concurrence with the Arts & Cultural Affairs Advisory
Commission recommendation for recipients and funding levels of
the Fiscal Year 2022 Arts & Culture Creative Resiliency
Grants. Motion by Cavanagh to receive and file the documents
and approve the recommendation. Seconded by Jones. Motion
carried 7-0.
2. Fiscal Year 2022 Dollars and Cents Video: Media Services
showed a video highlighting information in the Fiscal Year
2022 Dollars and Cents public information brochure. Link to
video: https://youtu.be/jeGlvRlKdOc. Motion by Jones to
receive and file the documents and view the video. Seconded by
Resnick. Motion carried 7-0.
COUNCIL MEMBER REPORTS
Mayor Buol reported on attending the Rooted Table event
hosted by Project Rooted on Sunday, September 5th. Mayor Buol
stated that it was a great community event.
Council Member Jones reported on the Public Safety Committee
hosting an event on Saturday, September 11, at the Regional
Emergency Responders Training Facility to commemorate the
anniversary of September 11, 2001.
Council Member Farber reported on recent activities of the
Sister City Committee. Ms. Farber stated the committee is
hosting a photo exhibit highlighting the citys three sister
cities from October 14 through October 16.
Council Member Resnick reported on his recent visit to A.Y.
McDonald and recent citizen input he received thanking the
city for their involvement in trying to resolve the sinkhole
on Tiffany Court (Item Set for Public Hearing No. 2). Mr.
Resnick also thanked city staff for displaying the new buses
outside of the h storic Federal Building prior to the City
Council meeting.
CLOSED SESSION
Motion by Jones to convene in closed session at 8:04 p.m. to
discuss purchase or sale of real estate Chapter 21.5(1)0)
Code of Iowa. Seconded by Farber. Mayor Buol stated for the
record that the attorney who will consult with City Council on
the issues to be discussed in the closed session is City
Attorney Crenna Bramwell. Motion carried 7-0.
Upon motion, the City Council reconvened in open session at
9:03 p.m. stating that staff had been given proper direction.
There being no further business, Mayor Buol declared the
meeting adjourned at 9:04 p.m.
/s/Adrienne N. Breitfelder
City Clerk
It 9/15