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Fiscal Year 2022 Community Development Block Grant Agreement with Northeas Iowa School of MusicCity of Dubuque City Council Meeting Action Items # 3. Copyrighted November 15, 2021 ITEM TITLE: Fiscal Year2022 Community Development Block Grant Agreement with Northeast Iowa School of Music SUMMARY: City Manager recommending City Council approval of the Community Development Block Grant Agreement with Northeast Iowa School of Music (NISOM) as part of the Neighborhood Recreation Program. SUGGESTED Suggested Disposition: Receive and File; Approve DISPOSITION: ATTACHMENTS: Description Northeast Iowa School of Music FY22 CDBG Agreement-MVM Memo Staff memo FY22 CDBG Agreement with NISOM Type City Manager Memo Staff Memo Supporting Documentation THE CITY DUOF B TEE Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: FY22 CDBG Agreement with Northeast Iowa School of Music DATE: November 8, 2021 Dubuque All -America City IN 2007.2012.2013 2017*2019 Leisure Services Manager Marie Ware recommends City Council approval of the Community Development Block Grant Agreement with Northeast Iowa School of Music (NISOM) as part of the Neighborhood Recreation Program. The adopted Fiscal Year 2022 City Community Development Block Grant (CDBG) operating budget provides for the payment of up to $3,000 for NISOM to provide vocal and/or instrumental music lessons for low and/or moderate -income children. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:jh Attachment CC' Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Marie L. Ware, Leisure Services Manager THE CITY OF DUB E Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager Dubuque AII•Ameft&ty 'III► 2007-2012.2013 2017*2019 SUBJECT: FY22 CDBG Agreement with Northeast Iowa School of Music Approval DATE: October 24, 2021 INTRODUCTION The purpose of this memorandum is to request City Council approval of the Community Development Block Grant Agreement with Northeast Iowa School of Music (NISOM) as a part of the Neighborhood Recreation Program. DISCUSSION Throughout each year, the Leisure Services Department partners with NISOM to provide music education/lesson opportunities. The adopted Fiscal Year 2022 City Community Development Block Grant (CDBG) operating budget provides for the payment of up to $3,000 for NISOM. This partnership provides music lessons for low and/or moderate -income children conducted by NISOM staff in an effort to support the City Council goal of Diverse Arts, Culture, Parks, and Recreational Experiences and Activities. These lessons can be vocal and/or instrumental. As a program receiving CDBG funding, the organization is required to report on income levels, demographic information as well as outcomes/impacts for their participants. RECOMMENDATION I respectfully recommend that City Council approve the attached CDBG Grant Agreement with Northeast Iowa School of Music. Attachment- Signed FY22 Agreement cc: Maddy Haverland, Community Development Specialist Prepared by: Dan Kroger, Recreation Division Manager CDBG Contract CITY OF DUBUQUE, IOWA AND NORTHEAST IOWA SCHOOL OF MUSIC FY 2022 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Agreement THIS AGREEMENT, executed on the 161 day of November, 2021 is entered by and between the City of Dubuque, Iowa, a municipal corporation organized and existing under the laws of the State of Iowa (Recipient) and Northeast Iowa School of Music (NISOM) with its principal place of business in Dubuque, Iowa (Subrecipient). Whereas, Recipient is a participating city in the Community Development Block Grant (CDBG) Program of the United States Department of Housing and Urban Development; and Whereas, Recipient wishes to engage Subrecipient to assist Recipient in providing services to a presumed low -and moderate- income population. NOW THEREFORE, in consideration of the premises and respective covenants, agreements and representations hereinafter set forth, the parties agree as follows: I. SCOPE OF SERVICES: a. Subrecipient shall: i. Provide the services to eligible residents of the City of Dubuque in a manner satisfactory to Recipient and consistent with any standards required as a condition of providing these funds. Such program shall include the following activities eligible under the Community Development Block Grant Program: To plan, organize and conduct music lessons for low/moderate income youth or adults. In this regard for the term of this agreement NISOM shall provide one-on- one instruction for youth and adults on the instrument of their choice and/or vocal lessons if requested. ii.ln the event of a conflict between Subrecipient's proposals and the provisions hereto attached, that provision which in the judgment of Recipient provides the greatest benefit to Recipient shall prevail. Failure of Subrecipient to provide any of the services proposed shall be deemed a material breach of this Agreement. -1- CDBG Contract iii. Support the City's efforts to be a viable, livable, and equitable community, and to advance equity and inclusion. The City will provide opportunities to demonstrate this support by inviting the Executive Director of the Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: 1. The opportunity to be active and engaged participants in Inclusive Dubuque peer learning opportunities and strategic efforts, Exhibit A; 2. The opportunity to attend intercultural and equity workshops offered by the City, including workshops that focus on developing an intercultural team with a strategic plan for advancing equity and inclusion within the Agency and through the Agency's work; 3. Assistance in creating semi-annual status reports that demonstrate the ways in which the Agency's efforts are advancing equity and inclusion; and 4. Access to the City's equity toolkit. iv. Comply with City Council goals and priorities are attached hereto as Exhibit B. City Responsibilities City designates the City Manager, or the City Manager's designee, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement, until Agency has been advised. in writing by City that such authority has been revoked. III. National Objective Subrecipient certifies and maintains documentation that the activities carried out with funds provided under this Agreement will meet the CDBG program's National Objectives as stated: 570.208(a)(2) Activities benefiting low and moderate -income persons; Benefit to a clientele (elderly persons) who are generally presumed to be principally low -moderate income persons; and requires reporting information on ethnic origin, elderly status, and female head of household status for participants served. -2- CDBG Contract IV. Project Budget The total compensation to be paid to Subrecipient by Recipient for the services shall in no event exceed the sum of $3,000 for the program. Any indirect costs charged must be consistent with the conditions of Section II (C) (3) of the attached Exhibit C, Standard Requirements. In addition, Recipient may require a more detailed budget breakdown, and Subrecipient shall provide such supplementary budget information in a timely fashion in the form and content prescribed by Recipient. The Recipient and Subrecipient must approve any amendments to this Agreement in writing. V. Dates of Commencement and Completion The services to be provided under this Agreement shall be commenced on July 1, 2021 and shall be completed not later than June 30, 2022. Recipient's right to enforce the terms of this Agreement shall be extended to cover any additional time during which Subrecipient remains in control of CDBG funds or other assets including program income. VI. Agreement Documents and Provisions Subrecipient shall perform or arrange for the provision of services under this Agreement in the manner and time provided herein and in accordance with the Community Development Block Grant Program, including the Income Guidelines in Exhibit D and Standard Contract Requirements in Exhibit C herein attached and a part of this agreement. VII. Payment a. It, is expressly agreed and, understood :that; the; total amount to be paid by Recipient to Subrecipient under this Agreement shall not exceed the amount stated in Section IV of this Agreement. Such amount shall constitute compensation for establishment of a Microenterprise. Such amount shall be paid upon written request on the Request for Payment form, with proof satisfactory to the recipient of expenses. Drawdowns for payment of eligible expenses are reimbursement only. b. Payment shall be supported by documentation provided by Subrecipient of costs incurred for services provided pursuant to this Agreement. c. Payments are contingent upon certification of Subrecipient's financial management system in accordance with the standards -3- CDBG Contract specified in 2 CFR 200, the provisions of which are available in the office of Recipient. VIII. Reporting and Monitoring. Subrecipient shall render to Recipient an annual written report detailing its activities and individuals served. Annual report will be due July 151h Subrecipient shall be subject to at least one site visit by personnel of Recipient, or a designee of Recipient or duly authorized federal officials, for monitoring Subrecipient's delivery of services and compliance with terms of the agreement and federal standards that pertain to federally funded grant activities Income verification of the participants as provided on the Participant Report, if applicable, shall be provided for review at the time of monitoring. Review may include accounting books and records for financial management and documentation of program costs. The reviewers shall have access to and the right to examine, audit, excerpt and /or transcribe any of Subrecipient's records pertaining to all matters covered by this Agreement. Subrecipient shall be subject to subsequent site visits to review correction of any deficiencies in compliance. Recipient shall monitor the performance of Subrecipient against goals and performance standards required herein. Substandard performance as determined by Recipient shall constitute noncompliance with this agreement. If action to correct such substandard performance is not taken by Subrecipient within a reasonable period after being notified by Recipient, contract suspension or termination procedures shall be initiated. IX. Termination of Agreement This Agreement may be terminated by either party by giving the other party a written, ninety (90) day notice of such termination or upon such other terms as may be mutually agreeable. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement or if Agency shall violate any of the covenants, agreements, or stipulations of this Agreement, City shall have the right to terminate this Agreement by giving written notice to Agency of such termination not less than five (5) days before the effective date of such termination. X. Notices Communication and details concerning this Agreement shall be directed to the following agreement representatives: -4- CDBG Contract Recipient Dan Kroger Recreation Division Manager Leisure Services Department 2200 Bunker Hill Rd. Dubuque, Iowa 52001 Subrecipient Mr. David Resnick Northeast Iowa School of Music 2728 Asbury Rd. Dubuque, Iowa 52001 XI. Assignability Agency shall not assign this Agreement or any interest in this Agreement without prior written approval of City. XI. Indemnity. Subrecipient agrees to save, defend, indemnify and hold harmless City, its officers, agents and employees, against any and all loss, damage, claims, causes of action, judgments, costs and expenses that City may hereafter suffer, incur, be put to, pay or lay out by reason of the performance or lack of performance by Subrecipient and/or its agents and employees of the conditions of this Agreement. IN WITNESS WHEREOF, the parties have executed this contract with the referenced attachment Exhibit A, B, C, and D as of the date first written above. Witness: ak""'rlA Adrienne Breitfelder, City Clerk City of Dubuque, Iowa Roy D. uoI, M North ast Iowa School of Music cilf"44& Hillard Salas; President, Board of Directors -5-