Minutes_Library Board of Trustees 09.23.21Copyrighted
December 6, 2021
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 11/15 and 11/22; Arts and Cultural Affairs
Commission of 11/23; Cable TV Commission of 6/16 and 11/17; Civil
Service Commission of 11/04; Historic Preservation Commission of
11/18; Human Rights Commission of 9/13; Library Board of Trustees of
9/23; Library Board of Trustees Update of 11/18; Zoning Board of
Adjustment of 10/28; Proof of Publication for City Council Proceedings
of 11 /01.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings of 11/15/21 Supporting Documentation
City Council Proceedings of 11/22/21
Arts and Cultural Affairs Commission Minutes of
11 /23/21
Cable TV Commission Minutes of 6/16/21
Cable TV Commission Minutes of 11/17/21
Civil Service Commission Minutes of 11/04/21
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Historic Preservation Commission Minutes of 11/18/21 Supporting Documentation
Human Rights Commission Minutes of 09/13/21 Supporting Documentation
Library Board of Trustees Minutes of 09/23/21
Library Board of Trustees Minutes of 09/23/21
Library Board of Trustees Update of 11/18/21
Zoning Board of Adjustment Minutes of 10/28/21
Proof of Publication for City Council Proceedings of
11/01/21
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Carnegie Stout Public Library ORIGINAL
Board of Trustees
Meeting Minutes September 23, 2021
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met by
teleconferencing based in the Lacy Board Room at 4:05 p.m. on Thursday,
September 23, 2021.
Present: President Pam Mullin, Secretary Rosemary Kramer, Trustee Robert
Armstrong, Trustee Victor Lieberman, Trustee Christy Monk; Trustee Patty
Poggemiller, Director Nick Rossman, and Administrative Assistant Denette Kellogg
(present electronically).
Excused: Vice President Greg Gorton
1. President Mullin called the meeting to order at 4:05 p.m.
"Moved to adopt the meeting agenda of September 23, 2021. "
Motion: Poggemiller
Second: Armstrong
Vote: Aye — 6; Nay — 0
2. Approval of Library Board of Trustees' Meeting Minutes of August 26, 2021.
"Moved to approve the Board Minutes of August 26, 2021. "
Motion: Monk
Second., Poggemiller
Vote: Aye — 6; Nay — 0
3. Board President's Report:
— The Board reviewed the Communication with the Dubuque City Council for
August, 2021.
"Moved to receive and file the Communication with the Dubuque City
Council from August, 2021. "
Motion: Monk
Second: Kramer
Vote: Aye — 6; Nay — 0
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update:
1) Library Financial Report Fiscal Year (FY) 2022 — Rossman reported that the
end of August marks approximately 17% of the fiscal year. Expenditures
were at 16% and revenue generated was 15% of projections.
2) Library Use — Rossman reported a 5% increase in circulation of library
materials over last August. Visitor count was up 45%. Curbside visits
numbered 65 in August.
3) Library Marketing Report — Rossman reported that during the month of
August, marketing of the new online catalog software Aspen was promoted.
August saw an increase of 23% for Page Views and a 69% increase in
Sessions Started over July 2021.
4) Project/Events/Programs Update — Rossman reported the Art @ Your library
open house is scheduled for Saturday, September 25 from 1:00 to 3:00 p.m.
All of the Plein Air Painters of Dubuque will be at the open house where they
will provide a live painting demonstration and Take & Make Kits will be given
out to patrons at this event.
Rise in COVID cases resulted in some in -person activities cancelled,
continued virtual programs and pop-up outdoor story times.
Rossman applied for the Leadership Dubuque program, with the approval of
President Mullin. Information about the program was included in the Board
packet materials for review.
5) Grants Update — Rossman reported that pedestals for the Arboretum Story
Walk partnership have been delayed due to some material delays. The
Arboretum plans to install them in early spring and promotion will follow.
6) Board Training — Rossman provided some of the materials provided in an e-
mail to Trustees including materials from the presentations on the Staff
Development Day. These materials included the program for the day, slides
from Rossman's presentations, Brain Health session handouts from
facilitator Julie Homb, and notes taken during a staff brainstorming session.
7) Staff Development Day — Rossman reported that anecdotal reports indicate
that Staff Development Day was a success. A survey is out to all staff for
further opportunity to provide feedback. Nick presented to the staff sharing
general themes from one-on-one staff interviews and led discussion
regarding Carnegie -Stout Public Library cultural values. Julie Homb,
Licensed Mental Health Counselor presented about brain health and de-
escalation techniques for staff to try on patrons that are visiting the library
and suffering from brain health issues. There were a couple of team -building
exercises and Board President Mullin welcomed staff and thanked them for
their service on behalf of the Library Board of Trustees.
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B. Comment Cards — Rossman reviewed the comment card from a patron
commenting favorably on the Library's display of vintage library photographs.
"Moved to receive and file the informational update from the
Library Director including the Library Expenditure, Revenue and Budget
Financial Reports, Library Use Report, Marketing Report,
Projects/Events/Programs Update, Grants Update, Board Training, Staff
Development Day, and Comment Card "
Motion: Armstrong
Second.' Monk
Vote: Aye - 6; Nay - 0
5. Action Items:
A. FY 2022 Library Expenditures — The Board reviewed three itemized reports of
August 2021, period two expenditures that includes both purchase orders and
purchase cards expenditures for review, and the second detailed report that
breaks down a sub -total of the operational expenditures by account code. The
Gifts Trusts period two financial report includes both receipts and expenditures
for the gifts trusts for the Board review.
"Moved to approve the Library expenditures for FY22 period two and
the FY22 period two Library Gifts Trusts expenditures "
Motion: Poggemiller
Second: Monk
Vote: Aye - 6; Nay - 0
B. Board of Trustees By -Laws Proposed Amendment - The Board reviewed a
proposed amendment to the By -Laws in Article 1: Officers, Section 2 removing
the consecutive term limit for Board Secretary. The Board agreed to lift the
term limit for Board Secretary.
"Moved to adopt the amendment to the Trustees By -Laws lifting the
term limit for Board Secretary. "
Motion: Monk
Second. Lieberman
Vote: Aye - 6; Nay - 0
Mullin reported that Lieberman declined the appointment as Board Secretary
and appointed Kramer as the Board Secretary. Kramer accepted the
appointment.
"Motion to receive and file the Board Presidents appointment of Rose
Kramer as Board Secretary. "
Motion: Lieberman
Second: Armstrong
Vote: Aye — 6; Nay — 0
C. Library Card Program Agreement with the Dubuque Community School District
(DCSD), Dubuque County Library District (DCLD) and C-SPL — Rossman
reviewed the final draft of the agreement between C-SPL, DCSD and DCLD
providing the use of the school identification number as the student's library
account number. For now, the service is for high school students as they have a
student identification card. The agreement includes development of procedures
and feedback to the public libraries from the teachers, administrators, students
and families. The Board requested use and circulation statistics to be reported
to the Board for review once the program is under way.
"Moved to approve the Library Card Program Agreement with the
Dubuque Community School District, Dubuque County Library District, and
Carnegie -Stout Public Library. "
Motion: Poggemiller
Second.- Monk
Vote: Aye — 6; Nay — 0
6. Library Board Adjournment — The Board adjourned at 4:40 p.m.
V,
"Motion to adjourn. "
Motion: Monk
Second, Armstrong
Vote: Aye — 6; Nay — 0
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Rosemary Kra „ er, Board Secretary
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