Fiscal Year 2022 Community Development Block Grant Agreement with Northeas Iowa School of MusicCity of Dubuque
City Council Meeting
Action Items # 3.
Copyrighted
November 15, 2021
ITEM TITLE: Fiscal Year2022 Community Development Block Grant Agreement with
Northeast Iowa School of Music
SUMMARY: City Manager recommending City Council approval of the Community
Development Block Grant Agreement with Northeast Iowa School of
Music (NISOM) as part of the Neighborhood Recreation Program.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
Northeast Iowa School of Music FY22 CDBG
Agreement-MVM Memo
Staff memo
FY22 CDBG Agreement with NISOM
Type
City Manager Memo
Staff Memo
Supporting Documentation
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY22 CDBG Agreement with Northeast Iowa School of Music
DATE: November 8, 2021
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
Leisure Services Manager Marie Ware recommends City Council approval of the
Community Development Block Grant Agreement with Northeast Iowa School of Music
(NISOM) as part of the Neighborhood Recreation Program.
The adopted Fiscal Year 2022 City Community Development Block Grant (CDBG)
operating budget provides for the payment of up to $3,000 for NISOM to provide vocal
and/or instrumental music lessons for low and/or moderate -income children.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
Dubuque
AII•Ameft&ty
'III►
2007-2012.2013
2017*2019
SUBJECT: FY22 CDBG Agreement with Northeast Iowa School of Music Approval
DATE: October 24, 2021
INTRODUCTION
The purpose of this memorandum is to request City Council approval of the Community
Development Block Grant Agreement with Northeast Iowa School of Music (NISOM) as
a part of the Neighborhood Recreation Program.
DISCUSSION
Throughout each year, the Leisure Services Department partners with NISOM to
provide music education/lesson opportunities. The adopted Fiscal Year 2022 City
Community Development Block Grant (CDBG) operating budget provides for the
payment of up to $3,000 for NISOM. This partnership provides music lessons for low
and/or moderate -income children conducted by NISOM staff in an effort to support the
City Council goal of Diverse Arts, Culture, Parks, and Recreational Experiences and
Activities. These lessons can be vocal and/or instrumental. As a program receiving
CDBG funding, the organization is required to report on income levels, demographic
information as well as outcomes/impacts for their participants.
RECOMMENDATION
I respectfully recommend that City Council approve the attached CDBG Grant
Agreement with Northeast Iowa School of Music.
Attachment- Signed FY22 Agreement
cc: Maddy Haverland, Community Development Specialist
Prepared by: Dan Kroger, Recreation Division Manager
CDBG Contract
CITY OF DUBUQUE, IOWA
AND
NORTHEAST IOWA SCHOOL OF MUSIC
FY 2022 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Agreement
THIS AGREEMENT, executed on the 161 day of November, 2021 is entered by and
between the City of Dubuque, Iowa, a municipal corporation organized and existing
under the laws of the State of Iowa (Recipient) and Northeast Iowa School of Music
(NISOM) with its principal place of business in Dubuque, Iowa (Subrecipient).
Whereas, Recipient is a participating city in the Community Development Block
Grant (CDBG) Program of the United States Department of Housing and Urban
Development; and
Whereas, Recipient wishes to engage Subrecipient to assist Recipient in
providing services to a presumed low -and moderate- income population.
NOW THEREFORE, in consideration of the premises and respective covenants,
agreements and representations hereinafter set forth, the parties agree as follows:
I. SCOPE OF SERVICES:
a. Subrecipient shall:
i. Provide the services to eligible residents of the City of Dubuque in a
manner satisfactory to Recipient and consistent with any standards
required as a condition of providing these funds. Such program
shall include the following activities eligible under the Community
Development Block Grant Program: To plan, organize and conduct
music lessons for low/moderate income youth or adults. In this
regard for the term of this agreement NISOM shall provide one-on-
one instruction for youth and adults on the instrument of their
choice and/or vocal lessons if requested.
ii.ln the event of a conflict between Subrecipient's proposals and the
provisions hereto attached, that provision which in the judgment of
Recipient provides the greatest benefit to Recipient shall prevail.
Failure of Subrecipient to provide any of the services proposed
shall be deemed a material breach of this Agreement.
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CDBG Contract
iii. Support the City's efforts to be a viable, livable, and
equitable community, and to advance equity and inclusion. The
City will provide opportunities to demonstrate this support by
inviting the Executive Director of the Agency and any employees
working on services covered by this agreement to participate in the
following professional development opportunities and supporting
activities:
1. The opportunity to be active and engaged participants in
Inclusive Dubuque peer learning opportunities and strategic
efforts, Exhibit A;
2. The opportunity to attend intercultural and equity workshops
offered by the City, including workshops that focus on
developing an intercultural team with a strategic plan for
advancing equity and inclusion within the Agency and
through the Agency's work;
3. Assistance in creating semi-annual status reports that
demonstrate the ways in which the Agency's efforts are
advancing equity and inclusion; and
4. Access to the City's equity toolkit.
iv. Comply with City Council goals and priorities are attached
hereto as Exhibit B.
City Responsibilities
City designates the City Manager, or the City Manager's designee, to
act as its representative with respect to the work to be performed under
this Agreement, and such person shall have authority to transmit
instructions, receive information, interpret and define City's policies and
provide decisions in a timely manner pertinent to the work covered by
this Agreement, until Agency has been advised. in writing by City that
such authority has been revoked.
III. National Objective
Subrecipient certifies and maintains documentation that the activities
carried out with funds provided under this Agreement will meet the CDBG
program's National Objectives as stated:
570.208(a)(2) Activities benefiting low and moderate -income
persons; Benefit to a clientele (elderly persons) who are generally
presumed to be principally low -moderate income persons; and
requires reporting information on ethnic origin, elderly status, and
female head of household status for participants served.
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CDBG Contract
IV. Project Budget
The total compensation to be paid to Subrecipient by Recipient for the
services shall in no event exceed the sum of $3,000 for the program.
Any indirect costs charged must be consistent with the conditions of
Section II (C) (3) of the attached Exhibit C, Standard Requirements. In
addition, Recipient may require a more detailed budget breakdown, and
Subrecipient shall provide such supplementary budget information in a
timely fashion in the form and content prescribed by Recipient. The
Recipient and Subrecipient must approve any amendments to this
Agreement in writing.
V. Dates of Commencement and Completion
The services to be provided under this Agreement shall be commenced on
July 1, 2021 and shall be completed not later than June 30, 2022.
Recipient's right to enforce the terms of this Agreement shall be extended
to cover any additional time during which Subrecipient remains in control
of CDBG funds or other assets including program income.
VI. Agreement Documents and Provisions
Subrecipient shall perform or arrange for the provision of services under
this Agreement in the manner and time provided herein and in accordance
with the Community Development Block Grant Program, including the
Income Guidelines in Exhibit D and Standard Contract Requirements in
Exhibit C herein attached and a part of this agreement.
VII. Payment
a. It, is expressly agreed and, understood :that; the; total amount to be
paid by Recipient to Subrecipient under this Agreement shall not
exceed the amount stated in Section IV of this Agreement. Such
amount shall constitute compensation for establishment of a
Microenterprise. Such amount shall be paid upon written request on
the Request for Payment form, with proof satisfactory to the
recipient of expenses. Drawdowns for payment of eligible expenses
are reimbursement only.
b. Payment shall be supported by documentation provided by
Subrecipient of costs incurred for services provided pursuant to this
Agreement.
c. Payments are contingent upon certification of Subrecipient's
financial management system in accordance with the standards
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CDBG Contract
specified in 2 CFR 200, the provisions of which are available in the
office of Recipient.
VIII. Reporting and Monitoring.
Subrecipient shall render to Recipient an annual written report detailing its
activities and individuals served. Annual report will be due July 151h
Subrecipient shall be subject to at least one site visit by personnel of
Recipient, or a designee of Recipient or duly authorized federal officials,
for monitoring Subrecipient's delivery of services and compliance with
terms of the agreement and federal standards that pertain to federally
funded grant activities Income verification of the participants as provided
on the Participant Report, if applicable, shall be provided for review at the
time of monitoring. Review may include accounting books and records for
financial management and documentation of program costs. The
reviewers shall have access to and the right to examine, audit, excerpt
and /or transcribe any of Subrecipient's records pertaining to all matters
covered by this Agreement. Subrecipient shall be subject to subsequent
site visits to review correction of any deficiencies in compliance.
Recipient shall monitor the performance of Subrecipient against goals and
performance standards required herein. Substandard performance as
determined by Recipient shall constitute noncompliance with this
agreement. If action to correct such substandard performance is not
taken by Subrecipient within a reasonable period after being notified by
Recipient, contract suspension or termination procedures shall be
initiated.
IX. Termination of Agreement
This Agreement may be terminated by either party by giving the other
party a written, ninety (90) day notice of such termination or upon such
other terms as may be mutually agreeable.
If, through any cause, Agency shall fail to fulfill in a timely and proper
manner its obligations under this Agreement or if Agency shall violate any
of the covenants, agreements, or stipulations of this Agreement, City shall
have the right to terminate this Agreement by giving written notice to
Agency of such termination not less than five (5) days before the effective
date of such termination.
X. Notices
Communication and details concerning this Agreement shall be directed to
the following agreement representatives:
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CDBG Contract
Recipient
Dan Kroger
Recreation Division Manager
Leisure Services Department
2200 Bunker Hill Rd.
Dubuque, Iowa 52001
Subrecipient
Mr. David Resnick
Northeast Iowa School of Music
2728 Asbury Rd.
Dubuque, Iowa 52001
XI. Assignability
Agency shall not assign this Agreement or any interest in this Agreement
without prior written approval of City.
XI. Indemnity. Subrecipient agrees to save, defend, indemnify and hold
harmless City, its officers, agents and employees, against any and all loss,
damage, claims, causes of action, judgments, costs and expenses that
City may hereafter suffer, incur, be put to, pay or lay out by reason of the
performance or lack of performance by Subrecipient and/or its agents and
employees of the conditions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this contract with the referenced
attachment Exhibit A, B, C, and D as of the date first written above.
Witness:
ak""'rlA
Adrienne Breitfelder, City Clerk
City of Dubuque, Iowa
Roy D. uoI, M
North ast Iowa School of Music
cilf"44&
Hillard Salas; President, Board of
Directors
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