Request Release of Request for Proposals for the Black Heritage SurveyCity of Dubuque
City Council Meeting
Consent Items # 14.
Copyrighted
December 20, 2021
ITEM TITLE: Request Release of Request for Proposals for the Black Heritage
Survey
SUMMARY: City Manager recommending approval to release a Request for
Proposals for the Black Heritage Survey.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
Black Heritage Survey-MVM Memo
Staff Memo
Type
City Manager Memo
Staff Memo
RFP Survey Draft Supporting Documentation
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Request Release of Request for Proposals for the Black Heritage Survey
DATE: December 15, 2021
Planning Services Manager Wally Wernimont requests City Council approval to release
a Request for Proposals for the Black Heritage Survey. The State Historic Preservation
Office provided a grant award of $30,000 through the Historic Resource Development
Program to support this project in 2021. The project budget is further supported by in -
kind cash match and in -kind support from City staff and our project partner, the
University of Dubuque.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Wally Wernimont, Planning Services Manager
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TO: Michael C. Van Milligen, City Manager
FROM: Wally Wernimont, Planning Services Manager
SUBJECT: Request Release of Request for Proposals for the Black Heritage Survey
DATE: December 13, 2021
INTRODUCTION
The following memo is to request release of a request for proposals (RFP) for the upcoming
Black Heritage Survey, a project of the Historic Preservation Commission. A copy of the
draft of the RFP is enclosed which further outlines the upcoming project.
BACKGROUND
This project is a focused attempt to discover and tell a more complete history of Dubuque.
Identified in the Historic Preservation Commission Workplan, approved by City Council in
2021, is Dubuque's Black Heritage Survey. Surveys and protection of historic properties are
required as part of our Certified Local Government (CLG) participation and certification.
The Black Heritage Survey will consist of:
• the development of a city-wide, National Park Service Multiple Property Document
Form,
• utilizing a Genealogical Outreach Component to gather stories from Dubuque and
afar, and
• the development of a Heritage Database in order to collect and archive information
found for use in this and future projects.
These three components work together to weave a practical and rich tapestry that is our Black
Heritage Survey.
DISCUSSION
The City of Dubuque seeks a qualified consultant team to undertake this project and requests
approval for the release of the draft RFP. Chris Happ Olson, Assistant Planner, serves as the
Project Coordinator, and in addition to myself, the following are members of the RFP Review
Committee:
• Crenna Brumwell, City Attorney
• Tony Breitbach, Purchasing & Risk Manager, Office of Budget & Finance
• Collins Eboh, Interim Director of the Office of Equity & Human Rights
• Anderson Sainci, Director of the Office of Shared Prosperity & Neighborhood
Support
Page 2
BUDGET IMPACT
The State Historic Preservation Office provided a grant award of $30,000 through the
Historic Resource Development Program (HRDP) to support this project in 2021. The
project budget is further supported by in -kind cash match and in -kind support from Clty staff
and our project partner, the University of Dubuque.
Funds and use
Source of funds
GRANT OR
Amount
MATCH
HRDP Grant for consultant
REAP Source for HRDP Grant
GRANT AWARD
$ 30,000
services
Use for consultant services
Planning Services CIP#1022431-62716
MATCH: cash
$ 5,000
Project support costs
Planning Services CIP#
MATCH: cash
$ 1,008
1022431-62716
Outreach support
Human Rights 10016100-62734
MATCH: cash
$ 3,000
Staff time, volunteers, meeting
Documentation of in -kind
MATCH: In
$ 9,000
-kind
space, other resources
services
TOTAL PROJECT COST
$ 48,008
RECOMMENDATION
I respectfully request authorization to release,
Black Heritage Survey.
Attachments
to the public, a Request for Proposals for the
cc: Crenna Brumwell, City Attorney
Anderson Sainci, Director of the Office of Shared Prosperity & Neighborhood Support
Collins Eboh, Interim Director of the Office of Equity & Human Rights
Tony Breitbach, Purchasing & Risk Manager
Chris Happ Olson, Assistant Planner
REQUEST FOR PROPOSAL (RFP)
TIxE CITY OF
ISSUE DATE: November 23, 2021
CONTACT: Chris Olson, Planning Services
DUB
PHONE NO: 563-589-4210
EMAIL: Colson@cityofdubuque.org
Masterpiece on the Mississippi
SUBMIT PROPOSAL/OFFER PRIOR TO:
SUBMIT TO:
CLOSING DATE: Wed. Jan. 19, 2022
SEE Section 8.0
CLOSING TIME: 12:00 P.M. local time
FAX NOT ACCEPTED
DESCRIPTION:
DUBUQUE'S BLACK HERITAGE SURVEY (BHS)
Multiple Property Document Form and Related Activity
RECEIPT OF PROPOSAL ACKNOWLEDGEMENT
If you are considering a response to this RFP, please mark the box to
❑ the left, fill in the information below and return this sheet as a confirmation
that you received this RFP.
NO RESPONSE REPLY
If you do not want to respond to this RFP at this time, please mark the
❑ box to the left, fill in the information below and return this sheet only.
COMPANY NAME:
DATE:
MAILING ADDRESS:
CITY/STATE:
ZIP CODE:
AUTHORIZED SIGNATURE:
PRINTED NAME:
TITLE OF AUTHORIZED REPRESENTATIVE:
EMAIL:
PHONE:
Page 1 of 26
CITY OF DUBUQUE
PLANNING SERVICES DEPARTMENT
REQUEST FOR PROPOSAL
DUBUQUE'S BLACK HERITAGE SURVEY (BHS)
Multiple Property Document Form and Related Activity
City of Dubuque, Iowa
December 22, 2022
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Page 2 of 26
RFP ORGANIZATION
The City of Dubuque Planning Services Department
Dubuque's Black Heritage Survey
City of Dubuque, Iowa
December 22, 2022
Table of
Contents:
SECTION
PAGE
1.0
Introduction..................................................................
4
2.0
Project Objectives.........................................................
4
3.0
Community Background ..................................................
5
4.0
Project Scope of Services ...............................................
6
5.0
Use of City Resources ....................................................
10
6.0
Information to be Included in the Proposal ..........................
10
7.0
Proposal Question and Answers .......................................
13
8.0
Submission Requirements ...............................................
13
Appendix A
Consultant Evaluation Selection Process ...........................
16
Appendix B
RFP Rules and Protest Procedure ..................................
19
Appendix C
City of Dubuque Contract Terms and Conditions .................
21
Appendix D
Insurance Requirements .................................................
24
Appendix E
Project Related Data .....................................................
25
Page 3 of 26
Dubuque's Black Heritage Survey
City of Dubuque, Iowa
THE CITY OF
D U B3% TE
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
December 22, 2022
1.0 INTRODUCTION
The City of Dubuque, Iowa is soliciting competitive sealed proposals from qualified professional
consulting firms or teams (Consultant) to develop Dubuque's Black Heritage Survey. This
project includes an intensive survey to develop a National Park Service Multiple Property
Document Form (MPDF), researching and reporting on the families, people, events, trends
and places that make up Dubuque's history, with a lens of uncovering the history of our Black
citizens.
The Consultant will be required to produce all products defined in the Scope of Work, with
assistance from staff and the project team.
A link to the RFP and related documents is posted on the City of Dubuque website:
Insert updated link
You may sign up for bid notifications by visiting:
https://www.citvofdubugue.org/list.aspx?Mode=Subscribe#bids
This project is supported in part by the State Historical Society of Iowa, Historical Resource
Development Program (HRDP).
2.0 PROJECT OBJECTIVES
This project is a focused attempt to discover and tell a more complete history of Dubuque.
Identified in the City Council approved Historic Preservation Commission Workplan for 2021
is the Underrepresented People: African American Reconnaissance Survey, under the
Survey and Registration goal section. The name of the project has changed to Dubuque's
Black Heritage Survey to be more inclusive and better describe the project's end product.
Surveys and protection of historic properties are required as part of our CLG participation and
certification, and the State Historic Preservation Office provided a grant award through the
Historic Resource Development Program (HRDP) to support this project.
Dubuque's Black Heritage Survey is an in-depth investigation of the families, stories,
places of interest, history, policy, migration pattern, struggles and perseverance of African
American and Black people who have called Dubuque their home in the 19th & 20th
Centuries. Dubuque is Iowa's oldest city and the Survey will primarily focus from 1830
Page 4 of 26
through 1980. The project uses the Iowa Civil Rights Multiple Property Document Form
as a model, and adds two critical components: a Genealogical Outreach Component to
gather information regarding Black Dubuquers over time, and the development of a Heritage
Database to effectively collect, archive and organize data discovered during the process,
for ease of accessibility for future projects and programs.
It is anticipated that the timeframe for the project will be from February 1, 2022 through June
15, 2023 to allow the City of Dubuque and State Historic Preservation Office time to review the
project results prior to finalizing the project and grant. The project must be complete by October
1, 2023.
The City of Dubuque seeks a qualified consultant team to undertake this project. The Black
Heritage Survey project has three products under its umbrella. The first is a National Park
Service Multiple Property Document Form (MPDF) - an in-depth research report along with
investigations of property and places in Dubuque related to our Black history. The second is a
Genealogy Outreach Component (GOC) - different than survey projects undertaken in
Dubuque to date —to find family histories, scrapbooks, stories, objects, documents and places
that will help trace us through our Community's heritage. The third product is a Heritage
Database (Database) of documents and objects, allowing us to prepare for future projects by
creating a professional archive of what we find. These three components work together to
weave a practical and rich tapestry that is our Black Heritage Survey.
The awarded Consultant shall follow the procedural and professional requirements set forth in
36 CFR Part 60 and the Secretary of the Interior's Standards and Guidelines for Archeology
and Historic Preservation. The National Park Service bulletin on MPDF provides further
guidance: https://www.nps.gov/subjects/nationalregister/upload/NRB16B-Complete.pdf
The nature of this work, looking at Dubuque's history with a wider lens, requires a changed
perspective. The City encourages proposals from teams of consultants that incorporate
Women/Minority Businesses Enterprises (W/MBE). A team approach provides more
opportunity to include diverse voices and talent at the table. A team approach can also provide
more opportunity to bring disparate skill sets to the different parts of the work scope.
The Project will be managed by the selected Consultant under the general direction and
coordination of the City's Planning Services Department with support from the project team as
authorized by the City Council.
3.0 COMMUNITY BACKGROUND
The City of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to
Illinois and Wisconsin. As Iowa's oldest city chartered in 1837, Dubuque is a community well
known for its historic and architectural beauty. The city is over 30 square miles in area, with a
population of nearly 60,000 persons. The community has a stable and diversified
manufacturing base and a growing service sector. Dubuque is the major retail, medical,
education and employment center for the tri-state area. Tourism continues to be a major
economic force in the community.
Dubuque's White settlement dates to 1833, and for millennia has been a place of importance
to various indigenous peoples and tribes. The City of Dubuque has worked hard to survey,
archive and document its history. Dubuque has some of the oldest archives in Iowa, which
Page 5 of 26
will be an invaluable resource for the consultant team: our Telegraph Herald dates to 1852,
School Board records to 1856 (soon to be scanned and digitized), Sanborn Fire Insurance
Maps to 1884, Census records to 1850, City Council records to 1837, and we possess 79
scanned City Directories dating from 1856-1980 (the time period of our project). Photographic
and historic archives will be an invaluable resource for this project. Layering genealogy into
our research can uncover photos, scrapbooks, memorabilia, family trees, letters and oral
history. Our focus is to develop a 21 st Century database that can be utilized for a multitude of
media applications for future projects, making the research applicable and accessible for
Dubuque and beyond.
The City of Dubuque is governed by an elected Mayor and City Council and managed by a
City Manager. The City funds a full range of municipal services. City government works in
collaboration with the private and non-profit sectors to promote economic development and
sustainability. Sustainability and downtown, neighborhood, and riverfront planning and
revitalization are long-standing priorities of the City Council. The City's website is
www.cityofdubuque.org. The City Council goals and priorities are available online at
www.citvofdubuque.org/councilgoals. The City's commitment to Historic Preservation is
https://www.cityofdubugue.orq/DocumentCenter/View/49781.
Following national standards going back almost 50 years, Dubuque prioritized places of high
architectural value, places associated with recognized business and community leaders, and
places where there is a concentration of architectural integrity. Consequently, by identifying
these places, they could in turn be recognized with National Register status, then protected
with local status. Those districts are where Dubuque's historic preservation program, over
time, has spent effort and resources. The Black settlement neighborhood that has existed
between the 7th and 11th Street hills west of Bluff Street for 170 years was not identified in
surveys as potentially eligible for the National Register, and therefore didn't subsequently
receive historic or conservation district protections like other surrounding neighborhoods. The
area was dotted with small and modest houses, businesses and community buildings, unlike
the surrounding neighborhoods with showy large residences and architect -designed
commercial structures. The area was identified as Slum & Blighted by the federal
government (1934 mapping by Iowa State) and later redlined by banks by at least 1940. For
many layered reasons it suffered a lack of investment over time. Sites exist where the
buildings are long gone: a school for 20 black children on the site of the Dubuque Museum of
Art (1867-1875), a listing for the African Methodist Episcopal church at the same site (1872)
and then a move of the church to Robinson Avenue (1909). Nonetheless, these sites are part
of Dubuque's more complete history. And, sites relating to our history also remain, like the
Martin Family home and the Green Book tourist home. Dubuque is developing new methods
not just to convey what remains (our current approach to historic preservation) but also
uncover the history behind the neighborhood —Dubuque's Heritage.
Equity Solutions require over -investment where we have traditionally under -invested, and the
same goes for preservation efforts. This project seeks to tell a difficult story, but also seeks to
tell the story of Dubuquers and their families that were resilient and persevered. These are
citizens just trying to raise their families, learn, worship, play and work in Dubuque —this is
the American Dream.
Page 6 of 26
4.0 PROJECT SCOPE OF SERVICES
In preparing a response to this RFP, bidders should describe the means or strategy by which
they would satisfy the scope of services. The final scope of work will be negotiated with the
selected consultant or consultant team (Consultant). The City will evaluate submitted
proposals and award a contract to the selected Consultant based on the best proposed
solution to each individual section listed below. Project Scope includes:
The following outline represents the minimum components for performing the required
services. The scope is outlined in numbered tasks:
1. A National Park Service Multiple Property Document Form (MPDF) reporting on
Dubuque's Black Heritage, covering the entire city limits. The form and project work shall
investigate Dubuque's Black Heritage from 1830 through 1980. Included are the
development of Iowa State Inventory Forms for properties relating to Dubuque's Black
Heritage.
2. Research of stories of Black families and individuals through a Genealogical Outreach
Component (GOC), reaching out to discover those families still living in Dubuque and
those that have moved away, to get a better understanding of people, and places and
events.
3. The development of a Heritage Database (Database), archiving documents and
information discovered through the process, for use and access for future projects.
The Consultant shall follow the procedural and professional requirements set forth in 36 CFR
Part 60 and the Secretary of the Interior's Standards and Guidelines for Archeology and Historic
Preservation.
The approach with this project is to look for stories and historic figures first, finding places
(either extant or non -extant) second, as a result of the search for stories. In other words, the
Consultant shall not seek out the history of what appear to be architecturally significant
buildings, but instead find the people, families, events, and trends of Dubuque's Black Heritage
as a way to then identify places associated with that history.
The Black Heritage Survey Project Team are made up of:
• City staff: staff members across departments are assisting with different parts of the
project including: marketing (Public Information Office), outreach (Human Rights, Office
of Shared Prosperity), and data systems (Information Services, Office of Shared
Prosperity, Public Information Office/GIS).
• Classes: University of Dubuque is dedicating assistance to perform research around
schools 19' Century schools, and Loras College is dedicating assistance to helping with
20t" Century housing research for the project.
• Internship: the Planning Services Department has an intern which will assist the project.
• Cultural Brokers: the City has funding to financially support trusted community members
to help us outreach to find stories from the community.
• Data team: this will be a group of staff, along with the Consultant, who will outreach and
research other museums/databases/libraries as a way to understand the best practices
for developing an effective database archive. Heritage Works, a non-profit preservation
organization in Dubuque, has expressed interest in assisting with preparing the structure
of the database.
Page 7 of 26
• Other community partners as appropriate, including volunteer members of the
community expressing interest in helping with the project, some of which have
researched history on Dubuque's Black heritage).
The nature of this work, looking at Dubuque's history with a wider lens, requires a changed
perspective. The City encourages proposals from teams of consultants that incorporates
Women/Minority Businesses Enterprises (W/MBE). The City believes a team approach can
provide more opportunity to bring disparate skill sets to the different parts of the work scope. A
team approach also provides more opportunity to include diverse voices and talent to the table.
A sampling of stories:
Stories of remarkable people have percolated through the preparation for this RFP. The
following is a short list of Black Dubuquers which should be further investigated as part of the
story, in addition to other research that takes place.
A goal with the project is to approach the work with humanity, putting a face on the people
researched, whenever possible. For instance, it is known that Nathaniel Morgan was brutally
murdered in his community. We also know that he and his wife Charlotte were founding
members of Dubuque, with Charlotte contributing financially to erect the first church in Iowa.
These complex narratives help tell a fuller story of Dubuque.
8th St. Neighborhood
Name Timeframe Connection Interest
Ralph Montgomery
1830s
Battle over freedom
Nathaniel & Charlotte
Morgan
1830s-40s
x
Dubuque residents and founders,
Nathaniel lynched in 1840
Mrs. H. F. Pengra
1860s - 1870s
x
Private and public school teacher
Dr. Henry Rose
1860s - 1920s
Formerly enslaved person,
Veteran, Podiatrist, Mentor
Dr. Henry Martin
1910s
x
Podiatrist, Patriarch to the Martin
Family
Solomon (Sol) Butler
1910 - 1920s
Student, Olympian, Athlete
Theatrice E. Gibbs
1930s
x
1933 Captain of Dubuque Senior
High football team
Capt. Robert Martin
1940s
x
Student, Engineer, Tuskegee
Airman
Mrs. P. Martin & Mrs.
Edwin Weaver
1940s - 1950s
x
8th St. Neighborhood Greenbook
tourist homes
Ruby Sutton
1960s— 1970s
x
Community activist
Page 8 of 26
4.1 — Project Management & Accounting
4.1.1 The Consultant shall identify one person from the Consultant team to serve as the
Project Manager for this project. The Project Manager shall be the leader of this effort
and is expected to ensure that the project scope, schedule and budget are being
adhered to at all times for the duration of the project. Additionally, the Project
Manager shall serve as the primary point of contact for all exchange of information
between the City and the Consultant.
4.6.2 Process all payment requests for the project. Maintain the budget for the project.
Provide monthly status updates to City of Dubuque Planning Services Department.
4.2 — Project Manager Deliverables
The following is a list of requirements that shall be provided throughout the design
services.
4.2.1 The Project Manager shall submit an updated electronic copy of the project schedule on
the first Tuesday of each month.
4.2.2 The Project Manager shall submit the project progress report on the first Tuesday of
each month. The summary shall be submitted electronically and be less than a single
page in length.
4.3 — Lead the Development of the Black Heritage Survey
Lead and Implement the goals identified in the Scope of Work, working with the project
team to carry out the project elements.
4.3.1 TASK 1 — Develop the Multiple Property Document Form
4.3.2 TASK 2 — Lead Genealogical Research
The Consultant Team Genealogist shall work with the project team to collect stories of
residents, former residents, and their extended families in order to inform the results of
the Heritage Database and Multiple Property Document Form.
4.3.3 TASK 3 — Develop the Heritage Database
Working with the project team, develop the structure for the Heritage Database, and
the Heritage Database itself in order to lead data collection during the project.
4.5 — Project Coordination and Communication
4.5.1 Administer any change orders that may come up in the project. All change orders need
approval of the Planning Services Department prior to executing the change order.
4.5.2 Maintain all records for the project. Provide a copy of all records to the Planning
Services Department.
4.5.4 Coordination with City Staff: The Consultant will participate in multiple coordination
meetings with the Planning Services Departments of the City of Dubuque and the
project team to review progress. (see project timeline, Appendix E)
Page 9 of 26
4.5.4 Miscellaneous Coordination: The Consultant will work with the Planning Services staff
and members of the project team to gather data and input and carry out the project.
4.6 — Schedule
It is the intent of the City that the Project shall meet the needs of the project scope. A suggested
Timeline Overview is included in the Appendix E.
The Consultant shall confirm or suggest a recommended schedule for the completion of the
Project through award of contract, construction, and project closeout.
5.0 USE OF CITY RESOURCES
5.1 - Use of City Resources for the RFP Preparation
All information requests shall be directed to the City's Project Coordinator as detailed in
Section 7.0 of this request for proposal. Consultant Teams should note that directly
contacting other City of Dubuque staff or any of the Selection Committee members shall
be considered inappropriate and grounds for disqualification.
5.2 - Material Available for the RFP
5.2.1 A link to the RFP and related documents is posted on the City of Dubuque website:
Insert updated link
You may sign up for bid notifications by visiting:
https://www.citvofdubugue.org/list.aspx?Mode=Subscribe#bids
Additionally, the documents can be requested by contacting Project Coordinator Chris
Happ Olson at colson(a-)-cityofdubug ue.org.
5.3 - City Resources Available to the Selected Consultant
5.3.1 The City will/can make its ArcView GIS mapping and data analysis capabilities available
for this project as well as staff contact/resources persons in the Planning Services
Department. Digital aerial photos of the City of Dubuque were taken in the spring of
2020.
6.0 INFORMATION TO BE INCLUDED IN PROPOSAL
The Proposal should address all the points outlined in this RFP excluding any cost information
which shall be included in a separate sealed envelope or electronic file labeled "Project Cost
Estimate". The Proposal should be prepared simply and economically, providing a straight-
forward, concise description of the Consultant's capabilities to satisfy the requirements of the
RFP.
To simplify the review process and to obtain the maximum degree of comparability, the
proposal shall include the following information and shall be organized in the order and manner
specified below. While additional data may be presented, the following subjects must be
included. They represent the criteria against which the proposal will be evaluated.
Page 10 of 26
Letter of Transmittal
Provide a letter of transmittal briefly outlining the Consultant's understanding of the work and
list the Project Manager's the name, address, telephone number, and e-mail address. The
name that is provided for the Project Manager will be used as the primary contact person during
the RFP evaluation process.
Index
Each proposal shall contain a table of contents that delineates each section contained in the
proposal and the corresponding page number.
Profile of Consultant
Provide general information about the Consultant, along with its area of expertise and
experience as it relates to this RFP. Describe the experience and success of the Consultant
in performing similar projects. State the size of the Consultant, the size of the Consultant's
professional staff, and the location of the office from where the work on this project will be
performed.
Discuss the Consultant's ability to integrate this project into their present workload. Include a
statement to specify if the Consultant currently has the capacity to undertake the project or
whether it intends to hire additional staff or partner with subconsultants.
Scope of Services
Describe the means or strategy by which the Consultant would satisfy the scope of services
for the currently approved budget as listed in Section 4.0.
Include a basic work plan for each strategy that delineates the Consultant's approach to the
completion of the project. The work plan, at a minimum, should include those components
outlined in Section 4 of this RFP. The Consultant should indicate in the work plan those aspects
that might be completed by City staff.
Highlight any parts of the work plan that will reflect the Consultant's unique philosophy or insight
regarding its approach to this project and how this approach positively impacts the successful
completion of the project.
Project Team Qualifications
Provide the names of all members of the project team associated with this project. Specifically
identify the supervisory and management staff including principals, the Project Manager, and
technical experts who would be assigned to this project. For each project team member,
provide their qualifications and experience. Include any training and relevant continuing and
professional education.
Include a flow chart that shows the communication path between the City and Consultant.
Include all project team members on the flow chart and show the supervisory relationship
between all members of the team. Be sure to include all subconsultants staff on the project
team flow chart.
Provide the name and location of other subconsultants that would be included in the Consultant
team and the approximate percentage of the work that would be performed by each of these
Consultants. Provide the qualifications and experience of all subconsultant staff working on
Page 11 of 26
the project.
In submitting the Proposal, the prospective Consultant is representing that each person listed
or referenced in the proposal shall be available to perform the services as described. The
Project Manager, principals, management, and other project team staff may be changed in
accordance with the requirements described in Appendix C "3. Substitution of Project Team
Members".
Describe the experience and success of the project team members proposed for the Dubuque
project, in performing similar projects. Specifically list any experience and success completing
ecological restoration for municipalities similar to Dubuque.
Include at least 3 client references (including individual contact names and telephone numbers)
for similar or relevant projects that have been completed by the Consultant in the last five (5)
years. List the names of individuals on the project team proposed for the Dubuque project who
have worked on the referenced projects.
Understanding of Final Contract Terms
The Proposer should provide a statement that indicates they have read and understand
Appendix C — "City of Dubuque Contract Terms and Conditions", and agree to include the
clauses that are listed in Appendix C in the final signed contract. Any exceptions to the Contract
Terms and Conditions by the Consultant must be clearly stated in their submitted Proposal.
Certificate of Insurance
The Consultant should provide a statement indicating that they are able to meet the City's
insurance requirements for professional services. (See attached Insurance Schedule J —
Appendix D.) Submittal of insurance documents as part of this RFP is not required.
Proposed Project Schedule
Provide a project schedule for each strategy. Outline the time durations and estimated
completion dates for each major component of the proposed scope of work. The schedule
should list all deliverables that are required throughout the project.
Fees and Compensation
The City of Dubuque is offering $37,000 to the winning bidder to undertake the project. A bidder
should construct proposals not to compete based on their cost estimate, but instead
demonstrating a robust response and product delivered within the provided budget.
Bidders should provide a fixed cost not less than or exceeding the City's budget for the
Consultant. All expenses shall be included in the project, including travel and printing. The
project shall be billed based on a percentage complete at the time of billing. The cost proposal
should roughly breakdown costs by major scope element and include a list of hourly rates for
personnel assigned to the project.
Quotation of fees and compensation shall remain firm for a period of at least 90 days from the
RFP submission deadline.
Remember to separate the proposed budget from the other portion of the RFP submittal. Initial
screening will be done without viewing the Consultant's proposed costs and related information.
Page 12 of 26
7.0 PROPOSAL QUESTIONS AND ANSWERS
If you have any questions concerning this proposal, or other technical questions, please submit
your requests in writing to the City's designated Project Coordinator. The City has used
considerable efforts to ensure an accurate representation of information in this RFP. Each
bidder is urged to conduct its own investigations into the material facts provided.
No answers given in response to questions submitted shall be binding upon this RFP unless
released in writing (letter or email) as an officially numbered and titled addendum to the RFP
by the City of Dubuque.
Any questions concerning this proposal must be received on or before 12:00 p.m. noon (local
time) on Wednesday, January 19, 2022. Any inquiries received after this date will not be
answered. When submitting a question to the Project Coordinator, please include the
appropriate Consultant contact information.
From the date of issuance of the RFP until final City action, the Proposer shall not discuss the
RFP with or contact any other City of Dubuque employees or any of the Selection Committee
members except as expressly authorized by the City Project Coordinator identified in this
section (Section 7.0). Violation of this restriction will be considered a violation of the rules and
be grounds for disqualification of the Consultant's proposal.
Project Coordinator contact information is as follows:
Chris Happ Olson, Project Coordinator
City of Dubuque
Planning Services Department
50 W. 13t" Street Phone: 563.589.4210
Dubuque, IA 52001 E-mail: colson@cityofdubuque.org
8.0 SUBMISSION REQUIREMENTS
Before submitting a proposal, each Consultant shall make all investigations and examinations
necessary to ascertain site conditions and requirements affecting the full performance of the
contract and to verify any representations made by the City upon which the Proposer will rely.
Each bidder is required to submit both an original copy via the United States Postal Service,
and an electronic copy via email.
PROPOSAL SUBMITTAL INFORMATION
Submittal Contact,
Mailing Address and
Package Dropoff
Chris Happ Olson
Assistant Planner
Planning Services Department
50 W. 13t" St.
Dubuque, Iowa 52001
563-589-4387
colson _cityofdubugue.org
Page 13 of 26
Original Submittal
REQUIRED DOCUMENT SUBMISSIONS FOR THE RFP
Format
Deadline
Delivery method
Original transmittal letter
Mailed package of
signed originals
Original project proposal
USPS Postmark by
United States Postal Service
and addenda
January 19, 2022
(USPS)
Sealed in separate
Original cost proposal
envelope, enclosed
in package
Email Submittal
Format
Deadline
Delivery method
Copy transmittal letter
Portable Format
Document (PDF)
Copy project proposal and
Document/s
January 19, 2021
Email to:
addenda
12 p.m.
(noon, local time)
Colson@cityofdubuque.org
Separate Portable
Copy cost proposal
Format Document
(PDF) Document
Each bidder shall submit one original copy of the proposal package and one email copy, using
the deadlines, methods and formats outlined in the Submittal chart. Submitted proposals must
be in delivered in printed format with the exclusion of the one required .pdf version. The .pdf
version shall be submitted via email and should not be more than 25 MB in size. The proposal
must be a document of not more than sixteen (16) numbered 8-1/2 x 11-inch pages, with the
exception of the project schedule which may be presented in 11 x 17-inch format, and not
including the letter of transmittal, index, dividers and the front and back covers and the
separately sealed cost proposals. Proposals should not include any pre-printed or promotional
materials. Any proposals exceeding 20 numbered pages will not be considered.
Paper proposals are to be 100% recyclable after selection process is complete. No binders,
folders, bindings, etc. may be used. The RFP must be able to be placed into a recycling bin
after selection.
Each addendum must be acknowledged in the Letter of Transmittal by providing the addendum
number and title. Failure to acknowledge each addendum will be considered grounds for
possible disqualification. It is solely the Consultant's responsibility to ensure that you have
received all addendums to this RFP before submitting the proposal.
The original proposal document shall be signed in blue ink by an officer of the Consultant who
is authorized to legally bind the Proposer to its provisions. Proposals are to contain a statement
indicating the period during which the proposal will remain valid. A period of not less than
Page 14 of 26
ninety (90) calendar days from the proposal closing date is required. Failure to comply with
the above requirements shall be considered grounds for possible disqualification.
Each Consultant assumes full responsibility for delivery and deposit of the completed proposal
package on or before the deadline. The mailed original copy deadline is a postmark deadline,
and therefore the original copy does not necessarily need to be received by the City before the
deadline. Any proposals not meeting the submittal deadlines will not be considered and will be
returned to the bidder. The City of Dubuque is not responsible for any loss or delay with respect
to delivery of the proposals.
The City of Dubuque is not liable for any costs incurred by any Consultant prior to the execution
of an agreement or contract. Nor shall the City of Dubuque be liable for any costs incurred by
Consultants that are not specified in any contract. All results from this project will remain the
property of the City of Dubuque.
Upon receiving this RFP, we request that you complete the "Receipt of Proposal
Acknowledgement" — "No Response Reply" information contained on the first page of this
document and return it to the City's Project Coordinator by email so the City can ensure that
each Consultant received this Request For Proposal.
The City of Dubuque appreciates your time and consideration of this RFP.
Sincerely,
�hris Happ Olson, Assistant Planner
Planning Services Department
The City of Dubuque
Project Coordinator
Page 15 of 26
THE CITY OF
Dubuque's Black Heritage Survey DUB TE
City of Dubuque, Iowa
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
December 22, 2022
Appendix A
Consultant Evaluation and Selection Process
Page 16 of 26
INITIAL EVALUATION CRITERIA
Proposals will be screened to ensure that they meet the minimum requirements of the proposal
format. The Selection Committee will review qualifying proposals and select Consultants for
placement on the consultant short-list for the project. The following criteria are among those
that will be used to initially evaluate submitted proposals.
1. A high level of professional competence and a proven track record development of
Multiple Property Document Forms, Architectural Surveys, and/or Iowa Site Inventory
Forms:
a. Qualifications and experience of the Consultant and any subconsultants.
b. Demonstration of the professional expertise and technical abilities of the project
team members.
c. If a joint venture with subconsultants, any track records of the Consultants
experience working together.
d. Experience of the Consultant working on municipal projects.
e. Experience of the Consultant working on municipal projects in Iowa.
Quality and completeness of the written proposal. The proposal should clearly demonstrate
understanding of the City's overall objectives for the project.
1. Design approach/methodology in completing scope of services such as:
a. Grasp of project requirements and level of interest in the project.
b. Creativity and problem -solving ability.
c. Ability of Consultant to demonstrate initiative, motivation and knowledge of the
City of Dubuque.
2. Proposed schedule required to complete project.
CONSULTANT SHORT-LIST EVALUATION CRITERIA
The Selection Committee will interview the short-listed Consultants. Both the original submitted
proposal and the results of the Consultant interview will be used to select the final Consultant
for the project. The following criteria are among those that will be used to evaluate the
Consultants on the short-list.
1. A high level of professional competence and a proven track record in development of
National Park Service Multiple Property Data Forms and Genealogical research:
a. Qualifications and experience of the Consultant and any sub -consultants.
b. Demonstration of the professional expertise and technical abilities of the project
team members.
c. If a joint venture with subconsultants, any track records of the Consultants
experience working together.
d. Experience of the Consultant working on municipal projects, both inside and
outside of Iowa.
e. Experience of the Consultant in working with the Iowa State Historic Preservation
Office, or SHPOs in other states.
f. Experience of the project team outreaching and working with the public and other
project stakeholders in similar project.
Page 17 of 26
g. Extent to which the team represents diverse talent, experience and perspectives,
especially in relation to approaching the telling of Black, Indigenous, and People
of Color (BIPOC) stories.
h. Overall success of past projects completed for the City of Dubuque.
Quality and completeness of the written proposal. The proposal should clearly demonstrate
understanding of the City's overall objectives in the completion of the project.
Design approach/methodology in completing scope of services such as:
a. Grasp of project requirements and level of interest in the project.
b. Creativity and problem -solving ability.
c. Ability of Consultant team to demonstrate initiative, motivation and knowledge of
the City of Dubuque.
2. Responsiveness and compatibility between the Consultant and City:
a. General attitude and ability to communicate.
b. Ability of the Consultant to maintain a high level of direct interaction and
communication with City staff.
c. Ability to listen, be flexible, and follow and/or implement direction and/or ideas or
concepts.
d. How the Consultant team interacts with the general public, City staff, and public
officials.
3. Proposed schedule required to complete project.
4. Quality and completeness of services offered in relationship to the budget.
SELECTED CONSULTANT
Upon the completion of the evaluation of the proposals, the Selection Committee will
recommend to the City Manager, who will then make a recommendation to the City Council,
the awarding of a contract to the highest ranked Consultant. The Selection Committee will also
request authority to negotiate with the recommended Consultant a final scope of work and fee
structure for the project.
If a contract satisfactory and advantageous to the City can be negotiated at a price considered
fair and reasonable, the award shall be made to that offerer. Otherwise, negotiations with the
offerer ranked first shall be formally terminated and negotiations commenced with the
Consultant ranked second, and so on until a contract can be negotiated that is acceptable to
the City.
Upon the successful completion of contract negotiations, the selection committee shall
recommend that the City Manager execute a contract with the successful Consultant. The City
Manager will in turn make a decision to execute the contract or request the Dubuque City
Council make a final determination to award and execute the contract with a Consultant.
Payment for Work: The Consultant awarded the contract shall be paid once monthly. The
invoiced amount shall be based on the Earned Value of the percent work completed as reported
in monthly project report updates and invoicing.
Page 18 of 26
THE CITY OF
Dubuque's Black Heritage Survey DUB FE
City of Dubuque, Iowa
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
December 22, 2022
Appendix B
RFP Rules and Protest Procedure
Page 19 of 26
MINOR IRREGULARITIES
The City reserves the right to waive minor irregularities in submitted proposals,
providing such action is in the best interest of the City. Minor irregularities are defined
as those that have no adverse effect on the City's best interests, and will not affect the
outcome of the selection process by giving the prospective Consultants an advantage or
benefit not enjoyed by other prospective Consultants.
EXCEPTIONS
Proposer exceptions to any part of the requirements stated in this request must be
clearly identified as exceptions and noted in the letter of transmittal and in the submitted
project cost estimate.
RANKING OF THE PROPOSALS
No debriefings or scoring information shall be released before the City Manager or City
Council has recommended that a contract be negotiated with the recommended
Consultant. However, after authorization has been granted to negotiate a contract, all
contents of the submitted proposals shall become public information.
DEFINITIONS
The City has established for the purposes of this RFP that the words "shall", "must", or
"will" are equivalent in this RFP and indicate a mandatory requirement or condition, the
material deviation from which shall not be waived by the City. A deviation is material if,
in the City's sole discretion, the deficient response is not in substantial accord with this
RFP's mandatory conditions requirements.
The words "should" or "may" are equivalent in this RFP and indicate very desirable
conditions, or requirements but are permissive in nature. Deviation from, or omission
of, such a desirable condition or requirement will not in and of itself cause automatic
rejection of a proposal, but may result in being considered as not in the best interest of
the City.
DISPUTES/EXCEPTIONS
Any prospective Proposer who disputes the reasonableness or appropriateness of any
item within this RFP document, any addendum to this RFP document, notice of award
or notice of rejection shall set forth the specific reason and facts concerning the dispute,
in writing, within five (5) business days of the receipt of the proposal document or
notification from the City. The written dispute shall be sent via certified mail or delivered
in person to the point of contact set forth in Section 7.0, who shall review the written
dispute and work with the City Manager to render a decision which shall be considered
final.
Page 20 of 26
THE CITY OF
Dubuque's Black Heritage Survey DUB FE
City of Dubuque, Iowa
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
December 22, 2022
Appendix C
City of Dubuque Contract Terms and Conditions
Page 21 of 26
TERMS AND CONDITIONS
The following clauses shall be included in the final signed contract:
1. CHANGE IN SCOPE OF SERVICES.
No change in scope shall be permitted during this project without the prior written
agreement of both parties and the project scope approach and/or timeline being
updated.
2. SUBSTITUTION OF PROJECT TEAM MEMBERS.
The Project Manager, partners, management, other supervisory staff and technical
specialists proposed for the project may be changed if those personnel leave the
Consultant. These personnel may also be changed for other reasons however, in
either case, the City retains the right to approve or reject the replacements and no
replacements shall begin working on the project without the express, prior written
permission of the City of Dubuque.
3. INSURANCE.
Consultant shall at all times during the performance of this Agreement provide
insurance as required by the attached Insurance Schedule.
4. INDEMNIFICATION.
To the fullest extent permitted by law, Consultant shall indemnify and hold harmless
the City from and against all claims, damages, losses and expenses, including but not
limited to attorneys' fees, arising out of or resulting from performance of the Contract,
provided that such claim, damages, loss or expense is attributable to bodily injury,
sickness, disease or death, or injury to or destruction of property (other than the Project
itself) including loss of use resulting therefrom, but only to the extent caused in whole or
in part by negligent acts or omissions of the Consultant, Consultant's subcontractor,
or anyone directly or indirectly employed by Consultant or Consultant subcontractor
or anyone for whose acts Consultant or Consultant's subcontractor may be liable,
regardless of whether or not such claim, damage, loss or expense is caused in part by a
party indemnified hereunder.
5. ERRORS & OMISSIONS.
In the event that the work product prepared by the Consultant is found to be in error
and revision or reworking the work product is necessary, the Consultant agrees that it
shall do such revisions without expense to the City, even though final payment may
have been received. The Consultant must give immediate attention to these changes
so there will be a minimum of delay during construction. The above and foregoing is not
to be constructed as a limitation of the City's right to seek recovery of damages for
negligence on the part of the Consultant herein.
[-Wel4►I►14 *4:1I as] 0/161911/ LY,14 ki 11 &1
All documents, photographs, reports and data prepared under this Agreement shall
become the property of the City and shall be delivered to the City's Project
Page 22 of 26
Coordinator upon completion of the plans or termination of the services of the
Consultant. There shall be no restriction or limitations on their future use by the City,
except any use on extensions of the project or on any other project without written
verification or adaptation by the Consultant for the specific purpose intended will be the
City's sole risk and without liability or legal exposure to the Consultant.
The City acknowledges the Consultant's plans and specifications, including all
documents on electronic media, as instruments of professional service. Nevertheless,
the plans and specifications prepared under this Agreement shall become the property
of the City upon completion of the services and payment in full of all moneys due to the
Consultant.
The City and the Consultant agree that any electronic files prepared by either party
shall conform to the specifications listed in the contract. Any change to these
specifications by either the City or the Consultant is subject to review and acceptance
by the other party.
The City is aware that significant differences may exist between the electronic files
delivered and the respective construction documents due to addenda, change orders or
other revisions. In the event of a conflict between the signed construction documents
prepared by the Consultant and electronic files, the signed construction documents
shall govern.
The City may reuse or make modifications to the plans and specifications, or electronic
files while agreeing to take responsibility for any claims arising from any modification or
unauthorized reuse of the plans and specifications.
7. SUBLETTING, ASSIGNMENT OR TRANSFER.
Subletting, assignment, or transfer of all or part of the interest of the Consultant in this
Agreement is prohibited unless written consent is obtained from the City's Project
Coordinator and approved by the City.
Page 23 of 26
Dubuque's Black Heritage Survey
City of Dubuque, Iowa
THE COF
DtUB E
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
December 22, 2022
Appendix D
Insurance Requirements
Page 24 of 26
City of Dubuque Insurance Requirements for Professional Services
INSURANCE SCHEDULE J
1. shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for
the coverage required in Exhibit I prior to commencing work and at the end of the project if the
term of work is longer than 60 days. Contractors presenting annual certificates shall present a
certificate at the end of each project with the final billing. Each certificate shall be prepared on
the most current ACORD form approved by the Iowa Department of Insurance or an equivalent
approved by the Director of Finance and Budget. Each certificate shall include a statement under
Description of Operations as to why the certificate was issued. Eg: Project # or Project
Location at or construction of
2. All policies of insurance required hereunder shall be with an insurer authorized to do business in
Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each certificate shall be furnished to the Finance Department of the City of Dubuque.
4. Failure to provide coverage required by this Insurance Schedule shall not be deemed a waiver of
these requirements by the City of Dubuque. Failure to obtain or maintain the required insurance
shall be considered a material breach of this agreement.
5. Contractors shall require all subconsultants and sub-subconsultants to obtain and maintain during
the performance of work insurance for the coverages described in this Insurance Schedule and
shall obtain certificates of insurances from all such subconsultants and sub-subconsultants.
Contractors agree that they shall be liable for the failure of a subconsultant and sub-
subconsultant to obtain and maintain such coverages. The City may request a copy of such
certificates from the Contractor.
6. All required endorsements shall be attached to certificate of insurance.
7. Whenever a specific ISO form is listed, required the current edition of the form must be used, or
an equivalent form may be substituted if approved by the Director of Finance and Budget and
subject to the contractor identifying and listing in writing all deviations and exclusions from the
ISO form.
8. Contractors shall be required to carry the minimum coverage/limits, or greater if required by law
or other legal agreement, in Exhibit I. If the contractor's limits of liability are higher than the
required minimum limits then the provider's limits shall be this agreement's required limits.
9. Contractor shall be responsible for deductibles and self -insured retention for payment of all policy
premiums and other cost associated with the insurance policies required below.
10. All certificates of insurance must include agents name, phone number, and email address.
11. The City of Dubuque reserves the right to require complete, certified copies of all required
insurance policies, including endorsements, required by this Schedule at any time.
12. The City of Dubuque reserves the right to modify these requirements, including limits, based on
changes in the risk or other special circumstances during the term of the agreement, subject to
mutual agreement of the parties.
Page 1 of 4 Schedule J Professional Services September 2020
City of Dubuque Insurance Requirements for Professional Services
INSURANCE SCHEDULE J (continued)
Exhibit I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products -Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $50,000
Medical Payments $5,000
1) Coverage shall be written on an occurrence, not claims made, form. The general
liability coverage shall be written in accord with ISO form CG 00 01 or business
owners form BP 00 02. All deviations from the standard ISO commercial general
liability form CG 00 01, or business owners form BP 00 02, shall be clearly
identified.
2) Include endorsement indicating that coverage is primary and non-contributory.
3) Include Preservation of Governmental Immunities Endorsement. (Sample
attached).
4) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and
their board members, employees and volunteers. Use ISO form CG 20 26.
5) Policy shall include Waiver of Right to Recover from Others endorsement.
B) AUTOMOBILE LIABILITY
Combined Single Limit $1,000,000
Coverage shall include all owned, non -owned, and hired vehicles. If the Contractor's
business does not own any vehicles, coverage is required on non -owned and hired
vehicles.
1) Policy shall include Waiver of Right to Recover from Others endorsement.
C) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Statutory Benefits covering all employees injured on the job by accident or disease as
prescribed by Iowa Code Chapter 85.
Coverage A Statutory —State of Iowa
Coverage B Employers Liability
Each Accident $100,000
Each Employee -Disease $100,000
Policy Limit -Disease $500,000
Policy shall include Waiver of Right to Recover from Others endorsement.
Coverage B limits shall be greater if required by the umbrella/excess insurer.
OR
Page 2 of 4 Schedule J Professional Services September 2020
City of Dubuque Insurance Requirements for Professional Services
INSURANCE SCHEDULE J (continued)
If, by Iowa Code Section 85.1A, the Contractor is not required to purchase Workers'
Compensation Insurance, the Contractor shall have a copy of the State's Nonelection of
Workers' Compensation or Employers' Liability Coverage form on file with the Iowa
Workers' Compensation Insurance Commissioner, as required by Iowa Code Section
87.22. Completed form must be attached.
D) UMBRELLA/EXCESS LIABILITY $1,000,000
The General Liability, Automobile Liability and Workers Compensation Insurance
requirements may be satisfied with a combination of primary and Umbrella or Excess
Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of
the primary policies, it shall include the same endorsements as required of the primary
policies including Waiver of Subrogation and Primary and Non-contributory in favor of the
City.
E) PROFESSIONAL LIABILITY $1,000,000
If the required policy provides claims -made coverage:
1) The Retroactive Date must be shown and must be before the date of the
agreement.
2) Insurance must be maintained and evidence of insurance must be provided for at
least five (5) years after completion of the work or services.
3) If coverage is canceled or non -renewed and not replaced with another claims -
made policy form with a Retroactive Date prior to the date of the agreement, the
contractor must provide "extended reporting" coverage for a minimum of five (5)
years after completion of the work or services.
F) CYBER LIABILITY/BREACH $1,000,000
Yes _x_ No
Coverage for First and Third Party liability including but not limited to lost data and
restoration, loss of income and cyber breach of information.
Page 3 of 4 Schedule J Professional Services September 2020
City of Dubuque Insurance Requirements for Professional Services
PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase
of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any
of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa
Section 670.4 as it is now exists and as it may be amended from time to time.
2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those
claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it
now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa
Section 670.4 shall be covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting
any defense of governmental immunity, and may do so at any time and shall do so upon the timely written
request of the insurer.
4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer
shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for
reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of
the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall not otherwise
change or alter the coverage available under the policy.
SPECIMEN
(DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES)
Page 4 of 4 Schedule J Professional Services September 2020
Dubuque's Black Heritage Survey
City of Dubuque, Iowa
THE CITY OF
DUB E
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
December 22, 2022
Appendix E
Project Related Data
Page 25 of 26
Proposed Proiect Timeline
RFP Development & Posting
Dec-22
RFP Review & Choice
Jan-22
Contract Award, development, & Approval
Feb-22
Database Standards Planning
Jan-22
Outreach Approach Planning
Mar-22
Consultant/Planning Team- Meeting #1
Feb-22
Project Kickoff during Black History Month
Feb-22
Database ready for use
Mar-22
Planning & Consultant Team Meeting #2
May-22
Planning & Consultant Team Meeting #3
Sep-22
Planning & Consultant Team Meeting #4
Dec-22
Planning & Consultant Team Meeting #5
Mar-23
Draft Survey Review - Meeting #6
Jun-23
Draft Survey to State for review
Aug-23
Project Wrapup - Meeting #7
Sep-23
Final Survey to City Council for review
Oct-23
Grant Reporting
Nov-23
University of Dubuque & Loras College classes
Feb - Apr 2022
UD Summer Fellowship Intern (potential)
Jun - Aug 2022
Page 26 of 26