FY 2011 Community Development Block Grant Agreement_HUDMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY 2011 Community Development Block Grant (CDBG) Agreement
DATE: July 14, 2010
Dubuque
bald
cf►
2007
Housing and Community Development Department Director David Harris recommends
City Council approval of a Community Development Block Grant (CDBG) Agreement
with the U.S. Department of Housing and Urban Development in the amount of
$1,344,084 for the program year beginning July 1, 2010, and ending June 30, 2011.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic el C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
Masterpiece on the Mississippi
TO: Micha n Milligen, City Manager
FROM: David Ha , Housing and Community Development Department
SUBJECT: FY 2011 Community Development Block Grant (CDBG) Agreement
DATE: July 8, 2010
F:\ Users\ ATAUKE \CDBG\AnnualPlan\GrantAgree.mem. doc
Dubuque
AI- AmolaCIO
e
2007
INTRODUCTION
This memorandum requests City Council adoption of a resolution authorizing the Mayor
to sign a Community Development Block Grant (CDBG) Agreement with the U.S.
Department of Housing and Urban Development (HUD) in the amount of $1,344,084 for
the program year beginning July 1, 2010 and ending June 30, 2011.
DISCUSSION
As a CDBG entitlement community, the City of Dubuque is eligible to receive annual
funding for carrying out housing and community development activities. Before it may
receive these funds it must submit a plan for the use of funds and sign an annual grant
agreement.
On March 9, 2010 the City Council approved a FY 2011 Annual Action Plan that had
been recommended by the Community Development Advisory Commission.
Subsequently, HUD notified the City that the anticipated CDBG allocation has been
increased to $1,344,084 and the Council amended the Annual Plan on July 6, 2010.
The attached letter from HUD informs the City that its Fiscal Year 2010 -2014
Consolidated Plan and FY 2011 Annual Action Plan ( Program Year 2010) has been
reviewed and a grant of $1,344,084 is approved. A Funding Approval /Agreement is
included for execution by the City. To complete the annual application process, the City
Council must now approve execution of the grant agreement as provided by the
attached resolution.
RECOMMENDATION
I recommend that the City Council approve the attached resolution authorizing
execution of the grant agreement with the U.S. Department of Housing and Urban
Development. This will allow the City to begin expending funds for programs included
in our FY 2011 Annual Plan for the program year, which began July 1st.
Prepared by Aggie Tauke, Community Development Specialist
RESOLUTION NO. 253 -2010 (253-10)
RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT.
Whereas, under provisions of Title I of Housing and Community Development
Act of 1974, as amended, the City of Dubuque prepared and submitted an Annual
Action Plan for a Community Development Block Grant; and
Whereas, the submission has been approved by the U.S. Department of
Housing and Urban Development in the amount of $1,344,084 for a twelve month
program year commencing. July 1, 2010 and ending June 30, 2011; and
Whereas, a grant agreement covering the activities proposed to be carried out
with the Community Development Block Grant funds has been transmitted to the City of
Dubuque by the U. S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Funding Approval /Agreement, authorized by the U.S.
Department of Housing and Urban Development beginning July 1, 2010 for a
Community Development Block Grant to the City of Dubuque in the amount of
$1,344,084 and identified as Grant Number B- 10 -MC -19 -0004 is hereby accepted.
Section 2. That the Mayor of the City of Dubuque be and he is hereby
authorized and directed to execute said Agreement on behalf of the City of Dubuque,
Iowa.
Passed, approved and adopted this l9thday of 2010.
Attest:
eanne F. Schneider, City Clerk
F:\ USERS\ATAUKE\CDBG\AnnualPlan\HUD CDBG FY10 agree.res.doc
Roy D1: uol, Mayor
Honorable Roy Buol
Mayor of Dubuque
City Hall
50 West 13` Street
Dubuque, IA 52001 -4864
Dear Mayor Buol:
U.S. Department of Housing and Urban Development
Omaha Field Office
Edward Zorinsky Federal Building
1616 Capitol Avenue, Suite 329
Omaha, Nebraska 68102 -4908
June 24, 2010
This is to inform you that a review of your fiscal year 2010 -2014 Consolidated Plan and
2010 Annual Action Plan has been completed. The grant assistance you are receiving includes
Community Development Block Grant (CDBG) funds in the amount of $1,344,084. Enclosed are
the Grant Agreements and Funding Approvals (three copies for each program), which constitute
the contract between the Department of Housing and Urban Development and the City of
Dubuque.
In order to establish a line of credit for these grant funds, you should execute and return two
copies of the Grant Agreement. Retain one copy of the Grant Agreement for your files. If there is
a need to establish or change the depository account to which these grant funds are to be wired, a
Direct Deposit Sign -Up Form (SF- 1199A) must be completed by you and your financial institution
and mailed to this office.
You are reminded that certain activities are subject to the provisions of 24 CFR Part 58
(Environmental Review Procedures for the CDBG, HOME and ESG Programs). Funds for such
activities may not be obligated or expended unless the release of funds has been approved in
writing by HUD. A request for the release of funds must be accompanied by an environmental
certification.
The special condition in your Grant Agreement and Funding Approval concerning the
review procedures under Executive Order (E.O.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52 restricts the obligation or
expenditure of funds for the planning or construction of water or sewer facilities until the
completion of the review process and receipt of written notification of release of funds from HUD.
Since you have not submitted your final statement for review under E.O. 12372, we assume you do
not propose to use funds for activities subject to review. However, the condition requires that in
the event you amend or otherwise revise your final statement to use funds for the planning or
construction of water or sewer facilities, you must receive written release of funds from HUD
before obligating or expending funds for such activities.
You are encouraged to continue to vigorously promote full partnerships between the City of
Dubuque and its non -profit service providers, neighborhood organizations, the economic
community and private citizens as you implement your Consolidated Plan. In the process of
transforming plan elements into projects, the quality of success will depend in large part on the
closeness of cooperation among all the Consolidated Plan partners. We offer our continued
support and technical assistance during the coming year to help forward the objectives of the
Consolidated Plan.
A review conducted by HUD's Office of Fair Housing and Equal Opportunity Division have
made the following comments:
Enclosures
2
a. We noted that the City prepared a new analysis of impediments to fair housing choice
and included fair housing activities in the Annual Action Plan, and commend the City
for doing so.
b. If the City's efforts to solicit citizen participation have remained the same for the last
several years, then the Grantee is required, per 24 CFR §91.200(c), to include a
summary of efforts made to broaden public participation, including outreach to
minorities and non - English speaking persons. Dubuque's Annual Action Plan did not
describe any outreach to persons with disabilities and organizations which represent
such persons.
c. We also remind the City of required compliance with all applicable federal civil
rights, and specifically including Sections 109 of the Housing and Community
Development Act and Section 504 of the Rehabilitation Act of 1973.
If you have any questions regarding the information in this letter, please contact Ms. Kim
Radice, Community Planning and Development Representative, at (402) 492 -3190.
cc: Mr. David Harris
Mr. Dave Heiar
Sincerely,
Patricia M. McCauley
Director
Community Planning and
Development Division
U.S. Department of Housing and Urban Development (By Name)
Patricia M. McCauley
Grantee Name
City of Dubuque
Title
Director, Community Planning and Development Division
Title
Honora e Ro D Buol, Mayor of Dubuque
Signa r
. !"! \ �
�
Date (mm/dd/yyyy)
06/24/2009
Signature
u -_.,
.T .
Date (mm/dd/yyyy)
7. Category of Title I Assistance for this Funding Action
(check only one)
/1 a. Entitlement, Sec 106(b)
8. Special Conditions
(check one)
❑ None
9a. / HUD Received Submission
( 04/26/2010
10. check
one
Orig. Funding
Approval
Amendment
Amendment Number
E/ a.
9b. Date Grantee Notified
(06/24/2010)
❑ b.
❑ b. State - Administered, Sec 106(d)(1)
❑ c. HUD - Administered Small Cities, Sec 106(d)(2)(B)
❑ d. Indian CDBG Programs, Sec 106(a)(1)
❑ e. Surplus Urban Renewal Funds, Sec 112(b)
❑ f. Special Purpose Grants, Sec 107
❑ g. Loan Guarantee, Sec 108
0/ Attached
9c. Date of Start of Program Year
(mm/dd/yyyy) 07/01/2010
11. Amount of Community Development
Block Grant
FY (2010)
FY ( )
FY ( )
a. Funds Reserved for this Grantee
$1,344,084
b. Funds now being Approved
$1,344,084
c. Reservation to be Cancelled
(11a minus 11b)
12a. Amount of Loan Guarantee Commitment now being Approved
12b. Name and complete Address of Public Agency
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
12c. Naive of Authorized Official for Designated Public Agency
Title
Signature
Funding Approval /Agreement
, Title I of the Housing and Community
Development Act (Public Law 930383)
HI- 00515R of 20515R
1. Name of Grantee (as shown in item 5 of Standard Form 424)
City of Dubuque, Iowa
2. Grantee's Complete Address (as shown in item 5 of Standard Form 424)
City Hall
50 West 13 Street
Dubuque, IA 52001
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title 1 assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions,
constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon
execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item
4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre- agreement costs may not be paid with
funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval.
The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the
Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by
HUD Accounting use Only
Batch TAC Program Y A Reg Area Document No. Project Number Category
1
5
7
3
6
Date Entered PAS (mm/dd/yyyy)
Y
Y
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program
Project Number
Project Number
3. Grantee's 9 -digit Tax ID Number
42 6004596
5a. Project/Grant No. 1
B 10 - MC - 19 - 0004
5b. Project/Grant No. 2
5c. Project/Grant No. 3
Amount
Amount
Amount
24 CFR 570
4. Date use of funds may begin
(mm/dd/yyyy) 07/01/2010
6a. Amount Approved
$1,344,084
6b. Amount Approved
6c. Amount Approved
Effective Date
(mm/dd/yyyy) F
Verified By
Date Entered LOCCS (mm/dd/yyyy)
Batch Number
Transaction Code
Entered By
form HUD -7082 (4/93)
3
E.O. 12372 - SPECIAL CONTRACT CONDITION
Notwithstanding any other provision of this agreement, no funds provided under this agreement
may be obligated or expended for the planning or construction of water or sewer facilities until
receipt of written notification from HUD of the release of funds on completion of the review
procedures required under Executive Order (E. 0.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also
complete the review procedures required under E. O. 12372 and 24 CFR Part 52 and receive
written notification from HUD of the release of funds before obligating or expending any funds
provided under this agreement for any new or revised activity for the planning or construction of
water or sewer facilities not previously reviewed under E. O. 12372 and implementing regulations.