Fiscal Year 2022 Detailed Budget for the Five Flags Civic CenterCity of Dubuque
City Council Meeting
Consent Items # 5.
Copyrighted
November 15, 2021
ITEM TITLE: Fiscal Year2022 Detailed Budget for the Five Flags Civic Center
SUMMARY: City Manager transmitting the Fiscal Year 2022 Budget for the Five Flags
Civic Center.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description
Type
Five Flags Civic Center FY2022 Detailed Budget-MVM City Manager Memo
Memo
Staff memo
Staff Memo
Five Flags Civic Center FY 22 ASM Proposed Budget Supporting Documentation
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2022 Detailed Budget for the Five Flags Civic Center
DATE: October 25, 2021
Leisure Services Manager Marie Ware is transmitting the Fiscal Year 2022 Budget for
the Five Flags Civic Center.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
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Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Fiscal Year 2022 Detailed Budget for the Five Flags Civic Center
DATE: October 25, 2021
INTRODUCTION
Dubuque
AI•AMINCI City
2007.2012
2013.2017
The purpose of this memorandum is to request City Council to receive and file the
detailed Fiscal Year 2022 Budget for the Five Flags Civic Center.
DISCUSSION
The contract the City has with ASM Global to manage the facility states that a detailed
budget will be submitted to the City in April prior to the July 1 beginning of the fiscal
year. This requirement deadline date was missed by both ASM Global and myself.
Attached is the detailed budget with the benchmark of $984,794. The CPI grew 5% for
this fiscal year 2022. This budget reflects an increase in revenue of $78,923 and a
$109,880 increase in operating expenses. ASM Global in their budget proposes to be
under the benchmark. General Manager HR Cook has written a memorandum to
introduce the budget and shares further details.
The strong work ASM Global completed last year and this budget proposal is a result of
their dedicated work on bookings, marketing, sponsorships and more.
RECOMMENDATION
I respectfully request the City Council receive and file the detailed FY 2022 Budget for
the Five Flags Civic Center submitted by ASM Global.
attachment: Five Flags Center FY 22 Budget
cc: HR Cook, General Manager
Jenny Larson, Director of Finance and Budget
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FIVE FLAGS
C E N T E R
Five Flags Center
Dubuque, Iowa
BUDGET
FISCAL YEAR 2022
ff
FIVE FLAGS
C E N T E R
Five Flags Center
Dubuque, Iowa
BUDGET
FISCAL YEAR 2022
Memo
To: Honorable Roy Buol, Mayor, City of Dubuque
Mike VanMilligen, City Manager, City of Dubuque
Marie Ware, Director, Leisure Services, City of Dubuque
City Council Members, City of Dubuque
Five Flags Commission Members
From: FIR Cook
General Manager
Five Flags Center
CC: Tony Cima
ASM Regional Vice President
Date: 8/30/21
Re: Fiscal Year 2021-2022 Budget
Ladies and Gentlemen:
Attached is the proposed FY 2022 operating budget for Five Flags Center. Contractually, the annual
increase in Five Flags operating budget is tied to the CPI-U for May of the preceding fiscal year which
indicates a 5% increase in the CPI-U for FY22. This raises the benchmark to $(984,794).
Management this fiscal year, has designed the FY22 budget to reflect a Net Operating Loss of
($968,856).
The FY22 budget reflects an increase in event income of $69,224 over FY21's budget utilizing an
aggressive approach to booking concerts, comedians, national touring acts, self -promoted events,
and working with returning events to maximize income. Also, we will continue to pursue local
sponsorships and upgrade our concession offerings and pricing. The increase in expenses of
$109,880 over FY21 budgeted expenses is driven mostly by an increase in utilities, insurance, and
benefits and wages.
With COVID-19 numbers and protocols in various degrees of flux, ASM Global will maintain our
sanitary measures that have become the industry standard. In addition, we will continue to monitor
public confidence in public events and adjust our budget accordingly. We hope to not repeat 2020
but we all must be prepared to again adjust our daily business practices. This budget reflects a
standard year with no business disruption. We are prepared to make adjustments and will convey
those changes should they be deemed necessary. I feel confident in 2021 and look forward to what
promises to be a very successful year of events at Five Flags Center.
Five Flags Center / ASM
BUDGET - INDEX
FYE 06/30/2022
Description
PROFIT AND LOSS STATEMENT
INCOME STATEMENT
ADMINISTRATIVE / FINANCE / MARKETING EXPENSE
OPERATIONS / EVENTS / BOX OFFICE EXPENSE
OVERHEAD EXPENSE / FOOD & BEVERAGE / PERSONNEL EXPENSE
Page
FIVE FLAGS CENTER FY 2022 BUDGET
Net Income and Expenses
FY 2021 Budgeted
INCOME:
Total Direct Income
208,976
Total Ancillary Income
178,231
Other Event Income
133,113
Other Operating Income
59,500
Total
579,821
EXPENSES
Executive
33,500
Finance
23,458
Marketing
40,279
Operations
48,398
Events
16,072
Box Office
12,831
Overhead
411,927
Food & Beverage
11,638
Personnel
919,617
Total
1,517,720
Profit (Loss) * (937,899)
Benchmark (902,899)
STATISTICAL:
Attendance 75,671
Number of Performances 176
Number of Event Days 178
FY 2022 Budgeted
INCOME:
Total Direct Income
Total Ancillary Income
Other Event Income
Other Operating Income
Total
EXPENSES:
Executive
Finance
Marketing
Operations
Events
Box Office
Overhead
Food & Beverage
Personnel
Total
(Loss)
:hmark (Est.5%CPI)
fISTICAL:
itendance
umber of Performances
umber of Event Days
* The FY 2022 budget was estimated with a 5% increase in the CPI-U to total ($968,856).
204,344
235,811
149,389
69,200
658,744
38,752
26,616
38,720
58,634
17,819
13,319
472,745
15,191
945,804
1,627,600
(968,856)
(984,794)
89,534
185
180
An ASM Managed Facility 1
FIVE FLAGS CENTER FY 2022 BUDGET
Income
FY 2021 Budgeted
Event:
Rental Income
Service Income
Service Expense
Total
Ancillary:
F&B Concessions
F&B Catering
Novelty
Total
Other Event:
Other Event Related
Ticket Rebates
Facility Fee
Total
Operating:
Operating Income
Total
Total Income
141,295
546,339
(478,667)
208,976
156,563
13,630
8,039
178,231
64,283
68,830
133,113
59,500
59,600
579,821
FY 2022 B
Event:
Rental Income
Service Income
Service Expense
Total
Ancillary:
F&B Concessions
F&B Catering
Novelty
Total
Other Event:
Other Event Related
Ticket Rebates
Facility Fee
Total
Operating:
Operating Income
Total
Income
117,912
720,914
(634,482)
204,344
212,495
15,992
7,324
236,811
71,540
77,849
149,389
69,200
69,200
658,744
An ASM Managed Facility 2
FIVE FLAGS CENTER FY 2022 BUDGET
Expenses I Adminsitration - Finance - Marketing
FY 2021 B
Executive:
Contracted Services
Corporate Travel
Meetings / Conventions
Telephone
Relocation
Miscellaneous
Total
geted
FY 2022 Budgeted
Executive:
24,000
Contracted Services
25,392
2,400
Corporate Travel
2,400
5,400
Meetings / Conventions
7,900
900
Telephone
900
-
Relocation
-
800
Miscellaneous
2,160
33,500
Total
38,752
FY 2021 Budgeted
FY 2022 Budgeted
Finance:
Finance:
Contracted Services
3,600
Contracted Services
Meetings / Conventions
1,200
Meetings / Conventions
Payroll Processing
13,700
Payroll Processing
1
Miscellaneous
4,958
Miscellaneous
Total
23,458
Total
FY 2021 Budgeted
Marketing:
Contracted Services
Meetings / Conventions
Advertising
PR Activities
Promotional
Miscellaneous
Total
13,417
1,950
13,975
6,577
1,000
3,360
40,279
3,965
1,200
16,100
5,351
26,616
FY 2022 Budgeted
Marketing:
Contracted Services
Meetings / Conventions
Advertising
PR Activities
Promotional
Miscellaneous
Total
10,975
1,950
15,015
6,990
1,000
2,790
38,720
An ASM Managed Facility
3
FIVE FLAGS CENTER FY 2022 BUDGET
Expenses I Operations - Events
FY 2021 Budgeted
FY 2022 Budgeted
Operations:
Operations:
Meetings / Conventions
3,230
Meetings / Conventions
3,230
Training
1,000
Training
1,000
Supplies
5,885
Supplies
6,385
Repairs / Maintenance
23,006
Repairs / Maintenance
28,106
HVAC
6,000
HVAC
1
9,500
Safety Equipment
1,100
Safety Equipment
1,100
Janitorial
7,800
Janitorial
7,800
Miscellaneous
4,790
Miscellaneous
6,080
Event Allocated Expenses
(4,413)
Event Allocated Expenses
(4,567)
Total
48,398
Total
58,634
FY 2021 Budgeted
Events:
Travel/ Meetings/Conventions
-
Equipment Maintenance
10,600
Inspections
3,375
Electrical
1,600
Supplies
5,931
Miscellaneous
12,455
Event Allocated Expenses
(17,889)
Total
16,072
FY 2021 Budgeted
YID. �■
Box Office:
Credit Card Fees 13,200
Training -
Miscellaneous 360
Event Allocated Expenses (729)
Total 12,831
FY 2022
Events:
Travel/ Meetings/Conventions
Equipment Maintenance
Inspections
Electrical
Supplies
Miscellaneous
Event Allocated Expenses
Total
10,600
3,375
1,600
5,931
14,437
(18,124)
17,819
FY 2022 Budgeted
Box Office:
Credit Card Fees
Training
Miscellaneous
Event Allocated Expenses
Total
13,200
360
(241)
13,319
An ASM Managed Facility 4
FIVE FLAGS CENTER FY 2022 BUDGET
Expenses 10verhead - F&B - Personnel
FY 2021 Budgeted
Overhead:
Trash Removal
Maintenance Agreements
Insurance
Utilities
Miscellaneous
FFE
Management Fee
Total
FY 2021 B
Food & Beverage:
Contracted Services
Licenses and Fees
Employee Training
Repair / Maintenance
Kitchen Supplies
Miscellaneous
Event Allocated Expenses
Total
FY 2021 Budgeted
Personnel
3,000
11,100
50,766
225,202
20,953
100,906
411,927
380
2,500
1,090
1,500
1,400
8,010
(3,242)
11,638
Management Salaries
662,028
Part -Time Wages
205,106
Taxes / Benefits
272,864
Allocated Wages
(220,381)
Total
919,617
FY 2022 Budgeted
Trash Removal
Maintenance Agreements
Insurance
Utilities
Miscellaneous
FFE
Management Fee
Total
FY 2022 B
Food & Beverage:
Contracted Services
Licenses and Fees
Employee Training
Repair / Maintenance
Kitchen Supplies
Miscellaneous
Event Allocated Expenses
Total
FY 2022
Personnel:
Management Salaries
Part -Time Wages
Taxes / Benefits
Allocated Wages
Total
3,000
14,400
61,840
262,262
25,292
105,951
472,745
380
2,428
2,500
1,500
1,400
10,810
3,827
15,191
678,425
172,780
291,800
197,204
945,801
An ASM Managed Facility 5