Minutes_Arts and Cultural Affairs Commission 9.28.21Copyrighted
November 15, 2021
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council proceedings of 11/1; Arts and Cultural Affairs Commission
of 9/07, 9/28, and 10/19; 1 nvestment Oversight Advisory Commission of
10/26; Library Board of Trustees Update of 10/28; Zoning Advisory
Commission of 11/3; Proof of publication for City Council proceedings of
10/4, 10/18, and 10/20; Proof of publication for List of Claims and
Summary of Revenues for Month Ended September 30, 2021.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
/_1if_Td:I�,I=1kihI'S
Description Type
City Council Proceedings of 11/01/21 Supporting Documentation
Arts and Cultural Affairs Commission Minutes of Supporting Documentation
9/07/21
Arts and Cultural Affairs Commission Minutes of Supporting Documentation
9/28/21
Arts and Cultural Affairs Commission Minutes of
Supporting Documentation
10/ 19/21
Investment Oversight Advisory Commission Minutes of
Supporting Documentation
10/26/21
Library Board of Trustees Update of 10/28/21
Supporting Documentation
Zoning Advisory Commission Minutes of 11/3/21
Supporting Documentation
Proof of Publication for City Council Proceedings of
Supporting Documentation
10/4/21
Proof of Publication for City Council Proceedings of
Supporting Documentation
10/ 18/21
Proof of Publication for City Council Proceedings of
Supporting Documentation
10/20/21
Proof of Publication for List of Claims / Summary of
Supporting Documentation
Revenues for Month Ended 9/30/21
Dubuque
THE CITY OF
DUB U
MI, AUHn
2007-2012.2013
2017*2019
Masterpiece on the Mississippi
ARTS AND CULTURAL AFFAIRS COMMISSION (A&CA)
MINUTES — REGULAR MEETING
DATE: Tuesday, 28 September 2021
TIME: 3:30 PM
LOCATION: Orpheum Room, Five Flags Civic Center, 450 Main St., Dubuque, IA 52001
(virtual attendance offered via GoToMeeting)
Commissioners Present: Paula NEUHAUS (chair); Nicholas HALDER (vice -chair); Ryan
DECKER (recorder); Noelle CHESNEY; Ali LEVASSEUR; Sue RIEDEL, Thomas ROBBINS.
Staff Present: Jenni PETERSEN-BRANT (coordinator); Mike WILLIAMS (intern)
Public Present: none
Neuhaus called the meeting to order following staff assurance of Iowa Open Meeting
compliance at 3:32 PM.
Roll Call
Roll Call was taken of all present commissioners and staff.
Review of Minutes
Commissioners reviewed 24 August 2021 regular meeting minutes and 7 & 20 September 2021
special meeting (strategic planning) results. Halder motioned to approve minutes and special
planning results. Chesney seconded. Vote: Unanimously affirmed. 24 August 2021 Minutes
and 7 & 20 September 2021 Results approved.
Master Plan Working Group Updates
Petersen -Brant provided oral updates from Master Plan Working Groups; notable updates
include:
1. Branding & Communications have prepared a Comprehensive Communication
Campaign (CCC) project brief. A Travel Iowa grant application supporting CCC will be
determined November 2021. The working group will present the creative brief and Request
for Proposals (RFP) to various stakeholders on 7 December 2021, 4:00 PM at the Dubuque
Museum of Art. If the grant is awarded, the RFP can be released shortly after. If the grant
is not awarded, DuMA gathering will be used to gather financial buy -in.
2. Access, Equity & Inclusion (AEI; i.e. Dubuque Renaissance Project) leadership and
A&CA staff met to discuss taking action on relationship -building activities for Dubuque
Renaissance Project. Focused on planning to host world cafe -style discussions centered
around neutral space -making, community and creativity; a gathering is tentatively
scheduled for 11 November 2021. There are no other defined AEI projects at the moment,
though Government Alliance on Race and Equity (CARE) money is still allocated for the
working group's purposes.
Staff Status Report
Petersen -Brant provided oral updates from various projects; notable updates include-
1 . Art on the River (AotR) will welcome and mark the addition of sculpture "Mother Earth" and
artist Christine Murphy, Chicago, IL with a private reception 11 October 2021 at 5:00 PM,
Stone Cliff Winery. A&CA commissioners and select City staff are invited.
2. Art en Route Call for Artists is live with a 26 October 2021 deadline. Painting is slated for
spring 2022.
3. Youth Creative Literacy Specialist position is now accepting applications. Position will
work with and report to both A&CA Staff and AmeriCorps to create and execute arts and
creativity programs for pre-K through grade 5 youth. The position workload is 18 hours per
week for 50 weeks.
4. National Arts & Humanities Month (October) mayoral proclamation is on the City Council
agenda for 4 October 2021. Still seeking a potential performance to mark the occasion and
investigating PSA potentialities. Williams is organizing a public 31-day social media
challenge (Facebook and Instagram) that align with the Americans for the Arts daily themes.
5. A&CA Grant Applications:
a. National Endowment for the Arts (NEA) grant has been submitted, requesting
$500,000. This funding would be used for Operational Support regranting,
individual artist grants for Master Plan supporting projects, and part-time
contracted staff for grant administration. Awaiting determination, November
2021.
b. Travel Iowa tourism grant due tomorrow, requesting $10,000. This funding would
be used to supplement the B&C Comprehensive Communications Campaign
project budget.
c. Iowa Arts Council ARPA for Organizations grant due 1 October 2021, requesting
$20,000. This funding would support a part-time A&CA administrative support
position from January through June 2021 focused on communications and grant -
writing.
6. Creative Resiliency Grants will be dispensed soon; they are working their way through
City channels.
Old Business
No old business discussed.
New Business
1. Iowa Arts Council (IAC) Marketing Grant opportunity is now available. Dispensing $1 M
of CARES Act funding, the aim of the grant is to support arts and culture organizations'
marketing efforts emphasizing "safe returns" to venues and events. Regranting is not
permitted. Application deadline is 11 October 2021. Levasseur motioned, Decker seconded,
authorization of Petersen -Brant to pursue potential A&CA grant uses, and subsequent
application if appropriate and viable. Vote: Unanimously affirmed. Motion carried.
2. Strategic Planning was the dominant focus of the Commission this session. Much
deliberation was spent on how to undertake the finalization of Priorities, Goals, Action
Steps, and Timeline. Neuhaus noted that, while the Commission aims to complete Strategic
Planning efficiently, Commissioners should think of the Plan as effectual 2022, not 2021.
Advantages and disadvantages of both smaller taskforces and commission -wide grid
finalization sessions were discussed. The Commissioners recognized overlapping interesl
in close -work on particular priorities, as well as differing levels of onboarding to Commission
and City structures, priorities and plans. The Commissioners compromised to an
arrangement of collaborating on the finalization of Priority #1 in Special Session and
additionally using the session to establish best practices for smaller taskforce work on
Priorities #2-4. Neuhaus called a Special Session for Strategic Planning Priority #1
Finalization on 19 October 2021, 3:30-5:00 PM.
3. Board & Commission Hybrid Meeting Option brief discussion held as offering virtual
access for public is not mandated by the City code or State open meetings laws. Decker
motioned, Halder seconded, A&CA discontinue virtual access option for public Commission
meetings. Vote: Unanimously affirmed. Motion carried.
Public Comment
Public was not present.
Current Events
Current events reported by Commissioners include:
1. Rise Above, 29 September-3 October, Dubuque Regional Airport (UD Heritage Center)
2. QuadCon Dubuque, 3 October, Five Flags Civic Center
3. Black Boy, 3-4 October, UD Heritage Center
4. DBQ One Acts Festival, 7-9 October, Loras College (Loras Players with Dubuque Fine Arts
Players)
5. Nobody's Perfect, 8-24 October, Bell Tower Theater
6. "Terror at the Grand," 22-31 October, Grand Opera House
7. "Fright Fest," 23 October, Allison -Henderson Park (Julien Dubuque International Film
Festival with City of Dubuque Leisure Services)
Adjournment motioned by Levasseur, seconded by Riedel at 4:50 PM. Vote: Unanimously
affirmed. Motion carried.
Next Meeting: Tuesday, 19 October 2021 at 3:30 PM (Special Session: Strategic Planning,
Priority #1)
Respectfully submitted:
Jenni Petersen -Brant
Arts & Cultural Affairs Coordinator, City of Dubuque
These minutes were passed and approved on )2021.
Witnessed By:
(signature)
printed)
(officer position)