Sanitary Sewer Spot Repair Project_Beverly to Carton StreetsMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Sanitary Sewer Spot Repair - Beverly Avenue to Carlton Avenue
CIP 61054300
DATE: July 13, 2010
Dubuque
kittri
All- Amealca City
2007
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Sanitary Sewer Spot Repair Project — Beverly Avenue to Carlton Avenue, as
completed by McDermott Excavating Co., in the final contract amount of $7,643.58.
This was a 28.5% increase from the original contract amount of $5,947.50 due to the
need to replace an additional 25 lineal feet of sewer pipe that was found to be in a
deteriorated condition.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
ael C.
Mi Van MilTrgen
TO:
FROM:
SUBJECT:
DATE:
DISCUSSION
Masterpiece on the Mississippi
INTRODUCTION
RECOMMENDATION
Michael C. Van Milligen, City Manag
Gus Psihoyos, City Engineer
Sanitary Sewer Spot Repair - Beverly Avenue to Carlton Avenue
CIP 61054300
July 13, 2010
Dubuque
bitid
Al-America City
111111
2007
The enclosed resolution provides for the acceptance of the construction contract for the
Sanitary Sewer Spot Repair Project — Beverly Avenue to Carlton Avenue.
BACKGROUND
The Sanitary Sewer Spot Repair Project involved the repair of 73 lineal feet of sanitary
sewer at various locations along Beverly Avenue to Carlton Avenue.
The project was awarded based on a competitive quotation process for public
improvements in accordance with Iowa Code, Section 26.14.
The Sanitary Sewer Spot Repair Project — Beverly Avenue to Carlton Avenue was
completed by McDermott Excavating Co. of Dubuque, Iowa in the final contract amount
of $7,643.58, which is a 28.5% increase from the original contract amount of $5,947.50.
The cost increase was associated with the replacement of an additional 25 lineal feet of
sewer pipe that was found to be in a deteriorated condition.
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $7,643.58 to McDermott Excavating for the Sanitary Sewer
Spot Repair Project — Beverly Avenue to Carlton Avenue.
BUDGET IMPACT
The project cost summary for the Sanitary Sewer Spot Repair Project — Beverly Avenue
to Carlton Avenue is as follows:
Construction Contract
Engineering
The project funding summary is as follows:
CIP No. Fund Description
61054300 Sanitary Sewer Maintenance
Total Project Funding
$7,643.58
764.36
$8,407.94
Fund Amount
$8.407.94
$8,407.94
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $7,643.58 to
McDermott Excavating Co. for the Sanitary Sewer Spot Repair Project — Beverly
Avenue to Carlton Avenue.
Prepared by Deron Muehring, Civil Engineer II
cc: Jenny Larson, Budget Director
Todd Irwin, Engineering Technician
RESOLUTION NO. 254 -10
ACCEPTING THE SANITARY SEWER SPOT REPAIR PROJECT — BEVERLY
AVENUE TO CARLTON AVENUE AND AUTHORIZING THE . PAYMENT OF THE
CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Sanitary Sewer Spot Repair
Project — Beverly Avenue to Carlton Avenue (the Project) has been completed and the
City Engineer has examined the work and filed a certificate stating that the Project has
been completed according to the terms of the Public Improvement Contract and that the
City Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Sanitary Sewer Maintenance Capital Improvement Program appropriation for the
contract amount of $7,643.58 less any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 19th day of July , 2010.
DZ
Roy D. Buol, Mayor
Attest: Jeanne F. Schneider, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE SANITARY
SEWER SPOT REPAIR PROJECT — BEVERLY AVENUE TO CARLTON AVENUE
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Sanitary Sewer Spot Repair Project — Beverly Avenue to Carlton
Avenue, that the Project has been performed in compliance with the terms of the Public
Improvement Contract, and that the total cost of the completed work is $8,407.94.
Dated this ( SKiday of J LA
2010.
Filed in the office of the City Clerk on the lay o
City Engineer
201
anne F. Schneider, CMC, City Clerk
Masterpiece on the Mississippi
PROJECT NAME: Beverly to Carlton Sanitary Sewer Spot Repair
CONTRACTOR:
McDermott Excavating
BID ITEM DESCRIPTION
SANITARY SEWER REPAIRS
1 Erosion mat with Staples (Inc. removal prior to Spring seeding)
2 Seed (Urban Mix), Mulch and Fertilize - next spring
3 Tie into Existing Manhole (Inc Core drill and PSX Connector)
4 Manhole Frame & Cover (Bolt down Frame & Cover)
5 8" DIP w/Wrap
6 8x6 DIP Wye with Fittings and Cap
7 8" Band seal
8 1" Clean Bedding Stone
9 By -Pass Sewage Pumping
City of Dubuque - Engineering Division
Project Close Out Form
UNIT
SY
SY
EA
EA
LF
EA
EA
Ton
LS
PLAN
QUANTITY
CONTRACT
UNIT COST
125.00 $ 3.30
125.00 $ 2.60
2.00 $ 425.00
1.00 $ 335.00
50.00 $ 51.20
1.00 $ 455.00
2.00 $ 125.00
15.00 $ 22.00
1.00 $ 430.00
DATE: 12- Jul -10
CONTRACT AMOUNT: $ 5,947.50
QUANTITY
TO DATE
200.00 $
218.00 $
1.00 $
73.75 $
1.00 $
6.00 $
30.49 $
1.00 $
AMOUNT EARNED
TO DATE
660.00 160.00%
566.80 174.40%
335.00
3,776.00
455.00
750.00
670.78
430.00
100.00%
147.50%
100.00%
300.00%
203.27%
100.00%
COMP.
TOTAL AMOUNT EARNED TO DATE: $ 7,643.58 128.52%
CHANGE ORDER - EXTRA WORK ITEMS
1 $ $
2 $ $
3 $
4 $ $ $
5 $ $ $
PAYMENTS PREVIOUSLY APPROVED:
CIP Description
61054300
CHANGE PREVIOUS CURRENT TOTAL
ORDER TOTAL PAY PERIOD ADJUSTMENT
AMOUNT ADJUSTMENT ADJUSTMENT TO DATE
Total Amount Earned to Date - Change Order:
Total Amount Earned to Date:
- $
- $
- $
- $
1 $ 6,722.94 7
2$ 538.46 8
3 $ 382.18 9
4$ 10
5$ 11
6 12
TOTAL PAYMENTS FORWARDED: I $ 7,643.58
$ 7,643.58
Amount to Date Total Contract
$ 7,643.58 0 3 000 00
Total $ 7,643.58 $ 3,000.00
Comp.
#DIV/0!
#DIV/0!
Total Due Contractor:
Total Engineering:
Direct Material Purchases:
Total Project Cost:
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement.
The undersigned,
APPROVED:
APPROVED:
BY:
TITLE:
DATE:
Michael Van Mil
City of Dubu• ue, Iowa
dor
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
Suy2 i5a
7 /(
1 Manager
CERTIFICATE OF THE CONTRACTOR:
$ 7,643.58I
$ 764.36
$ 8,407.94I
McDermott Excavating contractor for the above improvement, does hereby
accept the above "Total Due Contractor ", as full settlement for all claims for said improvement.
CONTRACTOR: ii,= ,/1,2-7/0# = ZC ? V' 7 j