Amended Iowa Tourism Grant Agreement for ExecutionCity of Dubuque
City Council Meeting
Consent Items # 13.
Copyrighted
December 20, 2021
ITEM TITLE: Amended Iowa Tourism Grant Agreement for Execution
SUMMARY: City Manager recommending approval of an amended agreement for the
Iowa Tourism Grant Program from the Iowa Economic Development
Authority / Iowa Tourism grant.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description Type
Amended Iowa Tourism Grant Agreement-MVM Memo City Manager Memo
Memo to MVM re Amended Iowa Tourism Grant Staff Memo
Agreement for Execution
Amended Agreement - FY2022 Iowa Tourism Supporting Documentation
Grant City of Dubuque
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Amended Iowa Tourism Grant Agreement for Execution
DATE: December 15, 2021
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
Arts & Cultural Affairs Coordinator Jenni Petersen -Brant recommends City Council
approval of an amended agreement for the Iowa Tourism Grant Program from the Iowa
Economic Development Authority / Iowa Tourism grant.
Since presenting that original agreement for execution, staff received an amended
agreement that extends the period of expenditures from January 1, 2022 through
July 31, 2022 to January 1, 2022 through November 30, 2022. The amended
agreement also shifts the deadline for submission of reimbursement materials from
August 15, 2022 to December 15, 2022. All other parameters of the original agreement
remain the same with grant funding dedicated to the Arts & Culture Communications
Campaign project as previously noted.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jenni Petersen -Brant, Arts & Cultural Affairs Coordinator
Dubuque
THE CITY OF
DUB TE
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Masterpiece on the Mississippi
2007-2012.2013
2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: Jenni Petersen -Brant, Arts & Cultural Affairs Coordinator
SUBJECT: Amended Iowa Tourism Grant Agreement for Execution
DATE: December 14, 2021
Economic Development Department
Office of Arts & Cultural Affairs
1300 Main St
Dubuque, IA 52001
Office (563) 589-4393
TTY (563) 690-6678
http://www.cityofdubuque.org
INTRODUCTION
This memorandum presents an amended agreement for the Iowa Tourism Grant
Program from the Iowa Economic Development Authority / Iowa Tourism grant for the
City Manager's signature.
BACKGROUND
At the December 6, 2021 City Council meeting, the Dubuque City Council received,
filed, and approved the execution of the Iowa Tourism grant agreement that had been
received on November 24, 2021.
DISCUSSION
Since presenting that original agreement for execution, Staff received an amended
agreement that extends the period of expenditures from January 1, 2022 through July
31, 2022 to January 1, 2022 through November 30, 2022. The amended agreement
also shifts the deadline for submission of reimbursement materials from August 15,
2022 to December 15, 2022. All other parameters of the original agreement remain the
same with grant funding dedicated to the Arts & Culture Communications Campaign
project as previously noted.
BUDGET IMPACTS
There are no budget impacts associated with this request.
RECOMMENDATIONS
I respectfully request that the amended grant agreement be executed by the City
Manager.
Cc: Jill Connors, Economic Development Director
Ian Hatch, Economic Development Assistant Director
Project Agreement
Iowa Tourism Grant Program
Grant Recipient: City of Dubuque, Office of Arts & Cultural Affairs
Grant Amount: $10,000
Project: Communications Campaign for Dubuque's Arts & Culture Sector
Grant Recipient Agrees to the Following:
1) Expenses will be incurred between January 1, 2022 and November 30, 2022, the grant is set up
on a reimbursement basis after expenses have been incurred and paid.
2) A minimum of 25% local cash match will be provided by the grant recipient, and the cash match
must be documented on the reimbursement materials.
3) To provide project documentation including:
a) Completed reimbursement form, supporting invoices, and canceled check(s) or proof of
payment documenting allowable project costs.
b) Documentation of project completion as outlined in the grant application materials
including items such as tear sheets, printed materials, etc. (as applicable).
c) Reimbursement materials can be submitted any time after completion of the project
but must be received in the region office by December 15, 2022.
4) To notify the Eastern Iowa Tourism Region if funding will not be utilized due to changes or
cancellation of the project, or if there is a change to the project coordinator due to staffing or other
changes.
5) Grant recipient understands that deviation from the points outlined in the grant application or this
agreement may result in the loss of funds awarded. This agreement may be terminated as a
result of termination or reduction of funding for the Iowa Tourism Grant Program from Iowa
Economic Development Authority/ Iowa Tourism Office. Noncompliance with region requests for
reimbursement paperwork will result in termination of funds.
6) Iowa Tourism Office Recognition. Recipient will ensure all materials in printed and electronic form
produced in association with the grant project shall indicate the Iowa Tourism Office's support of
this project by including the Iowa Tourism Office's logo, verbiage, or other mutually agreed upon
representation as outlined in the grant application materials.
* EITA will issue a check for reimbursable expenses within 60 days of receiving the required project
documentation.
* This instrument contains the entire agreement between both parties. By signing below, the parties execute
this Agreement.
Grant Recipient (complete & sign below):
City Manager 12/20/2021
Sig ature Title Date
Eastern Iowa Tourism Association (to be signed by EITA after receipt of your signed agreement):
Carrie Koelker, Executive Director Date
Return Signed Agreement to EITA by December 15, 2021